CITY COUNCIL ACTION REQUEST
DEPARTMENT(S)
Transportation
CEQA
Not a Project, File No.
PP17- 002,
Consultant services
for design, study,
inspection, or other
professional services
with no commitment
to future action.
COORDINATION
Airport Department,
City Attorney's Office,
City Manager’s Budget
Office, and Planning,
Building, and Code
Enforcement
Department.
Director Approval
/s/
John Ristow
COUNCIL DISTRICT(S)
6 CMO Approval
8/12/25
SUBJECT: Diridon to Airport Connector Funding and Support Services
RECOMMENDATION
(a) Adopt a resolution authorizing the City Manager or her designee to negotiate and execute an extension of the funding agreement with the Valley Transportation Authority to a term no later than June 30, 2027, for a total amount of $2,500,000, as originally approved by the VTA Board of Directors and City Council in June 2021.
(b) Adopt a resolution authorizing the City Manager or her designee to negotiate and execute an extension of, and amendment to, the existing agreement with Arup North America Ltd. to a term no later than June 30, 2027, for planning and design consulting services to support the Diridon to Airport Connector project with no change to the total contract amount of $2,925,000.
BASIS FOR RECOMMENDATION
On June 29, 2021, City Council approved the funding agreement with VTA for an amount not to exceed $2,500,000 with a term end date of December 31, 2024. The agreement has a remaining balance of $1,033,149.50. The funding agreement extension will allow the City to use the remaining balance of the agreement to fund the Diridon to Airport Connector work under the Phase 2a project, approved by the City Council on March 25, 2025.
On June 29, 2021, City Council approved the consultant agreement with Arup North America Ltd., a consulting design firm, to provide planning and design consulting services for the Diridon to Airport Connector project. The agreement was in an amount not to exceed $2,925,000 with a term end date of December 31, 2024. The consultant agreement was procured via a competitive procurement that utilized the Metropolitan Transportation Commission request for qualifications that created a Bay Area Transit Coordination and Structure Consultant Bench.
On June 27, 2024, the Director of Transportation approved the First Amendment to the consultant agreement, amending task number 2 and extending the completion time for tasks 1 to 3 with no extension of the term and no increase to the maximum compensation.
On August 18, 2024, the Director of Transportation approved the Second Amendment to the consultant agreement, amending tasks number 3 and 4, with no extension of the term and no increase to the maximum compensation.
COUNCIL AGENDA: 8/26/25
FILE: 25-895
ITEM: 2.25
This contract extension will allow Arup North America Ltd. to provide planning and design consulting services for Phase 2a of the Diridon to Airport Connector project, which includes supporting the City in:
• Development and evaluation of alignment alternatives; and • Review of updated cost and financial estimates by the Connection Partners.
To ensure the successful and timely delivery of Phase 2a of the Diridon to Airport Connector project, it is imperative that Arup North America Ltd. remains engaged throughout Phase 2a, including work order number 1. The requested extension through June 30, 2027, will allow the Arup North America Ltd. to continue providing the necessary support and technical expertise through Phase 2a of the Diridon to Airport Connector project.
Currently, there is $1,010,000 in additional service remaining in the consultant agreement for consulting support for the project. Staff does not foresee a need to increase the total compensation of the agreement.
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is associated with this action.
COST AND FUNDING SOURCE
There are no costs associated with the time extension of the funding agreement with the VTA and the consultant agreement with Arup North America Ltd.
FOR QUESTIONS CONTACT: Brian Stanke, Senior Transportation Specialist, Department of Transportation at (408) 795-1834 or [email protected]