COUNCIL AGENDA : 10/21/2025
FILE : 25-1136
ITEM : 2.12
TO: HONORABLE MAYOR AND FROM: Toni J. Taber, MMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: October 15, 2025
SUBJECT: Approval of Brazilian Flag Raising Event and Lighting Sponsored by Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Events Recommendation
As recommended by the Rules and Open Government Committee on October 15, 2025:
(a) Approve the Brazilian Flag Raising Event scheduled on October 17, 2025, as a City Council sponsored Special Event and approve the expenditure of funds; (b) Approve the Brazilian Flag Raising Tower Lighting scheduled from October 21 - 23, 2025, as a City Council sponsored Special Event and approve the expenditure of funds; and (c) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Ortiz)
[Rules Committee referral 10/15/2025 - Item B.3]
RULES COMMITTEE AGENDA: 10/15/2025
ITEM: B.3
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Ortiz
SUBJECT: SEE BELOW DATE: October 15th, 2025
APPROVED : DATE: 10/9/25
SUBJECT: APPROVAL OF BRAZILIAN FLAG RAISING , EVENT, AND LIGHTING SPONSORED BY COUNCIL DISTRICT 5 AS A CITY COUNCIL
SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT
DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Approve the Brazilian Flag Raising Event on October 17th, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve the Brazilian Flag Raising Tower Lighting from October 21 - 23, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Approve and accept donations from various individuals, businesses or community groups to support the event.
4. Place the item on the October 21st, 2025, Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds .
This event celebrates the rich heritage and contributions of the Brazilian American community in San José. It will feature cultural performances, music, and social activities that showcase the vibrancy of Brazilian culture. The celebration also serves to strengthen relationships between city officials and the community while providing residents with an opportunity to connect, learn, and enjoy an evening of cultural appreciation.
To further enhance the celebrations taking place, the City Hall Tower was lit from October 21 - 23, 2025, in green and yellow to commemorate the Brazilian Flag Raising.
HONORABLE MAYOR AND CITY COUNCIL
September 15, 2025
Subject: Mexican Independence Day El Grito
Rev 1/2018
The event is free and open to the public.
ANALYSIS
Council Policy 2-1, Section C.1, allows “Flags of Governments Recognized by the United States.
Flags of the governments recognized by the United States may be displayed upon the request of the mayor, a member of the City Council or the City Manager.”
City Council Policy 7-14, City Hall Special Event Lighting Policy, Sections B.1 and C.1 allows Tower lighting in conjunction with the Rotunda lighting, which may be displayed in conjunction with ceremonial items as approved by City Council. It also allows for extended lighting beyond one cycle between sundown and sunrise.
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Peter Ortiz will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council Districts 5, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the October 15th, 2025, Rules Committee Agenda and the October 21st, 2025, City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.