1 MINUTES OF THE
JOINT MEETING OF THE RULES AND OPEN GOVERNMENT COMMITTEE AND
COMMITTEE OF THE WHOLE
SAN JOSÉ, CALIFORNIA WEDNESDAY, OCTOBER 22, 2025
The Committee meeting was held in the Council Chambers and convened at 2:00 p.m.
Present: Councilmembers - Cohen, Foley, Doan, Candelas.
Absent: Councilmembers - Kamei.
Staff: Lee Wilcox, Assistant City Manager, City Manager’s Office; Johnny Phan, Chief Deputy City Attorney, City Attorney’s Office; Joy Rodriguez, Assistant City Clerk, City Clerk’s Office; Rachelle Blattman, Senior Executive Analyst, City Manager’s Office; and Daniel Aguilar, Deputy City Clerk, City Clerk’s Office.
A. City Council (City Clerk)
1. Review October 28, 2025 Final Agenda
a) Add New Items to Final Agenda
b) Assign "Time Certain" to Agenda Items (if needed)
c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Public Comment: Blair Beekman offered public comment.
Action: Upon motion by Vice Mayor Pam Foley, seconded by Councilmember Domingo Candelas, and carried unanimously, the Committee approved the final agenda for the City Council meeting on October 28, 2025. (4-0-1; Absent: Kamei)
2. Review November 4, 2025 Draft Agenda
a) Add New Items to Draft Agenda
b) Assign "Time Certain" to Agenda Items (if needed)
c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Public Comment: None provided.
Action: Upon motion by Councilmember Bien Doan, seconded by Vice Mayor Pam Foley, and carried unanimously, the Committee approved the draft agenda for the City Council meeting on November 4, 2025. (4-0-1; Absent: Kamei)
2 B. Consent Calendar
Public Comment: Blair Beekman offered public comment.
Action: Upon motion by Councilmember Domingo Candelas, seconded by Councilmember Pam Foley, and carried unanimously, the Consent Calendar was approved as a whole, with the below actions taken as indicated. (4-0-1; Absent: Kamei)
1. The Public Record for October 9, 2025 - October 16, 2025. (City Clerk) Receive and file the Public Record for October 9, 2025 - October 16, 2025.
Action: The Public Record for October 9, 2025 - October 16, 2025 was received and filed. (4-0-1;
Absent: Kamei)
2. 2025 -2026/2026-2027 City Budget Calendar and Budget Study Session Schedule. (City Manager)
Approve the proposed 2025-2026/2026-2027 City Budget Calendar as presented in Attachment A and the schedule for City Council Budget Study Sessions for the 2026 -2027 Preliminary General Fund Forecast and Budget Priorities, 2026-2027 Operating Budget, 2026 -2027 Capital Budget Mid -Biennial Update, and 2026 -2027 Fees and Charges Report as presented in Attachment B and explained in the staff memorandum.
Action: The proposed 2025-2026/2026-2027 City Budget Calendar and the schedule for the City Council Budget Study Session s for the 2026-2027 Preliminary General Fund Forecast and Budget Priorities, 2026-2027 Operating Budget, 2026 -2027 Capital Budget Mid -Biennial Update, and 2026- 2027 Fees and Charges Report were approved. (4-0-1; Absent: Kamei)
3. Retroactive Approval of the Santos Family Car Show Sponsored by Council District 4 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Cohen)
1. Retroactively approve the Santos Family Car Show held on August 30, 2025 as a City Council Sponsored event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the October 28, 2025 City Council Agenda for action.
Action: The Santos Family Car Show, sponsored by Council District 4, was approved for placement on the October 28, 2025 City Council Agenda for action. (4-0-1; Absent: Kamei) 3 C. Rules Committee Reviews, Recommendations and Approvals
1. Limiting the Use of City Property and Facilities for City Purposes. (Ortiz, Candelas, Kamei) Direct the City Manager to identify City -owned and controlled properties, and to coordinate with the City Attorney to develop a policy or ordinance that would ensure City properties and facilities are only used for City purposes.
Councilmember Peter Ortiz introduced the item, bringing forward the recommendation as outlined in the October 16, 2025 joint memorandum co-authored by Councilmember Ortiz, Councilmember Candelas, and Councilmember Kamei.
Public Comment: Brenda Z., Flor Martinez, Blair Beekman, Jeremy Barousse, Lucila, Akemi Flynn, Kimberlee Woo, Lawrence, and Viridiana offered public comment.
Angel Rios, Deputy City Manager, City Manager’s Office, responded to questions from the Committee.
Motion: Councilmember Domingo Candelas moved approval of the item. Councilmember Bien Doan seconded the motion.
Friendly Amendment: Vice Mayor Pam Foley requested to move the following language from the Background portion of the joint memorandum to the Recommendation portion of the joint memorandum: “prohibiting the use of municipal facilities, including parking lots, garages, and vacant land, for federal civil immigration enforcement activities.” The maker and seconder of the motion accepted the Friendly Amendment.
Action: Upon motion by Councilmember Domingo Candelas, seconded by Councilmember Bien Doan, and carried unanimously, the City Manager was directed to identify City -owned and controlled properties, and to coordinate with the City Attorney to develop a policy or ordinance that would ensure City properties and facilities are only used for City purposes; and prohibiting the use of municipal facilities, including parking lots, garages, and vacant land, for federal civil immigration enforcement activities. (4-0-1; Absent: Kamei)
D. Open Forum
1. Blair Beekman offered public comment regarding tech accountability, noting recent implementation of surveillance technology in the Bay Area.
E. Adjournment
Chair David Cohen adjourned the Committee meeting at 2:34 p.m. 4 Minutes Recorded, Prepared, and Respectfully Submitted by, ______________________________________
Daniel Aguilar
Deputy City Clerk, City of San José
Approved at Council on:
Number of actions: 4
Attest by:
______________________________________
Toni J. Taber, MMC
City Clerk, City of San José