RULES COMMITTEE AGENDA:11/12/25
ITEM: B.4
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Domingo
Candelas, District 8
SUBJECT: SEE BELOW DATE: 11/4/2025
APPROVED:
SUBJECT: Retroactive Approval And Approval Of Various Events Sponsored By Council District 8 As City Council Sponsored Special Events To Expend City Funds And Accept Donations Of Materials And Services For The Events.
RECOMMENDATION
1. Retroactively approve the various District 8 events as City Council sponsored Special Events and approve the expenditure of funds.
o Mt. Pleasant NA Emergency Resource Fair – April 5, 2025 o Great American Litter Pickup – April 19, 2025
o Evergreen Estates Dumpster Day – May 31, 2025
o Senior Scam Stopper – June 13, 2025
o Philippine Independence Flag Raising – June 13, 2025
o Evergreen Leadership NA Dumpster Day – June 14, 2025
o 4th of July Celebration – July 4, 2025
o Community Soccer Clinic – July 10, 2025
o ELNA Social – July 19, 2025
o Interfaith Lunch – July 30, 2025
o Tom Matsumoto Back to School M&G – August 15, 2025
o Music in the Square– August 15, 2025
o Coffee at the Crosswalk – August 20, 2025
o Movie in the Square – August 29, 2025
o Community Coffee – September 12, 2025
o Music in the Villages – September 26, 2025
o Diwali Celebration – October 17, 2025
o Fall Family Festival – October 25, 2025
o Pleasant Hills Community Meeting – October 29, 2025
o Fire Station 31 Treat or Treating – October 31, 2025
o Welch Tree Planting – November 8, 2025
HONORABLE MAYOR AND CITY COUNCIL
Subject: Various District 8 Events
Rev 1/2018
o Falls Creek Dumpster Day – November 8, 2025
2. Approve the various District 8 Events as City Council sponsored Special Events and approve the expenditure of funds.
o Coat Drive Kickoff – Nov 17, 2025
o Gun Buyback – December 5, 2025
o Santa in the Square – December 12, 2025
3. Approve and accept donations from various individuals, businesses, or community groups to support the events.
4. Place the item on the November 18, 2025, City Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
These events were free and open to the public. The purchase of event supplies for the outlined District 8 events were for the community who attended to:
1) Learn about city services and resources available and/or 2) Connect with city staff to discuss concerns and priorities, and/or 3) Promote engagement between residents and city government and/or 4) Strengthen community ties and foster a sense of unity.
ANALYSIS
Approval by the City Council of the events will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Domingo Candelas will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 8, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the November 12, 2025, Rules Committee Agenda and the November 18, 2025, City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.