COUNCIL AGENDA : 6/17/2025
FILE : 25-763
ITEM : 2.50
TO: HONORABLE MAYOR AND FROM: Toni J. Taber, MMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: June 12, 2025
SUBJECT: Retroactive Approval and Approval of Various Special Events Sponsored by Council District 7 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events
Recommendation
As recommended by the Rules and Open Government Committee on June 11, 2025:
(a) Retroactively approve the Dumpster Day in the Rocksprings Neighborhood scheduled on May 17, 2025 as a City Council sponsored Special Event and approve the expenditure of funds; (b) Retroactively approve the Dumpster Day in the Tropicana-Lanai Neighborhood scheduled on May 24, 2025 as a City Council sponsored Special Event and approve the expenditure of funds; (c) Approve the Dumpster Day in the West Evergreen Neighborhood scheduled on June 21, 2025 as a City Council sponsored Special Event and approve the expenditure of funds; (d) Approve the Dumpster Day in the Montecito Vista Neighborhood scheduled on June 28, 2025 as a City Council sponsored Special Event and approve the expenditure of funds; and (e) Approve and accept donations from various individuals, businesses or community groups to support the events.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Doan)
[Rules Committee referral 6/11/2025 - Item B.10]
RULES COMMITTEE AGENDA: 6/11/25
ITEM: B.10
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Bien Doan
SUBJECT: SEE BELOW DATE: June 04, 2025
APPROVED:
SUBJECT: RETROACTIVE APPROVAL AND APPROVAL OF MULTIPLE SPECIAL EVENTS SPONSORED BY COUNCIL DISTRICT 7 AS CITY COUNCIL
SPONSORED SPECIAL EVENTS TO EXPEND CITY FUNDS AND
ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE
EVENTS.
RECOMMENDATION
1. Retroactively approve the dumpster day in the Rocksprings Neighborhood, on May 17, 2025, as a City Council-sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the dumpster day in the Tropicana-Lanai Neighborhood, on May 24, 2025, as a City Council-sponsored Special
Event and approve the expenditure of funds.
3. Approve the dumpster day in the West Evergreen Neighborhood, on June 21, 2025, as a City Council-sponsored Special Event and approve the expenditure of funds.
4. Approve the dumpster day in the Montecito Vista Neighborhood, on June 28, 2025, as a City Council-sponsored Special Event and approve the expenditure of funds.
5. Approve and accept donations from various individuals, businesses or community groups that supported the events.
6. Place the item on the June 17, 2025, Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The District 7 Council office sponsored a dumpster day in the Rocksprings Neighborhood, on May 17, 2025, to provide residents an opportunity to discard unwanted items safely. Residents from their respective neighborhoods volunteered as bin monitors and provided traffic control. In addition, the District 7 office provided refreshments, as well as dumpsters.
HONORABLE MAYOR AND CITY COUNCIL
January 12, 2024
Subject: D7 Special Events
Rev 1/2018
The District 7 Council office sponsored a dumpster day in the Tropicana-Lanai Neighborhood on May 24, 2025, to provide residents an opportunity to discard unwanted items safely. Residents from their respective neighborhoods will volunteer as bin monitors and provide traffic control. In addition, the District 7 office will provide refreshments, as well as dumpsters.
The District 7 Council office will sponsor a dumpster day in the West Evergreen Neighborhood on June 21, 2025, to provide residents an opportunity to discard unwanted items safely.
Residents from their respective neighborhoods will volunteer as bin monitors and provide traffic control. In addition, the District 7 office will provide refreshments, as well as dumpsters.
The District 7 Council office will sponsor a dumpster day in the Montecito Vista Neighborhood on June 28, 2025, to provide residents an opportunity to discard unwanted items safely.
Residents from their respective neighborhoods will volunteer as bin monitors and provide traffic control. In addition, the District 7 office will provide refreshments, as well as dumpsters.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Bien Doan will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 7, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the June 11, 2025 Rules Committee Agenda and the June 17, 2025 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.