Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Rosemary Kamei, Vice Chair
Pam Foley, Member
Bien Doan, Member
Domingo Candelas, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Joy Rodriguez, Assistant City Clerk
Kevin Fisher, Assistant City Attorney
Rachelle Blattman, City Manager's Office
Wednesday, November 12, 2025 2:00 PM Council Chambers
For live translations in over 50 languages, please go to https://attend.wordly.ai/join/FAYU-7105 How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
4) By phone 888 475 4499. Webinar ID: 952 0837 7482. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 5) By online https://sanjoseca.zoom.us/j/95208377482
Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 16+. Certain functionality may be disabled in older browsers including Internet Explorer.
How to submit written Public Comment for items on the agenda:
1) By email to [email protected] by 8:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers.
City of San José Page 1 Printed on 11/12/2025
Joint Meeting for the Rules and November 12, 2025
Open Government Committee and
Committee of the Whole
Agenda
A. City Council (City Clerk)
1. Review Final Agenda
Review November 18, 2025 Final Agenda.
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
25-356
Attachments Agenda
2. Review Draft Agenda
ROGC Review November 25, 2025 Draft Agenda - Canceled.
25-357
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
B. Consent Calendar
ROGC Request to Travel for Mayor's Staff. (Mayor)
25-358
1. Recommendation: Authorize travel, accept travel payments to the City of San José, and designate Mayor’s Staff, Stephen Caines, as the City representative to attend the Project on Municipal Innovation Fall Convening in Cambridge, MA from November 20-21, 2025.
Attachments Memorandum from Mayor
City of San José Page 2 Printed on 11/12/2025
Joint Meeting for the Rules and November 12, 2025
Open Government Committee and
Committee of the Whole
Agenda
Approval of the National Women's Soccer League (NWSL)
Championship Flag Raising and Rotunda Lighting Sponsored by the Office of Mayor Matt Mahan as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Mayor)
ROGC
25-359
2. Recommendation: 1. Approve the National Women’s Soccer League Flag Raising and Rotunda Lighting to be held on November 20, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the November 18, 2025 City Council Agenda for action.
Attachments Memorandum from Mayor
Retroactive Approval of the San José State University Homecoming Tower Lighting Sponsored by the Office of Mayor Matt Mahan as a City Council Sponsored Special Event to Expend City Funds, Light City Hall, and Accept Donations of Materials and Services for the Event. (Mayor)
ROGC
25-360
3. Recommendation: 1. Retroactively Approve the San José State University Homecoming Tower Lighting in San José on November 8, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively Approve the San José State University Tower Lighting on November 8-14, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively Approve and accept donations from various individuals, businesses, or community groups to support the event.
4. Place the item on the November 18, 2025 City Council Agenda for action.
Attachments Memorandum from Mayor
City of San José Page 3 Printed on 11/12/2025
Joint Meeting for the Rules and November 12, 2025
Open Government Committee and
Committee of the Whole
Agenda
Retroactive Approval and Approval of Various Events Sponsored by Council District 8 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Candelas)
ROGC
25-355
4. City of San José Page 4 Printed on 11/12/2025
Joint Meeting for the Rules and November 12, 2025
Open Government Committee and
Committee of the Whole
Agenda
Recommendation: 1. Retroactively approve the Mt. Pleasant Neighborhood Association Emergency Resource Fair scheduled on April 5, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Great American Litter Pickup scheduled on April 19, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the Evergreen Estates Dumpster Day scheduled on May 31, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
4. Retroactively approve the Senior Scam Stopper scheduled on June 13, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
5. Retroactively approve the Philippine Independence Flag Raising scheduled on June 13, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
6. Retroactively approve the Evergreen Leadership Neighborhood Association Dumpster Day scheduled on June 14, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
7. Retroactively approve the 4th of July Celebration scheduled on July 4, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
8. Retroactively approve the Community Soccer Clinic scheduled on July 10, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
9. Retroactively approve ELNA Social scheduled on July 19, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
10. Retroactively approve the Interfaith Lunch scheduled on July 30, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
11. Retroactively approve the Tom Matsumoto Back to School Meet and Greet scheduled on April 5, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
12. Retroactively approve the Music in the Square scheduled on August 15, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
13. Retroactively approve the Coffee at the Crosswalk scheduled on August 20, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
14. Retroactively approve the Movie in the Square scheduled on City of San José Page 5 Printed on 11/12/2025
Joint Meeting for the Rules and November 12, 2025
Open Government Committee and
Committee of the Whole
Agenda
August 29, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
15. Retroactively approve the Community Coffee scheduled on September 12, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
16. Retroactively approve the Music in the Villages scheduled on September 26, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
17. Retroactively approve the Diwali Celebration scheduled on October 17, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
18. Retroactively approve the Fall Family Festival scheduled on October 25, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
19. Retroactively approve the Pleasant Hills Community Meeting scheduled on October 29, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
20. Retroactively approve the Fire Station 31 Treat or Treating scheduled on October 31, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
21. Retroactively approve the Welch Tree Planting scheduled on November 8, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
22. Retroactively approve the Falls Creek Dumpster Day scheduled on November 8, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
23. Approve the Coat Drive Kickoff scheduled on November 17, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
24. Approve the Gun Buyback scheduled on December 5, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
25. Approve the Santa in the Square scheduled on December 12, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
26. Approve and accept donations from various individuals, businesses or community groups to support the events.
27. Place the item on the November 18, 2025 City Council Agenda for action.
Attachments Memorandum from Candelas
City of San José Page 6 Printed on 11/12/2025
Joint Meeting for the Rules and November 12, 2025
Open Government Committee and
Committee of the Whole
Agenda
C. Rules Committee Reviews, Recommendations and Approvals D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $500 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
City of San José Page 7 Printed on 11/12/2025