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DRAFT MINUTES OF THE
JOINT MEETING OF THE RULES AND OPEN GOVERNMENT COMMITTEE AND
COMMITTEE OF THE WHOLE
SAN JOSÉ, CALIFORNIA WEDNESDAY, AUGUST 6, 2025
The Committee meeting was held in the Council Chambers, and convened at 2:00 p.m.
Present: Councilmembers - Cohen, Foley, Doan, Candelas.
Absent: Councilmembers - Kamei
Staff: Assistant City Manager, City Manager’s Office Angel Rios Jr.; Assistant City Clerk, City Clerk’s Office Joy Rodriguez; Assistant City Attorney, City Attorney’s Office, Kevin Fisher; Senior Executive Analyst, City Manager’s Office, Rachelle Blattman; and Deputy City Clerk, City Clerk’s Office, Daniel Aguilar.
A. City Council (City Clerk)
1. Review August 12, 2025 Final Agenda
a) Add New Items to Final Agenda
b) Assign "Time Certain" to Agenda Items (if needed)
c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
Public Comment: None provided.
Action: Upon motion by Vice Mayor Pam Foley, seconded by Councilmember Domingo Candelas, and carried unanimously, the Committee approved the final agenda for the City Council meeting on August 12, 2025; including the Add Sheet, and Item 6.1 deferred to the September 9, 2025 City Council agenda. (4-0-1; Absent: Kamei)
2. Review August 19, 2025 Draft Agenda
a) Add New Items to Draft Agenda
b) Assign "Time Certain" to Agenda Items (if needed)
c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
Public Comment: No Public Comment was provided.
Action: Upon motion by Councilmember Vice Mayor Pam Foley, seconded by Councilmember Bien
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Doan, and carried unanimously, the Committee approved the draft agenda for the City Council meeting on August 19, 2025; including the cancellation of the evening session. (4-0-1; Absent:
Kamei)
B. Consent Calendar
Public Comment: None provided.
Action: Upon motion by Councilmember Bien Doan, seconded by Councilmember Domingo Candelas, and carried unanimously, the Consent Calendar was approved as a whole. The below actions were taken as indicated. (4-0-1; Absent: Kamei)
1. The Public Record for June 5, 2025 – July 31, 2025. (City Clerk) Receive and file the Public Record for June 5, 2025 - July 31, 2025.
Action: The Public Record for June 5 – July 31, 2025 was received and filed. (4-0-1; Absent:
Kamei)
2. Special Joint Meeting Between the City of San José and Santa Clara Valley Water District.
Approve the Special Joint Meeting Agenda between the City of San José and Santa Clara Valley Water District to be held on August 19, 2025.
Action: The Special Joint Meeting Agenda between the City of San José and Santa Clara Valley Water District was approved. (4-0-1; Absent: Kamei)
3. Retroactive Approval of the Purchase of District 4 Stars Gala Award. (Cohen)
1. Retroactively approve the purchase of awards for the District 4 Stars Gala.
2. Place the item on the August 12, 2025 City Council Agenda for action.
Action: The purchase of awards for the District 4 Stars Gala was retroactively approved to be placed on the August 12, 2025 City Council Agenda for action . (4-0-1; Absent: Kamei)
4. Request to Travel and Excused Absence. (Foley)
1. Authorize travel for Vice Mayor Pam Foley to Izumisano, Japan and Okayama, Japan on September 10-20, 2025 for the 2025 U.S. -Japan Sister Cities Summit, and excuse the absence from the Regular Meeting of the Joint Meeting for the Rules and Open Government Committee and Committee of the Whole (Vice Chair) on September 10 and 17, 2025 and the City Council meeting on September 16, 2025.
2. Place the item on the August 12, 2025 City Council Agenda for action.
Action: Travel for Vice Mayor Pam Foley was authorized to be placed on the August 12, 2025 City Council Agenda for action . (4-0-1; Absent: Kamei)
5. Retroactive Approval of the Dumpster Day Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and -3 -
Services for the Event. (Foley)
1. Retroactively approve the Dumpster Day scheduled on June 7, 2025 as a City Council-sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event. 3. Place the item on the August 12, 2025 City Council Agenda for action.
Action: The special event sponsored by Council District 9 was retroactively approved to be placed on the August 12, 2025 City Council Agenda for action. (4-0-1; Absent: Kamei)
6. Monthly Report of Activities for June and July 2025 (City Auditor)
Approve the Auditor’s Office Monthly Report of Activities for the months of June and July 2025.
Action: The Auditor’s Office Monthly Report of Activities for the months of June and July 2025 were approved. (4-0-1; Absent: Kamei)
7. City Auditor’s Work Plan for Fiscal Year 2025-2026. (City Auditor)
Approve the Auditor’s Office Fiscal Year 2025-2026 Work Plan.
Action: The Auditor’s Office Fiscal Year 2025-2026 Work Plan was approved. (4-0-1; Absent: Kamei)
8. Request to Travel and Excused Absence. (Cohen)
Authorize travel for Councilmember Cohen to Long Beach, CA on October 8, 2025 to October 10, 2025 for the League of California Cities Annual Conference and Expo, and excuse the absence from the Regular Meeting of Rules and Open Government Committee Meeting on October 8, 2025, the Caltrain Joint Powers Board of Directors meeting on October 9, 2025, and the Treatment Plant Advisory Committee meeting on October 9, 2025.
Action: The request for travel for Councilmember David Cohen was authorized. (4-0-1; Absent: Kamei)
9. Request for an Excused Absence. (Campos)
Excuse Councilmember Campos’ absence from the Neighborhood Services and Education meeting on October 9, 2025, the ABAG Housing Committee on October 8, 2025, and the Joint MTC ABAG Legislation Committee on October 10, 2025 to attend the League of California Cities 2025 Annual Conference and Expo. Councilmember Campos will not be missing any non-City legislative body meetings.
Action: Councilmember Pamela Campos’ request for an excused absence was excused. (4-0-1; Absent:
Kamei)
10. Approval of the Indian Flag Raising and Tower Lighting Sponsored by Council Districts 8 and 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Events. (Candelas and Casey)
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1. Approve the Indian Flag Raising event scheduled for August 15, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve the Indian Independence Day Tower and Rotunda Lighting from August 11 -17, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Approve and accept donations from various individuals, businesses, or community groups to support the events.
4. Place the item on the August 12, 2025 City Council Agenda for action.
Action: The special events sponsored by Council Districts 8 and 10 were approved to be placed on the August 12, 2025 City Council Agenda for action. (4-0-1; Absent: Kamei) C. Rules Committee Reviews, Recommendations and Approvals No items provided.
D. Open Forum
No public comment was provided.
E. Adjournment
Chair David Cohen adjourned the Committee meeting at 2:08 p.m.
Minutes Recorded, Prepared, and Respectfully Submitted by, ______________________________________
Daniel Aguilar
Deputy City Clerk, City of San José
Approved at Council on:
Number of actions: 3
Attest by:
______________________________________
Toni J. Taber, MMC
City Clerk, City of San José