1 MINUTES OF THE
JOINT MEETING OF THE RULES AND OPEN GOVERNMENT COMMITTEE AND
COMMITTEE OF THE WHOLE
SAN JOSÉ, CALIFORNIA WEDNESDAY, NOVEMBER 12, 2025
The Committee meeting was held in the Council Chambers and convened at 2:00 p.m.
Present: Councilmembers - Cohen, Kamei, Foley, Doan, Candelas.
Absent: Councilmembers - None.
Staff: Lee Wilcox, Assistant City Manager, City Manager’s Office; Kevin Fisher, Assistant City Attorney, City Attorney’s Office; Joy Rodriguez, Assistant City Clerk, City Clerk’s Office; Rachelle Blattman, Senior Executive Analyst, City Manager’s Office; and Daniel Aguilar, Deputy City Clerk, City Clerk’s Office.
A. City Council (City Clerk)
1. Review November 18, 2025 Final Agenda
a) Add New Items to Final Agenda
b) Assign "Time Certain" to Agenda Items (if needed)
c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Public Comment: Emily Ann Ramos, Kyra Kazantzis, Alison C., Jorge Casas, and Blair Beekman offered public comment.
Action: Upon motion by Councilmember Rosemary Kamei, seconded by Councilmember Bien Doan, and carried unanimously, the Committee approved the final agenda for the City Council meeting on November 18, 2025; including the deferral of item 8.4 to an unspecified City Council meeting in January 2026. (Amendments to Chapter 5.08 of Title 5 of the San José Municipal Code and Regulations for the Inclusionary Housing Ordinance. (5-0-0)
2. Review November 25, 2025 Draft Agenda – Meeting Cancelled.
B. Consent Calendar
Public Comment: Blair Beekman offered public comment.
Action: Upon motion by Councilmember Domingo Candelas, seconded by Vice Mayor Pam Foley, and carried unanimously, the Consent Calendar was approved as a whole, with the following actions taken as indicated. (5-0-0)
2 1. Request to Travel for Mayor's Staff. (Mayor)
Authorize travel, accept travel payments to the City of San José, and designate Mayor’s Staff, Stephen Caines, as the City representative to attend the Project on Municipal Innovation Fall Convening in Cambridge, MA from November 20-21, 2025.
Action: The travel request for Mayor’s staff, Stephen Caines, to attend the Project on Municipal Innovation Fall Convening in Cambridge, MA from November 20-21, 2025, was authorized. (5-0-0)
2. Approval of the National Women's Soccer League (NWSL) Championship Flag Raising and Rotunda Lighting Sponsored by the Office of Mayor Matt Mahan as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Mayor)
1. Approve the National Women’s Soccer League Flag Raising and Rotunda Lighting to be held on November 20, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the November 18, 2025 City Council Agenda for action.
Action: The National Women's Soccer League Championship Flag Raising and Rotunda Lighting, sponsored by the Office of Mayor Matt Mahan, was approved for placement on the November 18, 2025 City Council Agenda for action. (5-0-0)
3. Retroactive Approval of the San José State University Homecoming Tower Lighting Sponsored by the Office of Mayor Matt Mahan as a City Council Sponsored Special Event to Expend City Funds, Light City Hall, and Accept Donations of Materials and Services for the Event. (Mayor)
1. Retroactively Approve the San José State University Homecoming Tower Lighting in San José on November 8, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively Approve the San José State University Tower Lighting on November 8-11, 2025, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively Approve and accept donations from various individuals, businesses, or community groups to support the event.
4. Place the item on the November 18, 2025 City Council Agenda for action.
Action: The San José State University Homecoming Tower Lighting, sponsored by the Office of Mayor Matt Mahan was retroactively approved for placement on the November 18, 2025 City Council Agenda for action. (5-0-0)
4. Retroactive Approval and Approval of Various Events Sponsored by Council District 8 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Candelas)
1. Retroactively approve the Mt. Pleasant Neighborhood Association Emergency Resource Fair scheduled on April 5, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Great American Litter Pickup scheduled on April 19, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the Evergreen Estates Dumpster Day scheduled on May 31, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 3 4. Retroactively approve the Senior Scam Stopper scheduled on June 13, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
5. Retroactively approve the Philippine Independence Flag Raising scheduled on June 13, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
6. Retroactively approve the Evergreen Leadership Neighborhood Association Dumpster Day scheduled on June 14, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
7. Retroactively approve the 4th of July Celebration scheduled on July 4, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
8. Retroactively approve the Community Soccer Clinic scheduled on July 10, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
9. Retroactively approve ELNA Social scheduled on July 19, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
10. Retroactively approve the Interfaith Lunch scheduled on July 30, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
11. Retroactively approve the Tom Matsumoto Back to School Meet and Greet scheduled on April 5, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
12. Retroactively approve the Music in the Square scheduled on August 15, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
13. Retroactively approve the Coffee at the Crosswalk scheduled on August 20, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
14. Retroactively approve the Movie in the Square scheduled on August 29, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
15. Retroactively approve the Community Coffee scheduled on September 12, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
16. Retroactively approve the Music in the Villages scheduled on September 26, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
17. Retroactively approve the Diwali Celebration scheduled on October 17, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
18. Retroactively approve the Fall Family Festival scheduled on October 25, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
19. Retroactively approve the Pleasant Hills Community Meeting scheduled on October 29, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
20. Retroactively approve the Fire Station 31 Treat or Treating scheduled on October 31, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
21. Retroactively approve the Welch Tree Planting scheduled on November 8, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
22. Retroactively approve the Falls Creek Dumpster Day scheduled on November 8, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
23. Approve the Coat Drive Kickoff scheduled on November 17, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
24. Approve the Gun Buyback scheduled on December 5, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
25. Approve the Santa in the Square scheduled on December 12, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
26. Approve and accept donations from various individuals, businesses or community groups to support the events.
27. Place the item on the November 18, 2025 City Council Agenda for action. 4 Action: The various events sponsored by Council District 8 were retroactively approved and approved for placement on the November 18, 2025 City Council Agenda for action. (5-0-0) C. Rules Committee Reviews, Recommendations and Approvals No items provided.
D. Open Forum
1. Blair Beekman offered public comment regarding policies and the future of The Bay Area Urban Areas Security Initiative (BAUASI).
E. Adjournment
Chair David Cohen adjourned the Committee meeting at 2:18 p.m.
Minutes Recorded, Prepared, and Respectfully Submitted by, ______________________________________
Daniel Aguilar
Deputy City Clerk, City of San José
Approved at Council on:
Number of actions: 2
Attest by:
______________________________________
Toni J. Taber, MMC
City Clerk, City of San José
12/2/2025