CITY COUNCIL ACTION REQUEST
DEPARTMENT(S)
Finance
CEQA
Not a Project, File No.
PP17-003,
Agreements/Contracts
(New or Amended)
resulting in no
physical changes to
the environment.
COORDINATION
City Attorney’s Office,
City Manager’s Budget
Office, Police
Department.
Director Approval
/s/
Maria Öberg
COUNCIL DISTRICT(S)
Citywide
CMO Approval
8/13/25
SUBJECT: Actions Related to the Purchase Order for a Real Time Data Visualization Software Platform with Peregrine Technologies Inc.
RECOMMENDATION
Adopt a resolution authorizing the City Manager or her designee to:
(a) Amend purchase order PO 83435 with Peregrine Technologies Inc. (San Francisco, CA) for a unified software platform to extend the term of the purchase order through June 30, 2026, or as may be adjusted to align with the software renewal term, and increase the compensation by $377,500 for a total maximum compensation not to exceed $727,500;
(b) Approve a contingency of $75,000 required for any unanticipated changes during the current term ending June 30, 2026, subject to the appropriation of funds;
(c) Negotiate and execute amendments as required for any unanticipated changes during the current term ending June 30, 2026, subject to the appropriation of funds; and
(d) Negotiate and execute up to four additional one-year options, to extend the purchase order through June 30, 2030, or as may be adjusted to align with the software renewal term, subject to the appropriation of funds.
BASIS FOR RECOMMENDATION
In August 2020, the City of Fremont issued a competitive Request for Proposals for a Police Department real time data visualization software platform. After evaluating the received proposals, the City of Fremont awarded the contract to Peregrine Technologies Inc. In 2024, staff reviewed the scope and requirements of the City of Fremont’s project and determined that those aligned closely with the needs of the City of San José Police Department. Staff also reviewed the City of Fremont’s procurement process and determined that it substantially complies with the City of San José’s process. After consulting with Peregrine Technologies Inc. and confirming its ability to meet the City of San José Police Department’s specific requirements for a unified software platform pursuant to San José Municipal Code Section 4.12.225.B.3
1, staff awarded a contract for the platform to
Peregrine Technologies, Inc. for a six-month term starting on January 1, 2025 and ending on September 14, 2025. The cost of the January 1, 2025 to September 14, 2025 period was $350,000.
The initial purchase order was executed under the City Manager’s authority.
1 https://library.municode.com/ca/san_jose/codes/code_of_ordinances?nodeId=TIT4REFIBUTA_C H4.12PRGOSE_PT3PRPR_4.12.225PUAGPU
COUNCIL AGENDA: 8/26/25
FILE: 25-883
ITEM: 2.11
Peregrine is a critical tool for the San José Police Department, aligning with the department’s mission to leverage technology for data-driven policing and community safety. The platform integrates various data sources, such as body camera footage, police reports, and live video feeds into a single system, enabling rapid analysis, real-time decision-making, and improving crime- solving outcomes. Since its initial implementation, the Police Department has demonstrated increased efficiencies in its crime solving operations.
To ensure continuous availability of the software, staff is seeking to amend the not-to-exceed amount of the contract by $377,500 and to extend the term of the agreement for an additional four years until June 30, 2030. The cost for the September 15, 2025 to June 30, 2026 option period is projected to be in the amount of $377,500. Future term options will be subject to appropriation of funds. Approval of this recommendation ensures the City continues to receive this essential service with minimal impact to operations.
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is associated with this action.
COST AND FUNDING SOURCE
The recommended amendment to this agreement of $727,500 is funded by existing funding in the Police Department Non-Personal/Equipment in the General Fund. The total purchase order budget for 2025-2026 is $485,000. The contingency amount of $75,000 and any additional funding that may be needed upon the agreement, exercising additional years beyond 2025-2026, are subject to the appropriation of funds. The 2025-2026 Adopted Operating Budget was approved on June 10, 2025 and adopted on June 17, 2025 by the City Council.
FOR QUESTIONS CONTACT: For procurement and contract related questions, please contact Albie Udom, Deputy Director of Finance – Purchasing and Risk Management at [email protected]. For program related questions, please contact Lieutenant Todd Jennings, Unit Commander, Real Time Intelligence Center, [email protected].