MINUTES OF THE
JOINT MEETING OF THE RULES AND OPEN GOVERNMENT COMMITTEE AND
COMMITTEE OF THE WHOLE
SAN JOSE, CALIFORNIA WEDNESDAY, JUNE 12, 2024
The Committee meeting was held in the Council Chambers. The meeting convened at 2:03 p.m.
Present: Councilmembers - Jimenez, Davis, Kamei, Foley, Cohen.
Absent: Councilmembers - None.
Staff: Assistant City Manager, Lee Wilcox; City Attorney, Nora Frimann; Assistant City Clerk, Joy Rodriguez; City Manager’s Office, Rachelle Blattman; and Deputy City Clerk, Daniel Aguilar.
A. City Council (City Clerk)
1. Review Final Agenda
Review June 18, 2024 Final Agenda
a. Add New Items to Final Agenda
b. Assign “Time Certain” to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
Public Comment: Blair Beekman offered public testimony regarding the item.
Action: Upon motion by Councilmember Dev Davis, seconded by Councilmember Sergio Jimenez, and carried unanimously, the June 18, 2024 Final Agenda, Add Sheet, and Sunshine Waivers were approved, including the invocation and ceremonials noticed for 1:30 p.m. (5-0-0)
2. Review Draft Agenda – June 25, 2024 –MEETING CANCELLED.
B. Consent Calendar
Public Comment: Blair Beekman offered public testimony regarding the Consent Calendar.
Action: Upon motion by Councilmember Pam Foley, seconded by Councilmember Dev Davis, and carried unanimously, the Consent Calendar was approved as a whole, and the below actions were taken as indicated. (5-0-0)
1. The Public Record for May 30 - June 6, 2024. (City Clerk) Receive and file the Public Record for May 30 - June 6, 2024 Action: The Public Record for May 30 - June 6, 2024 was received and filed.
2. Rules and Open Government Committee Work Plan. (City Clerk) Approve the Rules and Open Government Committee Work Plan for the period from July 2024 through June 2025 and setting its meeting schedule as every Wednesday at 2:00 p.m. in the City Hall Council Chambers. The agendas will be posted as the Joint Rules and Open Government Committee and Committee of the Whole.
Action: The Rules and Open Government Committee Work Plan from July 2024 through June 2025 was approved, with its meeting schedule set as every Wednesday at 2:00 p.m. in the City Hall Council Chambers.
3. Neighborhood Services and Education Committee Work Plan. (Mayor and Davis)
a) Approve the Neighborhood Services and Education Committee Work Plan for the period of August through December 2024 and setting its meeting schedule on the second Thursday of each month at 1:30 p.m. in the City Council Chambers. b) Accept the draft Neighborhood Services and Education Committee Work Plan for the period of January through June 2025.
Action: The Neighborhood Services and Education Committee Work Plan for the period of August through December 2024 was approved with its meeting schedule set on the second Thursday of each month at 1:30 p.m. in the City Council Chambers. The draft Neighborhood Services and Education Committee Work Plan for the period of January through June 2025 was accepted.
4. Community and Economic Development Committee Work Plan. (Mayor and Foley)
a) Approve the Community and Economic Development Committee Work Plan for the period of August through December 2024 and setting its meeting schedule on the fourth Monday of each month at 1:30 p.m. in the City Council Chambers, except for the month of November, which is set on the third Monday of that month at 1:30 p.m. in the City Council Chambers.
b) Accept the draft Community and Economic Development Committee Work Plan for the period of January through June 2025.
Action: The Community and Economic Development Committee Work Plan for the period of August through December 2024 was approved; with its meeting schedule set on the fourth Monday of each month at 1:30 p.m. in the City Council Chambers, except for the month of November, which is set on the third Monday of that month at 1:30 p.m. in the City Council Chambers..The Community and Economic Development Committee Work Plan for the period of January through June 2025 was accepted.
5. Transportation and Environment Committee Work Plan. (Mayor and Cohen)
a) Approve the Transportation and Environment Committee Work Plan for the period of August through December 2024 and set its meeting schedule on the first Monday of each month at 1:30 p.m. in the City Council Chambers, except for August, which is set on the second Monday in August at 1:30 p.m., and September, which is set on the second Monday in September at 1:30 p.m., both in the City Council Chambers. b) Accept the draft Transportation and Environment Committee Work Plan for January through June 2025.
Action: The Transportation and Environment Committee Work Plan for the period of August through December 2024 was approved; with its meeting schedule set on the first Monday of each month at 1:30 p.m. in the City Council Chambers, except for August, which is set on the second Monday in August at 1:30 p.m., and September, which is set on the second Monday in September at 1:30 p.m., both in the City Council Chambers.The draft Transportation and Environment Committee Work Plan for January through June 2025 was accepted.
6. Public Safety, Finance, and Strategic Support Committee Work Plan. (Mayor and Jimenez)
a) Approve the Public Safety, Finance and Strategic Support Committee Work Plan for the period of August through December 2024 and setting its meeting schedule on the third Thursday of each month at 1:30 p.m. in the City Council Chambers, with the exception of the month of December, setting the meeting on the first Thursday of that month at 1:30 p.m. in the City Council Chambers.
b) Accept the draft Public Safety, Finance and Strategic Support Committee Work Plan for the period of January through June 2025.
Action: The Public Safety, Finance, and Strategic Support Committee Work Plan for the period of August through December 2024 was approved with its meeting schedule set on the third Thursday of each month at 1:30 p.m. in the City Council Chambers, with the exception of the month of December, setting the meeting on the first Thursday of that month at 1:30 p.m. in the City Council Chambers. The Safety, Finance and Strategic Support Committee Work Plan for the period of January through June 2025 was accepted.
7. Approval of the San José Earthquakes Flag Raising and Free Use on June 27, 2024 for the Earthquakes Alumni Players Reception event co-hosted by Council District 6 and the San Jose Sports Authority as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis)
1. Adopt a resolution authorizing “Free Use” for the private, invitation-only Earthquakes Alumni Players Reception held at the City Hall Rotunda on Thursday, June 27, 2024;
2. Approve the Earthquakes Alumni Players Reception event on June 27, 2024 as a City Council Sponsored Special Event and approve the expenditure of funds;
3. Approve the San José Earthquakes Flag Raising scheduled on June 27, 2024, as a City Council sponsored Special Event and approve the expenditure of funds; and
4. Approve and accept donations from various individuals, businesses, or community groups to support the events; and
5. Place the item on the June 18, 2024 City Council Agenda for action.
Action: The Resolution authorizing “Free Use” for the private, invitation-only Earthquakes Alumni Players Reception; and the San Jose Earthquakes Flag Raising and Free Use on June 27, 2024 for the Earthquakes Alumni Players Reception event sponsored by Council District 6 and the San Jose Sports Authority were approved for placement on the June 18, 2024 City Council Agenda for action
8. Approval of Juneteenth Tower Lighting Sponsored by Council Districts 1, 3, and 8, as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Kamei, Torres, Candelas)
1. Approve the Juneteenth Tower Lighting scheduled on June 19, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Place the item on the June 18, 2024, Council Agenda for action.
Action: The Juneteenth Tower Lighting sponsored by Council Districts 1, 3, and 8 was approved for placement on the June 18, 2024 City Council Agenda for action.
9. Retroactive Approval of Filipino Flag Raising and Reception Sponsored by Council District 3 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Torres)
1. Retroactively approve the Filipino Flag Raising and Reception scheduled on June 12, 2024, as a City Council sponsored Special Events and approve the expenditure of funds.
2. Place the item on the June 18, 2024, Council Agenda for action.
Action: The Filipino Flag Raising and Reception sponsored by Council District 3 was retroactively approved for placement on the June 18, 2024 City Council Agenda.
10. Retroactive Approval and Approval of Various Special Events Sponsored by Council District 5 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Ortiz)
1. Retroactively approve the Mayfair Community Center Spring Fling scheduled on March 23, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Toyon Neighborhood Dumpster Day Event scheduled on March 20, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the Mount Pleasant Neighborhood Association One ComUNITY Event scheduled on April 6, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
4. Retroactively approve the Grammercy Neighborhood Dumpster Day Event scheduled on April 6, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
5. Retroactively approve the Cinco de Mayo Business Outreach Meeting scheduled on April 16, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
6. Retroactively approve the Dobern Neighborhood Dumpster Day Event scheduled on April 27, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
7. Retroactively approve the Black April Recognition Event scheduled on April 30, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
8. Retroactively approve the LEAF Educational Townhall scheduled on May 2, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
9. Retroactively approve the Educational Park Resource Fair scheduled on May 30, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
10. Retroactively approve the Viva Calle Event scheduled on June 9, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
11. Approve the Alum Rock Village Culture Night Market Event scheduled on June 22, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
12. Place the item on the June 18, 2024, Council Agenda for action.
Action: Various Special Events sponsored by Council District 5 were approved and retroactively approved for placement on the June 18, 2024 City Council Agenda.
11. Retroactive Approval and Approval of Various Special Events Sponsored by Council District 8 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Candelas)
1. Retroactively approve the Creekside Dumpster Day scheduled on April 13, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Community Coffee at Con Azucar scheduled on April 25, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the Pleasant Hills Golf Course Workshop #2 scheduled on April 25, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
4. Retroactively approve the Meadowfair Dumpster Day scheduled on April 27, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
5. Retroactively approve the VTA Workshop scheduled on May 15, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
6. Retroactively approve the Welch Dumpster Day scheduled on May 18, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
7. Retroactively approve the Meadowfair Tree Planting scheduled on May 18, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
8. Retroactively approve the Music in the Square series at Evergreen Village Square scheduled on May 17, May 31, and June 7, 2024, as City Council sponsored Special Events and approve the expenditure of funds.
9. Approve the Music in the Square series at Evergreen Village Square scheduled on June 14, June 21, June 28, July 12, August 2, August 16, August 23, and August 30, 2024, as City Council sponsored Special Events and approve the expenditure of funds.
10. Approve the Dumpster Day at Dove Hill and Chaboya scheduled on June 22, 2024, as City Council sponsored Special Events and approve the expenditure of funds.
11. Approve the Fire Safety Workshop at the Villages scheduled on June 27, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
12. Approve the Groesbeck Clean-Up scheduled on June 29, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
13. Approve the Community Coffee with SJPD scheduled on June 29, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
14. Approve the Fireworks at Lake Cunningham scheduled on July 4, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.
15. Approve and accept donations from various individuals, businesses or community groups to support the event.
16. Place the item on the June 18, 2024, Council Agenda for action.
Action: Various Special Events sponsored by Council District 8 were approved and retroactively approved for placement on the June 18, 2024 City Council Agenda.
12. Request to Travel. (Foley)
Authorize travel for Councilmember Pam Foley to attend the 2024 Sister Cities International Summer Leadership Meetings and Annual Business Meeting from July 16-18, 2024 in Tacoma, Washington.
Action: Councilmember Pam Foley’s request to travel from July 16-18, 2024 was authorized.
C. Rules Committee Reviews, Recommendations and Approvals No items provided.
D. Open Forum
1. Blair Beekman discussed tech accountability and open democracy in previous meetings.
E. Adjournment
This meeting was adjourned by Chair David Cohen at 2:12 pm.
Minutes Recorded, Prepared, and Respectfully Submitted by,
Daniel Aguilar,
Deputy City Clerk, City of San José
Approved at Council on:
Number of actions: 2
Attest By:
Toni J. Taber, MMC
City Clerk, City of San José
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