1 MINUTES OF THE
JOINT MEETING OF THE RULES AND OPEN GOVERNMENT COMMITTEE AND
COMMITTEE OF THE WHOLE
SAN JOSÉ, CALIFORNIA WEDNESDAY, SEPTEMBER 24, 2025
The Committee meeting was held in the Council Chambers and convened at 2:00 p.m.
Present: Councilmembers - Kamei, Foley, Doan, Candelas.
Absent: Councilmembers - Cohen.
Staff: Lee Wilcox, Assistant City Manager, City Manager’s Office; Kevin Fisher, Assistant City Attorney, City Attorney’s Office; Joy Rodriguez, Assistant City Clerk, City Clerk’s Office; Rachelle Blattman, Senior Executive Analyst, City Manager’s Office; and Daniel Aguilar, Deputy City Clerk, City Clerk’s Office.
A. City Council (City Clerk)
1. Review September 30, 2025 Final Agenda
a) Add New Items to Final Agenda
b) Assign "Time Certain" to Agenda Items (if needed)
c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Public Comment: None provided.
Action: Upon motion by Councilmember Bien Doan, seconded by Vice Mayor Pam Foley, and carried unanimously, the Committee approved the final agenda for the City Council meeting on September 30, 2025, including the add sheet . (4-0-1; Absent: Cohen)
2. Review October 7, 2025 Draft Agenda
a) Add New Items to Draft Agenda
b) Assign "Time Certain" to Agenda Items (if needed)
c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Public Comment: None provided.
Action: Upon motion by Councilmember Domingo Candelas, seconded by Councilmember Bien Doan, and carried unanimously, the Committee approved the draft agenda for the City Council meeting on October 7, 2025. (4-0-1; Absent: Cohen)
2 B. Consent Calendar
Public Comment: Brian Darby offered public comment.
Action: Upon motion by Councilmember Bien Doan, seconded by Councilmember Domingo Candelas, and carried unanimously, the Consent Calendar was approved as a whole, with the below actions taken as indicated. (4-0-1; Absent: Cohen)
1. The Public Record for September 11, 2025 - September 18, 2025. (City Clerk)
Receive and file the Public Record for September 11, 2025 - September 18, 2025.
Action: The Public Record for September 11, 2025 - September 18, 2025 was received and filed. (4-0-1; Absent: Cohen)
2. Request to Travel and Excused Absence. (Mayor)
1. Authorize travel for Mayor Mahan to San Antonio and Austin, TX on October 19 - 21, 2025, for the CA Homelessness Delegation, and excuse the absence from the regular meeting of the City Council on October 21, 2025.
2. Place the item on the September 30, 2025 City Council Agenda for action.
Action: Travel authorization for Mayor Mahan to San Antonio and Austin, T exas on October 19 - 21, 2025 for the CA Homelessness Delegation, and the excuse of absence from the regular meeting of the City Council on October 21, 2025 were approved for placement on the September 30, 2025 City Council Agenda for action. (4-0-1; Absent: Cohen)
3. Retroactive Approval of the Dumpster Day Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley)
1. Retroactively approve the Dumpster Day scheduled on September 6, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the September 30, 2025 City Council Agenda for action.
Action: The Dumpster Day sponsored by Council District 9 was retroactively approved for placement on the September 30, 2025 City Council Agenda for action. (4-0-1; Absent: Cohen)
4. Retroactive Approval of Free Use of City Hall Plaza on Saturday, August 30, 2025 for the Annual Lowrider Day Sponsored by Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Ortiz)
1. Adopt a resolution retroactively authorizing “Free Use” for the 3rd Annual Lowrider Day held at the City Hall Plaza on August 30, 2025, hosted by Councilmember Ortiz’s office.
2. Retroactively approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the September 30, 2025 City Council Agenda for action. 3 Action: Free Use of City Hall Plaza for the Annual Lowrider Day , sponsored by Council District 5, was retroactively approved for placement on the September 30, 2025 City Council Agenda for action. (4-0- 1; Absent: Cohen)
5. Retroactive Approval of the Mexican Independence Day El Grito Event, Flag Raising and Rotunda Lighting Sponsored by Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Ortiz)
1. Retroactively approve the Mexican Independence Day El Grito Event scheduled on September 15, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Mexican Flag Raising on September 15, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the Mexican Independence Day Tower and Rotunda Lighting from September 12 - 18, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
4. Approve and accept donations from various individuals, businesses or community groups to support the event.
5. Place the item on the September 30, 2025 City Council Agenda for action.
Action: The Mexican Independence Day El Grito Event, Flag Raising , and Rotunda Lighting , sponsored by Council District 5, were retroactively approved for placement on the September 30, 2025 City Council Agenda for action. (4-0-1; Absent: Cohen)
C. Rules Committee Reviews, Recommendations and Approvals No items provided.
D. Open Forum
1. Brian Darby offered public comment regarding crime in the City of San José and provided financial statistics and ideas for San José to acknowledge crime victims.
E. Adjournment
Chair Rosemary Kamei adjourned the Committee meeting at 2:06 p.m. 4 Minutes Recorded, Prepared, and Respectfully Submitted by, ______________________________________
Daniel Aguilar
Deputy City Clerk, City of San José
Approved at Council on:
Number of actions: 3
Attest by:
______________________________________
Toni J. Taber, MMC
City Clerk, City of San José