CITY COUNCIL ACTION REQUEST
DEPARTMENT(S)
Finance
CEQA
Not a Project, File No.
PP17-003,
Agreements/Contracts
(New or Amended)
resulting in no physical
changes to the
environment.
COORDINATION
City Attorney’s Office;
City Manager’s Budget
Office; Department of
Public Works
Director Approval
/s/
Maria Öberg
COUNCIL
DISTRICT(S)
Citywide
CMO Approval
8/25/2025
SUBJECT: Actions Related to the Purchase Orders with Motorola Solutions, Inc. for a Citywide Radio Upgrade Assurance Program
RECOMMENDATION
Adopt a resolution authorizing the City Manager or her designee to:
(a) Amend purchase order OP 66965 with Motorola Solutions, Inc. (Chicago, IL) for a Citywide Radio Upgrade Assurance Program to increase the total compensation by $174,679 for a maximum compensation not-to-exceed $625,347 for the period ending June 30, 2026; and (b) Exercise up to five additional annual purchase orders for ongoing purchases under the Citywide Radio Upgrade Assurance Program, with the last purchase order ending on or about June 30, 2031, subject to the appropriation of funds.
BASIS FOR RECOMMENDATION
The San José Police Department and San José Fire Department began utilizing APX7000 portable radios and APX7500 mobile radios from Motorola in 2012. These radios were compatible with the new Silicon Valley Radio Communications System, which is managed by the County of Santa Clara’s Silicon Valley Radio Interoperability Authority. The Silicon Valley Radio Interoperability Authority consists of 19 member agencies, including the City of San José, (City) whose mission is to identify, coordinate, and implement communication interoperability solutions to its member agencies by integrating voice and data communications between law enforcement, fire services, rescue services, emergency medical services, and emergency management for routine operations, critical incidents, and disaster responses.
In 2018, Motorola announced that the end-of-support date was June 2021 for the APX7000 radio model and September 2022 for the APX7500 radio model, limiting replacement parts and technical support past these dates. On September 14, 2021 1, City Council approved a Radio
Upgrade Assurance (RUA) plan and agreement with Motorola Solutions, Inc. to replace over 1,600 out-of-support radios over a ten-year period not to exceed $12,300,000. The City’s RUA plan with Motorola was executed on September 15, 2021. The RUA plan has enabled the City to replace end-of-life radio equipment with new equipment meeting Silicon Valley Radio Interoperability Authority and the City’s interoperability requirements over the past few years.
The City has executed purchase orders for equipment purchases under the RUA plan since 2021 and has since purchased radios on an accelerated timeline from what was originally anticipated under the plan due to the availability of grant and one-time funding resources. Including OP 66965, which was executed for $450,668, the total executed purchase order value leveraging the RUA plan thus far has reached the cap of $12,300,000. Additional funding is now needed to continue modernization of the City’s radio equipment over the remainder of the RUA plan through June 30, 2031. The purchase order for July 1, 2025 to June 30, 2026 is projected to be in the amount of $625,347, of which (i) $450,668 was previously approved by City Council, and (ii) $174,679 is subject to City Council’s approval of this action. Future purchase orders will be
1 2021 Memo: https://sanjose.legistar.com/View.ashx?M=F&ID=9783502&GUID=C2997E4A-C2A4-48E3- 89F5-9223F98508B3
COUNCIL AGENDA: 9/9/25
FILE: 25-944
ITEM: 2.9
subject to the appropriation of funds. Approval of this recommendation ensures the City continues to receive this essential equipment with minimal impact to operations.
COST AND FUNDING SOURCE
The recommended action relating to this purchase order of $174,679 is funded by the Radio Replacement appropriation in the Construction Tax and Property Conveyance Tax Fund:
Communications Purposes. The 2025-2027 Adopted Biennial Capital Budget was released on April 26, 2025, approved on June 10, 2025, and adopted on June 17, 2025 by the City Council.
FOR QUESTIONS CONTACT: Albie Udom, Deputy Director of Finance, Purchasing and Risk Management, at [email protected].