The Public Record — Joint Meeting for the Rules and Open Government Committee and Committee of the Whole, August 6, 2025

RULES COMMITTEE: 8/6/2025
Item: B.1
File ID: ROGC 25-233
TO: Honorable Mayor & FROM: Toni J. Taber, MMC
City Council City Clerk
SUBJECT: The Public Record DATE: August 6, 2025
June 5, 2025 – July 31, 2025.

ITEMS FILED FOR THE PUBLIC RECORD
Letters from Boards, Commissions, and Committees
Letters from the Public

1. Letter from Mike Wagner, dated June 12, 2025, regarding: SJACS - MAY Kennel Data.

2. Letter from Lorraine Oback, dated June 12, 2025, regarding: Another Example of Sloppy Practices @ SJACC.

3. Letter from Ana Spear, dated June 13, 2025, regarding: Another failure at San Jose Animal Shelter.

4. Letter from Sonia Humphrey (LAFCO Clerk), dated June 11, 2025, regarding: Notice - Adopted LAFCO Budget for Fiscal Year 2025-2026.
5-34. A total of 30 emails were received from different senders with the same text, regarding:

Restore Virtual Comments at City Council meetings. Please contact the City Clerk to view. 35-58. A total of 24 emails were received from different senders with the same text, regarding:

Conservancy efforts at Plaza de Cesar Chavez. Please contact the City Clerk to view.

59. Letter from Shayan B., dated June 15, 2025, regarding: Homeless Management Information.
60-62. Three letters from Steve Gonzales, dated June 18 - July 18, 2025, regarding:

URGENT Rules Committee Agenda Item.

Rules and Open Government Committee
August 6, 2025
Subject: Public Record

Page 2 ends

63. Letter from Jahmal Cornell Williams, dated June 19, 2025, regarding: Community Statement and Press Conference Regarding City Councilmembers.

64. Letter from Kyra Kazantzis (REAL Coalition), dated June 20, 2025, regarding:

Updated Statement of REAL Coalition, June 20, 2025, 3:55 pm.

65. Letter from Ruth Callahan, dated June 24, 2025, regarding: SJC’s City Manager. 66-69. Four letters from Iris Rodriguez, dated June 26 - July 16, 2025, regarding: Misuse and Accessibility of Nitrous Oxide ("Whippets") in San Jose, CA.

70. Letter from James Gambrell (California Department of Toxic Substances), dated June 30, 2025, regarding: Baypointe Redevelopment Site - Community Update and Public Comment Period.

71. Letter from Diane McNutt, dated June 26, 2025, regarding: LWV Comments on the Community Forest Management Plan and Urban Forestry Annual Report 2025.

72. Letter from Eddie Truong, dated June 27, 2025, regarding: Good Samaritan Hospital Transfers Radiation Oncology Care to OneOncology.
73-74. Two letters from James Canova, dated July 3, 2025, regarding: Proposed Housing Development in Alviso.

75. Letter from Montana Cruz (League of California Cities), dated July 3, 2025, regarding: Cal Cities Action Alert SB 445 (Wiener) Oppose.

76. Letter from VTA Board Secretary (Measure B Citizens’ Oversight Committee), dated July 11, 2025, regarding: MBCOC Member Recruitment.
77-78. Letters from two members of the public, dated July 16, 2025, regarding: County Mental Health and Addiction Treatment.

79. Letter from Pacific Gas and Electric Company (PG&E), dated July 17, 2025, regarding:

LETTER OF PACIFIC GAS AND ELECTRIC COMPANY’S REQUEST TO CHANGE RATES FOR 2027 INCOME QUALIFIED PROGRAMS BRIDGE FUNDING (A.25-06-024).
____________________________
Toni J. Taber, MMC
City Clerk
TJT/tt
[External Email. Do not open links or attachments from untrusted sources. Learn more] Outlook
Fw: SJACS - MAY Kennel Data
From Agendadesk <[email protected]>
Date Fri 6/13/2025 9:07 AM
To Rules and Open Government Committee Agendas <[email protected]> From: City Clerk <[email protected]>
Sent: Friday, June 13, 2025 9:03 AM
To: Agendadesk <[email protected]>
Subject: FW: SJACS - MAY Kennel Data
From: M Wagner
Sent: Friday, June 13, 2025 5:45 AM
To: Maguire, Jennifer <[email protected]>
Cc: Ortiz, Peter <[email protected]>; Doan, Bien <[email protected]>; Casey, George <[email protected]>; Mulcahy, Michael <[email protected]>; Campos, Pamela <[email protected]>; Cohen, David <[email protected]>; Candelas, Domingo <[email protected]>; Salas, Carl <[email protected]>; Foley, Pam <[email protected]>; Moreno, Brisa <[email protected]>; Fleming, Jonathan <[email protected]>; Gomez, David A <[email protected]>; Yamamoto, KiyomiH <[email protected]>; Rodriguez, Esmeralda <[email protected]>; Nguyen, Lam <[email protected]>; Borges, Marlee <[email protected]>; Adera, Teddy <[email protected]>; Hughes, Scott <[email protected]>; Mossing, Mackenzie <[email protected]>; Reed, Jim <[email protected]>; Rios, Angel <[email protected]>; City Clerk <[email protected]> Subject: Re: SJACS - MAY Kennel Data
Good morning Miss Maguire,
During the month of MAY, a whopping 176 cats were euthanized at the shelter.

Another 43 died in the care of the shelter which means a total of 219 cats died out of 818 outcomes.

That's nearly 27% of all outcomes which puts the Live Release Rate at a lowly 73% This is the highest euthanasia number in years.

And nowhere near the 90% needed to be achieved to become a "No Kill" shelter. - Mike Wagner
6/23/25, 11:49 AM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 1/2 Public Record: 1
This message is from outside the City email system. Do not open links or attachments from untrusted sources. 6/23/25, 11:49 AM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 2/2 Public Record: 2
6/23/25, 11 :44 AM Mail - Rules and Open Government Committee Agendas - Outlook ~ Outlook
Fw: Another Example of Sloppy Practices @ SJACC
From Agendadesk <[email protected]>
Date Fri 6/13/2025 7:42 AM
To Rules and Open Government Committee Agendas <[email protected]> From: City Clerk <[email protected]>
Sent: Thursday, June 12, 2025 5:00 PM
To: Agendadesk <[email protected]>
Subject: FW: Another Example of Sloppy Practices @ SJACC From: Lorraine Oback
Sent: Thursday, June 12, 2025 1:27 PM
To: CouncilMeeting <[email protected]>
Cc: City Clerk <[email protected]>
Subject: Another Example of Sloppy Practices@ SJACC
[External Email. Do not open links or attachments from untrusted sources. Learn morel Some people who received this message don't often get email from Leam why this is imP.ottant I continue to feel outrage and despair at the senseless loss of life occurring at San Jose's animal shelter.

The story of Barry Allen is a travesty. You would have to have a heart of stone to be able to watch his video and not be moved to tears at such a senseless loss. Let his unwarranted death be a catalyst for change.

Get to know 3-year old Barry Allen through this video: httP.s://www.facebook.com/share/lFdP.NwgwZu/ Sadly, no one will ever get to see him in person as he was euthanized at the animal shelter without warning. One might even say, without receiving due process.

Here is the full story as relayed by San Jose Animal Advocates:
httP.s://www.facebook.com/share/v/lErCAPRzLx/
Lorraine Oback
District 6
95126
From: Lorraine Oback
Sent: Monday, June 9, 2025 6:12 PM
To: [email protected]™gm(. <[email protected])j™gm(.> Cc: citv..clerk@sanj™gm(. <ci:t.v..clerk@sanj™gm(.>
Subject: Concern About Sloppy Practices @ SJACS
https://outlook.office365.com/mail/[email protected]/inbox/id/ AAQkADhh Yzk3NTk1 L TBmZDAtN Dc4Yi1 h N2Q0L TZjNmZjNTk5MT .. 1 /3 I tried, but failed (for lack of a period in the address) to send the comment below in time for today's budget meeting. Nevertheless, I feel compelled to share it with you because the story that it relays illustrates a terrible outcome for one animal entrusted to SJACS care. Where there is one animal, there are undoubtedly be more. This story, that came to my attention through Sustain Our Shelter, does not sound like the result of professional management, but rather sloppy practices. What will it take to get better service for the animals who wind up at the shelter through no fault—-OR DESIRE—-of their own?
You can judge the character of a society by how it treats those who can do nothing for it. Shelter animals definitely fall into that category.

Respectfully,
Lorraine Oback
District 6
95126
From: Lorraine Oback
Sent: Monday, June 9, 2025 10:18 AM
To: [email protected] <[email protected]>
Subject: Comment for June 9 Budget Meeting re: SJACS
I just read this information (copied below) on the Sustain Our Shelter Facebook page. It struck me as an example of horrible mismanagement. I understand that it is not all that uncommon. How this happens when the shelter's funding has nearly doubled in four years is incomprehensible. Either the shelter was EXTREMELY underfunded previously and may be still or current management is out of their depth and need to be replaced.

From SOS:
"I am sharing this to show what Knight has gone through for the last 2 years in and out of the municipal shelter system. Her deserves better.
"June 15, 2023
Knight first entered the shelter system as a stray, and officially registered with the outcome type “Found Animal.” "July 13, 2023
Knight was brought into the shelter again, registered as a stray—potentially returned by the original finder after the 30-day period had passed.
"July 13, 2023 – February 21, 2024
Knight remained in the shelter for over seven months.
"February 21, 2024 – May 19, 2024
Knight was placed in foster care, where he stayed for nearly three months. "May 19, 2024 – October 11, 2024
Knight was returned to the shelter.
"October 11, 202
Knight was adopted.
"May 5, 2025
Less than seven months after his adoption, Knight was found loose on the streets of San Jose and taken back to the shelter by Animal Control Officers. He was classified as a stray and returned to his owner (RTO) four days later, on May 9, 2025.
6/23/25, 11:44 AM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 2/3 This message is from outside the City email system. Do not open links or attachments from untrusted sources. "May 29, 2025
Knight was brought into the shelter again, this time as part of an owner-requested euthanasia. He was surrendered along with another dog, Princess, by an individual who reportedly threatened to abandon the dogs if the shelter didn’t take them in. Notably, this person was on the “No Adopters” list—yet had somehow been allowed to adopt both Knight and Princess.
"June 5, 2025
Knight was adopted again under suspicious circumstances. The adoption occurred quickly and out of one of the back rooms in the shelter, raising questions about whether the adopter had a prior relationship with Knight. "June 7, 2025
Less than 48 hours later, Knight was seen running loose on Monterey Road and Blossom Hill with two other dogs, accompanied by a man who appeared intoxicated. When concerned bystanders attempted to intervene, the man became aggressive and argumentative.

Knight was observed limping and had a swollen gash under his right axilla. A concerned citizen managed to leash him and transport him to the shelter, where staff instructed her to take him to MedVet for medical treatment.

During this time, she also contacted Animal Control to report the incident and request assistance with the remaining loose dogs.

However, she was informed that only one Animal Control Officer was on duty, and response could be delayed. "Later that evening, a post surfaced on Reddit.com stating that a dog had been hit by a car (HBC) and killed near the same location—Monterey Road and Blossom Hill. This dog was one of the two other dogs that had been with Knight earlier that day.
"1. Did Animal Control respond in time?
If not, are they sufficiently staffed for San Jose?
"2. Why were these dogs off-leash on major roads?
Are San Jose leash laws being consistently enforced?
"3. How is the shelter staff screening adopters?
How did an individual on the No Adopters List manage to adopt two dogs? "4. What safeguards are in place to prevent dogs from being adopted into unsafe or unstable environments? Are adopters screened for homelessness, mental health instability, or repeat violations?" Lorraine Oback
District 6
6/23/25, 11:44 AM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 3/3 Public Record: 3

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Outlook
Notice - Adopted LAFCO Budget for Fiscal Year 2025-2026 From Humphrey, Sonia
Date Wed 6/11/2025 3:38 PM
Cc LAFCO <[email protected]>
1 attachment (2 MB)
Notice - Adopted FY2026 LAFCO Budget..pdf;
To: Clerk of the Board of Supervisors, City/Town Clerks, Special District Clerks:

Please see attached memo regarding Adopted LAFCO Budget for Fiscal Year 2025-2026.

Kindly distribute this notice to the members of your legislative bodies.

Thank you,
Sonia Humphrey, LAFCO Clerk
LAFCO of Santa Clara County
777 North First Street, Suite 410
San Jose, CA 95112
(408) 993-4709
6/23/25, 11:38 AM Mail - City Clerk - Outlook
https://outlook.office365.com/mail/[email protected]/id/AAQkAGJiNDY2NWI3LTY1ODktNDczNy1iYjdkLWZlNWFjYmFmNmQ3ZQAQAFRm5jaI… 1/1 Public Record: 4
June 11, 2025
TO: County Executive, Santa Clara County
City Managers, Cities in Santa Clara County
District Managers, Independent Special Districts in Santa ClaraCounty FROM: Dunia Noel, LAFCO Assistant Executive Officer
SUBJECT: LAFCO BUDGET FOR FISCAL YEAR 2025-2026
____________________________________________________________________________________________________ At its public hearing on June 4, 2025, the Santa Clara Local Agency Formation Commission (LAFCO) adopted its Final Budget for Fiscal Year 2025-2026. The adopted Final Budget and the staff reports are attached for your information.

Pursuant to the apportionment method specified in Government Code §56381 and §56381.6, the County Auditor-Controller will apportion LAFCO’s net operating expenses to the cities, the County and the independent special districts based on the Final Budget adopted by LAFCO. Please expect to receive an invoice from the County Controller’s Office in the next few days.

Should you have any questions regarding the LAFCO budget or cost apportionment, please contact me at [email protected].

Thank you.

Attachments: Fiscal Year 2025-2026 Budget & Revised Final Work Plan for Fiscal Year 2026 approved by LAFCO on June 4, 2025
June 4, 2025 Staff Report: Final Work Plan and Budget for FY 2025-2026 April 2, 2025 Staff Report: Proposed Work Plan and Budget for FY 2025-2026 cc: Board of Supervisors, Santa Clara County
City Council Members, Cities in Santa Clara County
Independent Special District Board Members
Santa Clara County Cities Association
Santa Clara County Special Districts Association

FINAL LAFCO BUDGET
FISCAL YEAR 2025- 2026
ITEM # TITLE

APPROVED
BUDGET
FY 2025

ACTUALS
Year to Date
2/25/2025

PROJECTIONS
Year End
FY 2025
FINAL
BUDGET
FY 2026

EXPENDITURES
Object 1: Salary and Benefits $862,484 $580,917 $946,609 $994,427 Object 2: Services and Supplies
5255100 Intra-County Professional $10,000 $0 $10,000 $12,000 5255800 Legal Counsel $85,780 $48,125 $82,000 $88,766
5255500 Consultant Services $150,000 $18,525 $100,000 $175,000 5285700 Meal Claims $750 $139 $700 $1,000
5220100 Insurance $6,737 $0 $0 $8,000
5250100 Office Expenses $5,000 $1,887 $4,000 $5,000
5270100 Rent & Lease $56,416 $42,102 $56,416 $58,106
5255650 Data Processing Services $22,517 $16,832 $22,517 $24,443 5225500 Commissioners' Fee $10,000 $3,800 $8,000 $10,000 5260100 Publications and Legal Notices $1,000 $702 $1,000 $1,000 5245100 Membership Dues $14,509 $14,318 $14,318 $15,000 5250750 Printing and Reproduction $1,500 $416 $1,500 $1,500 5285800 Business Travel $21,000 $6,078 $16,000 $21,000
5285300 Private Automobile Mileage $1,000 $497 $800 $1,000 5285200 Transportation&Travel (County Car Usage) $600 $0 $300 $600 5281600 Overhead $21,119 $10,594 $21,119 $37,324
5275200 Computer Hardware $4,000 $0 $2,000 $4,000
5250800 Computer Software $4,000 $2,261 $4,000 $4,000
5250250 Postage $500 $24 $300 $500
5252100 Staff/Commissioner Training Programs $2,000 $0 $1,000 $2,000 5701000 Reserves $0 $0 $0 $0
TOTAL EXPENDITURES $1,280,912 $747,217 $1,292,579 $1,464,666

REVENUES
4103400 Application Fees $25,000 $21,074 $21,074 $25,000 4301100 Interest: Deposits and Investments $6,000 $19,711 $20,000 $10,000 TOTAL REVENUE $36,000 $40,785 $41,074 $35,000
3400150 FUND BALANCE FROM PREVIOUS FY $172,301 $237,891 $237,891 $63,997 NET LAFCO OPERATING EXPENSES $1,077,611 $468,541 $1,013,614 $1,365,669 3400800 RESERVES Available $200,000 $200,000 $200,000 $200,000

COSTS TO AGENCIES
5440200 County $359,204 $359,204 $359,204 $455,223
4600100 Cities (San Jose 50% + Other Cities 50%) $359,204 $359,204 $359,204 $455,223 4600100 Special Districts $359,204 $359,204 $359,204 $455,223 5/15/2025
PAGE 1 OF 3
ITEM # 6
LAFCO MEETING: June 4, 2025
TO: LAFCO
FROM: Neelima Palacherla, Executive Officer
SUBJECT: FINAL WORK PLAN AND BUDGET FOR FY 2026 AND
AB 2561 DISCUSSION ON STATUS OF EMPLOYEE

VACANCIES AND RECRUITMENT AND RETENTION

EFFORTS

STAFF RECOMMENDATIONS

1. Adopt the Work Plan for Fiscal Year 2025-2026, as revised by the Commission at its April 2, 2025 meeting.

2. Adopt the Final Budget for Fiscal Year 2025-2026.

3. Find that the Final Budget for Fiscal Year 2026 is expected to be adequate to allow the Commission to fulfill its statutory responsibilities.

4. Authorize staff to transmit the Final Budget adopted by the Commission including the estimated agency costs to the cities, the special districts, the County, the Cities Association of Santa Clara County and the Santa Clara County Special Districts Association.

5. Direct the County Auditor-Controller to apportion LAFCO costs to the cities; to the special districts; and to the County; and to collect payment pursuant to Government Code §56381.

REVISIONS TO THE PROPOSED WORKPLAN FOR FY 2026
On April 2, 2025, the Commission directed staff to revise the proposed workplan for Fiscal Year 2025-2026 to include a work item to conduct a strategic planning workshop for the Commission to specifically discuss potential development of environmental justice policies. Staff has amended the proposed workplan to include the work item under “Applications Review / Processing and LAFCO Policy Development”. See Attachment A for the amended Work Plan.

NO CHANGES TO THE DRAFT/PRELIMINARY BUDGET
On April 2, 2025, the Commission adopted its preliminary budget for Fiscal Year 2025-2026 as recommended by the Finance Committee. The preliminary budget PAGE 2 OF 3
adopted by the Commission is available in the report for Agenda Item # 6 of the April 2, 2025 LAFCO Meeting. No further changes are recommended to the preliminary budget adopted by the commission.

AB 2561 DISCUSSION
AB 2561, which went into effect on January 1, 2025, requires a public agency to present the status of vacancies and recruitment and retention efforts at a public hearing at least once per fiscal year and prior to the adoption of the final budget. It requires the public agency, during the public hearing, to identify any necessary changes to policies, procedures, and recruitment activities that may lead to obstacles in the hiring process. It also entitles the recognized employee organization to be present at the hearing. If the number of job vacancies within a single bargaining unit meets or exceeds 20% of the total number of authorized full-time positions, the bill requires the public agency, upon request of the recognized employee organization, to include specified information during the public hearing.

Santa Clara LAFCO does not have any vacant positions currently and therefore, there are no recruitment efforts. In addition, there are no recommended changes to retention efforts. Lastly, we have not identified any necessary changes to policies, procedures and recruitment activities that may lead to obstacles in the hiring process.

LAFCO ANNUAL BUDGET PROCESS REQUIREMENTS
The Cortese Knox Hertzberg Local Government Reorganization Act of 2000 (CKH Act) which became effective on January 1, 2001, requires LAFCO, as an independent agency, to annually adopt a draft budget by May 1 and a final budget by June 15 at noticed public hearings. Both the draft and the final budgets are required to be transmitted to the cities, the special districts and the County. Government Code §56381(a) establishes that at a minimum, the budget must be equal to that of the previous year unless the Commission finds that reduced staffing or program costs will nevertheless allow it to fulfill its statutory responsibilities. Any unspent funds at the end of the year may be rolled over into the next fiscal year budget. After adoption of the final budget by LAFCO, the County Auditor is required to apportion the net operating expenses of the Commission to the agencies represented on LAFCO.

LAFCO and the County of Santa Clara entered into a Memorandum of Understanding (MOU) (effective since July 2001), under the terms of which, the County provides staffing, facilities, and services to LAFCO. The associated costs are reflected in the LAFCO budget. LAFCO is a stand-alone, separate fund within the County’s accounting and budget system and the LAFCO budget information is formatted using the County’s account descriptions/codes.

PAGE 3 OF 3

COST APPORTIONMENT TO CITIES, DISTRICTS AND THE COUNTY
The CKH Act requires LAFCO costs to be split in proportion to the percentage of an agency’s representation (excluding the public member) on the Commission. Santa Clara LAFCO is composed of a public member, two County board members, two city council members, and since January 2013 – two special district members.

Government Code §56381(b)(1)(A) provides that when independent special districts are seated on LAFCO, the county, cities and districts must each provide a one-third share of LAFCO’s operational budget.

Since the City of San Jose has permanent membership on LAFCO, as required by Government Code §56381.6(b), the City of San Jose’s share of LAFCO costs must be in the same proportion as its member bears to the total membership on the commission, excluding the public member. Therefore, in Santa Clara County, the City of San Jose pays one sixth and the remaining cities pay one sixth of LAFCO’s operational costs. Per the CKH Act, the remaining cities’ share must be apportioned in proportion to each city’s total revenue, as reported in the most recent edition of the Cities Annual Report published by the Controller, as a percentage of the combined city revenues within a county. Each city’s share is therefore based on the 2022/2023 Report – which is the most recent edition available.

Government Code Section 56381 provides that the independent special districts’ share shall be apportioned in proportion to each district’s total revenues as a percentage of the combined total district revenues within a county. The Santa Clara County Special Districts Association (SDA), at its August 13, 2012 meeting, adopted an alternative formula for distributing the independent special districts’ share to individual districts. The SDA’s agreement requires each district’s cost to be based on a fixed percentage of the total independent special districts’ share.

The estimated apportionment of LAFCO’s FY 2026 costs to the individual cities and districts is included as Attachment B. The final costs will be calculated and invoiced to the individual agencies by the County Controller’s Office after LAFCO adopts the final budget.

ATTACHMENTS
Attachment A: LAFCO Workplan for FY 2026
Attachment B: Final LAFCO Budget for Fiscal Year 2026
Attachment C: Costs to Agencies Based on the Final Budget REVISED FINAL WORK PLAN FOR FISCAL YEAR 2026 (June 4, 2025) PAGE 1 OF 6
PRIORITY* H - High Priority (essential activities: state mandate, Commission directive, requirements) M - Medium Priority (important, provided resources allow or time permits) L - Low Priority (desirable provided resources allow or time permits, not urgent) PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY*

APPLICATIONS REVIEW / PROCESSING AND

LAFCO POLICY DEVELOPMENT
Process applicant-initiated LAFCO proposals Encourage pre-application meetings prior to application submittal
Conduct pre-agenda meetings with County Depts. to
obtain Assessor & Surveyor reports, as needed
Process applications per CKH Act requirements: issue
Notice of Application, Certificate of Filing /
Sufficiency, Public Hearing Notice, staff report,
conduct protest proceedings, as needed
Staff H
Comment on potential LAFCO applications,
relevant projects & development proposals, city
General Plan updates and/ or related
environmental documents
Ongoing, as needed Staff H
Comprehensive review and update of LAFCO
policies for context, clarity and consistency with
State law – Phase 2
Develop a Phase 2 workplan /timeline for commission
consideration and begin implementation
Staff H
Prepare flowcharts for LAFCO processes and
update application packets and application fee
schedules for current requirements and ease of
public use
Upon completion of policies update Staff L
Conduct a Strategic Planning Workshop for the
Commission to Consider the Development of
Environmental Justice Policies and other
emerging policy ideas, with the goal of
advancing innovative LAFCO policies through a
strategic plan
Identify a facilitator for the Workshop - Early 2026 Staff / Consultant M REVISED FINAL WORK PLAN FOR FISCAL YEAR 2026 (June 4, 2025) PAGE 2 OF 6
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY* ISLAND

ANNEXATIONS
Conduct outreach to cities with islands, follow
up on responses including review/research of
city limits/ USA boundaries, and provide
assistance with annexations or necessary USA
amendments
Prepare and distribute island maps to cities Staff L
Review and finalize city-conducted island
annexations
Ongoing, as needed Staff H

OUTREACH, GOVERNMENT / COMMUNITY RELATIONS &

CUSTOMER SERVICE
Conduct outreach to increase awareness of
LAFCO’s role
Presentations on LAFCO to cities, other agencies or
organizations, as relevant
Distribute LAFCO communications material to elected
officials and staff of cities, special districts and the County
Seek exhibit opportunities at public spaces / events
Maintain website as the primary information resource
on LAFCO
Staff M
M
L
H
Engage and establish relationships with local
(cities, districts, county), regional (ABAG/MTC),
state (SGC, OPR, DoC, SWRCB) agencies,
organizations such as SDA, SCCAPO, CALAFCO,
other stakeholder groups
Attend regular meetings of SDA (quarterly), SCCAPO
(monthly), and County Planning Dept. (quarterly)
Small water systems issues / legislation
Collaborate with agencies and entities with goals
common to LAFCO
Staff M
M
M
Track LAFCO related legislation Commission takes positions and submits letters on proposed legislation
Staff M
Respond to public inquiries re. LAFCO policies,
procedures and application filing requirements
Timely response to public inquiries
Update the PRA form for the website
Document research on complex inquiries
Report to Commission on complex inquiries
Staff H
L
L
H
REVISED FINAL WORK PLAN FOR FISCAL YEAR 2026 (June 4, 2025) PAGE 3 OF 6
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY*

SERVICE REVIEWS, SPECIAL STUDIES &

SPHERE OF INFLUENCE UPDATES
Countywide Fire Service Review Work with interested agencies on implementing recommendations requiring LAFCO action (Table B
Recommendations)
Staff H
Countywide Water and Wastewater Service
Review
Develop water/wastewater service review workplan
and identify method for consultant selection
Staff M
Continue to monitor implementation of
recommendations from previous service
reviews and conduct special studies, as
necessary
RRRPD study – city took action to delay decision on
consolidation
Staff L
Map Mutual Water companies Initial maps complete, further through service review Staff L Engage in or support grant / partnership
opportunities on issues related to enhancing
viability of agriculture, and climate smart
growth
As needed, and as opportunities arise Staff L
Compile and post JPA filings on the LAFCO
website
Notice provided, gather JPA information through
service review process
Staff L
REVISED FINAL WORK PLAN FOR FISCAL YEAR 2026 (June 4, 2025) PAGE 4 OF 6
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY*

COMMISSION SUPPORT
Provide ongoing support to the 12
commissioners for regularly scheduled
Commission meetings, special meetings and
Committee meetings (Finance Committee,
Technical Advisory Committees or Ad-Hoc
Committees)
Prepare and distribute public hearing notices and
agenda packets, provide staff support during the
meetings, record minutes, broadcast meetings
Hold pre-agenda review meeting with Chair
Hold pre-meeting calls with individual commissioners
to address agenda item questions and prepare
meeting script for Chair
Process commissioner per diems for attendance at
LAFCO meetings
Staff H
Keep the Commission informed EO report
Off-agenda emails, as needed
Provide ongoing educational opportunities/events,
including presentations from local agencies
Staff H
Onboarding new Commissioners Facilitate filing / completion of Form 700, commissioner pledge, ethics training
Update LAFCO letterhead, directory, and website
Set up vendor accounts, provide parking permits
Conduct new Commissioner orientation
Recognize outgoing commissioners for LAFCO service
Organize Commissioner / staff Luncheon
Staff H
Commissioners Selection Process Inform appointing bodies of any upcoming vacancies and provide information on appointment criteria
Convene ISDSC committee meeting, as necessary
Coordinate public member selection process, as
necessary
Staff H
Commissioner participation in CALAFCO Support commissioner participation in CALAFCO activities / or election to the CALAFCO Board
Staff L
REVISED FINAL WORK PLAN FOR FISCAL YEAR 2026 (June 4, 2025) PAGE 5 OF 6
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY*

ADMINISTRATIVE PROJECTS
Prepare LAFCO annual work plan March – June 2025 Staff/Finance Committee
H
Prepare LAFCO annual budget March – June 2025 Staff/Finance Committee
H
Prepare LAFCO Annual Report August 2025 Staff H
Prepare LAFCO Annual Financial Audit October 2025 (Contract with Chavan Associates extended for FY 2024 thru FY 2027)
Consultant / Staff H
Office / facility management Coordinate with Building Manager on facilities issues Coordinate with County re. computers/network,
phone, printers, office security, procurement,
installation & maintenance
Order and manage office supplies
Make travel arrangements and process expense
reimbursements.

Process mileage reimbursements
Office space lease through April 30, 2027
Staff H
Records management Organize scan of LAFCO records to Electronic Document Management System (Laserfiche)
Maintain LAFCO’s hard copy records
Maintain and enhance the LAFCO Website
Maintain LAFCO database
Staff/ Consultant
Staff
H
H
H
H
Contracts and payments & receivables Track consultant contracts and approve invoices Approve vendor invoices / process annual payments
for various services/ memberships
Coordinate with County Controller’s Office and track
annual collection of payments from member agencies
Staff H
Review and update LAFCO bylaws /
administrative policies and procedures
Ongoing, as needed, and also as part of Phase 2
Policies Revision
Staff H
REVISED FINAL WORK PLAN FOR FISCAL YEAR 2026 (June 4, 2025) PAGE 6 OF 6
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY* Staff training and development CALAFCO workshops, conferences, relevant courses Implementation of the work plan for staff professional
development
Staff retreat for team bonding and staff development
Staff H
H
M
Coordinate with County on administrative
issues
Attend monthly meetings with the Deputy County
Executive
Staff H
Staff and EO performance evaluation May – December 2025 Staff/Commission H Other administrative functions mandated of a
public agency (Form 806, maintaining
liability/workers comp insurance, etc.)
Ongoing Staff H

ADMINISTRATIVE PROJECTS

FINAL WORK PLAN FOR FISCAL YEAR 2026
PAGE 1 OF 6
PRIORITY* H - High Priority (essential activities: state mandate, Commission directive, requirements) M - Medium Priority (important, provided resources allow or time permits) L - Low Priority (desirable provided resources allow or time permits, not urgent) PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY*

APPLICATIONS REVIEW / PROCESSING AND

LAFCO POLICY DEVELOPMENT
Process applicant-initiated LAFCO proposals Encourage pre-application meetings prior to application submittal
Conduct pre-agenda meetings with County Depts. to
obtain Assessor & Surveyor reports, as needed
Process applications per CKH Act requirements: issue
Notice of Application, Certificate of Filing /
Sufficiency, Public Hearing Notice, staff report,
conduct protest proceedings, as needed
Staff H
Comment on potential LAFCO applications,
relevant projects & development proposals, city
General Plan updates and/ or related
environmental documents
Ongoing, as needed Staff H
Comprehensive review and update of LAFCO
policies for context, clarity and consistency with
State law – Phase 2
Develop a Phase 2 workplan /timeline for commission
consideration and begin implementation
Staff H
Prepare flowcharts for LAFCO processes and
update application packets and application fee
schedules for current requirements and ease of
public use
Upon completion of policies update Staff L
Conduct a Strategic Planning Workshop for the
Commission to Consider the Development of
Environmental Justice Policies
Identify a facilitator for the Workshop - Early 2026 Staff / Consultant M ITEM # 6
Attachment A
FINAL WORK PLAN FOR FISCAL YEAR 2026
PAGE 2 OF 6
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY* ISLAND

OUTREACH, GOVERNMENT / COMMUNITY RELATIONS &

CUSTOMER SERVICE
Conduct outreach to increase awareness of
LAFCO’s role
Presentations on LAFCO to cities, other agencies or
organizations, as relevant
Distribute LAFCO communications material to elected
officials and staff of cities, special districts and the County
Seek exhibit opportunities at public spaces / events
Maintain website as the primary information resource
on LAFCO
Staff M
M
L
H
Engage and establish relationships with local
(cities, districts, county), regional (ABAG/MTC),
state (SGC, OPR, DoC, SWRCB) agencies,
organizations such as SDA, SCCAPO, CALAFCO,
other stakeholder groups
Attend regular meetings of SDA (quarterly), SCCAPO
(monthly), and County Planning Dept. (quarterly)
Small water systems issues / legislation
Collaborate with agencies and entities with goals
common to LAFCO
Staff M
M
M
Track LAFCO related legislation Commission takes positions and submits letters on proposed legislation
Staff M
Respond to public inquiries re. LAFCO policies,
procedures and application filing requirements
Timely response to public inquiries
Update the PRA form for the website
Document research on complex inquiries
Report to Commission on complex inquiries
Staff H
L
L
H
FINAL WORK PLAN FOR FISCAL YEAR 2026
PAGE 3 OF 6
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY*

SERVICE REVIEWS, SPECIAL STUDIES &

SPHERE OF INFLUENCE UPDATES
Countywide Fire Service Review Work with interested agencies on implementing recommendations requiring LAFCO action (Table B
Recommendations)
Staff H
Countywide Water and Wastewater Service
Review
Develop water/wastewater service review workplan
and identify method for consultant selection
Staff M
Continue to monitor implementation of
recommendations from previous service
reviews and conduct special studies, as
necessary
RRRPD study – city took action to delay decision on
consolidation
Staff L
Map Mutual Water companies Initial maps complete, further through service review Staff L Engage in or support grant / partnership
opportunities on issues related to enhancing
viability of agriculture, and climate smart
growth
As needed, and as opportunities arise Staff L
Compile and post JPA filings on the LAFCO
website
Notice provided, gather JPA information through
service review process
Staff L
FINAL WORK PLAN FOR FISCAL YEAR 2026
PAGE 4 OF 6
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY*

COMMISSION SUPPORT
Provide ongoing support to the 12
commissioners for regularly scheduled
Commission meetings, special meetings and
Committee meetings (Finance Committee,
Technical Advisory Committees or Ad-Hoc
Committees)
Prepare and distribute public hearing notices and
agenda packets, provide staff support during the
meetings, record minutes, broadcast meetings
Hold pre-agenda review meeting with Chair
Hold pre-meeting calls with individual commissioners
to address agenda item questions and prepare
meeting script for Chair
Process commissioner per diems for attendance at
LAFCO meetings
Staff H
Keep the Commission informed EO report
Off-agenda emails, as needed
Provide ongoing educational opportunities/events,
including presentations from local agencies
Staff H
Onboarding new Commissioners Facilitate filing / completion of Form 700, commissioner pledge, ethics training
Update LAFCO letterhead, directory, and website
Set up vendor accounts, provide parking permits
Conduct new Commissioner orientation
Recognize outgoing commissioners for LAFCO service
Organize Commissioner / staff Luncheon
Staff H
Commissioners Selection Process Inform appointing bodies of any upcoming vacancies and provide information on appointment criteria
Convene ISDSC committee meeting, as necessary
Coordinate public member selection process, as
necessary
Staff H
Commissioner participation in CALAFCO Support commissioner participation in CALAFCO activities / or election to the CALAFCO Board
Staff L
FINAL WORK PLAN FOR FISCAL YEAR 2026
PAGE 5 OF 6
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY*

Process mileage reimbursements
Office space lease through April 30, 2027
Staff H
Records management Organize scan of LAFCO records to Electronic Document Management System (Laserfiche)
Maintain LAFCO’s hard copy records
Maintain and enhance the LAFCO Website
Maintain LAFCO database
Staff/ Consultant
Staff
H
H
H
H
Contracts and payments & receivables Track consultant contracts and approve invoices Approve vendor invoices / process annual payments
for various services/ memberships
Coordinate with County Controller’s Office and track
annual collection of payments from member agencies
Staff H
Review and update LAFCO bylaws /
administrative policies and procedures
Ongoing, as needed, and also as part of Phase 2
Policies Revision
Staff H
FINAL WORK PLAN FOR FISCAL YEAR 2026
PAGE 6 OF 6
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY* Staff training and development CALAFCO workshops, conferences, relevant courses Implementation of the work plan for staff professional
development
Staff retreat for team bonding and staff development
Staff H
H
M
Coordinate with County on administrative
issues
Attend monthly meetings with the Deputy County
Executive
Staff H
Staff and EO performance evaluation May – December 2025 Staff/Commission H Other administrative functions mandated of a
public agency (Form 806, maintaining
liability/workers comp insurance, etc.)

ADMINISTRATIVE
Ongoing Staff H

PROJECTS

FINAL LAFCO BUDGET
FISCAL YEAR 2025- 2026
ITEM # TITLE

APPROVED
BUDGET
FY 2025

ACTUALS
Year to Date
2/25/2025

PROJECTIONS
Year End
FY 2025
FINAL
BUDGET
FY 2026

$1,365,669

JURISDICTION REVENUE PER
2022/2023 REPORT

PERCENTAGE OF

TOTAL REVENUE

ALLOCATION

PERCENTAGES

ALLOCATED
COSTS
County N/A N/A 33.3333333% $455,223.00
Cities Total Share 33.3333333% $455,223.00
San Jose N/A N/A 50.0000000% $227,611.50
Other cities share 50.0000000% $227,611.50
Campbell $81,150,037 1.8865076% $4,293.91
Cupertino $131,485,364 3.0566608% $6,957.31
Gilroy $127,015,477 2.9527487% $6,720.80
Los Altos $72,145,869 1.6771863% $3,817.47
Los Altos Hills $21,047,529 0.4892952% $1,113.69
Los Gatos $66,269,927 1.5405874% $3,506.55
Milpitas $214,374,038 4.9835868% $11,343.22
Monte Sereno $5,142,039 0.1195378% $272.08
Morgan Hill $130,786,193 3.0404071% $6,920.32
Mountain View $449,519,762 10.4500562% $23,785.53
Palo Alto $834,039,393 19.3890442% $44,131.69
Santa Clara $1,431,529,099 33.2789808% $75,746.78
Saratoga $37,994,793 0.8832709% $2,010.43
Sunnyvale $699,101,862 16.2521303% $36,991.72
Total Cities (excluding San Jose) $4,301,601,382 100.0000000% $227,611.50 Total Cities (including San Jose) $455,223.00
Special Districts Total Share (Fixed %) 33.3333333% $455,223.00 Aldercroft Heights County Water District 0.06233% $283.74 Burbank Sanitary District 0.15593% $709.83
Cupertino Sanitary District 2.64110% $12,022.89
El Camino Healthcare District 4.90738% $22,339.52
North Santa Clara Resource Conservation District 0.04860% $221.24 Lake Canyon Community Services District 0.02206% $100.42 Lion's Gate Community Services District 0.22053% $1,003.90 Loma Prieta Resource Conservation District 0.02020% $91.96 Midpeninsula Regional Open Space District 5.76378% $26,238.05 Purissima Hills Water District 1.35427% $6,164.95
Rancho Rinconada Recreation and Park District 0.15988% $727.81 San Martin County Water District 0.04431% $201.71
Santa Clara Valley Open Space Authority 1.27051% $5,783.65 Santa Clara Valley Water District 81.44126% $370,739.36 Saratoga Cemetery District 0.32078% $1,460.26
Saratoga Fire Protection District 1.52956% $6,962.91
South Santa Clara Valley Memorial District 0.03752% $170.80 Total Special Districts 100.00000% $455,223.00
Total Allocated Costs $1,365,669.00
LAFCO COST APPORTIONMENT: COUNTY, CITIES, SPECIAL DISTRICTS Estimated Costs to Agencies Based on the Final FY 2026 LAFCO Budget Net Operating Expenses for FY 2026
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$WWDFKPHQW&

PAGE 1 OF 12
ITEM # 6
LAFCO MEETING: April 2, 2025
TO: LAFCO
FROM: Neelima Palacherla, Executive Officer
Dunia Noel, Asst. Executive Officer
SUBJECT: PROPOSED WORK PLAN AND BUDGET FOR FY 2026

FINANCE COMMITTEE / STAFF RECOMMENDATIONS

1. Adopt the Proposed Work Plan for Fiscal Year 2025-2026.

2. Adopt the Proposed Budget for Fiscal Year 2025-2026.

3. Find that the Proposed Budget for Fiscal Year 2026 is expected to be adequate to allow the Commission to fulfill its statutory responsibilities.

4. Authorize staff to transmit the Proposed Budget adopted by the Commission including the estimated agency costs as well as the LAFCO public hearing notice for the adoption of the Fiscal Year 2026 Final Budget to the cities, the special districts, the County, the Cities Association of Santa Clara County and the Santa Clara County Special Districts Association.

ANNUAL BUDGET PROCESS REQUIREMENTS
The Cortese Knox Hertzberg Local Government Reorganization Act of 2000 (CKH Act) which became effective on January 1, 2001, requires LAFCO, as an independent agency, to annually adopt a proposed budget by May 1 and a final budget by June 15 at noticed public hearings. Both the proposed and the final budgets are required to be transmitted to the cities, the special districts and the County. Government Code §56381(a) establishes that at a minimum, the budget must be equal to that of the previous year unless the Commission finds that reduced staffing or program costs will nevertheless allow it to fulfill its statutory responsibilities. Any unspent funds at the end of the year may be rolled over into the next fiscal year budget. After adoption of the final budget by LAFCO, the County Auditor is required to apportion the net operating expenses of the Commission to the agencies represented on LAFCO.

PAGE 2 OF 12
FISCAL YEAR 2025-2026 WORKPLAN & BUDGET DEVELOPMENT

TIMELINE
Dates Staff Tasks / LAFCO Action
March 10 -
April 2
Notice of this public hearing was advertised in a local newspaper, posted on the LAFCO website and distributed to local agencies. The agenda and a link to the posted agenda packet are also distributed to local agencies, interested persons and organizations. The proposed Workplan and Budget are posted on the LAFCO website and available for public review and comment.

April 2 LAFCO public hearing on adoption of Proposed Workplan and Budget
April 3 Proposed Work Plan and Budget, preliminary apportionments and LAFCO public hearing notice for Final Budget Hearing transmitted to agencies
June 4 LAFCO public hearing and adoption of Final Budget June 4 -
July 1
Final Budget transmitted to agencies; Auditor requests payment from agencies

LAFCO FINANCE COMMITTEE
At its February 5, 2025 LAFCO meeting, the Commission appointed Alternate Commissioner Campos, Alternate Commissioner Chapman and Alternate Commissioner O’Neill to serve on the Finance Committee.

At its special meeting held on March 6, 2025, the Finance Committee discussed the progress on the current year work plan and the status of the current year budget; and recommended the proposed FY 2026 work plan and budget for consideration and adoption by the full commission.

CURRENT YEAR IN REVIEW
PROGRESS REPORT ON FY 2024-2025 WORK PLAN
LAFCO’s current fiscal year workplan was adopted at a noticed public hearing held on April 3, 2024. Attachment A depicts the current status (through the third quarter of the year) of the 2024-2025 Work Program.

A key focus of this year's work program is the comprehensive review and update of LAFCO policies. To guide Phase 1 of this process, the Commission appointed an AdHoc Committee composed of three commissioners, which developed a detailed work plan and timeline. Over the course of nine meetings, the Committee along with staff carefully reviewed and refined multiple iterations of the policies under consideration, including the development of new policies related to agricultural PAGE 3 OF 12
worker housing. Additionally, two rounds of public review and comment periods were conducted to gather valuable input from stakeholders. Following this extensive effort, the Commission adopted the Phase 1 policy updates in December 2024. Looking ahead, the Commission is expected to consider a work plan for Phase 2 of the policy update process.

LAFCO has received and is currently processing a special district reorganization and sphere of influence amendment. Staff has conducted pre-application meetings and responded to numerous requests for assistance from local and regional agencies on matters such as city service extensions, city annexations and urban service area amendments, special district annexations, and builders remedy projects.

Additionally, responding to public inquiries remains a significant and growing area of focus, with staff noting an increase in both volume and complexity.

In alignment with the Commission’s directive, staff continues to engage in targeted outreach to local entities—including special districts, the County, cities, and community organizations—through informational presentations on LAFCO’s role in promoting sustainable growth and good governance. These efforts are undertaken as opportunities arise and as time permits.

Changes in Commission membership due to term expirations have prompted corresponding onboarding activities. The LAFCO office is now fully staffed, with 4.0 FTE positions, including the promotion of the Associate Analyst to the Analyst position in August 2024. Additionally, the implementation of a training and professional development work plan for LAFCO staff is underway, ensuring continued growth, skill enhancement, and alignment with best practices in local government and land use planning.

Several key administrative activities and projects have been completed or are currently underway, including the annual financial audit, the annual report, and the development of a new LAFCO database to efficiently track public inquiries, manage the contacts directory, and improve overall workflow for application processing and management.

Projects that will not be completed by the end of the fiscal year will be incorporated into the proposed FY 2026 work plan to ensure their continued progress and completion in alignment with LAFCO’s strategic objectives.

The LAFCO Annual Report for FY 2025 will be published at the close of the fiscal year. This report will document all applications reviewed and processed during the year and will highlight LAFCO’s accomplishments, activities, and key projects undertaken or completed throughout the period.

STATUS OF FY 2024-2025 ADOPTED BUDGET
Attachment D includes the FY 2025 budget adopted by the Commission at a noticed public hearing on June 5, 2024, the status of LAFCO’s expenditures and revenues as of February 25, 2025, and expenditure and revenue projections for end of FY 2025.

The adopted LAFCO budget for FY 2025 is $1,077,611. It is estimated that the total year-end projected expenditures for FY 2025 would be approximately 1% higher PAGE 4 OF 12
than the adopted budget primarily due to promotion of the Associate Analyst to Analyst position, which was unanticipated at budget adoption. Staff anticipates that overall, year-end revenue for FY 2025 will be slightly higher than the amount budgeted. LAFCO has received the respective FY 2025 funds from the County, the cities and the independent special districts. The actual fund balance rolled over at the end of FY 2024 was higher at $237,891, compared to the amount estimated ($172,301) in the FY 2025 budget. The excess fund balance will be used to cover the extra expenditures, and the remainder unspent amount will carry over into FY 2026 and will be used to reduce net operating expenses that would in turn translate to reduced FY 2026 costs for contributing agencies.

PROPOSED WORK PLAN FOR FISCAL YEAR 2026
Attachment C includes the proposed work plan for FY 2026, as recommended by the Finance Committee, for consideration and adoption by the full commission.

The proposed workplan includes ongoing as well as new projects and outlines detailed projects/activities organized under six broad areas: (1.) LAFCO application processing; (2.) island annexations; (3.) outreach, government/community relations and customer service; (4.) service reviews, special studies and sphere of influence updates; (5.) commission support; and (6.) administrative projects. The work plan assigns priority levels (high, moderate, low); and designates whether the work is to be conducted by staff or outside consultants.

The proposed work plan includes a broad spectrum of responsibilities that LAFCO, as an independent local agency and as a regulatory body of the state, is expected to fulfill in its role of promoting sustainable growth and good governance in Santa Clara County. It incorporates the Commission’s legislative functions and mandates and also the Commission’s proactive local initiatives and priorities such as its directives for ongoing public outreach and education and its proactive service review and implementation program.

Staff actively manages the workload in order to focus on accomplishing essential activities such as processing applications, completing projects currently underway, maintaining core administrative functions, tracking on-going projects and studies, supporting the commission and responding to local agency and public requests for assistance. Consistent with past practice, LAFCO’s statutorily mandated activities take priority over administrative projects that are not statutorily required, and over proactive commission-initiated projects which are discretionary but support LAFCO’s mission and statutory requirements.

PROPOSED BUDGET FOR FISCAL YEAR 2026
Attachment D includes the proposed Budget for FY 2025-2026 as recommended by the Finance Committee, for consideration and adoption by the full commission. The Finance Committee conducted a thorough review of the work plan and budget and recognized the public benefit of LAFCO’s work and the high demand for LAFCO’s services from local agencies and the public. The Committee maintained its PAGE 5 OF 12
commitment to ensure adequate resources that allow the Commission to fulfill its statutory responsibilities and accomplish its work plan while also limiting costs for LAFCO’s funding agencies.

The overall projected expenditure for FY 2026 ($1,464,666) in the proposed budget is 14% higher than the current year budgeted expenses ($1,280,912). This increase is expenditures is largely due to the increase in the cost of salaries and benefits due to a position promotion that occurred in August 2024.

However, LAFCO’s proposed net operating expense for FY 2026 is approximately 26% higher than the FY 2025 budgeted net operating expense. The primary reason for this is because the remaining fund balance ($63,997) at the end of this year is at its lowest level in years. Since September 2023, the LAFCO office has been fully staffed with 4.0 FTEs and has not benefited from salary savings realized in previous years. Additionally, over the past two years, we have adopted more precise budgeting practices. As a result, year-end fund balances have been significantly smaller. This translates to a trend, starting in FY 2025, of rising operating expenses.

While we began the current year with a slightly higher fund balance than anticipated, it has helped offset the additional expenditures from the increase in salary and benefits due to the unanticipated promotion.

DESCRIPTION OF FY 2024-2025 BUDGET LINE ITEMS
LAFCO and the County of Santa Clara entered into a Memorandum of Understanding (MOU) (effective since July 2001), under the terms of which, the County provides staffing, facilities, and services to LAFCO. The associated costs are reflected in the proposed LAFCO budget. LAFCO is a stand-alone, separate fund within the County’s accounting and budget system and the LAFCO budget information is formatted using the County’s account descriptions/codes.
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Budgeted Net Operating Expenses
PAGE 6 OF 12
The following is a detailed itemization of the proposed budget.

EXPENDITURES
Expenditures are divided into two main sections: Staff Salaries and Benefits (Object 1) which comprise approximately 68% of the total expenditures; and Services and Supplies (Object 2).

OBJECT 1. SALARIES AND BENEFITS $994,427
This line item supports the salaries and benefits for the 4.0 FTE positions including the Executive Officer position, a Senior Analyst position, an Analyst position, and a Clerk position. All four positions are currently staffed. LAFCO contracts with the County of Santa Clara for staffing and services and in accordance with the MOU between the County and LAFCO, all four positions are staffed through the County Executive’s Office. The proposed amount is based on the best available projections from the County at this time for salaries and benefits for the 4 positions. Any changes to the projections for the four positions that may occur within the next couple of months will be reflected in the Final LAFCO budget.

OBJECT 2. SERVICES AND SUPPLIES
5255100 Intra-County Professional $12,000
This includes the costs for services from various County agencies such as the County Surveyor’s Office, the County Assessors’ Office, and the Registrar of Voters. The County Surveyor assists with map review and approval for boundary change proposals. In addition, the Surveyor’s Office also assists with research to resolve boundary discrepancies. The County Assessor’s Office prepares reports for LAFCO and the Registrar of Voters provides data necessary for processing LAFCO applications. This item also allows LAFCO to seek GIS mapping services including support and technical assistance from the County Planning Office, as necessary. This item also includes the approximate annual cost ($7,806) associated with webcasting the regular LAFCO meetings held in the County Board of Supervisors Chambers. In February 2021, LAFCO and the County entered into an MOU regarding webcasting services and associated costs for LAFCO meetings. As a result of the pandemic and virtual meetings, webcasting of LAFCO meetings did not begin until April 2023. 5255800 Legal Counsel $85,780
This item covers the cost for general legal services.

In February 2009, the Commission retained the firm of Best Best & Krieger for legal services on a monthly retainer. The contract was amended in 2010 to reduce the number of total hours required to 240 hours per year. The contract sets the hourly rate and allows for an annual automatic adjustment to the rates based on the Consumer Price Index (CPI). In 2017, the contract was once again amended to increase the monthly retainer cost and limit the CEQA work within the retainer to 24 hours annually. Any additional CEQA work above 24 hours would be charged outside the retainer at the same hourly rate.

PAGE 7 OF 12
The monthly retainer for FY 2026 increases to $7,068, based on a 2.8% increase in the Consumer Price Index for the prior calendar year (2024). This item covers the annual retainer fees and includes additional monies to cover approximately 10 hours of work outside the retainer at the hourly rate of $395. 5255500 Consultant Services $175,000
This item is budgeted for hiring consultants to assist LAFCO with special projects such as for conducting service reviews and special studies, facilitating a strategic planning workshop, and scanning LAFCO’s hardcopy records into the existing electronic document management system, among others. The Commission must take action to authorize such special projects prior to expending funds. This item also includes costs associated with ongoing contracts such as costs for the maintenance and hosting of the LAFCO website by an outside provider; for the contract with an independent financial auditor for conducting the annual financial audits of LAFCO, for a consultant to develop and implement a new LAFCO database. 5285700 Meal Claims $1,000
This item includes cost of food to support Commission events, workshops, meetings. 5220200 Insurance $8,000
This item is for the purpose of purchasing general liability insurance and workers’ compensation coverage for LAFCO. In 2010, LAFCO switched from the County’s coverage to the Special District Risk Management Authority (SDRMA), for the provision of general liability insurance. Additionally, LAFCO also obtains workers’ compensation coverage for its commissioners from SDRMA. Workers’ compensation for LAFCO staff is currently covered by the County and is part of the payroll charge.

The estimates for FY 2026 were not available from SDRMA as of writing this report.

The Final budget will reflect any major revisions to these estimates. 5270100 Rent & Lease $58,106
This item includes FY 2026 monthly rent for LAFCO office space located at 777 North First Street, Suite 420, San Jose. The original lease term for the office space expired on May 5, 2022. At its February 2, 2022 meeting, the Commission authorized the extension of the lease for a five-year period through April 30, 2027. 5250100 Office Expenses $5,000
This item includes funds for purchase of books, subscriptions/publications necessary to keep current on laws and trends; and small equipment and supplies for office operations, including printer/photocopier lease. 5255650 Data Processing Services $24,443
This item includes estimated costs associated with County Technology Solutions & Services Department (TSS) providing IT services to the LAFCO program. According to TSS, the projected costs cover Telecom services for 5 phones- VOIP/Landline ($2,280), Wireless Carrier Service ($912), enterprise licensing including MS Adobe special order, Acrobat Pro and MS Visio monthly subscription ($3,416), and other services ($17,845) comprising Enterprise Content Management services and PAGE 8 OF 12
solutions, Kronos support, Architecture and Innovation Services, Claranet services, Data Analytics and Visualizations, digital print and sccLearn. Any further revised cost estimates received from the County will be reflected in the Final LAFCO budget. 5225500 Commissioner’s Fees $10,000
This item covers the $100 per diem amount for LAFCO commissioners and alternate commissioners to attend LAFCO meetings and committee meetings. 5260100 Publications and Legal Notices $1,000
This item is for costs associated with publication of hearing notices for LAFCO applications and other projects/ studies, as required by state law. This budgeted amount has been maintained at the same level as the current year. 5245100 Membership Dues $15,000
This item includes CALAFCO – the California Association of LAFCOs membership dues. At its meeting in December 2023, the CALAFCO Board voted to approve a 3.1% rate adjustment to account for the CPI increase (June 2023 to June 2024), in accordance with the CALAFCO Bylaws. The FY 2026 membership dues for Santa Clara LAFCO is $12,921.

Additionally, this item includes estimated membership dues for CSDA – the California Special Districts Association. In June 2018, CSDA informed that Santa Clara LAFCO as a customer of SDRMA, must be a member of CSDA pursuant to SDRMA bylaws.
5250750 Printing and Reproduction $1,500
This covers printing expenses for reports such as service reviews or other studies and documents.
5285800 Business Travel $21,000
This item includes funding for staff and commissioners to attend conferences and workshops. It would cover costs of air travel, accommodation, conference registration and other expenses at the conferences. CALAFCO annually holds a Staff Workshop (Location TBD, April 2026) and an Annual Conference (San Diego, October 2025) that is attended by commissioners as well as staff. 5285300 Private Automobile Mileage $1,000
This item provides for mileage reimbursement when staff travels by private car to conduct site visits and attend meetings / training sessions. This budgeted amount has been maintained at the same level as the current year. 5285200 Transportation and Travel (for use of County car) $600 This item would cover costs associated with the use of a County vehicle for travel to conferences, workshops, site visits and meetings.
5281600 Overhead $37,324
This overhead charge is established by the County Controller’s Office, for service rendered by various County departments that do not directly bill LAFCO. The overhead includes LAFCO’s share of the County’s FY 2026 Cost Allocation Plan PAGE 9 OF 12
which is based on actual overhead costs from FY 2024 – the most recent year for which actual costs are available. The overhead amount includes the following charges from:

County Executive’s Office: $5,998
Controller-Treasurer: $10,157
Employee Services Agency: $10,877
OBA: $423
BHS-MH - Employee: $62
TSS Intragovernmental Service: $1,196
Technology Services & Solutions: $1,354
Procurement: $124
Equal Opp. (County Counsel): $1,468
CoB – Harvey Rose Mgt Audit: $34
Further, a “roll forward” is applied which is calculated by comparing FY 2024 Cost Plan estimates with FY 2024 actuals. The FY 2024 cost estimates were lower than the actuals by $4,746; this amount is added to the FY 2026 Cost Plan. This is a state requirement.
5275200 Computer Hardware $4,000
This item is designated for any required hardware upgrades / purchases. 5250800 Computer Software $4,000
This amount is designated for computer software purchases, including annual licenses for GIS software (ArcGIS) and records management software (Laserfiche) with 2 hours of online/onsite support.
5250250 Postage $500
This amount covers postage costs for mailing notices, agendas, agenda packets and general correspondence.
5252100 Training Programs $2,000
This item covers the costs associated with attendance at commissioner / staff professional development courses and seminars. CALAFCO conducts University Courses throughout the year on topics of relevance to LAFCO.

REVENUES
4103400 Application Fees $25,000
It is anticipated that LAFCO will receive approximately $25,000 in fees from processing applications. The actual amount earned from fees corresponds to the level of application activity.

PAGE 10 OF 12
4301100 Interest $10,000
It is estimated that LAFCO will receive an amount of approximately $10,000 from interest earned on LAFCO funds.
3400150 Fund Balance from Previous Fiscal Year (i.e., FY 2025) $63,997 It is projected that there will be a savings or fund balance of approximately $63,997 at the end of the current year, which will be carried over to reduce the proposed Fiscal Year 2026 costs for LAFCO’s funding agencies (cities, independent special districts and the County).

Projected Year-End [FY 2025] Fund Balance = (Projected Year-End [FY 25] Revenue + Actual Fund Balance from Previous Fiscal Year [FY 24] + Funds Received from Local Agencies in FY 25) - (Projected Year-End [FY 25] Expenses) = ($41,074+ $237,891 + $1,077,611) - $1,292,579
= $63,997
The fund balance excludes the reserves.

RESERVES
3400800 Reserves Available $200,000
This item includes reserves for two purposes: litigation reserve – for use if LAFCO is involved with any litigation; and contingency reserve – to be used for unexpected expenses. If used during the year, this account will be replenished in the following year. Since 2012, the reserves have been retained in a separate Reserves account, thus eliminating the need for LAFCO to budget each year for this purpose.

The Reserves amount was held at $250,000 since FY 2020 to timely implement potential recommendations from the Comprehensive Organizational Assessment, and as a tentative measure in recognition that LAFCO operates in an increasingly complex and controversial environment.

In FY 2022, LAFCO reduced the Reserves from $250,000 to $200,000, in order to further reduce costs to local agencies given the COVID -19 related economic hardships; and has maintained the reserve level at $200,000 since then. The Finance Committee recommends maintaining the current level of reserves for FY 2026. This places the proposed Reserve amount at approximately 14% of the total FY 2026 expenditures. LAFCO has not adopted a Reserves policy, however as an independent agency, LAFCO should maintain sufficient reserves for flexibility and stability in the event of unanticipated needs.

FY 2026 NET OPERATING EXPENSES
FY 2026 Net Operating Expenses = (Proposed FY 2026 Expenditures) - (Proposed FY 2026 Fee & Interest Revenues + Projected Fund Balance from FY 2025) = ($1,464,666) – ($35,000 + $63,997)
= $1,365,669
PAGE 11 OF 12
The projected operating expense for FY 2026 is based on projected expenditures and revenues as well as on estimated fund balance for the current year. Further revisions may be needed as we get a better indication of current year expenses/revenues towards the end of this fiscal year. Additionally, a more accurate projection of costs/revenues for the upcoming fiscal year could become available, particularly for employee salary and benefits. This could result in changes to the proposed net operating expenses for FY 2026 which will be reflected in the Final budget and which could in turn impact the costs for each of LAFCO’s funding agencies.

COST APPORTIONMENT TO CITIES, INDEPENDENT SPECIAL DISTRICTS

AND COUNTY
In January 2013, independent special districts were seated on LAFCO. Government Code §56381(b)(1)(A) provides that when independent special districts are represented on LAFCO, the county, cities and independent special districts must each provide a one-third share of LAFCO’s operational budget.

The City of San Jose has permanent membership on LAFCO pursuant to Government Code Section 56327. As required by Government Code §56381.6(b), the City of San Jose’s share of LAFCO costs must be in the same proportion as its member bears to the total membership on the commission, excluding the public member. The remaining cities’ share must be apportioned in proportion to each city’s total revenues, as reported in the most recent edition of the Cities Annual Report published by the Controller, as a percentage of the combined city revenues within a county.

Government Code Section §56381 provides that the independent special districts’ share shall be apportioned in proportion to each district’s total revenues as a percentage of the combined total district revenues within a county. The Santa Clara County Special Districts Association (SDA), at its August 13, 2012 meeting, adopted an alternative formula for distributing the independent special districts’ share to individual districts. The SDA’s agreement requires each district’s cost to be based on a fixed percentage of the total independent special districts’ share.

Therefore, in Santa Clara County, the County pays a third of LAFCO’s operational costs, the independent special districts pay a third, the City of San Jose pays one sixth and the remaining cities pay one sixth. Government Code §56381(c) requires the County Auditor to request payment from the cities, independent special districts and the County no later than July 1 of each year for the amount each agency owes based on the net operating expenses of the Commission and the actual administrative costs incurred by the Auditor in apportioning costs and requesting payment.

The following is a draft apportionment to the agencies based on the proposed net operating expenses for FY 2026.

PAGE 12 OF 12
Apportionment of the costs among the 14 cities and among the 17 independent special districts will be calculated by the County Controller’s Office after LAFCO adopts the final budget in June. In order to provide each of the cities and districts with a general indication of their costs in advance, Attachment E includes draft estimated apportionments, based on the proposed FY 2026 net operating expenses and the FY 2022-2023 Cities Annual Report from the State Controller’s Office. The final apportionments will be prepared by the County Controller’s Office based on the latest available Cities Annual Report.

ATTACHMENTS
Attachment A: Status of FY 2025 Work Plan
Attachment B: LAFCO Financials 2008-2024
Attachment C: Proposed Work Plan for Fiscal Year 2026
Attachment D: Proposed LAFCO Budget for Fiscal Year 2026 Attachment E: Estimated FY 2026 Costs to Agencies
$455,223
$455,223
$227,612
$227,612
Proposed Net Operating Expenses for FY 2026
County Independent Special Districts Other Cities City of San Jose STATUS OF CURRENT YEAR WORK PLAN (FISCAL YEAR 2025)
PAGE 1 of 7
PRIORITY* H - High Priority (essential activities: state mandate, Commission directive, requirements) M - Medium Priority (important, provided resources allow or time permits) L - Low Priority (desirable provided resources allow or time permits, not urgent) PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY* STATUS

LAFCO APPLICATIONS
Process applicant-initiated LAFCO proposals Encourage pre-application meetings prior to application submittal
Conduct pre-agenda meetings with
County Depts to obtain Assessor &
Surveyor reports, as needed
Process applications per CKH Act: issue
Notice of Application, Certificate of
Filing / Sufficiency, Public Hearing
Notice, staff report, conduct protest
proceedings, as needed
Staff H Several preapplication
meetings held
(districts
reorganization,
mutual water
company
consolidation)
Processing a
reorganization
application
Comment on potential LAFCO applications,
relevant projects & development proposals,
city General Plan updates and/ or related
environmental documents
Ongoing, as needed Staff H Ongoing (comment
letter re. a private
water company
service area
expansion)
Comprehensive review and update LAFCO
policies for context, clarity and consistency
with State law
In progress Staff / Ad Hoc
Committee
H Phase 1 completed
in December 2024
Phase 2 will begin
soon
Develop agricultural worker housing policies Completed as part of Phase 1 H December 2024 Prepare flowcharts for LAFCO processes and
update application packets and application
fee schedules for current requirements and
ease of public use
Upon completion of policies update Staff L Internal application processing
checklists updated
ITEM # 6
Attachment A
STATUS OF CURRENT YEAR WORK PLAN (FISCAL YEAR 2025)
PAGE 2 of 7
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY* STATUS ISLAND

ANNEXATIONS
Conduct outreach to cities with islands,
follow up on responses including
review/research of city limits/ USA
boundaries, provide assistance with
annexations or necessary USA amendments
Prepare and distribute island maps to
cities
Staff L As needed
Review and finalize city-conducted island
annexations
Ongoing, as needed Staff H As needed

OUTREACH, GOVERNMENT / COMMUNITY RELATIONS &

CUSTOMER SERVICE CUSTOMER SERVICE
Conduct outreach to increase awareness of
LAFCO’s role
Presentations on LAFCO to cities, other
agencies or organizations, focus on
South County communities, as relevant
Distribute LAFCO communications
material to elected officials and staff of
cities, special districts and the County
Seek exhibit opportunities at public
spaces / events
Maintain website as the primary
information resource on LAFCO
Increase social media presence
Staff L
M
L
H
L
Presentations
provided upon
request: Leadership
Sunnyvale (12/24),
Leadership Morgan
Hill (3/25)
Ongoing
Website updated
Engage and establish relationships with local
(cities, districts, county), regional
(ABAG/MTC), state (SGC, OPR, DoC, SWRCB)
agencies, organizations such as SDA, SCCAPO,
CALAFCO, other stakeholder groups
Attend regular meetings of SDA
(quarterly), SCCAPO (monthly), County
Planning Dept.(quarterly)
Small water systems issues / legislation
Collaborate with agencies and entities
with goals common to LAFCO
Staff M
M
M
Ongoing
Ongoing meetings
Track LAFCO related legislation EO attend CALAFCO Legislative Committee Meetings
Commission takes positions and submit
letters on proposed legislation
Staff L
M
AB 3277
SB1209
STATUS OF CURRENT YEAR WORK PLAN (FISCAL YEAR 2025)
PAGE 3 of 7
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY* STATUS Respond to public enquiries re. LAFCO
policies, procedures and application filing
requirements
Timely response to public inquiries
Update the PRA form for the website
Document research on complex
inquiries
Report to Commission on complex
inquiries
Staff H
L
L
H
Ongoing

SERVICE REVIEWS, SPECIAL STUDIES &

SPHERE OF INFLUENCE UPDATES
Countywide Fire Service Review Follow up with agencies on implementation of recommendations
and report back to the commission
Staff H First round
completed, ongoing
for Table B
recommendations
Countywide Water and Wastewater Service
Review
Develop water/wastewater service
review workplan and identify method
for consultant selection
Staff M Upon completion of
service review
policies revision in
Phase 2
Continue to monitor implementation of
recommendations from previous service
reviews and conduct special studies, as
necessary
RRRPD study – city took action to delay
decision on consolidation
Staff L Pending city action
Map Mutual Water companies Initial maps complete, further work through service review
Staff L As needed
Engage in or support grant/partnership
opportunities on issues related to enhancing
viability of agriculture, and climate smart
growth
As needed, and as opportunities arise Staff L As needed Compile and post JPA filings on the LAFCO
website
Notice provided, gather JPA information
through service review process
Staff L JPA information
obtained from Fire
Service Review
STATUS OF CURRENT YEAR WORK PLAN (FISCAL YEAR 2025)
PAGE 4 of 7
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY* STATUS

Update LAFCO letterhead, directory, and
website
Set up vendor accounts, provide parking
permits
Conduct new Commissioner orientation
Recognize outgoing commissioners for
service on LAFCO
Staff H Ongoing - as needed
STATUS OF CURRENT YEAR WORK PLAN (FISCAL YEAR 2025)
PAGE 5 of 7
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY* STATUS Commissioners Selection Process Inform appointing bodies of any upcoming vacancies and provide
information on appointment criteria
Convene ISDSC committee meeting, as
necessary
Coordinate public member selection
process, as necessary
Staff H Cities Selection
Committee
appointments in
January 2025
ISDSC to be
convened in April –
May 2025
Conduct a Strategic Planning Workshop 2018 Workshop re. LAFCO Communications and Outreach Plan
Staff /
Consultant
L TBD
Commissioner participation in CALAFCO Support commissioner participation in CALAFCO activities / or election to the
CALAFCO Board
Staff L Attended CALAFCO
Annual Conference
Commissioner
participated as
moderator for a
general session

ADMINISTRATIVE PROJECTS
Prepare LAFCO annual work plan March –June 2025 Staff H In progress Prepare LAFCO annual budget March –June 2025 Staff H In progress Prepare LAFCO Annual Report August 2024 Staff H Completed in October 2024
Prepare LAFCO Annual Financial Audit August 2024 Consultant / Staff
H Completed in
February 2025
Office / facility management Coordinate with Building Manager on facilities issues
Coordinate with County re.
computers/network, phone, printers,
office security, procurement, installation
& maintenance
Order and manage office supplies
Staff H Ongoing
STATUS OF CURRENT YEAR WORK PLAN (FISCAL YEAR 2025)
PAGE 6 of 7
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY* STATUS Make travel arrangements and process
expense reimbursements.

Process mileage reimbursements
Office space lease extended (lease
extended through April 30, 2027)
Records management Organize scan of LAFCO records to
Electronic Document Management
System (LaserFische)
Maintain LAFCO’s hard copy records
Maintain and enhance the LAFCO
Website
Maintain LAFCO database
Staff/
Consultant
Staff
H
H
H
H
On hold
Website content
updates completed
Service agreement
with Assura to
develop a database
to track public
inquiries, manage
contacts directory,
process
applications
Contracts and payments & receivables Track consultant contracts and approve invoices
Approve vendor invoices / process
annual payments for various services/
memberships
Coordinate with County Controller’s
Office and track annual collection of
payments from member agencies
Staff H Ongoing
Review and update LAFCO bylaws /
administrative policies and procedures
Ongoing, as needed Staff H Ongoing, and part of
Phase 2 policies
revision

ADMINISTRATIVE PROJECTS
STATUS OF CURRENT YEAR WORK PLAN (FISCAL YEAR 2025)
PAGE 7 of 7
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY* STATUS Staff training and development CALAFCO workshops, conferences, relevant courses
Training of new LAFCO Clerk
Implementation of the work plan for
staff professional development
Staff M
H
H
Served on CALAFCO
Conference
Planning Committee
(10/24),
coordinated session
on environmental
justice
Served on
Workshop Planning
Committee (4/25),
coordinating
session on island
annexations
Ongoing
Ongoing
Coordinate with County on administrative
issues
Attend monthly meetings with the
Deputy County Executive
Staff H Ongoing
Staff performance evaluation April – December 2024 Staff/ Commission
H Completed in
February 2025
Other administrative functions mandated of a
public agency (Form 700 annual filing & AB
1234 training compliance, Form 806,
maintaining liability/workers comp
insurance, etc.)
Ongoing Staff H Ongoing

FY 2008 - FY 2024 LAFCO FINANCIALS
ITEM NO. TITLE

ACTUALS
FY 2008

ACTUALS
FY 2009

ACTUALS
FY 2010

ACTUALS
FY 2011

ACTUALS
FY 2012

ACTUALS
FY 2013

ACTUALS
FY 2014

ACTUALS
FY 2015

ACTUALS
FY 2016

ACTUALS
FY 2017

ACTUALS
FY 2018

ACTUALS
FY 2019

ACTUALS
FY 2020

ACTUALS
FY 2021

ACTUALS
FY 2022

ACTUALS
FY 2023

ACTUALS
FY 2024

EXPENDITURES
Salary and Benefits $356,009 $400,259 $406,650 $413,966 $393,194 $411,929 $450,751 $466,755 $484,216 $514,381 $628,534 $713,900 $744,439 $730,716 $639,099 $697,700 $823,668 Object 2: Services and Supplies
5255100 Intra-County Professional $66,085 $57,347 $13,572 $4,532 $6,118 $5,260 $5,663 $4,379 $18,523 $1,292 $703 $3,593 $346 $201 $354 $3,785 $9,107 5255800 Legal Counsel $0 $9,158 $67,074 $52,440 $48,741 $56,791 $53,550 $52,854 $57,498 $71,131 $59,400 $72,276 $69,975 $65,791 $78,977 $78,326 $80,945 5255500 Consultant Services $19,372 $75,000 $76,101 $58,060 $102,349 $59,563 $35,602 $37,250 $39,625 $0 $45,000 $52,650 $106,709 $41,966 $25,389 $106,867 $55,742 5285700 Meal Claims $0 $368 $277 $288 $379 $91 $228 $209 $367 $50 $901 $257 $166 $0 $56 $1,473 $273 5220100 Insurance $491 $559 $550 $4,582 $4,384 $4,378 $4,231 $4,338 $4,135 $4,679 $4,893 $5,296 $5,893 $10,452 $8,591 $7,042 $14,982 1151 Office Expenses $1,056 $354 $716 $639 $1,212 $536 $850 $783 $6,266 $48,632 $15,412 $4,702 $2,544 $1,151 $1,462 $2,211 $3,878 5270100 Rent and Lease $41,120 $39,360 $44,478 $46,254 $47,903 $53,172 $54,766 5255650 Data Processing Services $8,361 $3,692 $3,505 $1,633 $3,384 $1,663 $3,311 $9,024 $1,519 $6,869 $877 $11,894 $15,500 $21,223 $18,125 $27,297 $24,183 5225500 Commissioners' Fee $5,700 $5,400 $3,500 $3,400 $4,000 $4,900 $5,800 $4,900 $6,700 $5,300 $5,400 $5,000 $4,600 $6,100 $4,200 $4,500 $6,300 5260100 Publications and Legal Notices $1,151 $563 $1,526 $363 $916 $222 $378 $2,484 $487 $191 $145 $192 $44 $90 $704 $470 $134 5245100 Membership Dues $5,500 $7,000 $7,000 $7,000 $7,000 $14,473 $0 $7,428 $7,577 $8,107 $8,674 $9,615 $11,822 $12,144 $12,316 $12,921 $13,936 5250750 Printing and Reproduction $5 $0 $0 $0 $0 $0 $9 $177 $703 $0 $0 $0 $799 $0 $0 $435 $202 5285800 Business Travel $7,238 $8,415 $4,133 $8,309 $3,095 $4,777 $5,800 $4,042 $5,811 $3,877 $13,091 $4,260 $6,908 $0 $0 $4,933 $12,612 5285300 Private Automobile Mileage $1,016 $704 $832 $1,185 $615 $424 $409 $396 $1,009 $1,264 $590 $689 $696 $61 $0 $42 $542 5285200 Transportation&Travel (County Car Usage) $894 $948 $629 $0 $384 $250 $371 $293 $559 $605 $0 $328 $256 $0 $0 $323 $0 5281600 Overhead $42,492 $62,391 $49,077 $46,626 $60,647 $43,133 $42,192 $34,756 $49,452 $0 $28,437 $69,944 $4,505 $30,917 $49,173 $30,041 $20,346 5275200 Computer Hardware $0 $451 $0 $83 $2,934 $1,791 $2,492 $0 $106 $0 $0 $773 $0 $0 $0 $0 $0 5250800 Computer Software $0 $0 $626 $314 $579 $3,124 $933 $1,833 $2,079 $754 $4,505 $3,012 $1,200 $4,708 $1,753 $1,843 $1,203 5250250 Postage $1,160 $416 $219 $568 $309 $589 $246 $597 $411 $209 $183 $117 $73 $184 $159 $42 $30 5252100 Staff Training Programs $0 $665 $491 $250 $300 $0 $0 $1,431 $0 $0 $0 $350 $525 $70 $70 $35 $0 5701000 Reserves $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURES $516,530 $633,691 $636,478 $604,238 $640,540 $613,895 $612,816 $633,929 $687,043 $667,342 $857,865 $998,208 $1,021,478 $972,028 $888,331 $1,033,458 $1,122,849

REVENUES
4103400 Application Fees $46,559 $41,680 $35,576 $48,697 $37,426 $45,458 $63,561 $27,386 $146,168 $20,436 $29,864 $33,049 $7,587 $34,622 $41,847 $19,637 $27,615 4301100 Interest: Deposits and Investments $24,456 $16,230 $6,688 $4,721 $4,248 $3,416 $2,674 $2,844 $6,073 $10,830 $12,620 $12,141 $18,176 $10,488 $7,831 $25,401 $32,352 TOTAL REVENUES $71,015 $57,911 $42,264 $53,418 $41,674 $48,873 $66,235 $30,230 $152,241 $31,266 $42,484 $45,190 $25,763 $45,110 $49,678 $45,038 $59,967 3400150

AVAILABLE FUND BALANCE
END OF YEAR $271,033 $368,800 $334,567 $275,605 $209,987 $208,219 $160,052 $226,111 $187,310 $293,489 $331,177 $314,693 $352,123 $312,351 $410,027 $407,583 $237,891 3400800 RESERVES AVAILABLE $100,000 $100,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $250,000 $250,000 $200,000 $200,000 $200,000

BUDGETED COSTS TO AGENCIES
5440200 County $271,641 $270,896 $267,657 $292,601 $298,597 $281,780 $156,002 $187,521 $220,668 $225,778 $266,298 $277,942 $381,904 $327,928 $295,443 $328,658 $297,729 4600100 Cities (San Jose 50% +other cities 50%) $271,641 $270,896 $267,657 $292,601 $298,597 $282,625 $156,002 $187,521 $220,668 $225,778 $266,298 $277,942 $381,904 $327,928 $295,443 $328,658 $297,729 4600100 Independent Special Distrcits $296,892 $187,521 $220,668 $225,778 $266,298 $277,942 $381,904 $327,928 $295,443 $328,658 $297,729 2/28/2025
ITEM # 6
Attachment B

PROPOSED WORK PLAN FOR FISCAL YEAR 2026
PAGE 1 OF 6
PRIORITY* H - High Priority (essential activities: state mandate, Commission directive, requirements) M - Medium Priority (important, provided resources allow or time permits) L - Low Priority (desirable provided resources allow or time permits, not urgent) PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY*

OUTREACH, GOVERNMENT / COMMUNITY RELATIONS &

CUSTOMER SERVICE
Conduct outreach to increase awareness of
LAFCO’s role
Presentations on LAFCO to cities, other agencies or
organizations, as relevant
Distribute LAFCO communications material to elected
officials and staff of cities, special districts and the County
Seek exhibit opportunities at public spaces / events
Maintain website as the primary information resource
on LAFCO
Staff M
M
L
H
Engage and establish relationships with local
(cities, districts, county), regional (ABAG/MTC),
state (SGC, OPR, DoC, SWRCB) agencies,
organizations such as SDA, SCCAPO, CALAFCO,
other stakeholder groups
Attend regular meetings of SDA (quarterly), SCCAPO
(monthly), and County Planning Dept. (quarterly)
Small water systems issues / legislation
Collaborate with agencies and entities with goals
common to LAFCO
Staff M
M
M
Track LAFCO related legislation Commission takes positions and submits letters on proposed legislation
Staff M
Respond to public inquiries re. LAFCO policies,
procedures and application filing requirements
Timely response to public inquiries
Update the PRA form for the website
Document research on complex inquiries
Report to Commission on complex inquiries
Staff H
L
L
H
PROPOSED WORK PLAN FOR FISCAL YEAR 2026
PAGE 3 OF 6
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY*

SERVICE REVIEWS, SPECIAL STUDIES &

SPHERE OF INFLUENCE UPDATES
Countywide Fire Service Review Work with interested agencies on implementing recommendations requiring LAFCO action (Table B
Recommendations)
Staff H
Countywide Water and Wastewater Service
Review
Develop water/wastewater service review workplan
and identify method for consultant selection
Staff M
Continue to monitor implementation of
recommendations from previous service
reviews and conduct special studies, as
necessary
RRRPD study – city took action to delay decision on
consolidation
Staff L
Map Mutual Water companies Initial maps complete, further through service review Staff L Engage in or support grant / partnership
opportunities on issues related to enhancing
viability of agriculture, and climate smart
growth
As needed, and as opportunities arise Staff L
Compile and post JPA filings on the LAFCO
website
Notice provided, gather JPA information through
service review process
Staff L
PROPOSED WORK PLAN FOR FISCAL YEAR 2026
PAGE 4 OF 6
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY*

COMMISSION SUPPORT
Provide ongoing support to the 12
commissioners for regularly scheduled
Commission meetings, special meetings and
Committee meetings (Finance Committee,
Technical Advisory Committees or Ad-Hoc
Committees)
Prepare and distribute public hearing notices and
agenda packets, provide staff support during the
meetings, record minutes, broadcast meetings
Hold pre-agenda review meeting with Chair
Hold pre-meeting calls with individual commissioners
to address agenda item questions and prepare
meeting script for Chair
Process commissioner per diems for attendance at
LAFCO meetings
Staff H
Keep the Commission informed EO report
Off-agenda emails, as needed
Provide ongoing educational opportunities/events,
including presentations from local agencies
Staff H
Onboarding new Commissioners Facilitate filing / completion of Form 700, commissioner pledge, ethics training
Update LAFCO letterhead, directory, and website
Set up vendor accounts, provide parking permits
Conduct new Commissioner orientation
Recognize outgoing commissioners for LAFCO service
Organize Commissioner / staff Luncheon
Staff H
Commissioners Selection Process Inform appointing bodies of any upcoming vacancies and provide information on appointment criteria
Convene ISDSC committee meeting, as necessary
Coordinate public member selection process, as
necessary
Staff H
Commissioner participation in CALAFCO Support commissioner participation in CALAFCO activities / or election to the CALAFCO Board
Staff L
PROPOSED WORK PLAN FOR FISCAL YEAR 2026
PAGE 5 OF 6
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY*

ADMINISTRATIVE PROJECTS
Prepare LAFCO annual work plan March – June 2025 Staff/Finance Committee
H
Prepare LAFCO annual budget March – June 2025 Staff/Finance Committee
H
Prepare LAFCO Annual Report August 2025 Staff H
Conduct a Strategic Planning Workshop Most recent workshop in 2018 re. LAFCO Communications and Outreach Plan
Staff / Consultant L
Prepare LAFCO Annual Financial Audit October 2025 (Contract with Chavan Associates extended for FY 2024 thru FY 2027)
Consultant / Staff H
Office / facility management Coordinate with Building Manager on facilities issues Coordinate with County re. computers/network,
phone, printers, office security, procurement,
installation & maintenance
Order and manage office supplies
Make travel arrangements and process expense
reimbursements.

Process mileage reimbursements
Office space lease through April 30, 2027
Staff H
Records management Organize scan of LAFCO records to Electronic Document Management System (Laserfiche)
Maintain LAFCO’s hard copy records
Maintain and enhance the LAFCO Website
Maintain LAFCO database
Staff/ Consultant
Staff
H
H
H
H
Contracts and payments & receivables Track consultant contracts and approve invoices Approve vendor invoices / process annual payments
for various services/ memberships
Coordinate with County Controller’s Office and track
annual collection of payments from member agencies
Staff H
PROPOSED WORK PLAN FOR FISCAL YEAR 2026
PAGE 6 OF 6
PROJECT DESCRIPTION ACTIVITIES / TIMELINE RESOURCES PRIORITY* Review and update LAFCO bylaws /
administrative policies and procedures
Ongoing, as needed, and as part of Phase 2 Policies
Revision
Staff H
Staff training and development CALAFCO workshops, conferences, relevant courses Implementation of the work plan for staff professional
development
Staff retreat for team bonding and staff development
Staff H
H
M
Coordinate with County on administrative
issues
Attend monthly meetings with the Deputy County
Executive
Staff H
Staff and EO performance evaluation May – December 2025 Staff/Commission H Other administrative functions mandated of a
public agency (Form 806, maintaining
liability/workers comp insurance, etc.)

ADMINISTRATIVE
Ongoing Staff H

PROJECTS

PROPOSED LAFCO BUDGET
FISCAL YEAR 2025- 2026
ITEM # TITLE

APPROVED
BUDGET
FY 2025

ACTUALS
Year to Date
2/25/2025

PROJECTIONS
Year End
FY 2025

PROPOSED
BUDGET
FY 2026

$1,365,669

JURISDICTION REVENUE PER
2022/2023 REPORT

PERCENTAGE OF

TOTAL REVENUE

ALLOCATION

PERCENTAGES

ALLOCATED
COSTS
County N/A N/A 33.3333333% $455,223.00
Cities Total Share 33.3333333% $455,223.00
San Jose N/A N/A 50.0000000% $227,611.50
Other cities share 50.0000000% $227,611.50
Campbell $81,150,037 1.8865076% $4,293.91
Cupertino $131,485,364 3.0566608% $6,957.31
Gilroy $127,015,477 2.9527487% $6,720.80
Los Altos $72,145,869 1.6771863% $3,817.47
Los Altos Hills $21,047,529 0.4892952% $1,113.69
Los Gatos $66,269,927 1.5405874% $3,506.55
Milpitas $214,374,038 4.9835868% $11,343.22
Monte Sereno $5,142,039 0.1195378% $272.08
Morgan Hill $130,786,193 3.0404071% $6,920.32
Mountain View $449,519,762 10.4500562% $23,785.53
Palo Alto $834,039,393 19.3890442% $44,131.69
Santa Clara $1,431,529,099 33.2789808% $75,746.78
Saratoga $37,994,793 0.8832709% $2,010.43
Sunnyvale $699,101,862 16.2521303% $36,991.72
Total Cities (excluding San Jose) $4,301,601,382 100.0000000% $227,611.50 Total Cities (including San Jose) $455,223.00
Special Districts Total Share (Fixed %) 33.3333333% $455,223.00 Aldercroft Heights County Water District 0.06233% $283.74 Burbank Sanitary District 0.15593% $709.83
Cupertino Sanitary District 2.64110% $12,022.89
El Camino Healthcare District 4.90738% $22,339.52
North Santa Clara Resource Conservation District 0.04860% $221.24 Lake Canyon Community Services District 0.02206% $100.42 Lion's Gate Community Services District 0.22053% $1,003.90 Loma Prieta Resource Conservation District 0.02020% $91.96 Midpeninsula Regional Open Space District 5.76378% $26,238.05 Purissima Hills Water District 1.35427% $6,164.95
Rancho Rinconada Recreation and Park District 0.15988% $727.81 San Martin County Water District 0.04431% $201.71
Santa Clara Valley Open Space Authority 1.27051% $5,783.65 Santa Clara Valley Water District 81.44126% $370,739.36 Saratoga Cemetery District 0.32078% $1,460.26
Saratoga Fire Protection District 1.52956% $6,962.91
South Santa Clara Valley Memorial District 0.03752% $170.80 Total Special Districts 100.00000% $455,223.00
Total Allocated Costs $1,365,669.00
LAFCO COST APPORTIONMENT: COUNTY, CITIES, SPECIAL DISTRICTS Estimated Costs to Agencies Based on the Preliminary FY 2026 LAFCO Budget March 13, 2025
Preliminary Net Operating Expenses for FY 2026
ITEM # 6
Attachment E
Public Record: 5-34
This message is from outside the City email system. Do not open links or attachments from untrusted sources.

Ending the process of remote participation, is to deny a large segment of the community the opportunity to participate in our democratic process. Some examples include:
— Disabled residents who rely on technology to speak, or who otherwise have to arrange rides with Paratransit.
— Immunocompromised residents who take on unnecessary risks to their health by spending hours in a packed room.
— Working people without the ability to arrange their schedules around hours-long council meetings. — Parents with small children who can't take time off to attend City meetings.

For example, budget season is the most critical time of year for civic engagement. The ban on remote comments means the people most in need of an equitable city budget will be sidelined throughout the process.

The possibility that the ban on remote comments might only last months is no comfort to those who wish to comment on current City Council, Committee and Commission matters in order to ensure that quality of life in San Jose is maximized. I ask that you immediately restore virtual public comment to ensure that you and the City once again benefit from the voices silenced by your recent decision.

Please restore remote public comment for City meetings to make it easier for residents to speak for the public interest in a forum that is now more than ever dominated by special interests. Allowing remote public comment helps bridge the gap between resident priorities and decision makers at City Hall who otherwise hear only from lobbyists or internal paid staff. It’s time to rebalance the way decisions are made at CityHall and put resident’s voices much more meaningfully back into the equation
Les Levitt
95112
You may not use my contact information for any purpose other than to respond to my concern regarding the topic listed above, nor may you share my address with any other organization(s) or individual(s).
—
This mail was sent on behalf of a San Jose resident via District 5 United https://www.district5united.org
Community Working Together
6/23/25, 12:00 PM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 2/2 [External Email. Do not open links or attachments from untrusted sources. Learn more] Outlook
FW: I endorse the Conservancy's strategies for the improvement of Plaza de Cesar Chavez.

From City Clerk <[email protected]>
Date Mon 7/28/2025 8:03 AM
To Agendadesk <[email protected]>
From: Teri Monbureau
Sent: Saturday, July 26, 2025 9:14 PM
To: District3 <[email protected]>; District7 <[email protected]>; Cicirelli, Jon <[email protected]>; District9 <[email protected]>; District4 <[email protected]>; District 6 <[email protected]>; Mahan, Matt <[email protected]>; District1 <[email protected]>; Taber, Toni <[email protected]>; District8 <[email protected]>; District5 <[email protected]>; District2 <[email protected]>; District 10 <[email protected]> Cc: City Clerk <[email protected]>; Lomio, Michael <[email protected]> Subject: I endorse the Conservancy's strategies for the improvement of Plaza de Cesar Chavez.

You don't often get email from Learn why this is important Dear Mayor Mahan and Members of the City Council,
I hope you are all well.

After attending a show this past weekend at Plaza de Cesar Chavez, I felt compelled to write to you regarding The Plaza Conservancy’s proposal to enhance the park.

With a new stage, improved sound systems, and comfortable seating, we can create a truly inviting atmosphere for our community.

Other venues in the Bay Area have demonstrated how effective these enhancements can be, and we can do the same!
Notably, the funding for this initiative will come from operating revenues and donations, ensuring that city funds remain untouched.

Thank you for your time and consideration.

I strongly encourage you to expedite the recognition of The Plaza Conservancy and their vision for a better Plaza de Cesar Chavez!
Teri Monbureau, Volunteer
The Dancing Cat
7/28/25, 9:35 AM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 1/2 Public Record: 35-58
This message is from outside the City email system. Do not open links or attachments from untrusted sources. www.thedancingcat.org
Find us on Facebook | Instagram | Twitter
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Public Record: 60
[External Email. Do not open links or attachments from untrusted sources. Learn more] This message is from outside the City email system. Do not open links or attachments from untrusted sources.

Outlook
Re: URGENT Rules Committee Agenda Item
From Steve G >
Date Sat 7/12/2025 10:58 AM
To City Clerk <[email protected]>; Rules and Open Government Committee Agendas <[email protected]>
Cc District 6 <[email protected]>
Some people who received this message don't often get email from . Learn why this is important I am still being ignored by District 6. I would like this put on the agenda.

CITY CLERK: PLEASE RESPOND.

Best Regards,
Steve Gonzales
On Wed, Jun 18, 2025 at 1:59 PM Steve G wrote:

I want it on the record of the San Jose City Council Rules Committee the following:

District 6 Michael Mulcahey refuses to meet with constituents to discuss how to protect San Jose residents from illegal military and ICE raids.

I would like to add an agenda item to the Public Safety, Finance, & Strategic Support Committee to allow peaceful protests in San Jose without the requirement of insurance or that insurance be funded by the city in emergency situations, e.g. overt unconstitutional behavior of the federal government towards the State of California.

If this needs to be in some other format, I am happy to do that. Of course, how would I know, when Mulcahy and his staff have stonewalled me for more than two months.

Best Regards,
Steve Gonzales
7/15/25, 9:18 AM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 1/2 Public Record: 61
Public Record: 62
This message is from outside the City email system. Do not open links or attachments from untrusted sources. by the city in emergency situations, e.g. overt unconstitutional behavior of the federal government towards the State of California.

If this needs to be in some other format, I am happy to do that. Of course, how would I know, when Mulcahy and his staff have stonewalled me for more than two months.

Best Regards,
Steve Gonzales
7/18/25, 2:30 PM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 2/2 6/23/25, 12:41 PM Mail - Rules and Open Government Committee Agendas - Outlook ~ Outlook
Fw: Community Statement and Press Conference Regarding City Councilmembers From Agendadesk <[email protected]>
Date Fri 6/20/2025 10:01 AM
To Rules and Open Government Committee Agendas <[email protected]> ® 2 attachments (1 MB)
NAACP Community Press Conference.pdf; NAACP SV BLKC Afro UPRIS Joint Statement.pdf; From: City Clerk <[email protected]>
Sent: Friday, June 20, 2025 7:57 AM
To: Agendadesk <[email protected]>
Subject: FW: Community Statement and Press Conference Regarding City Councilmembers From: Jahmal Cornell William
Sent: Thursday, June 19, 2025 7:13 PM
To: The Office of Mayor Matt Mahan <[email protected]>; Districtl <[email protected]>; District2 <[email protected]>; District3 <[email protected]>; District4 <[email protected]>; Districts <[email protected]>; District 6 <[email protected]>; District7 <[email protected]>; District8 <[email protected]>; District9 <[email protected]>; District 10 <[email protected]>; City Clerk <[email protected]>; Reed, Jim <[email protected]>; Fruen, Joseph <[email protected]>; [email protected]; Arreola, Kiara <[email protected]>; Nguyen, Lam <[email protected]>; Moreno, Brisa <[email protected]>; Fleming, Jonathan <[email protected]>; Adera, Teddy <[email protected]>; Hughes, Scott <[email protected]>; Gomez, David A <[email protected]>
Cc: Tamara Hall
Subject: Community Statement and Press Conference Regarding City Councilmembers [External Email. Do not open links or attachments from untrusted sources. Learn morel Some people who received this message don't often get email fro- . Learn whY. this is imf2ortant Dear City Council Leadership and Staff,
Please see the attached community letter and press release for the Tuesday press conference, both for immediate distribution.

Feel free to contact us directly if you have any questions. https://outlook.office365.corn/mail/[email protected]/inbox/id/ AAQkADhh Yzk3NTk1 L TBmZDAtN Dc4Yi1 h N2Q0L TZjNmZjNTk5MT .. 1 /2 Public Record: 63
This message is from outside the City email system. Do not open links or attachments from untrusted sources.

Jahmal C. Williams
6/23/25, 12:41 PM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 2/2 For Immediate Release Press Conference
Date: Tuesday, June 24, 2025
Time: 11:00 A.M.

Location: San Jose City Hall Plaza
200 East Santa Clara Street, 95113
Contact: Sean Allen, President SJ NAACP
The San Jose NAACP and the Black Leadership Kitchen Cabinet, La Raza Round table and Asian Law alliance in conjunction with the R.E.A.L. and a number of other Silicon Valley organizations has called a press conference to address the alleged disparaging foul and hurtful language used by San Jose elected officials, Peter Ortiz and Domingo Candelas and others, during a private Chat almost a year ago. The press conference has a joint statement written by all organizations and we stand unified behind the letter headed by the Black Leadership Kitchen Cabinet and the San Jose NAACP. Please see the letter accompanying this Press Release.

June 19, 2025
Dear Community:

In such a tenuous political climate—locally, statewide, and nationally—we are deeply disturbed by the recent allegations of racist and disparaging language used by San José City Council members. These revelations, reportedly stemming from a private text thread, are both disappointing and troubling. As community members and leaders within the Black community of San José—we demand that this matter be handled with care, transparency, and a sincere commitment to justice.

We believe firmly in accountability—but we also believe accountability must be grounded in fact, not assumption or political opportunism. We recognize and appreciate the record of allyship shown by Councilmembers Ortiz and Candelas toward Black and other marginalized communities during their tenure. However, such history does not exempt any leader from accountability. At the same time, we cannot ignore that some of the loudest calls for punishment have come from individuals and institutions with no demonstrated concern for equity—some of whom have actively contributed to policies that harm the Black community.

Let us be clear: while we strongly defend the privacy and First Amendment rights of all individuals, elected officials must be held to a higher standard—particularly when their words or actions touch upon city business or public issues. Even the perception of racial bias by public officials damages trust and threatens the health of our local democracy. For that reason, we reiterate our call for full transparency from our elected officials and a clear accounting of who was involved in the release of this information, including the names of the individuals and any role played by law enforcement. We recognize that in certain situations materials subject to police investigations may be legitimately shielded from public view. However, in this situation it appears that evidence of the allegations was sent to investigators by former councilmember Torres—not because it was requested or directly relevant to a criminal case—but perhaps to circumvent public scrutiny.

We categorically reject any exploitation of our pain as a tool in political maneuvering. Our communities will not be used as pawns in broader city politics. We will define what accountability and atonement look like in partnership with elected leaders who are sincerely interested in listening, learning, and building trust. We are committed to a collaborative process that centers those most impacted. As such, while we do not yet have sufficient information to -- BLACK LEADERSHIP
KITCHEN CABINET OF Sil.ICON VAUEV
make a definitive call on next steps for those involved, we expect ongoing transparency and respectful engagement moving forward.

If you have any questions or wish to discuss this matter further, please reach out directly.

Sincerely,
Sean Allen
President, NAACP San José/Silicon Valley
Tomara Hall
President, Afro-UPRIS
Jahmal Williams
Co-Chair, Black Leadership Kitchen Cabinet
[External Email. Do not open links or attachments from untrusted sources. Learn more] Outlook
Updated Statement of REAL Coalition, June 20, 2025, 3:55 pm From Kyra Kazantzis
Date Fri 6/20/2025 3:56 PM
To Kyra Kazantzis
Please find below an updated statement by the REAL Coalition. SVCN is a co-convenor of the REAL Coalition, along with Sacred Heart Community Service.

Updated REAL Coalition Response to Reports of Text Messages by San José Officials June 20, 2025, 3:55 pm
The Race Equity Action Leadership (REAL) Coalition is a network of nonprofit leaders committed to dismantling white supremacy culture and systemic racism, using our positional power to advance movement goals, and facilitating the voice of community in decision-making. We practice and advance racial justice through a Santa Clara Countybased coalition of nonprofit leaders, committed to learning, advocacy, and organizing while building power in authentic community solidarity.

We stand with NAACP San José/Silicon Valley, Afro-UPRIS, and Black Leadership Kitchen Cabinet in their call for care, truth, and accountability in response to the recently-exposed text conversation involving local officials.

We echo their demand for full transparency, not only from the elected officials involved, but also regarding the origins of the leak and the role of law enforcement in its release.

We appreciate their leadership in guiding our community through a complex and sensitive moment, and we remain committed to walking in solidarity with Black leaders and all impacted communities as the path forward unfolds.

Please contact me with any questions.

Kyra Kazantzis | CEO
6/23/25, 12:50 PM Mail - City Clerk - Outlook
https://outlook.office365.com/mail/[email protected]/id/AAQkAGJiNDY2NWI3LTY1ODktNDczNy1iYjdkLWZlNWFjYmFmNmQ3ZQAQAKx%2FY… 1/2 Public Record: 64
This message is from outside the City email system. Do not open links or attachments from untrusted sources.

Silicon Valley Council of Nonprofits
Phone: | Web: svcn.org| Twitter: @SVCN
Pronouns: she/her/hers
This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute, or copy this e-mail. 6/23/25, 12:50 PM Mail - City Clerk - Outlook
https://outlook.office365.com/mail/[email protected]/id/AAQkAGJiNDY2NWI3LTY1ODktNDczNy1iYjdkLWZlNWFjYmFmNmQ3ZQAQAKx%2FY… 2/2 6/24/25, 9 23 AM Mail - Rules and Open Government Committee Agendas - Outlook ~ Outlook
Fw: More reasons to fire SJC's City Manager
From Agendadesk <[email protected]>
Date Tue 6/24/2025 8:33 AM
To Rules and Open Government Committee Agendas <[email protected]> From: City Clerk <[email protected]>
Sent: Tuesday, June 24, 2025 7:33 AM
To: Agendadesk <[email protected]>
Subject: FW: More reasons to fire SJC's City Manager
From: Ruth Callahan
Sent: Tuesday, June 24, 2025 7:16 AM
To: The Office of Mayor Matt Mahan <[email protected]> Cc: City Clerk <[email protected]>
Subject: More reasons to fire SJC's City Manager
[External Email. Do not open links or attachments from untrusted sources. Learn morel "It seems that in penning such a long paper that digs into the minutiae, Maguire and likely other city actors have missed the plot on homelessness. Taxpayers have spent billions to end homelessness in the metro, only to find the homeless count increasing. Some of this is due to bureaucracy at multiple levels of government, which prevents the money from stretching far. Some is due to government waste that the auditors rightly recognize. Some is due to the law of incentives: governments will get more of what they fund, and it appears that in San Jose, housing the current homeless is just causing an increase in new homeless cases". httP.s://www.OP.P.Ortunitv.nowsv.org/blog./mmert-san-jose-citv.-manager-def1ects-blame-misses-Qoint-of-criticalstate-homeless-audit Furthermore, the city manager lack of ethical reasoning regarding Ortiz's using City Letterhead to coerce a business owner to unionize, and racist text messages between councilmembers is the result.

Financial mismanagement, failure to protect the Citizens from rampant homelessness, exploding, blight, crimes and weak leadership. End this please. Hire some who can guide us out of the mess this city has become.

Ruth A Callahan
This message is from outside the City email system. Do not open links or attachments from untrusted sources. https://outlook.office365.com/mail/[email protected]/inbox/id/ AAQkADhh Yzk3NTk1 L TBmZDAtN Dc4Yi1 h N2Q0L TZjNmZjNTk5MT.. 1 /1 Public Record: 65
Public Record: 66
impact on the community and families—including my own—I am requesting this be formally brought before the full City Council for deliberation and vote.

I’ve included Councilmember Michael Mulcahy in this message as the District 6 representative. I respectfully ask for his support in bringing this item forward.

Please confirm receipt of this request and advise on the next steps to have it considered by the Rules and Open Government Committee. I have also listed below past communication to District 5 & 6.

Respectfully,
Iris Jimenez Rodriguez
- District 6
---------- Forwarded message ---------
From: Iris Rodriguez
Date: Thu, Jun 26, 2025 at 6:27 PM
Subject: Re: Urgent Concern Regarding the Misuse and Accessibility of Nitrous Oxide ("Whippets") in San Jose, CA To: <[email protected]>, <[email protected]> Cc: <[email protected]>
Dear Councilmember, Mulcahy
On May 10, 2025, I sent an email sharing my personal experience involving my son’s use of nitrous oxide. I’m following up after seeing that on June 12, 2025, Agenda Item CC 25‑096 (Flavored Tobacco Ban, Nitrous Oxide, and Regulation of Vape/Smoke Shops) was reviewed by the Neighborhood Services & Education Committee. Unfortunately, it appears the item was marked as informational only and then dropped without a clear timeline for future discussion.

I am deeply concerned and don’t understand the delay in moving this issue forward. The retail sale of nitrous oxide poses a serious risk to our community. I respectfully request that this matter be brought back to the Council agenda as soon as possible with the intention of banning its sale in tobacco and smoke shops.

It is disheartening that while it is illegal for my son to use nitrous oxide recreationally, there are still stores legally selling it under the pretense of “culinary use.” When my son uses it, I can call the police, but he is only held for a few days, barely enough time for him to get any real help.

Meanwhile, these stores continue to profit without consequence.

I recognize that banning the sale of nitrous oxide will not cure my son’s addiction, but it will at least reduce his access and possibly prevent others from falling into the same cycle.

For reference, I’ve included my original email from May 10th below to help provide context about what our family has experienced.
6/30/25, 2:03 PM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 2/5 Please let me know if there is an update on this matter, and how I can assist in advancing this conversation and protecting our community.

Thank you for your time and attention.

Sincerely,
Iris
On Sat, May 10, 2025 at 11:52 AM Iris Rodriguez < > wrote:

Dear Councilmembers,
I am writing to you as a deeply concerned citizen of San Jose regarding the growing and dangerous misuse of nitrous oxide, commonly known as “whippets.” This issue has become a devastating epidemic in our community, and I am reaching out to share a personal experience that highlights its severe consequences—both for individuals and their families.

My son, once employed as a website engineer at a well known content discovery platform, has tragically lost everything due to his addiction to whippets: his job, his apartment, and his relationship. Despite the continued love and support of his family, his addiction has taken a painful toll. Recently, he experienced a full psychotic episode in which he barricaded himself in his apartment. We made multiple attempts to get help from the San Jose Police Department, but were told he did not meet the threshold for a 5150 psychiatric hold—even as he spoke incoherently and exhibited clear signs of mental distress.

The drug causes paranoia, hallucinations, and an overwhelming disconnection from reality. Users often become delusional, irrational, and even believe they are invisible.
6/30/25, 2:03 PM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 3/5 Throughout this crisis, we had friends and family doing everything they could to assist—but we found ourselves lost in a system with no centralized support. There is no unified website or city resource that provides information for families dealing with whippet addiction. Even the police were unable to offer guidance or referrals. While I do not fault the officers, I believe the City of San Jose and Santa Clara County urgently need to create a dedicated resource hub to support affected families and individuals.

In addition to seeking your support in building these resources, I also want to bring to your attention a disturbing reality: these substances are being sold in large quantities at local smoke shops, not for culinary use as often claimed. The packaging and volume of these canisters make it clear they are not intended for legitimate culinary purposes.

While assisting my son at his apartment, I visited Grizzly Smokeshop Cigar Shop at 851 W. San Carlos Street, across from his complex. I asked the attendant not to sell it to him. His response was deeply troubling—he stated that it wouldn’t matter because my son could simply buy it at another shop. There was no regard for the product’s misuse or the lives being destroyed.

I can confirm that this location, along with others such as Discount Cigarette at 1120 Bird Avenue, are not selling nitrous oxide for any culinary application. I’ve learned that my son frequently purchases from these shops. Furthermore, the availability of oversized canisters—some as large as half gallon cartridges—makes access to high volume consumption dangerously easy.

I am pleading for your leadership and action. I urge the City to:
6/30/25, 2:03 PM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 4/5 This message is from outside the City email system. Do not open links or attachments from untrusted sources.

Investigate and restrict the sale of nitrous oxide in smoke shops not licensed or verified for culinary use.

Prohibit the sale of high-volume canisters in retail stores.

Create a centralized city resource or support network for families dealing with whippet addiction.

Promote awareness campaigns about the mental health and neurological risks associated with this drug.

This product is destroying lives. I am witnessing it firsthand, and I am not alone. I am willing to help in any way I can—whether through testimony, advocacy, or working with city departments to develop solutions.

Please feel free to reach out to me directly if you have any questions or would like to discuss this further.

Sincerely,
Iris Jimenez Rodriguez
6/30/25, 2:03 PM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 5/5 Public Record: 67
reasons: first, to force my son to get the help he desperately needs through legal intervention; and second, to formally document his use within my residence.

Unfortunately, despite acknowledging that his actions are illegal, the police have told me they will not take any action. This leaves me with my hands tied as a parent trying to protect my child and my household.

I cannot emphasize enough that nitrous oxide abuse is not like other substances. It tricks the brain into minimizing its dangers, and recovery often requires not just weeks, but months of being clean to have a real chance at sobriety. I have already given my son notice to vacate the home and continue to do everything I can to prevent him from using this substance.

Because I have exhausted every available option on my end, I am now pleading with the City Council to take action to address this issue in our community. I strongly urge you to consider measures to ban the sale of nitrous oxide in smoke shops altogether.

Thank you for your time, your understanding, and anything you can do to help bring this issue to the forefront. I truly appreciate your support in protecting families like mine.

Sincerely,
Iris A. Jimenez Rodriguez
On Tue, Jul 1, 2025 at 1:27 PM Karina Castro <[email protected]> wrote:

Dear Iris,
Thank you for following up and for sharing your family's experience. I know this isn’t easy to talk about, and I appreciate your willingness to speak out on such a personal and important issue.

Councilmember Mulcahy understands your concerns and the impact that access to nitrous oxide can have on individuals and families. While the item was received as informational at the June 12th 7/10/25, 1:16 PM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 2/7 committee meeting, your feedback will absolutely be taken into consideration as we continue internal conversations about potential next steps.

Thank you again for your advocacy. I’ll be sure to keep you informed of any updates.

Warmly,
Karina Castro
Council Policy and Legislative Aide
Office of Councilmember Michael Mulcahy
200 E. Santa Clara Street, 18th Floor
San José, CA 95113
--------------- Original Message ---------------
From: Iris Rodriguez
Sent: 6/26/2025, 6:36 PM
To: [email protected]
Cc: [email protected]; [email protected]; [email protected] Subject: Fwd: Urgent Concern Regarding the Misuse and Accessibility of Nitrous Oxide ("Whippets") in San Jose, CA
Dear City Clerk,
I am writing as a concerned resident of San José District 6 to formally request that an item be added to an upcoming San José City Council meeting agenda regarding:

A ban on the retail sale of nitrous oxide (N₂O) in smoke/vape shops operating under the pretense of “culinary use”; and
Regulations on the concentration and location of vape and smoke shops, particularly those operating near schools or residential zones.

This matter was previously reviewed under Agenda CC 25‑096 by the Neighborhood Services & Education Committee on June 12, 2025. However, no action was taken, and the item was dropped for informational purposes only. Due to the escalating misuse of nitrous oxide and its impact on the community and families—including my own—I am requesting this be formally brought before the full City Council for deliberation and vote.

I’ve included Councilmember Michael Mulcahy in this message as the District 6 representative. I respectfully ask for his support in bringing this item forward. 7/10/25, 1:16 PM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 3/7 Please confirm receipt of this request and advise on the next steps to have it considered by the Rules and Open Government Committee. I have also listed below past communication to District 5 & 6.

Respectfully,
Iris Jimenez Rodriguez
- District 6
---------- Forwarded message ---------
From: Iris Rodriguez
Date: Thu, Jun 26, 2025 at 6:27 PM
Subject: Re: Urgent Concern Regarding the Misuse and Accessibility of Nitrous Oxide ("Whippets") in San Jose, CA
To: <[email protected]>, <[email protected]> Cc: <[email protected]>
Dear Councilmember, Mulcahy
On May 10, 2025, I sent an email sharing my personal experience involving my son’s use of nitrous oxide. I’m following up after seeing that on June 12, 2025, Agenda Item CC 25‑096 (Flavored Tobacco Ban, Nitrous Oxide, and Regulation of Vape/Smoke Shops) was reviewed by the Neighborhood Services & Education Committee. Unfortunately, it appears the item was marked as informational only and then dropped without a clear timeline for future discussion.

I recognize that banning the sale of nitrous oxide will not cure my son’s addiction, but it will at least reduce his access and possibly prevent others from falling into the same cycle.

For reference, I’ve included my original email from May 10th below to help provide context about what our family has experienced.

Please let me know if there is an update on this matter, and how I can assist in advancing this conversation and protecting our community.

Thank you for your time and attention.

Sincerely,
Iris
7/10/25, 1:16 PM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 4/7 On Sat, May 10, 2025 at 11:52 AM Iris Rodriguez wrote:

My son, once employed as a website engineer at a well-known content discovery platform, has tragically lost everything due to his addiction to whippets: his job, his apartment, and his relationship. Despite the continued love and support of his family, his addiction has taken a painful toll. Recently, he experienced a full psychotic episode in which he barricaded himself in his apartment. We made multiple attempts to get help from the San Jose Police Department, but were told he did not meet the threshold for a 5150 psychiatric hold—even as he spoke incoherently and exhibited clear signs of mental distress.

It wasn’t until he physically harmed himself by slitting his wrist that authorities finally intervened. He was first admitted to Santa Clara County Hospital and later transferred to the Palo Alto VA Hospital, where he was held in the psychiatric unit. While he remained clean for 30 days following treatment, the grip of this addiction is so strong that he has since relapsed. The drug causes paranoia, hallucinations, and an overwhelming disconnection from reality. Users often become delusional, irrational, and even believe they are invisible.

Throughout this crisis, we had friends and family doing everything they could to assist—but we found ourselves lost in a system with no centralized support. There is no unified website or city resource that 7/10/25, 1:16 PM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 5/7 provides information for families dealing with whippet addiction. Even the police were unable to offer guidance or referrals. While I do not fault the officers, I believe the City of San Jose and Santa Clara County urgently need to create a dedicated resource hub to support affected families and individuals.

I can confirm that this location, along with others such as Discount Cigarette at 1120 Bird Avenue, are not selling nitrous oxide for any culinary application. I’ve learned that my son frequently purchases from these shops. Furthermore, the availability of oversized canisters—some as large as half-gallon cartridges—makes access to high-volume consumption dangerously easy.

I am pleading for your leadership and action. I urge the City to:

Investigate and restrict the sale of nitrous oxide in smoke shops not licensed or verified for culinary use.

Prohibit the sale of high-volume canisters in retail stores.

Create a centralized city resource or support network for families dealing with whippet addiction.
7/10/25, 1:16 PM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 6/7 This message is from outside the City email system. Do not open links or attachments from untrusted sources.

Promote awareness campaigns about the mental health and neurological risks associated with this drug.

Please feel free to reach out to me directly if you have any questions or would like to discuss this further.

Thank you for your time, your understanding, and anything you can do to help bring this issue to the forefront. I truly appreciate your support in protecting families like mine.

Sincerely,
Iris A. Jimenez Rodriguez
On Tue, Jul 1, 2025 at 1:27 PM Karina Castro <[email protected]> wrote:

Thank you again for your advocacy. I’ll be sure to keep you informed of any updates.

Warmly,
Karina Castro
Council Policy and Legislative Aide
Office of Councilmember Michael Mulcahy
200 E. Santa Clara Street, 18th Floor
San José, CA 95113
--------------- Original Message ---------------
From: Iris Rodriguez [
Sent: 6/26/2025, 6:36 PM
To: [email protected]
Cc: [email protected]; [email protected]; [email protected] Subject: Fwd: Urgent Concern Regarding the Misuse and Accessibility of Nitrous Oxide ("Whippets") in San Jose, CA
Dear City Clerk,
I am writing as a concerned resident of San José District 6 to formally request that an item be added to an upcoming San José City Council meeting agenda regarding:

Respectfully,
Iris Jimenez Rodriguez
---------- Forwarded message ---------
From: Iris Rodriguez
Date: Thu, Jun 26, 2025 at 6:27 PM
Subject: Re: Urgent Concern Regarding the Misuse and Accessibility of Nitrous Oxide ("Whippets") in San Jose, CA
To: <[email protected]>, <[email protected]> Cc: <[email protected]>
Dear Councilmember, Mulcahy
On May 10, 2025, I sent an email sharing my personal experience involving my son’s use of nitrous oxide. I’m following up after seeing that on June 12, 2025, Agenda Item CC 25‑096 (Flavored Tobacco Ban, Nitrous Oxide, and Regulation of Vape/Smoke Shops) was reviewed by the Neighborhood Services & Education Committee. Unfortunately, it appears the item was marked as informational only and then dropped without a clear timeline for future discussion.

I recognize that banning the sale of nitrous oxide will not cure my son’s addiction, but it will at least reduce his access and possibly prevent others from falling into the same cycle.

For reference, I’ve included my original email from May 10th below to help provide context about what our family has experienced.

Please let me know if there is an update on this matter, and how I can assist in advancing this conversation and protecting our community.

Thank you for your time and attention.

I can confirm that this location, along with others such as Discount Cigarette at 1120 Bird Avenue, are not selling nitrous oxide for any culinary application. I’ve learned that my son frequently purchases from these shops. Furthermore, the availability of oversized canisters—some as large as half-gallon cartridges—makes access to high-volume consumption dangerously easy.

I am pleading for your leadership and action. I urge the City to:

Investigate and restrict the sale of nitrous oxide in smoke shops not licensed or verified for culinary use.

Prohibit the sale of high-volume canisters in retail stores.

Promote awareness campaigns about the mental health and neurological risks associated with this drug.

Please feel free to reach out to me directly if you have any questions or would like to discuss this further.

Sincerely,
Iris Jimenez Rodriguez
thread::pSH5MYfNNKGVGIjfPOjwGEY::
7/10/25, 1:16 PM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 7/7 [External Email. Do not open links or attachments from untrusted sources. Learn more] Outlook
FW: Dangers Regarding the Misuse and Accessibility of Nitrous Oxide ("Whippets") in San Jose, CA From City Clerk <[email protected]>
Date Wed 7/16/2025 11:45 AM
To Rules and Open Government Committee Agendas <[email protected]> 1 attachment (42 KB)
Dangers Regarding the Misuse and Accessibility of Nitrous Oxide (Whippets) in San Jose, CA.pdf; From: Iris Rodriguez
Sent: Wednesday, July 16, 2025 11:34 AM
To: Castro, Karina <[email protected]>; District 6 <[email protected]>; The Office of Mayor Matt Mahan <[email protected]>; City Clerk <[email protected]>; [email protected] Cc: Vanessa Chavira ; Arthur Rodriguez ; Evelyn Jimenez Subject: Dangers Regarding the Misuse and Accessibility of Nitrous Oxide ("Whippets") in San Jose, CA Some people who received this message don't often get email from Learn why this is important July 16, 2025
TO: [email protected]; [email protected]; [email protected]; [email protected]; [email protected]
RE: Dangers Regarding the Misuse and Accessibility of Nitrous Oxide ("Whippets") in San Jose, CA Dear Mayor Mahan, Senator Cortese, and Councilmember Mulcahy:

I am writing again to address an urgent concern regarding the misuse and easy accessibility of nitrous oxide (“Whippets”) sold at local smoke shops.

Did you know that many smoke shops openly sell nitrous oxide chargers ranging from small 8g cartridges intended for whipping cream to large 580g–2000g cylinders meant for bulk and commercial use? These products are sold under the pretense of food preparation, yet it is widely known — including by the shop owners — that many individuals misuse them as a recreational drug. Smoke shops even allow customers to make repeated purchases of these large canisters with little to no oversight. Although the packaging clearly states that these products are intended solely for food preparation, that intent is consistently ignored.

This past weekend, out of desperation, I personally wrote and hand-delivered letters to every smoke shop in my neighborhood, attaching photos of my son and explaining that he is using nitrous oxide illegally and not for any culinary purpose. Some shop owners told me they would no longer sell them to him, but others simply shrugged it off, saying he could easily buy it elsewhere. I recognize that ultimately my son must choose to stop, but the current system is broken — it makes getting help incredibly difficult and allows retailers to profit while knowingly contributing to severe and irreversible harm to people’s brains and bodies. 7/16/25, 11:55 AM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 1/2 Public Record: 69
This message is from outside the City email system. Do not open links or attachments from untrusted sources.

For context, my son’s situation has escalated drastically. In March 2025, due to his heavy nitrous oxide use, he experienced a psychotic break and attempted suicide. He once had a successful career as a web engineer, earning a six-figure salary, living independently, and maintaining a stable relationship. Because of his addiction, he lost everything.

Despite the grave circumstances, he refused help. On Monday, July 14th, I received a distressing call from my son showing me that he had cut his forearm in another suicide attempt. Although five police units responded, they did not enter his residence even after we pleaded with them to break down the door. When I arrived and unlocked the door, the officers entered with their hands on their guns. If my son had made the wrong move or still held the knife, he could have been killed. This is how dangerous nitrous oxide addiction is — it completely strips away a person’s judgment and sense of reality.

I considered sharing graphic images of the bloodied room and porch, or the video my son sent me while he was bleeding, but I will spare you those horrific details — visions that will forever be seared in my mind.

I know my son is over 18 and ultimately responsible for his own choices. But let me ask you this: would we ever allow smoke shops to openly sell illegal drugs like methamphetamine? The damage that nitrous oxide inflicts is no less devastating.

I appreciate the San Jose Police Department and understand that the MCRT’s options are limited under current laws. But if the system makes it nearly impossible for families to get help, shouldn’t we at least prevent further harm by eliminating easy access to this dangerous drug? I am urging you to put this matter on your agenda. Please work to prohibit the sale of nitrous oxide at smoke shops. Commercial kitchens and restaurants can easily purchase what they need through legitimate distributors — there is no reason for retail smoke shops to sell large quantities of nitrous oxide to the public.

Please feel free to contact me with any questions or if you would like to discuss this further. I would welcome the opportunity to meet with you in person, show you the cartridges, and share firsthand what my family has endured.

Thank you for your time and consideration.

Sincerely,
Iris Rodriguez
7/16/25, 11:55 AM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/inbox/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MT… 2/2 IRIS A. JIMENEZ RODRIGUEZ
SAN JOSE, CA 95125
July 16, 2025
TO: [email protected]; [email protected]; [email protected]; [email protected]; [email protected] RE: Dangers Regarding the Misuse and Accessibility of Nitrous Oxide ("Whippets") in San Jose, CA Dear Mayor Mahan, Senator Cortese, and Councilmember Mulcahy:

I am writing again to address an urgent concern regarding the misuse and easy accessibility of nitrous oxide (“Whippets”) sold at local smoke shops.

Because of his addiction, he lost everything.

Over the weekend of July 13th, my son’s condition worsened again. It took an entire day coordinating with the Mobile Crisis Response Team (MCRT), San Jose Police Department, an ambulance, and the Mobile Crisis Unit. Despite the grave circumstances, he refused help. On Monday, July 14th, I received a distressing call from my son showing me that he had cut his forearm in another suicide attempt.

Although five police units responded, they did not enter his residence even after we pleaded with them to break down the door. When I arrived and unlocked the door, the officers entered with their hands on their guns. If my son had made the wrong move or still held the knife, he could have been killed. This is how dangerous nitrous oxide addiction is — it completely strips away a person’s judgment and sense of reality.

IRIS A. JIMENEZ RODRIGUEZ
SAN JOSE, CA 95125
I considered sharing graphic images of the bloodied room and porch, or the video my son sent me while he was bleeding, but I will spare you those horrific details — visions that will forever be seared in my mind.

Thank you for your time and consideration.

Sincerely,
Iris Rodriguez
[External Email. Do not open links or attachments from untrusted sources. Learn more] Outlook
Baypointe Redevelopment Site - Community Update and Public Comment Period From Gambrell, James@DTSC <[email protected]>
Date Mon 6/30/2025 11:32 AM
To Gambrell, James@DTSC <[email protected]>
3 attachments (2 MB)
BaypointeRedevelopment Community Update (English).pdf; BaypointeRedevelopment Community Update (Spanish).pdf; BaypointeRedevelopment Community Update (Vietnamese).pdf; Some people who received this message don't often get email from [email protected]. Learn why this is important
Greetings,
The California Department of Toxic Substances Control encourages you to take this opportunity to review the attached Community Update at your earliest convenience.

For more information, please visit the EnviroStor online database at:
www.envirostor.dtsc.ca.gov/public,
Search “Baypointe Redevelopment” or “60003402” and select from the drop-down menu.

Click on the Community Involvement tab.

For additional details, please contact me at [email protected].

In Community and Gratitude,
James Gambrell
Public Participation Specialist
Office of Environmental Equity/Berkeley
510-529-7199
[email protected]
Department of Toxic Substances Control
700 Heinz Avenue, Berkeley, California 94710
California Environmental Protection Agency
7/2/25, 2:03 PM Mail - City Clerk - Outlook
https://outlook.office365.com/mail/[email protected]/id/AAQkAGJiNDY2NWI3LTY1ODktNDczNy1iYjdkLWZlNWFjYmFmNmQ3ZQAQABT414e… 1/2 Public Record: 70
State of California | The Department of Toxic Substances Control (DTSC) Page 1 of 4 Community Update: 210 Baypointe Parkway – June 2025
Comment on an environmental cleanup
plan at 210 Baypointe Parkway
This cleanup would remove heavy metals
from the 210 Baypointe Parkway site.

The Department of Toxic Substances Control (DTSC)
wants to know your thoughts on a proposed cleanup plan.

This plan is called a Removal Action Work Plan, or RAW.

It aims to protect the community, future residents, and environment from heavy metals. The cleanup site is
located at 210 Baypointe Parkway, San Jose, CA 95134
(Site). DTSC invites you to comment on the proposed
cleanup plan.

The soil at the Site contains arsenic, cobalt, hexavalent chromium, lead, and nickel. These heavy metals came
from past farming activities.

Background
The Site was used for farming from 1939 until 1985. A
commercial building and parking lot were built in 1985.

The building is currently home to a television and small appliance repair company.

The Site spans an area of 4.3 acres. The City of San Jose gave the owner approval to build seven buildings. One of the buildings will be 7 stories tall with 290 apartments. The remaining 6 buildings will be 3 stories tall with 42 town homes. The launch of construction is currently slated for August 2025.

Reasons for the cleanup
The soil at the Site contains high levels of arsenic, cobalt, hexavalent chromium, lead, and nickel. These levels
exceed what is allowed for homes. A cleanup plan is
needed before the owner can start building on the Site.

This will protect the public and the environment.

Comment on the
project
You can send us your comments and
concerns between Monday, June 30,
and Wednesday, July 30, 2025.

1. Online
surveymonkey.com/r/KMGGMG8
or scan the QR code

2. Email
Michelle Drake, Project Manager
[email protected]

3. Mail
Michelle Drake, Project Manager
DTSC Berkeley Office
700 Heinz Avenue
Berkeley, CA 94710
We will review and respond to all
public comments before we approve
or deny the cleanup plan. We may
edit the cleanup plan based on your
comments. All information you submit
will be accessible to the public.

Community Update: 210 Baypointe Parkway (continued)
State of California | The Department of Toxic Substances Control (DTSC) Page 2 of 4 Proposed cleanup
DTSC evaluated three cleanup plans. After careful
analysis, the plan DTSC proposes will:
 Remove a small area of contaminated soil and
replace it with clean soil.
 Cover the remaining contaminated soil under
hardscape. Examples of hardscape are building
foundations, sidewalks, and parking spaces.
 Place a Land Use Covenant or LUC onto the
Site. An LUC sets legal rules for the Site that
will include limits on digging and a required
long-term care plan. The plan will include
annual inspections and timely repairs or
maintenance. A review of the long-term care
plan will be conducted every five years. This
measure will minimize contact with heavy
metals in the soil.

Learn more about the project

1. Find the draft cleanup plan and other documents
at www.envirostor.dtsc.ca.gov. Search for
“Baypointe Redevelopment” or “60003402”
Select the Site from the dropdown list.

2. Access physical copies at:

DTSC Berkeley Regional Office
700 Heinze Avenue
Berkeley, CA 94710
510-540-2212
Monday - Friday, 8:00 AM - 5:00 PM
Please call for an appointment

3. Santa Clara City Library
Northside Branch Library
695 Moreland Way
Santa Clara, CA 95054
408-615-5500
About us
DTSC’s mission is to protect California’s people,
communities, and environment from toxic
substances, to enhance economic vitality by
restoring contaminated land, and to compel
manufacturers to make safer consumer products.

Contacts
Project Manager
Michelle Drake, Project Manager
[email protected]
510-540-3832
Public Outreach
James Gambrell, Public Participation Specialist
[email protected]
510-529-7199
Media
Russ Edmondson, Public Information Officer
[email protected]
916-214-2208
Environmental impact (CEQA)
The California Environmental Quality Act (CEQA)
requires a Responsible Agency to assess and
share potential environmental impacts of proposed
cleanup projects. DTSC is the Responsible Agency
for this project. DTSC prepared a Notice of
Determination (NOD) for this project. The NOD
states that the cleanup will not harm public health or
the environment. DTSC will file the NOD with the
California State Clearinghouse once the final RAW
is approved.

Community Update: 210 Baypointe Parkway (continued)
State of California | The Department of Toxic Substances Control (DTSC) Page 3 of 4 Map showing the location of the Baypointe Parkway Site (highlighted in red hash marks) Community Update: 210 Baypointe Parkway (continued)
State of California | The Department of Toxic Substances Control (DTSC) Page 4 of 4 Comment on hazardous waste cleanup in your neighborhood You can use this form to mail us your comments on the project.

Please send your comment by Wednesday, July 30, 2025.

Mail the form to:

Michelle Drake, Project Manager
Department of Toxic Substances Control
700 Heinz Avenue
Berkeley, CA 94710
Public comment form
Name:

Agency or Organization (if applicable):

Address:

Phone:

Email:

Comments:

Estado de California | Departamento del Control de Sustancias Tóxicas (DTSC) Página 1 de 4 Actualización para la Comunidad: 210 Baypointe Parkway – Junio de 2025 Comente sobre un plan de limpieza
ambiental en 210 Baypointe Parkway
Esta limpieza eliminaría metales pesados del
sitio en 210 Baypointe Parkway.

El Departamento del Control de Sustancias Tóxicas (DTSC, por sus siglas en inglés) quiere saber su opinión sobre un plan de limpieza propuesto. Este plan se llama Plan de
Trabajo de Acción de Remoción, o RAW, por sus siglas en inglés. Tiene como objetivo proteger a la comunidad, a los futuros residentes y al medio ambiente de los metales
pesados. El sitio de limpieza está ubicado en 210 Baypointe Parkway, San José, CA 95134 (Sitio). El DTSC le invita a comentar sobre el plan de limpieza propuesto.

El suelo en el sitio contiene arsénico, cobalto, cromo
hexavalente, plomo y níquel. Estos metales pesados
provienen de actividades agrícolas previas.

Antecedentes
El sitio se utilizó para fines agrícolas desde 1939 hasta 1985.

Un edificio comercial y un estacionamiento fueron
construidos en 1985. El edificio es actualmente usado como una empresa de reparación de televisores y pequeños
electrodomésticos.

El sitio abarca un área de 4.3 acres. La ciudad de San José le dio al propietario la aprobación para construir siete edificios. Uno de los edificios tendrá 7 pisos de altura con 290 apartamentos. Los 6 edificios restantes tendrán 3 pisos de altura con 42 casas adosadas. Actualmente, el inicio de la construcción está programado para agosto de 2025.

Razones para la limpieza
El suelo en el sitio contiene altos niveles de arsénico, cobalto, cromo hexavalente, plomo y níquel. Estos niveles superan lo permitido para los hogares. Se necesita un plan de limpieza antes de que el propietario pueda comenzar a construir en el sitio. Esto protegerá al público y al medio ambiente.

Comente sobre el
proyecto
Puede enviarnos sus comentarios e
inquietudes entre el lunes 30 de junio y
el miércoles 30 de julio de 2025.

1. En línea
surveymonkey.com/r/KMGGMG8 o
escanee el código QR.

2. Correo electrónico
Michelle Drake, Gerente del
Proyecto
[email protected]

3. Correo
Michelle Drake, Gerente del Proyecto
Oficina del DTSC en Berkeley
700 Heinz Avenue
Berkeley, CA 94710
Revisaremos y responderemos a todos
los comentarios públicos antes de
aprobar o rechazar el plan de limpieza.

Podríamos editar el plan de limpieza
basándonos en sus comentarios. Toda
la información que envíe será
accesible al público.

Actualización para la comunidad: 210 Baypointe Parkway (continuación) Estado de California | Departamento del Control de Sustancias Tóxicas (DTSC) Página 2 de 4 Limpieza propuesta
El DTSC evaluó tres planes de limpieza. Después de
un análisis cuidadoso, el plan que propone el DTSC:
 Retirará un área pequeña de suelo contaminado
y la reemplazará con suelo limpio.
 Cubrirá el suelo contaminado restante con
construcción sólida. Algunos ejemplos de
construcción sólida son los cimientos de edificios,
las veredas y los espacios de estacionamiento.
 Colocará un Convenio de Uso del Suelo o LUC,
por sus siglas en inglés, en el Sitio. Un LUC
establece reglas legales para el Sitio que
incluirán límites en la excavación y un plan de
cuidado a largo plazo requerido. El plan incluirá
inspecciones anuales y reparaciones o
mantenimiento oportunos. Se realizará una
revisión del plan de cuidado a largo plazo cada
cinco años. Esta medida minimizará el contacto
con metales pesados en el suelo.

Obtenga más información sobre
el proyecto

1. Encuentre el plan de limpieza en borrador y otros
documentos en www.envirostor.dtsc.ca.gov.

Busque "Baypointe Redevelopment" o "60003402".

Seleccione el sitio de la lista desplegable.

2. Obtenga acceso a copias físicas en:

Oficina Regional del DTSC en
Berkeley
700 Heinze Avenue
Berkeley, CA 94710
510-540-2212
Lunes - Viernes, 8:00 a. m. - 5:00 p. m.

Por favor llame para hacer una cita

3. Biblioteca de la Ciudad de Santa Clara
Biblioteca Sucursal Northside
695 Moreland Way
Santa Clara, CA 95054
408-615-5500
Sobre nosotros
La misión del DTSC es proteger a las personas, las
comunidades y el medio ambiente de California de las
sustancias tóxicas, mejorar la vitalidad económica
restaurando tierras contaminadas y exigirles a los
fabricantes a crear productos para el consumo más
seguros.

Contactos
Gerente del Proyecto
Michelle Drake, Gerente del Proyecto
[email protected]
510-540-3832
Divulgación Pública
James Gambrell, Especialista en Participación Pública
[email protected]
510-529-7199
Medios
Russ Edmondson, Oficial de Información Pública
[email protected]
916-214-2208
Impacto ambiental (CEQA)
La Ley de Calidad Ambiental de California (CEQA)
requiere que una Agencia Responsable evalúe y
comparta los posibles impactos ambientales de los
proyectos de limpieza propuestos. El DTSC es la
agencia responsable de este proyecto. El DTSC
preparó un Aviso de Determinación (NOD, por sus
siglas en inglés) para este proyecto. El NOD afirma
que la limpieza no perjudicará la salud pública ni el
medio ambiente. El DTSC presentará el NOD ante la
Oficina de Información del Estado de California una
vez que se apruebe el RAW final.

Actualización para la comunidad: 210 Baypointe Parkway (continuación) Estado de California | Departamento del Control de Sustancias Tóxicas (DTSC) Página 3 de 4 Mapa que muestra la ubicación del sitio de Baypointe Parkway (resaltado con líneas rojas) Actualización para la comunidad: 210 Baypointe Parkway (continuación) Estado de California | Departamento del Control de Sustancias Tóxicas (DTSC) Página 4 de 4 Comente sobre la limpieza de residuos peligrosos en su vecindario Puede usar este formulario para enviarnos sus comentarios sobre el proyecto.

Por favor, envíe su comentario antes del miércoles 30 de julio de 2025.

Envíe el formulario a:

Michelle Drake, Gerente del Proyecto
Departamento del Control de Sustancias Tóxicas
700 Heinz Avenue
Berkeley, CA 94710
Formulario de comentarios públicos
Nombre:

Agencia u Organización (si
corresponde):

Dirección:

Teléfono:

Correo electrónico:

Comentarios:

Tiểu Bang California | Ban Kiểm Soát Độc Tố (DTSC) Trang 1 / 4 Cập Nhật Dành Cho Cộng Đồng: 210 Baypointe Parkway – Tháng 6 năm 2025 Góp ý về kế hoạch dọn dẹp vệ sinh môi
trường tại 210 Baypointe Parkway
Hoạt động dọn dẹp vệ sinh này nhằm loại bỏ
các kim loại nặng khỏi địa điểm 210
Baypointe Parkway.

Ban Kiểm Soát Độc Tố (Department of Toxic Substances
Control, DTSC) mong muốn lắng nghe ý kiến của quý vị về kế hoạch dọn dẹp vệ sinh đã được đề xuất. Kế hoạch này
được gọi là Kế Hoạch Hành Động Loại Bỏ (Removal Action
Work Plan, RAW). Mục tiêu kế hoạch là bảo vệ cộng đồng, cư dân tương lai và môi trường khỏi các kim loại nặng. Địa điểm dọn dẹp ở tại 210 Baypointe Parkway, San Jose, CA
95134 (Địa điểm). DTSC trân trọng mời quý vị đóng góp ý kiến về kế hoạch dọn dẹp vệ sinh được đề xuất.

Đất ở Địa Điểm này có chứa asen, coban, crom hóa trị sáu, chì và niken. Những kim loại nặng này bắt nguồn từ các hoạt động canh tác trong quá khứ.

Bối cảnh
Địa Điểm này từng được sử dụng cho mục đích canh tác từ năm 1939 cho đến năm 1985. Năm 1985, người ta đã xây
dựng một tòa nhà thương mại và bãi đậu xe. Tòa nhà hiện là trụ sở của một công ty sửa chữa tivi và thiết bị nhỏ.

Địa Điểm có diện tích 4,3 mẫu Anh. Thành Phố San Jose đã chấp thuận cho chủ sở hữu xây dựng bảy tòa nhà. Trong đó, một tòa nhà sẽ cao 7 tầng với 290 căn hộ, 6 tòa còn lại sẽ cao 3 tầng, gồm 42 căn nhà phố liền kề. Hiện tại, công trình dự kiến sẽ khởi công vào tháng 8 năm 2025.

Lý do cần dọn dẹp vệ sinh
Đất ở Địa Điểm này có chứa hàm lượng asen, coban, crom
hóa trị sáu, chì và niken cao. Hàm lượng này vượt quá mức cho phép đối với nhà ở. Do đó, cần triển khai kế hoạch dọn dẹp vệ sinh trước khi chủ sở hữu có thể bắt đầu xây dựng trên Địa Điểm này nhằm bảo vệ công chúng và môi trường.

Góp ý cho dự án
Quý vị có thể gửi góp ý và mối lo ngại tới
chúng tôi cho từ Thứ Hai, ngày 30
tháng 6 đến Thứ Tư, ngày 30 tháng 7
năm 2025.

1. Trực Tuyến
surveymonkey.com/r/KMGGMG8h
oặc quét mã QR

2. Email
Michelle Drake, Quản Lý Dự Án
[email protected]

3. Thư Tín
Michelle Drake, Quản Lý Dự Án
Văn Phòng DTSC Berkeley
700 Heinz Avenue
Berkeley, CA 94710
Chúng tôi sẽ xem xét và phản hồi tất
cả những góp ý của công chúng trước
khi phê duyệt hay từ chối kế hoạch dọn
dẹp vệ sinh. Chúng tôi có thể chỉnh
sửa kế hoạch dọn dẹp vệ sinh dựa trên
những góp ý của quý vị. Công chúng
có thể truy cập tất cả thông tin quý vị
gửi.

Cập Nhật Dành Cho Cộng Đồng: 210 Baypointe Parkway (tiếp) Tiểu Bang California | Ban Kiểm Soát Độc Tố (DTSC) Trang 2 / 4 Kế hoạch dọn dẹp vệ sinh được
đề xuất
DTSC đã đánh giá ba kế hoạch dọn dẹp vệ sinh.

Sau quá trình phân tích kỹ lưỡng, DTSC đề xuất kế
hoạch bao gồm các hoạt động sau:
 Loại bỏ một khu vực nhỏ có đất bị ô nhiễm và
thay bằng đất sạch.
 Phủ phần đất bị ô nhiễm còn lại dưới cảnh quan
cứng. Ví dụ về cảnh quan cứng gồm móng tòa
nhà, vỉa hè và không gian đậu xe.
 Thiết lập Thỏa Ước Sử Dụng Đất (Land Use
Covenant, LUC) cho Địa Điểm. LUC thiết lập các
quy định pháp lý cho Địa Điểm bao gồm giới hạn
đào bới và kế hoạch chăm sóc dài hạn bắt buộc.

Kế hoạch sẽ có các đợt kiểm tra thường niên và
các đợt sửa chữa hoặc bảo trì kịp thời. Cơ quan
chức năng sẽ duyệt xét kế hoạch chăm sóc dài
hạn cứ năm năm một lần. Biện pháp này sẽ hạn
chế tối đa khả năng tiếp xúc với các kim loại nặng
trong đất.

Tìm hiểu thêm về dự án

1. Vui lòng tìm bản thảo kế hoạch dọn dẹp vệ sinh và
tài liệu khác tại www.envirostor.dtsc.ca.gov. Tìm
kiếm “Baypointe Redevelopment” (Tái Phát Triển
Baypointe) hoặc “60003402” Chọn Địa Điểm từ
danh sách thả xuống.

2. Xem bản sao in tại:

Văn Phòng Khu Vực DTSC Berkeley
700 Heinze Avenue
Berkeley, CA 94710
510-540-2212
Thứ Hai - Thứ Sáu, 8:00 SA - 5:00 CH
Vui lòng gọi điện để đặt hẹn

3. Thư Viện Thành Phố Santa Clara
Thư Viện Chi Nhánh Northside
695 Moreland Way
Santa Clara, CA 95054
408-615-5500
Giới thiệu về chúng tôi
Sứ mệnh của DTSC là bảo vệ người dân, cộng đồng
và môi trường ở California khỏi các chất độc hại, thúc
đẩy phát triển kinh tế qua việc khôi phục khu đất bị ô
nhiễm, đồng thời yêu cầu nhà sản xuất tạo ra sản
phẩm tiêu dùng an toàn hơn.

Liên hệ
Quản Lý Dự Án
Michelle Drake, Quản Lý Dự Án
[email protected]
510-540-3832
Tiếp Cận Công Chúng
James Gambrell, Chuyên Viên Phụ Trách Sự Tham Gia
Của Công Chúng
[email protected]
510-529-7199
Truyền Thông
Russ Edmondson, Nhân Viên Phụ Trách Thông Tin Công
Chúng
[email protected]
916-214-2208
Tác động môi trường (CEQA)
Theo Đạo Luật Chất Lượng Môi Trường California
(California Environmental Quality Act, CEQA), Cơ
Quan Chủ Trì cần phải đánh giá và công bố những
tác động môi trường tiềm ẩn của các dự án dọn dẹp
vệ sinh được đề xuất. DTSC là Cơ Quan Chủ Trì dự
án này. DTSC đã chuẩn bị Thông Báo Quyết Định
(Notice of Determination, NOD) cho dự án. Trong
NOD, DTSC khẳng định rằng hoạt động dọn dẹp vệ
sinh sẽ không ảnh hưởng tiêu cực đến sức khỏe công
chúng hay môi trường. Sau khi phê duyệt bản RAW
cuối cùng, DTSC sẽ nộp NOD lên Trung Tâm Thanh
Toán Bù Trừ Tiểu Bang California.

Cập Nhật Dành Cho Cộng Đồng: 210 Baypointe Parkway (tiếp) Tiểu Bang California | Ban Kiểm Soát Độc Tố (DTSC) Trang 3 / 4 B
ản đ
ồ
vị trí c
ủa Địa Đi
ểm Baypointe Parkway (được đánh dấu bằng đường gạch màu đỏ) Cập Nhật Dành Cho Cộng Đồng: 210 Baypointe Parkway (tiếp) Tiểu Bang California | Ban Kiểm Soát Độc Tố (DTSC) Trang 4 / 4 Góp ý về kế hoạch dọn dẹp chất thải nguy hại tại khu phố của quý vị Quý vị có thể sử dụng biểu mẫu này để gửi góp ý của mình về dự án cho chúng tôi qua đường bưu điện.

Vui lòng gửi góp ý trước Thứ Tư, ngày 30 tháng 7 năm 2025.

Gửi biểu mẫu qua bưu điện đến:

Michelle Drake, Quản Lý Dự Án
Ban Kiểm Soát Độc Tố
700 Heinz Avenue
Berkeley, CA 94710
Biểu mẫu lấy ý kiến của công chúng
Tên:

Cơ Quan hoặc Tổ Chức (nếu có):

Địa chỉ:

Điện thoại:

Email:

Nội dung góp ý:
[External Email. Do not open links or attachments from untrusted sources. Learn more] This message is from outside the City email system. Do not open links or attachments from untrusted sources.

Outlook
LWV Comments on the Community Forest Management Plan and Urban Forestry Annual Report 2025
From Diane McNutt
Date Thu 6/26/2025 9:35 PM
To Mahan, Matt <[email protected]>; District1 <[email protected]>; District2 <[email protected]>; District3 <[email protected]>; District4 <[email protected]>; District5 <[email protected]>; District 6 <[email protected]>; District7 <[email protected]>; District8 <[email protected]>; District9 <[email protected]>; District 10 <[email protected]>
Cc Ristow, John <[email protected]>; Davis, Sara <[email protected]>; City Clerk <[email protected]>
1 attachment (101 KB)
LWV Letter to SJCC on CFMP.pdf;
The League of Women Voters of San Jose/Santa Clara has reviewed the CFMP Annual report and written a letter (attached) with our comments about the report.

Thank you for your continued emphasis on this project important for helping to create a healthy environment for the residents of San Jose.

Diane McNutt
President, League of Women Voters of San Jose/Santa Clara lwvsjsc.org
7/9/25, 10:00 AM Mail - City Clerk - Outlook
https://outlook.office365.com/mail/[email protected]/id/AAQkAGJiNDY2NWI3LTY1ODktNDczNy1iYjdkLWZlNWFjYmFmNmQ3ZQAQAFyjGzIo… 1/1 Public Record: 71
P.O. Box 5374
San Jose, CA
lwvsjsc.org
June 26 2025
To: Hon. San Jose Mayor Matt Mahan and Councilmembers
cc: John Ristow, director, DOT; Sara Davis, City Forester, DOT; and City Clerk (sent via email)
Subject: Community Forest Management Plan and Urban Forestry Annual Report 2025
The League of Women Voters of San Jose/Santa Clara commends the city for work achieved to meet goals identified in the Community Forest Management Plan, passed in 2022 which strategically moves the City toward a more proactive and coordinated effort to both preserve and increase the city’s tree canopy.

We applaud progress made:

1. to streamline governance with increased collaboration between the Department of Transportation (DOT) and Planning on issues around landscape and stormwater management, and development reviews; and between DOT and the Parks, Recreation and Neighborhood Services to increase trees in park, inventory trees and execute shared contract services around tree management.

2. to ensure urban tree sustainability with more planning and scheduled pruning, and 3) progress on recommendations from the City Auditor. There is more to be done.

The League urges the City to complete the inventory of the 78 census tracts which have deficits of trees, and which all tend to be in those communities which house lower income San Jose residents. Today we know and value the ecosystem benefits of trees, and the impacts of urban trees to combat climate change, and provide significant health benefits. (See this article about how 8000 trees in Louisville, Kentucky lowered health diseases:
https://www.nature.org/en-us/magazine/magazine-articles/tree-planting-human-health -louisville/)
While we recognize that the DOT resources are now necessarily being diverted to fighting Invasive Shothole Borer infestation, the City must continue to meet goals and commitments toward the Community Forest Master Plan. Often overlooked, the urban tree forest is an integral part of the City’s climate resistance strategy. Trees represent important “infrastructure” for San Jose.

Further, we urge the City to work in coordination with the Santa Clara County Urban Forest Master Plan, and pursue opportunities to collaborate on increasing tree coverage in those County-identified areas in San Jose, largely on the East Side.

Sincerely yours,
Diane McNutt
President, League of Women Voters of San Jose and Santa Clara [External Email. Do not open links or attachments from untrusted sources. Learn more] Outlook
Good Samaritan Hospital Transfers Radiation Oncology Care to OneOncology From Eddie Truong
Date Fri 6/27/2025 11:15 AM
To Eddie Truong
1 attachment (172 KB)
Regulatory Notice.pdf;
You don't often get email from Learn why this is important Dear Mayor Mahan and City Council Members:

Good Samaritan Hospital, LP doing business as Good Samaritan Hospital (the “Hospital”), located at 2425 Samaritan Drive, San Jose, CA 95124 (License No. 070000048) will close its radiation oncology outpatient clinic located at 15400 National Ave, Suite 100, Los Gatos, CA 95032 (the “Clinic”) and voluntarily eliminate its radiation therapy service (and cancel the corresponding radiation therapy special permit) on or about September 30, 2025 (the “Closing Date”).

Please note that although Good Samaritan Hospital will no longer operate the Clinic after the Closing Date, the Clinic will be operated by Monterey Bay Oncology, a California medical corporation d/b/a/ Pacific Cancer Care (“Pacific Cancer Care”) with administrative support from OneOncology West, LLC, a Delaware limited liability company, (“OneOncology”). Accordingly, the community will still have access to outpatient oncology services at the same Clinic location following the Closing Date.

This transition allows for the service line to continue to be offered to the community. We understand that OneOncology plans to strategically invest in new equipment and infrastructure and efficiently maintain operations at the radiation oncology center.

As we approach this closure, rest assured that our team is committed to working with each impacted colleague and patient to ensure a seamless transition for all affected parties.

We are happy to set up time with Good Samaritan Hospital CEO Patrick Rohan and Francesca Petrucci, Good Samaritan’s Government Relations team, to answer any questions you have.

Regards,
--
7/9/25, 9:54 AM Mail - City Clerk - Outlook
https://outlook.office365.com/mail/[email protected]/id/AAQkAGJiNDY2NWI3LTY1ODktNDczNy1iYjdkLWZlNWFjYmFmNmQ3ZQAQAMuvodh… 1/2 Public Record: 72
This message is from outside the City email system. Do not open links or attachments from untrusted sources.

EDDIE TRUONG
Partner
Unite Strategies LLC
7/9/25, 9:54 AM Mail - City Clerk - Outlook
https://outlook.office365.com/mail/[email protected]/id/AAQkAGJiNDY2NWI3LTY1ODktNDczNy1iYjdkLWZlNWFjYmFmNmQ3ZQAQAMuvodh… 2/2 June 27, 2025

VIA OVERNIGHT DELIVERY
California Department of Public Health
San Jose District Office
1741 Technology Drive, Suites 130 and 150
San Jose, CA 95110
Re: Notice of Radiation Oncology Outpatient Clinic Closure (License No. 070000048) To Whom It May Concern:

This letter serves as notification pursuant to Cal. Health & Safety Code § 1255.251 that Good Samaritan Hospital, LP doing business as Good Samaritan Hospital (the “Hospital”), located at 2425 Samaritan Drive, San Jose, CA 95124 (License No. 070000048) will close its radiation oncology outpatient clinic located at 15400 National Ave, Suite 100, Los Gatos, CA 95032 (the “Clinic”) and voluntarily eliminate its radiation therapy service (and cancel the corresponding radiation therapy special permit) on or about [September 30], 2025 (the “Closing Date”).

Approximately 7 employees will no longer be employed by Good Samaritan Hospital as a result of these service closures. Certain employees of the outpatient radiation oncology department maybe given the opportunity to transition employment to Pacific Cancer Care. 1 Please note that at issue in this letter is the closure of the Hospital’s radiation oncology outpatient clinic located at 15400 National Ave, Suite 100, Los Gatos, CA 95032 and the elimination of its radiation therapy service and the corresponding voluntary cancellation of its radiation therapy special permit. There is no change to the hospital’s inpatient beds or service offerings, including perinatal services and psych. If CDPH would like information about perinatal services and psych, please let us know.

Beyond the Clinic site, the three nearest available comparable service providers offering outpatient radiation oncology services to Medicare and Medi-Cal patients in the community include the following:

1. Stanford Health Care Cancer Center in South Bay located at 2589 Samaritan Drive, San Jose, CA 95124

2. Cancer Center Los Gatos – El Camino Health located at 815 Pollard Road, Los Gatos, CA 95032

3. Stanford Cancer Center Palo Alto located at 875 Blake Wilbur Drive, Stanford, CA 94305 The three nearest hospitals offering comparable radiation therapy services to Medicare and Medi-Cal patients in the community include the following:

1. Santa Clara Valley Medical Center located 751 S Bascom Avenue, San Jose, CA

2. O’Connor Hospital located at 2105 Forest Avenue, San Jose, CA 95128

3. El Camino Health located at 2500 Grant Road, Mountain View, CA 94040 Interested parties may direct comments to the following:

Good Samaritan Hospital: (408) 559-2011, 2425 Samaritan Drive, San Jose, CA 95124, [email protected]
Parent entity:

The general partner of Good Samaritan Hospital, LP is Samaritan, LLC. (408) 559-2011, One Park Plaza, Nashville, TN 37203, [email protected] Patrick Rohan, Chief Executive Officer: 2425 Samaritan Drive, San Jose, CA 95124; (408) 559-2315; [email protected]
Respectfully,
Patrick Rohan
Chief Executive Officer
cc:

Santa Clara County Board of Supervisors
70 West Hedding Street
East Wing, 10th Floor
San Jose, CA 95110
San Jose City Council
200 E. Santa Clara St.

San Jose, Ca 95113
7/9/25, 1036AM Mail - City Clerk - Outlook
~ Outlook
Fwd: Request for Transparency and Community Engagement on Proposed Housing Development in Alviso
From James Canova
Date Thu 7/3/2025 11 :38 AM
To Burton, Chris <[email protected]>
Cc Cohen. David < [email protected]>; Richard Santos < [email protected] >; Bonnie Lieberman City Clerk <[email protected]>
[External Email. Do not open links or attachments from untrusted sources. Learn morel You don't often get email fro~. learn why this is imP.ortant Please read my attached email. Thank You!
Jim Canova
Vice President & Governing Board Member TA 1
Santa Clara Unified School District
And MetroEd Governing Board Member
---------- Forwarded messaae ---------
From: James Canova
Date: Thu, Jul 3, 2025 at 11 :21 AM
Subject: Request for Transparency and Community Engagement on Proposed Housing Development in Alviso
To: <[email protected]>, Cohen, David <[email protected]>, <[email protected]>
CC: Richard Santos Bonnie Lieberman
Dear City Council members and Planning Staff,
My name is Jim Canova, and I represent the Alviso area as a member-and currently Vice President-of the Santa Clara Unified School District Governing Board.

I write today not on behalf of the school district, but as an individual who is deeply invested in the well being and future of the Alviso community.

I am reaching out regarding the recently proposed high density housing development in North San Jose, particularly in the Alviso area.

As you know, Alviso is a unique and historic treasure within our city, and any development in this area must be approached with the utmost care and respect for its heritage and character. https://outlook.office365.com/mail/[email protected]/id/AAQkAGJiNDY2NWl3LTY10DktNDczNy1iYjdklWZINWFjYmFmNmQ3ZQAQADl9f7kw... 1/2 Public Record: 73
This message is from outside the City email system. Do not open links or attachments from untrusted sources.

I strongly urge all parties involved—including city staff, developers, and elected officials—to ensure that the planning and approval process for this project is fully transparent and inclusive.

It is essential that community members and local leaders are engaged at every stage, so that their voices are heard and their concerns addressed.

The goal should be to protect and preserve Alviso’s historical significance, while also considering the needs and aspirations of current and future residents.

I am not opposed to new housing or thoughtful development. Rather, I believe that by working collaboratively and openly with the community, we can achieve outcomes that benefit both Alviso and the broader city.

I echo the call for transparency and partnership that Council member David Cohen has expressed, and I encourage you to prioritize these values as you move forward.

Thank you for your attention to this important matter. I look forward to seeing a process that honors Alviso’s past while planning responsibly for its future.

Sincerely,
Jim Canova
Vice President, Santa Clara Unified School District Governing Board (TA1 Representing Alviso area; writing as an individual) 7/9/25, 10:36 AM Mail - City Clerk - Outlook
https://outlook.office365.com/mail/[email protected]/id/AAQkAGJiNDY2NWI3LTY1ODktNDczNy1iYjdkLWZlNWFjYmFmNmQ3ZQAQADI9f7kw… 2/2 7/9/25, 1037 AM Mail - Rules and Open Government Committee Agendas - Outlook ~ Outlook
Fw: Follow-up: Urgent Concerns Regarding Proposed High-Density Development in Alviso (File No.

AD25-275)
From Agendadesk <[email protected]>
Date Mon 7/7/2025 9:47 AM
To Rules and Open Government Committee Agendas <[email protected]> From: City Clerk <[email protected]>
Sent: Monday, July 7, 2025 8:24 AM
To: Agendadesk <[email protected]>
Subject: FW: Follow-up: Urgent Concerns Regarding Proposed High-Density Development in Alviso (File No. AD25- 275)
From: James Canova
Sent: Thursday, July 3, 2025 7:25 PM
To: Burton, Chris <[email protected]>
Cc: Cohen, David <[email protected]>; City Clerk <[email protected]>; Bonnie Lieberman <[email protected]>; Richard Santos <[email protected]> Subject: Follow-up: Urgent Concerns Regarding Proposed High-Density Development in Alviso (File No. AD25-275) [External Email. Do not open links or attachments from untrusted sources. Learn morel You don't often get email fro~. Learn why this is im12ortant Dear San Jose City Council Members and City Planning Staff, I am writing to follow up on my previous correspondence regarding the proposed high-density housing development in the Alviso area.

Since my initial letter, I have received extensive feedback from Alviso community leader Richard Santos, who has faithfully served the residents of Alviso for many decades. He has highlighted several critical concerns that I believe require immediate and serious consideration.

Please note that these views are my own and do not represent the official position of the Santa Clara Unified School District.

1. Violation of the Alviso Master Plan
The proposed development appears to directly conflict with the Alviso Master Plan, adopted by the San Jose City Council in 1998. This plan, created by a diverse committee of community members, clearly designates the area for commercial and industrial use-not residential housing. The community's investment in this plan should be honored and respected. https://outlook.office365.com/mail/[email protected]/inbox/id/ AAQkADhh Yzk3NTk1 L TBmZDAtN Dc4Yi1 h N2Q0L TZjNmZjNTk5MT.. 1 /3 Public Record: 74
7/9/25, 10:37 AM Mail - Rules and Open Government Committee Agendas - Outlook

2. Environmental and Wildlife Impact
The development would pose significant environmental threats, particularly to the South Bay Restoration project-the second-largest wildlife restoration project in the country after the Everglades.

Adding over 3,000 new residents to a community of 2,000 would:
• Disrupt the Guadalupe River wildlife habitat
• Contradict the intent of Measure AA, passed by 69% of voters to protect the South Bay • Block essential South Bay winds that regulate temperature • Compromise water quality and wildlife habitat
• Increase pollution and runoff
• Threaten native species, including burrowing owls and jackrabbits

3. Public Safety and Infrastructure
Alviso already faces significant public safety and infrastructure challenges:
• Police response times are currently 45-60 minutes-the longest in San Jose • The local police substation remains unstaffed and non-operational • Existing traffic congestion and speeding would worsen with increased population

4. Community Character and Equity
The proposed high-rise buildings would fundamentally alter Alviso's historic character, creating a visual impact inconsistent with the community's heritage as the gateway to Santa Clara County since 1852.

5. Request for Alternative Solutions
I am not opposed to all development. Rather, I encourage exploring alternatives that address housing needs while preserving the community's well-being and adhering to the Alviso Master Plan.

6. Call for Meaningful Community Engagement
Transparency and community involvement are essential. The concerns raised go beyond processthey touch on environmental protection, public safety, and respect for a community that has already absorbed significant development pressure.

I respectfully urge you to:

1. Review the project's compliance with the Alviso Master Plan

2. Conduct a comprehensive environmental impact assessment, with a focus on the South Bay Restoration project

3. Address existing public safety and infrastructure deficiencies before considering population increases
Alviso has been part of San Jose for over 50 years, yet residents often feel their voices are overlooked.

This is an opportunity to show that San Jose values all its communities equally and will not sacrifice one neighborhood's well-being for expedient development.

Thank you for your attention to these important concerns. I look forward to your thoughtful consideration and to a planning process that truly honors both Alviso's Master Plan and its residents' future.

Respectfully,
Jim Canova
Vice President
Santa Clara Unified School District
Governing Board Member, TA 1 (Representing the Alviso area; writing as an individual) This message is from outside the City email system. Do not open links or attachments from untrusted sources. https://outlook.office365.com/mail/[email protected]/inbox/id/MQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2QOLTZjNmZjNTk5MT... 2/3 7/9/25, 1010AM Mail - Rules and Open Government Committee Agendas - Outlook ~ Outlook
FW: Cal Cities Action Alert SB 445 (Wiener) Oppose
From City Clerk <[email protected]>
Date Thu 7/3/2025 1 :01 PM
To Rules and Open Government Committee Agendas <[email protected]> ® 1 attachment (63 KB)
Action Alert SB 44S (Wiener) Transportation permitting OPPOSE.docx; From: Montana Cruz
Sent: Thursday, July ,
To: Montana Cru
Subject: Cal Cities Action Alert SB 445 (Wiener) Oppose Importance: High
[External Email. Do not open links or attachments from untrusted sources. Learn morel Dear Peninsula Division members,
As an FYI, please see attached "Action Alert" from Cal Cites opposing SB 445 (Wiener). Please circulate as necessary, and please let me know if you have any questions.

Thank you,
Montana Cruz
Regional Public Affairs Manager, Peninsula
League of California Cities
Office: 415 298 4940
I www.calcities.org

LEAGUE OF

CALIFORNIA
CITIES
Strengthening California Cities
through Advocacy and Education
Facebook I YouTube I A I Linkedln I lnstagram
https://outlook.office365.corn/mail/[email protected]/inbox/id/ AAQkADhh Yzk3NTk1 L TBmZDAtN Dc4Yi1 h N2Q0L TZjNmZjNTk5MT .. 1 /2 Public Record: 75
Cal Cities Action Alert
OPPOSE
SB 445 (Wiener) Transportation Projects: Permitting.

Action requested: Call or text your Assembly Member today to OPPOSE SB 445 (Wiener), which was amended this week to remove local discretion on infrastructure projects. SB 445 is currently in the Assembly Committee on Transportation, awaiting a hearing.

What the bill does: SB 445 makes sweeping changes to the state’s process for permitting local projects and significantly impairs local governments’ ability to manage public infrastructure, ensure worker and public safety, and coordinate across infrastructure sectors.

Most concerningly, the bill grants project proponents—public or private—the authority to advance projects that could significantly alter or relocate critical infrastructure such as water, wastewater, and power, without consulting the affected city.

Why this is important to Cal Cities members:
• Erodes local control over critical infrastructure that cities are obligated to maintain on behalf of their communities. The bill transfers key decision-making authority from local governments to external entities, including transit districts and the California State Transportation Agency (CalSTA), sidelining cities in the planning and delivery of infrastructure projects within their own jurisdictions. • Drastically alters the approval and coordination process of transportation projects and mandates several complex, prescriptive, and impractical timeframes. The bill imposes several onerous notification requirements on cities that do not reflect the complexity of infrastructure coordination, environmental review, and public engagement necessary for responsible project delivery.
• Requires local agencies to reimburse project applicants for review activities.

How to contact your Legislator: Find Your California Representatives Supporting documents: Cal Cities Opposition Letter; Sample SB 445 City Opposition Letter Questions? Montana Cruz [email protected] or Damon Conklin, Legislative Advocate, [email protected]
[External Email. Do not open links or attachments from untrusted sources. Learn more] Outlook
Fw: From VTA: MBCOC Member Recruitment
From Boards and Commissions Support <[email protected]> Date Fri 7/11/2025 11:03 AM
To Rules and Open Government Committee Agendas <[email protected]> 1 attachment (90 KB)
JAN-FEB 2025 Request_V2.pdf;
From: Agendadesk <[email protected]>
Sent: Friday, July 11, 2025 11:00 AM
To: Boards and Commissions Support <[email protected]> Subject: Fw: From VTA: MBCOC Member Recruitment
From: City Clerk <[email protected]>
Sent: Friday, July 11, 2025 10:14 AM
To: Agendadesk <[email protected]>
Subject: FW: From VTA: MBCOC Member Recruitment
From: VTA Board Secretary <[email protected]>
Sent: Friday, July 11, 2025 9:09 AM
To: VTA Board of Directors <[email protected]>; VTA Advisory Committee Members <[email protected]>; VTA Board Secretary <[email protected]> Subject: From VTA: MBCOC Member Recruitment
VTA is actively recruiting members for the 2016 Measure B Citizens' Oversight Committee (MBCOC). We would like to ask for your assistance in disseminating the attached information to your network and/or constituents. The attached document provides comprehensive details about the 2016 MBCOC and the application process. The committee plays a crucial role in overseeing the expenditure of 2016 Measure B funds, ensuring transparency to voters and that the funds were used in accordance with the ballot measure.

You can find the online application and more information about the MBCOC's responsibilities and the 2016 Measure B Program through the links provided in the attached document.

Thank you for your time and assistance in helping us recruit qualified individuals to serve our community. 7/31/25, 1:36 PM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MTc0Nw… 1/2 Public Record: 76
This message is from outside the City email system. Do not open links or attachments from untrusted sources.

Office of the Board Secretary
Santa Clara Valley Transportation Authority
3331 North First Street, Building B
San Jose, CA 95134-1927
Phone 408-321-5680
7/31/25, 1:36 PM Mail - Rules and Open Government Committee Agendas - Outlook https://outlook.office365.com/mail/[email protected]/id/AAQkADhhYzk3NTk1LTBmZDAtNDc4Yi1hN2Q0LTZjNmZjNTk5MTc0Nw… 2/2 Community Members Needed for MBCOC
Help Santa Clara County build transportation solutions that move the community! Make your voice heard and ensure that your transportation dollars are spent appropriately by serving on the 2016 Measure B Citizens’ Oversight Committee (MBCOC). Multiple committee vacancies are available – apply online (MBCOC Application) today!
In 2016, voters overwhelmingly approved Measure B with nearly 72% support. Measure B, a 30-year halfcent countywide sales tax, will fund projects that enhance transit, highways, expressways and active transportation (bicycles, pedestrians, and complete streets). While the VTA Board of Directors sets policy decisions for 2016 Measure B, voters entrusted the MBCOC to provide oversight to ensure that the 2016 Measure B funds are spent according to the ballot language and to keep voters informed about Program compliance.

The VTA Board of Directors is responsible for all policy decisions on Program implementation. Detailed information on the 2016 Measure B Program and its status is available at the Transparency Website.

The MBCOC is comprised of eight (8) membership positions representing specific areas of expertise needed to assist the Committee in fulfilling its responsibilities. Key factors of membership and the appointment process are:
• Online application process is open and competitive.
• Selection process seeks a balance of relevant professional experience. • Candidates must be registered to vote in Santa Clara County • Term is four years, with a maximum of two consecutive terms • Committee generally meets 5 times per year
The online application is available at: MBCOC Application, and more information on the Committee, its responsibilities, and the 2016 Measure B Program is available at: MBCOC Website.

Public Record: 77
the State, County, and City, we have spent billions, upon billions, to address the crisis, but yet, the numbers keep increasing. I suspect our willingness to accommodate the unhoused in our County is drawing many more unhoused people to our Valley--like those who have worn out their welcome in surrounding communities. The number of unhoused people materializing here is outpacing the number of those being successfully housed (primarily through the City of San Jose's programs). We need to address the core issues causing this before even more workingclass/tax-paying Californians and small businesses give up and move out of State.

I feel the County is coddling and enabling mentally ill and addicted unhoused individuals, rather than treating them. This makes things worse as unhoused people have less incentives to change course in their wayward lives, as they move ever-closer to becoming chronically homeless. Rather than giving these folks everything they need to continue to live on the streets untreated, they should be brought indoors, permanently off the street, and provided mental health treatment. If they refuse treatment, they should be forced into it, as proposed by San Jose Mayor Matt Mahan. As my neighbor of many decades who was previously drug addicted and homeless shared with me: "The drug addicted and mentally ill need to be given what they need, not what they want."
The City of San Jose has done more than their share of attempting to provide shelter for the unhoused, however, they don't have the funding, jurisdiction or technical expertise to treat the mentally ill and get them off the street. That is your job. The County needs to step up and focus on building inpatient treatment facilities for the mentally ill and drug addicted. These folks do not need housing, they need in-patient, mental health treatment! Giving them free housing, even if accompanied with mental health treatment, is a failed experiment we shouldn't repeat.

An important facet of the unhoused crisis is what it's doing to the quality of life for most residents, such as myself. Along with encampments comes business closures, blight, crime, and graffiti, along with a whole host of health and safety issues. Perhaps you and the other Supervisors don't see it in your affluent neighborhoods, but, for most of us living in San Jose, we can't escape it, without moving away. But, why should we have to move away? We've invested our lives here. My wife and I, for instance, each put in 35 years of dedicated public service to the County, and would like to enjoy our golden years in peace.

I'll address one more point before concluding. Can the County build quick, inexpensive shelter in the form of a tent city to relocate the unhoused to one central location in the County while more funding for mental health facilities and shelters is sourced? Due to the size and cost of the needed projects, it will take decades for them to come online (assuming we can generate the needed funding in the first place, which I doubt). So, rather than burdening the public with the unhoused occupying their public spaces for decades, can we build a tent city to house them? Several community members who care about this crisis have proposed "Dignity Acres," a largeenough tent city to shelter the entire County population of unhoused people. It's the only solution that will protect the public and small businesses from the myriad of issues resulting from unchecked, unhoused individuals with mental health and addiction issues roaming the streets.

Please let me know what you can do, and what "we the people" can do, to bring about positive change and help resolve the crisis we're in. Mental health problems have plagued mankind since the beginning of civilization, and no great solutions have materialized so far. But, with modern medicine and new technologies, perhaps we can make headway on improved treatments. What better place on earth to do so than Silicon Valley? In the end, if all else fails, we need to bring back the mental institutions of the past, as the status quo isn't acceptable or sustainable, and the problem will only get worse as long as it's ignored.

Thanks for your attention to this critical issue.
7/17/25, 9:14 AM Mail - City Clerk - Outlook
https://outlook.office365.com/mail/[email protected]/id/AAQkAGJiNDY2NWI3LTY1ODktNDczNy1iYjdkLWZlNWFjYmFmNmQ3ZQAQAMwIhC… 2/3 This message is from outside the City email system. Do not open links or attachments from untrusted sources.

Sincerely,
Tom Wilson
7/17/25, 9:14 AM Mail - City Clerk - Outlook
https://outlook.office365.com/mail/[email protected]/id/AAQkAGJiNDY2NWI3LTY1ODktNDczNy1iYjdkLWZlNWFjYmFmNmQ3ZQAQAMwIhC… 3/3 Public Record:78
Subject: County Mental Health and Addiction Treatment
Honorable Supervisor Doung,
I'm writing to respectfully ask the County of Santa Clara to increase their focus on, and funding for, in-patient, mental health and addiction treatment in our Valley.

I've been living in Santa Clara County since 1968, and I'm currently a 35-year homeowner in San Jose, District 5, (County, District 2). The number of mentally ill and drug addicted individuals on the streets has been growing at an alarming rate. I now witness afflicted individuals everywhere I go in the County, every time I leave the house! It's inconceivable there are not more in-patient facilities for helping these folks to come indoors and get treatment. The lack of care is turning our County into a dystopian nightmare, and I no longer enjoy living here.

Didn't California shift the care of the mentally ill from the State to the counties for providing treatment after deinstitutionalization led to the closing of the State mental hospitals? Along with this shift, weren't counties given funding from the State for providing in-patient mental health care? If so, the counties need to fulfill their obligation, because I'm still paying my taxes that go for this purpose.

We all know inadequate or unavailable mental health and addiction treatment leads to increased homelessness for individuals. Not only are we not treating them, we are inhumanly allowing them to live in squalor in encampments by supporting their lifestyle with an array of benefits and services. But, by helping them in this manner, we're actually hurting them! I would encourage the County Board of Supervisors and the San Jose City Council to work together to come up with solutions to address the unhoused epidemic in a manner that won't increase the numbers of unhoused people occupying our public spaces and waterways. Among the State, County, and City, we have spent billions, upon billions, to address the crisis, but yet, the numbers keep increasing. I suspect our willingness to accommodate the unhoused in our County is drawing many more unhoused people to our Valley--like those who have worn out their welcome in surrounding communities. The number of unhoused people materializing here is outpacing the number of those being successfully housed (primarily through the City of San Jose's programs). We need to address the core issues causing this before even more workingclass/tax-paying Californians and small businesses give up and move out of State.

Thanks for your attention to this critical issue.

Sincerely,
Tom Wilson
7/17/25, 9:15 AM Mail - City Clerk - Outlook
https://outlook.office365.com/mail/[email protected]/id/AAQkAGJiNDY2NWI3LTY1ODktNDczNy1iYjdkLWZlNWFjYmFmNmQ3ZQAQAMwIhC… 3/3 DATE: July 17, 2025
TO: STATE, CITY AND LOCAL OFFICIALS
NOTICE OF PACIFIC GAS AND ELECTRIC COMPANY’S REQUEST TO CHANGE RATES FOR 2027 INCOME QUALIFIED PROGRAMS BRIDGE FUNDING (A.25-06-024) Acronyms you need to know
PG&E: Pacific Gas and Electric Company
CPUC: California Public Utilities Commission
IQP: Income Qualified Programs
CARE: California Alternate Rates for Energy
FERA: Family Electric Rate Assistance
ESA: Energy Saving Assistance
Why am | receiving this notice?
On June 30, 2025, Pacific Gas and Electric Company (PG&E) submitted an application to the California Public Utilities Commission (CPUC) to recover approximately $133 million in 2027 to continue offering state-required support to customers through its Income Qualified Programs (IQP). This reflects a decrease from current funding levels of $190 million in 2025. These programs—including the California Alternate Rates for Energy (CARE), Family Electric Rate Assistance (FERA) and Energy Savings Assistance (ESA)—help lower energy bills and provide no-cost energy saving measures for eligible customers. The funding will allow PG&E to maintain these assistance programs while completing evaluations that will strengthen and improve these programs in the future. If approved, this request may result in a change to the rates you pay for energy.

Why is PG&E requesting this rate change?
PG&E is requesting this rate change to continue providing energy assistance programs that help income-qualified customers manage their energy use and lower their monthly bills. PG&E is asking the CPUC to approve one year of bridge funding for 2027.

This funding would allow PG&E to maintain current levels of support and services while it completes important studies and program evaluations in 2025 and 2026. These evaluations will help shape program improvements for 2028 and beyond, ensuring that PG&E continues to meet the needs of the communities it services with safe, reliable, clean, affordable energy. By requesting this funding, PG&E is working to ensure there’s no interruption in assistance for customers who rely on these programs.

How could this affect my monthly electric rates?
Many customers receive bundled electric service from PG&E, meaning they receive electric generation, transmission and distribution services. A typical residential non-CARE,' bundled electric customer using 500 kWh per month would see a decrease from $214.93 to $214.88, or 0.02% in 2027.

Direct Access (DA) and Community Choice Aggregation (CCA) customers receive electric transmission and distribution services and select CPUC-ordered services from PG&E. If this application is approved, on average compared to current rates, rates for services provided by PG&E to these customers would decrease by 0.01% in 2027. DA providers and CCAs set their own generation rates. Check with your DA provider or CCA to learn how this would impact your overall bill.

Another category of nonbundled customers is Departing Load. These customers do not receive electric generation, transmission or distribution services from PG&E. However, these customers are required to pay certain charges by law or CPUC decision. On average, existing Departing Load customers would see a rate decrease of 0.25% in 2027.

Actual impacts will vary depending on usage and are subject to CPUC regulatory approval. 1 CARE is an income qualified discount program. Electric CARE customers are exempt from certain charges and receive a 35% discount on nonexempt charges for an overall average discount of approximately 38%. 1 Public Record: 79
How could this affect my monthly gas rates?
Bundled gas customers receive transmission, distribution and procurement services from PG&E.

Based on rates currently in effect, the bill, including the average monthly climate credit, for a typical non-CARE, bundled residential gas customer averaging 31 therms per month would decrease from $83.86 to $83.48, or 0.4% in 2027.

Actual impacts will vary depending on usage and are subject to CPUC regulatory approval.

How does the rest of this process work?
This application will be assigned to a CPUC Administrative Law Judge who will consider proposals and evidence presented during the formal hearing process. The Administrative Law Judge will issue a proposed decision that may adopt PG&E's application, modify it or deny it. Any CPUC Commissioner may sponsor an alternate decision with a different outcome. The proposed decision, and any alternate decisions, will be discussed and voted upon by the CPUC Commissioners at a public CPUC Voting Meeting.

Parties to the proceeding may review PG&E's application, including the Public Advocates Office which is an independent consumer advocate within the CPUC that represents customers to obtain the lowest possible rate for service consistent with reliable and safe service levels. For more information about the Public Advocates Office, please call 1-415-703-1584, email: [email protected] or visit PublicAdvocates.cpuc.ca.gov.

Where can I get more information?

CONTACT PG&E
If you have questions about this joint filing, please contact PG&E at 1-800-743-5000. For TTY call 711. Para obtener mas informaci6n sabre c6mo este cambio podrfa afectar su pago mensual, llame al 1-800-660-6789 • i¥:·1wi,Uscm: 1-800-893- 9555.

If you would like a copy of the filing and exhibits, please write to the address below:

Pacific Gas and Electric Company
2027 Income Qualified Programs Bridge Funding Application (A.25-06-024) P.O. Box 1018
Oakland, CA 94604-1018

CONT ACT CPUC
Please visit apps.cpuc.ca.gov/c/A2506024 to submit a comment about this proceeding on the CPUC Docket Card. Here you can also view documents and other public comments related to this proceeding. Your participation by providing your thoughts on PG&E's request can help the CPUC make an informed decision.

If you have questions about CPUC processes, you may contact the CPUC's Public Advisor's Office at:

Email: [email protected]
Mail: CPUC
Public Advisor's Office
505 Van Ness Avenue
San Francisco, CA 94102
Call: 1-866-849-8390 (toll-free) or 1-415-703-2074
Please reference the 2027 Income Qualified Programs Bridge Funding Application A.25-06-024 in any communications you have with the CPUC regarding this matter. 2

Joint Meeting for the Rules and Open Government Committee and Committee of the WholeAugust 6, 2025

Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
August 6, 2025