CITY COUNCIL ACTION REQUEST
DEPARTMENT(S)
Finance
CEQA
ER24-313 Citywide, time
limited, exemption for
maintenance and
improvements within the
existing public right-of-
way.
COORDINATION
City Attorney's Office;
City Manager’s Budget
Office; Department of
Transportation
Director Approval
/s/
Maria Öberg
COUNCIL
DISTRICT(S)
Citywide
CMO Approval
6/4/25
SUBJECT: Actions Related to the Purchase Order with Pacific Electric Contracting, Inc. for Installation, Activation, and Programming Services for Rectangular Rapid Flashing Beacon LED Warning Systems
RECOMMENDATION
Adopt a resolution authorizing the City Manager or her designee to:
a) Execute a purchase order with Pacific Electric Contracting, Inc. (San José, CA) for installation, activation, and programming services for rectangular rapid flashing beacon LED warning systems, beginning on or about July 1, 2025, and ending on or about June 30, 2026, for a not-to-exceed amount of $550,000; and
b) Exercise up to six one-year options to extend the term of the purchase order, with the last option ending on or about June 30, 2032, subject to the appropriation of funds.
BASIS FOR RECOMMENDATION
The City’s Department of Transportation is implementing rectangular rapid flashing beacon LED warning systems at select pedestrian crossings as part of an ongoing commitment to improving roadway safety for pedestrians, cyclists, and motorists. Rectangular rapid flashing beacon LED warning systems are a proven traffic safety enhancement that increases driver awareness at marked crosswalks, particularly in areas without traffic signals. These devices are designed to reduce pedestrian-related collisions and foster a safer, more accessible urban environment. The proposed installations will be located on standalone 1B poles or integrated into existing streetlight infrastructure, depending on site-specific conditions and feasibility. Deploying additional rectangular rapid flashing beacon LED warning systems will help to promote safe pedestrian crossings and support the City’s broader Vision Zero and Complete Streets initiatives.
In April 2025, a competitive Request for Bids was released by the Finance Department to procure these services. The Request for Bids provisioned for a one-year initial term and an additional six one-year options for the City to extend the term. Two responsive bids were submitted, and no protests were received. Both vendors qualified for the City’s local business preference, and Pacific Electric Contracting, Inc. also qualified for the small business preference. Staff recommends award to Pacific Electric Contracting, Inc. as the lowest priced, responsive, and responsible bidder pursuant to the bidding procedures of the San José Municipal Code, Section 4.12.310B(1).
Approval of this recommendation will ensure the City continues to receive these essential services.
COMMISSION RECOMMENDATION AND INPUT
There is no commission recommendation or input associated with this action.
COST AND FUNDING SOURCE
The recommended action relating to this purchase order of $550,000 is funded by the Safety – Pedestrian Improvements appropriation in the Building and Structure Construction Tax Fund.
Funding is included in the Fiscal Year 2025-2027 Proposed Biennial Capital Budget, which was released on April 26, 2025 and is scheduled to be reviewed on June 10, 2025 and adopted on June 17, 2025 by the City Council.
FOR QUESTIONS CONTACT: Albie Udom, Deputy Director of Finance - Purchasing and Risk Management, at [email protected].
COUNCIL AGENDA: 6/17/25
FILE: 25-691
ITEM: 2.25