CITY COUNCIL ACTION REQUEST
DEPARTMENT(S)
Finance
CEQA
Not a Project, File No.
PP17-003,
Agreements/Contracts
(New or Amended)
resulting in no
physical changes to
the environment.
COORDINATION
City Attorney’s Office;
City Manager’s Budget
Office; Police
Department
Director Approval
/s/
Maria Öberg
COUNCIL DISTRICT(S)
Citywide
CMO Approval
6/4/25
SUBJECT: Actions Related to the Purchase Order with Motorola Solutions for an Automated License Plate Reader Data Portal Collected from Private and Commercial Sources
Adopt a resolution authorizing the City Manager or her designee to:
(a) Execute a purchase order with Motorola Solutions to provide the Police Department with access to a nationwide online portal for commercially available Automated License Plate Reader data from private and commercial sources, for a maximum compensation not to exceed $54,750 during the initial one-year term beginning on or around June 3, 2025 and ending June 2, 2026, or as may be adjusted to align with the term of the software subscription;
(b) Negotiate and execute amendments as required during the initial term for unanticipated changes in requirements for a contingency not to exceed $5,000, subject to the appropriation of funds; and
(c) Exercise up to six additional one-year options to extend the term of the purchase order through June 2, 2032, or as may be adjusted to align with the term of the software subscription, subject to the appropriation of funds.
Desired Outcome: Authorizing the City Manager to take this action will enhance the Police Departments investigative and evidentiary efforts by giving them access to a large repository of diverse data collected from private and commercial sources.
BASIS FOR RECOMMENDATION
In June 2023, the Finance Department released a competitive Request for Quotes on behalf of the Police Department through the City’s e-procurement system, Biddingo, to procure an agreement for access to an Automated License Plate Reader data repository from private and commercial sources for San Jose Police Department officers to access through an online portal.
Over 7,587 vendors were notified by Biddingo of the bid opportunity, and 17 companies accessed and reviewed the Request for Quote prior to bid closing. One responsive proposal from Motorola Solutions was received prior to the submittal deadline.
Staff reviewed and confirmed that the submitted response met or exceeded the requirements set forth in the Request for Quote. Based on that, staff recommends an award of contract to Motorola Solutions as the sole, responsive and responsible bidder.
COUNCIL AGENDA: 6/17/25
FILE: 25-685
ITEM: 2.19
Approval of this recommendation will allow staff to issue a purchase order to Motorola Solutions for the purchase of a valuable tool for the Police Department to conduct its investigatory and law enforcement duties.
Climate Smart San José: The recommendation in this memo facilitates the adoption of zero- emission vehicles.
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is associated with this action.
COST AND FUNDING SOURCE
The recommended to this agreement of $54,750 is funded by the Police Non-Person/Equipment appropriation in the General Fund.
FOR QUESTIONS CONTACT: For program-related questions, please contact Lt. Todd Jennings— Real Time Intelligence Center Unit Commander, Police Department at [email protected]. For procurement- and contract-related questions, please contact Albie Udom, Deputy Director of Finance-Purchasing and Risk Management, at [email protected].