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Item No.: 2.19
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
RESOLUTION NO.
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
JOSE, SUBJECT TO THE APPROPRIATION OF FUNDS
BY THE CITY COUNCIL, AND ON SUCH TERMS AND
CONDITIONS AS DEEMED APPROPRIATE BY THE CITY
MANAGER, AUTHORIZING THE DIRECTOR OF PARKS,
RECREATION, AND NEIGHBORHOOD SERVICES TO
APPLY FOR, ACCEPT FUNDS, NEGOTIATE, AND
EXECUTE FISCAL YEAR 2025-2026 AGREEMENTS AND
AMENDMENTS AS IDENTIFIED IN "DELEGATION OF
CONTRACT AUTHORITY TO DEPARTMENT OF PARKS,
RECREATION, AND NEIGHBORHOOD SERVICES
DIRECTOR OR DESIGNEE" CONSISTENT WITH
ADOPTED BUDGET AMOUNTS FOR VARIOUS CITY
PROGRAMS AND/OR SERVICES
WHEREAS, the City of San José (“City”) contracts with community-based organizations, school districts, and other agencies to assist with various programs that support the livability of neighborhoods, offer opportunities for individuals to enjoy life, and cultivate healthy communities through quality programs and dynamic public spaces; and
WHEREAS, in response to the City Council's request to streamline the City's administrative process of doing business, including contract development, the Department of Parks, Recreation, and Neighborhood Services seeks authorization to apply for, accept funds, negotiate, and execute agreements for the following City programs and/or services, and identified in the Delegation of Contract Authority to the Department of Parks, Recreation, and Neighborhood Services Director or Designee shown in Attachment A:
(a) Afterschool Education and Safety;
(b) BeautifySJ Grant Program Fiscal Agent Agreement;
(c) BeautifySJ Initiative:
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(1) Encampment Trash Program;
(2) Litter, Trash, Illegal Dumping Service, and Graffiti Agreements; (3) Interagency Agreements; and
(4) Memoranda of Understanding;
(d) Capital Improvement Program Master Consultant Projects; (e) Citywide Aquatics Program;
(f) Community Beautification & Park Maintenance Services Provider Agreements;
(g) Facility Rental Agreements at Non-City Owned Sites for Department or Staff Needs;
(h) Facility Use Agreements:
(1) Leisure and Recreation Fee Class Vendor Agreements; (2) Family Camp;
(3) Neighborhood Center Partner Program;
(4) Recreation of City Kids (R.O.C.K.) Program;
(5) San José Youth Empowerment Alliance;
(6) Therapeutic Services; and
(7) Training and Development Programs;
(i) “Friends of” PRNS Non-Profit Organization Partners; (j) Golf Course Agreement;
(k) Grantmaking Programs:
(1) Bringing Everyone’s Strengths Together;
(2) BeautifySJ Neighborhood Associations Grant Program; (3) Franklin-McKinley Children’s Initiative;
(4) Safe Summer Initiative Grant;
(5) Saint James/Urban Park Activation;
(6) Older Adult Health and Wellness (formerly Senior Health and Wellness);
(7) Opioid Overdose Prevention Grant Program; and
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(8) Trauma to Triumph;
(l) Grant Revenue Agreements;
(m) Happy Hollow Park & Zoo:
(1) Education Programs; and
(2) Private Events;
(n) Joint Use Agreements with School Districts;
(o) Leisure and Recreation Fee Class Vendor Service Agreements; (p) Little League Agreements;
(q) Mitigation Monitoring and Maintenance Support Services; (r) Neighborhood Center Partner Program;
(s) Park Concessionaires Agreements;
(t) Reimbursement Agreements;
(u) Right-of-Entry Agreements;
(v) San José Police Activities League Agreement;
(w) San José Youth Empowerment Alliance:
(1) Agreements with subcontracted agencies to implement Alliance programs;
(2) Memoranda of Understanding; and
(3) County of Santa Clara Agreement for Hospital-Based Intervention Program (Trauma to Triumph);
(x) County of Santa Clara Agreement for Senior Nutrition Program; (y) Sponsorship Agreements;
(z) Standard Consultant Agreements for Non-Capital Projects; (aa) Summer Food Service Program;
(bb) Revenue Agreements;
(cc) Agreements as directed and approved in the Mayor’s Budget Messages; (dd) Memoranda of Understanding at Community Centers, Regional Parks, and Other Facilities;
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(ee) Agreements Related to Employment Training and Fieldwork Opportunities; and
(ff) Outdoor Recreation Legacy Partnership (ORLP) Grant Agreement for the Brickyard Park Project;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SAN JOSE THAT:
The City Council hereby authorizes the Director of Parks, Recreation, and Neighborhood Services to apply for, accept funds, negotiate, and execute 2025-2026 agreements and amendments as identified in "Delegation of Contract Authority to Department of Parks, Recreation and Neighborhood Services Director or Designee" (Attachment A) consistent with Adopted Budget amounts for those City programs and/or services, subject to the appropriation of funds by the City Council, and on such terms and conditions as deemed appropriate by the City Manager.
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ADOPTED this _____ day of ___________, 2025, by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
MATT MAHAN
Mayor
ATTEST:
TONI J. TABER, MMC
City Clerk
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Item No.: 2.19
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ATTACHMENT A
Delegation of Contract Authority to Department of Parks, Recreation, and Neighborhood Services Director or Designee
PROGRAM/
FUNCTION AGREEMENT DESCRIPTION
TYPE OF
CONTRACT
(REVENUE, NO
MONETARY
EXCHANGE,
OR PAID BY
THE CITY)
2025-2026
CONTRACT
AUTHORITY
Afterschool
Education and
Safety
Grant revenue agreements to provide
after school recreation programs and
facility use agreements with school
districts.
Revenue Up to $600,000 per
agreement
BeautifySJ Grant
Fiscal Agent
Fiscal agent agreement with United
Neighborhoods of Santa Clara County.
Paid by the City Up to $400,000
per agreement
BeautifySJ
Encampment Trash Program –
Agreements with Encampment Trash
Program Partners
Paid by the City Up to $1.5M per
agreement
Litter Trash near Waterways –
Agreements to address litter and trash
near waterways; San Jose
Conservation Corps to collect trash
and debris near waterways.
Paid by the City Up to $750,000
per agreement
Anti-Litter – Agreements to address
Neighborhood Litter Program efforts
and large graffiti projects throughout
the City.
Paid by the City Up to $150,000
per agreement
Capital
Improvement
Program
Consultant
Agreements with consultants to provide
landscape architecture, architectural,
community planning, environmental, and
engineering support services for the
development of parks,
trails, and recreational and community
facilities.
Paid by the City
Up to a total of
$1,500,000 per
agreement
Community
Beautification and
Park Maintenance
Services
Agreements for basic park support,
maintenance services, and workforce
development to further the department’s
goals and objectives.
Paid by the City
Up to $1,600,000
per agreement per
year
Citywide Aquatics
Services
Agreements with service providers and
pool repair, maintenance vendors at
City-owned pools.
Revenue
Up to a total of
$50,000 per
agreement
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Item No.: 2.19
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
PROGRAM/
FUNCTION AGREEMENT DESCRIPTION
TYPE OF
CONTRACT
(REVENUE, NO
MONETARY
EXCHANGE,
OR PAID BY
THE CITY)
2025-2026
CONTRACT
AUTHORITY
Facility Use
Family Camp - Agreements with other
entities for the use of the facilities at
Family Camp.
Revenue
Up to $25,000 per
agreement; no limit
on in-kind
donations
Leisure and Recreation Fee Classes -
Agreements with school districts and
other entities for the use of non-City
facilities to support department
programs, trainings, classes, and camps.
Paid by the City
Up to a total of
$25,000 per
agreement
Neighborhood Center Partner Program -
Agreements with community partners to
deliver services in neighborhood and
community center facilities not regularly
operated by the department. These
agreements differ from agreements for
operation of community centers as
community partners enter into these
agreements as members of the
community rather than as a qualified
partner.
Revenue
Up to a total of
$15,000 per
agreement
R.O.C.K. Afterschool Program - Facility
use agreements with school districts to
offer the after-school program at their
sites.
Paid by the City
Up to a total of
$120,000 per
agreement
Therapeutic Services - County of Santa
Clara - Adult Probation Department -
City providing facility(s) to the County to
conduct peer support groups through its
“Family of Friends” Program
Revenue
Up to $22,800 per
agreement
San José Youth Empowerment Alliance
(SJYEA) - Facility use agreements with
non-City agencies to provide space for
urgent SJYEA programming and Tech
Team meetings.
Paid by the City
Up to a total of
$15,000 per
agreement
Friends of PRNS
Non-Profits
Agreements with non-profit organizations
created to support the department.
Paid by the City
Up to $350,000 per
agreement
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Item No.: 2.19
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PROGRAM/
FUNCTION AGREEMENT DESCRIPTION
TYPE OF
CONTRACT
(REVENUE, NO
MONETARY
EXCHANGE,
OR PAID BY
THE CITY)
2025-2026
CONTRACT
AUTHORITY
Golf Course
Agreements with CourseCo, Inc. to lease
and operate Rancho del Pueblo Golf
Course, Los Lagos Golf Course, and
San José Municipal Golf Course.
Revenue
Up to $2,000,000
per agreement
Grantmaking
Programs
BeautifySJ Neighborhood Association
Grant - Memoranda of understanding
with resident-based groups to build
community and beautify public spaces.
Paid by the City
Up to $5,000 per
agreement
Bringing Everyone's Strengths Together
Grant - Agreements that support the
efforts of the
San José Youth Empowerment Alliance.
Paid by the City
Up to a total of
$3,400,000
Franklin-McKinley Children’s Initiative
Grant - Agreement to support place-
based summertime educational,
enrichment, and recreational
opportunities for Santee neighborhood
youth ages 6-14 and their families.
Paid by the City
Up to $40,000 per
agreement
Safe Summer Initiative Grant -
Agreements that support summer
activities and programming for youth.
Paid by the City
Up to a total of
$650,000
Saint James/Urban Park Activation
Grant- Grant agreements to activate
parks and public spaces.
Paid by the City
Up to $1,000,000
per agreement
Older Adult Health and Wellness Grant -
Agreements to improve health and
wellness for seniors ages 60 and up.
Paid by the City
Up to a total of
$600,000
Opioid Overdose Prevention Grant -
Agreements that support the City's
opioid remediation efforts through the
National Opioid Settlement Agreements.
Paid by the City
Up to a total of
$900,000
Grant Revenue
Grant revenue agreements to support
the goals and objectives of the
department.
Revenue
Up to $5,000,000
per year per
agreement
Happy Hollow
Park & Zoo
Happy Hollow Education
Programs - Agreements with school
districts or other entities to allow Happy
Hollow Park & Zoo to conduct and
Revenue
Up to a total of
$5,000 per
agreement
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Item No.: 2.19
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PROGRAM/
FUNCTION AGREEMENT DESCRIPTION
TYPE OF
CONTRACT
(REVENUE, NO
MONETARY
EXCHANGE,
OR PAID BY
THE CITY)
2025-2026
CONTRACT
AUTHORITY
receive revenue for programs on non-
City property.
Happy Hollow Private Events - Revenue
agreements to reserve areas of Happy
Hollow Park & Zoo and provide catering
or other amenities.
Revenue Up to $320,000 per
agreement
Joint Use
Agreement
Agreements with local school districts to
continue to jointly use and operate on
school district-owned lands.
No monetary
exchange
Little League
Agreements with local Little Leagues for
the use of playing fields, concession,
and storage areas at City parks.
Revenue
Up to $5,000 per
agreement
Leisure and
Recreation Fee
Class Vendor
Vendor agreements to provide recreation
and leisure classes. Paid by the City Up to $750,000 per agreement
Neighborhood
Center Partner
Program
Agreements with qualified partners for
non-exclusive use of either an entire
neighborhood center or a portion of a
neighborhood center in exchange for
programming and community services
that primarily serve San José residents
and align with City priorities.
No monetary
exchange
Park
Concessionaires
Concessionaire agreements with
vendors to provide concessions in City
parks.
Revenue
Up to a total of
$100,000 per
agreement
Reimbursement
Reimbursement agreements with public
and private entities to offset costs paid
initially by the department for support of
various programs and projects.
Paid by the City
Up to a total of
$500,000 per
agreement
Right-of-Entry
Agreements with municipalities and
other entities to complete mandatory site
improvements on City property.
No monetary
exchange
San José Police
Activities League
Agreement for maintenance of the fields,
coordination of facility use and activities,
establish fees, and to provide non-profit
support and development in partnership
with the Police Activity League Board.
Paid by the City Up to a total of
$300,000
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Item No.: 2.19
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
PROGRAM/
FUNCTION AGREEMENT DESCRIPTION
TYPE OF
CONTRACT
(REVENUE, NO
MONETARY
EXCHANGE,
OR PAID BY
THE CITY)
2025-2026
CONTRACT
AUTHORITY
San José Youth
Empowerment
Alliance (SJYEA)
Grant revenue – Agreements with
subcontractors for the SJYEA. Paid by the City
Up to $3,000,000
per year per
agreement
SJYEA & BEST Evaluation Consultant –
Agreements with evaluation consultants
to assess SJYEA and BEST-related
programs and services.
Paid by the City Up to $500,000 per
agreement
Memoranda of understanding – for
agency participation in SJYEA Technical
Team meetings.
No monetary
exchange
County of Santa Clara Trauma to
Triumph Program – An agreement
between the City and County to
deliver a hospital-based intervention
program.
No monetary
exchange
Senior Nutrition
Program (County
of Santa Clara
Agreement)
Joint provision agreement of a nutrition
program for seniors. Revenue
City estimates
receipt of
up to $3,400,000
Sponsorships
Agreements with public and private
entities to accept in-kind and/or direct
financial support for department
programs and services in exchange for
sponsorship opportunities.
Revenue
Up to a total of
$320,000 per
agreement
Standard
Consultant
Standard consultant agreements with
qualified providers for non-capital
projects.
Paid by the City
Up to a total of
$500,000 per
agreement paid by
City
Summer Food
Service Program
Agreements with the California
Department of Education to participate in
the program and agreements with
subcontractors to administer the
operation of the program.
Revenue and
Paid by the City
Up to $75,000 paid
to the City and up
to $75,000 paid by
the City to
subcontractors
Revenue
Agreements
Revenue agreements and applications to
support the goals and objectives of the
department.
Revenue
Up to $3,000,000
per agreement
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Item No.: 2.19
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
PROGRAM/
FUNCTION AGREEMENT DESCRIPTION
TYPE OF
CONTRACT
(REVENUE, NO
MONETARY
EXCHANGE,
OR PAID BY
THE CITY)
2025-2026
CONTRACT
AUTHORITY
Agreements as
Directed in the
Mayor’s Budget
Messages
Agreements necessary for
implementation of any City Council-
approved contracts directed in the
Mayor’s Budget Messages
Paid by the City Amount directed by
City Council
Memoranda of
Understanding at
Community
Centers, Regional
Parks, and Other
Facilities
Memoranda of understanding with
agencies who provide volunteer service
programs and free services at
community centers, regional parks, and
other facilities
No monetary
exchange
Agreements
Related to
Employment
Training and
Fieldwork
Opportunities
Agreements with agencies that provide
employment training
and fieldwork opportunities where no
compensation is involved.
No monetary
exchange
Grant Acceptance
and Contract
Authority
Agreement to accept grant for the
Outdoor Recreation Legacy Partnership
Grant Agreement for Brickyard Park
Project and contract execution authority
Revenue and
Paid by the City Up to $4,500,000