Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Rosemary Kamei, Vice Chair
Pam Foley, Member
Bien Doan, Member
Domingo Candelas, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Joy Rodriguez, Assistant City Clerk
Kevin Fisher, Assistant City Attorney
Rachelle Blattman, City Manager's Office
Wednesday, August 6, 2025 2:00 PM Council Chambers
For live translations in over 50 languages, please go to https://attend.wordly.ai/join/FAYU-7105 How to observe the Meeting (no public comment):
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How to submit written Public Comment for items on the agenda: 1) By email to [email protected] by 9:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers.
A. City Council (City Clerk)
City of San José Page 1 Printed on 8/6/2025
Joint Meeting for the Rules and August 6, 2025
Open Government Committee and
Committee of the Whole
Agenda
1. Review Final Agenda
Review August 12, 2025 Final Agenda.
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
25-231
Agenda
Add Sheet
Attachments
2. Review Draft Agenda
Review August 19, 2025 Draft Agenda.
a. Add New Items to Draft Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
25-232
Attachments Agenda
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
B. Consent Calendar
ROGC The Public Record for June 5, 2025 - July 31, 2025. (City Clerk) 25-233
1. Recommendation: Receive and file the Public Record for June 5, 2025 - July 31, 2025.
Attachments The Public Record
Special Joint Meeting Between the City of San José and Santa Clara Valley Water District.
ROGC
25-234
2. Recommendation: Approve the Special Joint Meeting Agenda between the City of San José and Santa Clara Valley Water District to be held on August 19, 2025.
Attachments Agenda
City of San José Page 2 Printed on 8/6/2025
Joint Meeting for the Rules and August 6, 2025
Open Government Committee and
Committee of the Whole
Agenda
Retroactive Approval of the Purchase of District 4 Stars Gala Award. (Cohen)
ROGC
25-235
3. Recommendation: 1. Retroactively approve the purchase of awards for the District 4 Stars Gala.
2. Place the item on the August 12, 2025 City Council Agenda for action.
Attachments Memorandum from Cohen
ROGC Request to Travel and Excused Absence. (Foley)
25-236
4. Recommendation: 1. Authorize travel for Vice Mayor Pam Foley to Izumisano, Japan and Okayama, Japan on September 10-20, 2025 for the 2025 U.S.-Japan Sister Cities Summit, and excuse the absence from the Regular Meeting of the Joint Meeting for the Rules and Open Government Committee and Committee of the Whole (Vice Chair) on September 10 and 17, 2025 and the City Council meeting on September 16, 2025.
2. Place the item on the August 12, 2025 City Council Agenda for action.
Attachments Memorandum from Foley
Retroactive Approval of the Dumpster Day Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley)
ROGC
25-237
5. Recommendation: 1. Retroactively approve the Dumpster Day scheduled on June 7, 2025 as a City Council-sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the August 12, 2025 City Council Agenda for action.
Attachments Memorandum from Foley
City of San José Page 3 Printed on 8/6/2025
Joint Meeting for the Rules and August 6, 2025
Open Government Committee and
Committee of the Whole
Agenda
ROGC Monthly Report of Activities for June and July 2025 (City Auditor) 25-238
6. Recommendation: Approve the Auditor’s Office Monthly Report of Activities for the months of June and July 2025.
Attachments Memorandum
ROGC City Auditor’s Work Plan for Fiscal Year 2025-2026. (City Auditor) 25-239
7. Recommendation: Approve the Auditor’s Office Fiscal Year 2025-2026 Work Plan.
Attachments Memorandum
ROGC Request to Travel and Excused Absence. (Cohen)
25-241
8. Recommendation: Authorize travel for Councilmember Cohen to Long Beach, CA on October 8, 2025 to October 10, 2025 for the League of California Cities Annual Conference and Expo, and excuse the absence from the Regular Meeting of Rules and Open Government Committee Meeting on October 8, 2025, the Caltrain Joint Powers Board of Directors meeting on October 9, 2025, and the Treatment Plant Advisory Committee meeting on October 9, 2025.
Attachments Memorandum from Cohen
ROGC Request for an Excused Absence. (Campos)
25-242
9. Recommendation: Excuse Councilmember Campos’ absence from the Neighborhood Services and Education meeting on October 9, 2025, the ABAG Housing Committee on October 8, 2025, and the Joint MTC ABAG Legislation Committee on October 10, 2025 to attend the League of California Cities 2025 Annual Conference and Expo. Councilmember Campos will not be missing any non-City legislative body meetings.
Attachments Memorandum from Campos
City of San José Page 4 Printed on 8/6/2025
Joint Meeting for the Rules and August 6, 2025
Open Government Committee and
Committee of the Whole
Agenda
Approval of the Indian Flag Raising and Tower Lighting Sponsored by Council Districts 8 and 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Events. (Candelas and Casey)
ROGC
25-243
10. Recommendation: 1. Approve the Indian Flag Raising event scheduled for August 15, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve the Indian Independence Day Tower and Rotunda Lighting from August 11-17, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Approve and accept donations from various individuals, businesses, or community groups to support the events.
4. Place the item on the August 12, 2025 City Council Agenda for action.
Attachments Memorandum from Candelas and Casey
C. Rules Committee Reviews, Recommendations and Approvals D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $500 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
City of San José Page 5 Printed on 8/6/2025
Joint Meeting for the Rules and August 6, 2025
Open Government Committee and
Committee of the Whole
Agenda
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City of San José Page 6 Printed on 8/6/2025