COUNCIL AGENDA : 10/28/2025
FILE : 25-1173
ITEM : 2.12
TO: HONORABLE MAYOR AND FROM: Toni J. Taber, MMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: October 22, 2025
SUBJECT: Retroactive Approval of the Santos Family Car Show Sponsored by Council District 4 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on October 22, 2025:
(a) Retroactively approve the Santos Family Car Show scheduled on August 30, 2025 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Retroactively approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Cohen)
[Rules Committee referral 10/22/2025 - Item B.3]
RULES COMMITTEE AGENDA: 10/22/25
ITEM: B.3
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Cohen
District 4
SUBJECT: SEE BELOW DATE: October 15, 2025
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF THE SANTOS FAMILY CAR SHOW SPONSORED BY COUNCIL DISTRICT 4 AS CITY COUNCIL
SPONSORED SPECIAL EVENTS TO EXPEND CITY FUNDS AND
ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE
EVENT (Cohen).
RECOMMENDATION
1. Retroactive Approval of the Santos Family Car Show held on Saturday, August 30, 2025 as a City Council Sponsored event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the Tuesday, October 28, 2025 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The Santos Family Car show was held on Saturday, August 30, 2025 in the community of Alviso and was sponsored by Councilmember Cohen, the Santa Visits Alviso Foundation and the Santos Family. This long running event celebrates car culture and supports the Santa Visits Alviso Foundation’s mission of providing toys to underserved children. The event was free and open to the public.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Cohen will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will
HONORABLE MAYOR AND CITY COUNCIL
5/1/25
Subject: District 4 Special Events
Rev 1/2018
enable Council District 4, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the Wednesday, October 22, 2025 Rules Committee Agenda and the Tuesday, October 28, 2025 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.