TO: HONORABLE MAYOR
AND CITY COUNCIL
FROM: John Ristow
Matt Loesch
SUBJECT: See Below DATE: November 10, 2025
Approved Date:
11/13/25
CO
UNCIL DISTRICTS: 1, 9, 10
S
UBJECT: Report on Bids and Award of Contract for the 10593 – 2026 Local Streets ADA Curb Ramps #1 Project
RECOMMENDATION
(a
) Report on bids and award a contract for the construction of 10593 – 2026 Local Streets ADA Curb Ramps #1 Project to the lowest responsive, responsible bidder, Spencon Construction, Inc., in the amount of $1,442,450; and (b
) Approve a 10% contingency in the amount of $144,245.
SUMMARY AND OUTCOME
A
ward of the contract to Spencon Construction, Inc. enables the construction of the 10593 – 2026 Local Streets ADA Curb Ramps #1 Project (Project), which involves upgrading and constructing ADA compliant wheelchair ramps at various locations citywide in preparation for the 2026 Local Streets Pavement Maintenance Program.
Approval of the 10% contingency will provide funding for any unanticipated work necessary for the proper completion or construction of the Project.
BACKGROUND
T
he Department of Transportation will maintain approximately 95 miles of roadway on the Local Streets Network during the 2026 construction season. As part of the annual pavement maintenance program, the Department of Transportation incorporates preventative maintenance treatments, such as surface sealing and resurfacing, to extend pavement life, improve ride quality, and reduce long-term maintenance costs.
Per Title 28 Section 35.151 of the Code of Federal Regulations, Americans with Disabilities Act (ADA) - compliant curb ramp installations and retrofits are typically COUNCIL AGENDA: 12/2/25
FILE: 25-1253
ITEM: 2.12
HONORABLE MAYOR AND CITY COUNCIL
November 10, 2025
Subject: Report on Bids and Award of Contract for the 10593 – 2026 Local Streets ADA Curb Ramps #1 Project
required when pavement treatments involve alterations to the roadways. These curb ramps provide safe and accessible pedestrian crossings for all users, including individuals with disabilities, and ensure that the city’s infrastructure meets current accessibility standards.
The ADA curb ramp installation work typically includes removal of existing non- compliant curb ramps or barriers, grading and pouring of new compliant curb ramps, installation of detectable warning surfaces, and restoration of adjacent sidewalk and roadway surfaces.
To develop the curb ramp candidate list, the Department of Transportation utilized data collected in the OpenGov Enterprise Asset Management tool, which tracks curb ramp conditions and compliance status. The candidate list is further refined by staff using the following criteria to select the streets for pavement maintenance and consequently, the curb ramps on those streets:
• Funding availability and funding use restrictions;
• Total miles of streets in different rehabilitation and maintenance category; • Streets not affected by current or future street-related projects; • Maintenance history and prescribed treatment schedules; • Existing conditions and compliance needs;
• Equity and community need;
• Community and City Council office feedback regarding roadway conditions and priority street segments; and
• Coordination with other planned or utility projects.
Construction is scheduled to begin in March 2026 with a substantial completion anticipated by June 2026.
The Attachment - List of Locations includes the list of ADA curb ramps proposed for installation or retrofits as part of this Project. This list is subject to change if unforeseen circumstances arise or if new information about other street-related projects become available.
HONORABLE MAYOR AND CITY COUNCIL
November 10, 2025
Subject: Report on Bids and Award of Contract for the 10593 – 2026 Local Streets ADA Curb Ramps #1 Project
ANALYSIS
Bids were opened on October 9, 2025, with the following results:
Contractor Bid Amount Variance
Amount
Over/(Under)
Percent
Spencon Construction, Inc.
(Sunnyvale) $1,442,450 ($392,550) (21)
Wattis Construction Company, Inc.
(San José) $1,574,859 ($260,141) (14)
JJR Construction, Inc.
(San José) $1,618,062 ($216,937) (12)
QLM, Inc.
(San José) $1,638,050 ($196,950) (11)
Zara Construction, Inc.
(Sacramento) $1,773,150 ($61,850) (3)
Duran Construction Group, Inc.
(San José)
(nonresponsive)
$1,799,995 (35,005) (2)
Engineer’s Estimate $1,835,000 -- --
R&S Construction Management, Inc.
(San Francisco) $1,922,950 $87,950 5
FBD Vanguard Construction, Inc.
(Livermore) $2,050,382 $215,382 12
Nor Cal Concrete, Inc.
(Suisun City) $2,171,200 $336,200 18
Procurement Issues
The bid from Duran Construction Group, Inc. was deemed non-responsive for failing to meet the City of San José’s (City) experience requirements and failing to provide the bidder’s California Air Resources Board Certificate of Reported Compliance.
Bid Price Analysis
The low bid submitted by Spencon Construction, Inc. is 21% below the Engineer’s Estimate. The bids are lower than the Engineer’s Estimate likely due to competitive contractor pricing and market efficiencies identified.
The Engineer’s Estimate was developed using recent bid data from smaller-scale ADA curb ramp projects, as this is the first major curb ramp project undertaken by the team in
HONORABLE MAYOR AND CITY COUNCIL
November 10, 2025
Subject: Report on Bids and Award of Contract for the 10593 – 2026 Local Streets ADA Curb Ramps #1 Project
several years. While this approach provided a basis for estimating, it may have resulted in higher projected cost compared to current market pricing for a larger-scale project.
Staff has determined that the submitted low bid is reasonable and acceptable for the scope of work.
Contractor Prior Experience
Spencon Construction, Inc. has successfully completed numerous ADA curb ramp projects for the City including: 8300 – 2016 ADA Sidewalk Accessibility Ramps Project; 9050 – 2019 Major Streets Concrete and ADA Ramps Project #2; 9951 – 2021 ADA Curb Ramp Request Project #2 – Sustainable Mix Design; 10060 – 2022 Major Streets Concrete and ADA Ramp Minor Project #1; 10231 – 2023 MS ADA Ramp Minor Project #2; 10348 – 2024 LS ADA Ramps #1 Project; and 10473 – 2025 LS ADA Ramps #1 Project.
Contingency
San José Municipal Code Section 27.04.050 provides for a standard contingency of 10% on all public works contracts except those involving the renovation of building or buildings. The standard contingency is appropriate for the Project.
Wage Theft Prevention Policy Check
The Department of Public Works’ Office of Equality Assurance reviewed bidders for compliance with the City’s Wage Theft Prevention Policy on October 9, 2025, and again on October 16, 2025. A wage theft violation was identified which fell within the policy’s five-year enforcement window for the following contractor: Spencon Construction, Inc.
However, in accordance with the Wage Theft Prevention Policy, the violation did not meet or exceed the threshold for mandatory disqualification. The bidder was allowed to proceed in the procurement process.
Project Labor Agreement Applicability
The City’s Project Labor Agreement is applicable to this Project because, at the time of advertisement, the Project Labor Agreement applied to any project with an Engineer’s Estimate over $1.2 million.
Local and Small Business Outreach
Spencon Construction, Inc. is a local and small business enterprise. No local or small business enterprises were listed as subcontractors on the Project.
HONORABLE MAYOR AND CITY COUNCIL
November 10, 2025
Subject: Report on Bids and Award of Contract for the 10593 – 2026 Local Streets ADA Curb Ramps #1 Project
EVALUATION AND FOLLOW-UP
The Department of Transportation continuously evaluates the condition of the City’s pavement and regularly reports its findings to the Transportation and Environment Committee. In addition to the Project discussed in this memorandum, eight additional pavement maintenance projects are scheduled for City Council consideration this spring. These include one contract for preparatory work and up to seven contracts for surface sealing or resurfacing, covering a combined total of approximately 143 miles of streets planned for maintenance in the 2026 construction season.
COST SUMMARY/IMPLICATIONS
This project supports the Transportation and Aviation Services City Service Area goal to provide a safe and secure transportation system that enhances community livability. In compliance with federal ADA requirements, the City must ensure that all ADA curb ramps are upgraded to current standards on streets scheduled for maintenance. The source of funding for this project is included in the 2025-2027 Adopted Biennial Capital Budget in the VTA Measure B Pavement Maintenance Fund (Fund 486), subject to the appropriation of funds. This project will have no net operating and maintenance costs to the General Fund.
1. TOTAL COST OF PROJECT
Programmatic Project Delivery $144,245
Construction
1,442,450
Contingency 144,245
TOTAL PROJECT COSTS $1,730,940
2. COST ELEMENTS OF CONTRACT AS RECOMMENDED AS PART OF THE MEMORANDUM:
Concrete ADA Curb Ramps $1,420,500
Construction Material Removal and Replacement 3,700
Utility Modification 3,250
Other Construction Costs 15,000
TOTAL CONTRACT AMOUNT $1,442,450
HONORABLE MAYOR AND CITY COUNCIL
November 10, 2025
Subject: Report on Bids and Award of Contract for the 10593 – 2026 Local Streets ADA Curb Ramps #1 Project
BUDGET REFERENCE
The table below identifies the fund and appropriations to fund the contract recommended as part of this memorandum and remaining project costs, including project delivery, construction, and contingency costs.
Fund
#
Appn.
#
Appropriation
Name
Total
Appropriation
Amount for
Contract
2025-2027
Adopted
Capital
Budget
Page
Last Budget
Action (Date,
Ord. No.)
486 403Q
Pavement
Maintenance
– VTA 2016
Measure B
$35,734,000 $1,442,450 1008 10/21/2025,
31252
COORDINATION
This memorandum has been coordinated with the City Attorney’s Office, the City Manager’s Budget Office and the Planning, Building, and Code Enforcement Department.
PUBLIC OUTREACH
This memorandum will be posted on the City’s Council Agenda website for the December 9, 2025 City Council meeting.
When the Project commences, the contractor will provide advance notification regarding working hours, project duration, and any appropriate schedule and lane closures to affected businesses and residents, as stated in the specifications.
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is associated with this action.
HONORABLE MAYOR AND CITY COUNCIL
November 10, 2025
Subject: Report on Bids and Award of Contract for the 10593 – 2026 Local Streets ADA Curb Ramps #1 Project
CEQA
Categorically Exempt, File No. ER24-313, CEQA Guidelines Section 15301(c), Existing Facilities.
PUBLIC SUBSIDY REPORTING
This item does not include a public subsidy as defined in section 53083 or 53083.1 of the California Government Code or the City’s Open Government Resolution.
/s/ /s/
John Ristow Matt Loesch Director, Department of Transportation Director, Public Works Department
For questions, please contact Jennifer Seguin, Deputy Director, Department of Transportation, at [email protected]
or Katherine Brown, Assistant
Director, Public Works Department, at [email protected].
ATTACHMENT – List of Locations
ATTACHMENT
Report on Bids and Award of Contract for the 10593 – 2026 Local Streets ADA Curb Ramps #1 Project
List of Locations
Intersection Direction CD
Century Dr & Maximilian Dr NE 1
Century Dr & Maximilian Dr NW 1
Century Dr & M ontezuma Dr NE 1
Century Dr & M ontezuma Dr NW 1
A lbert A v & Harwood Rd NW 9
A lbert A v & Harwood Rd SW 9
A lbert A v & Sally Dr NE 9
A lbert A v & Sally Dr SE 9
A ndrews A v & Charmeran A v NE 9
A ndrews A v & Charmeran A v NW 9
A ndrews A v & Crowder A v NW 9
A ndrews A v & Crowder A v SW 9
A nna Dr & R osswood Dr NE 9
A nna Dr & R osswood Dr NW 9
A rbuckle Dr & Charmeran A v NE 9
A rbuckle Dr & Charmeran A v NW 9
A rbuckle Dr & Crowder A v NE 9
A rbuckle Dr & Crowder A v SE 9
A spen Ct & L ittle B ranham L n SE 9
A spen Ct & L ittle B ranham L n SW 9
B anberry W y & L ittle B ranham L n SE 9
Banberry Wy & Lit t le Br a n h a m Ln SW 9
B anberry W y & Rosswood Dr NE 9
B anberry W y & Rosswood Dr NW 9
B arcelona A v & Harwood Rd NW 9
B arcelona A v & Harwood Rd SW 9
Barcelona A v & Sally Dr NE 9
Barcelona A v & Sally Dr SE 9
B arrett A v & J acksol D r NW 9
B asswood Ct & L ittle B ranham L n SW 9
Caroline W y & L ittle B ranham L n SE 9
Caroline W y & L ittle B ranham L n SW 9
Caroline W y & Rosswood Dr NE 9
Caroline W y & Rosswood Dr NW 9
Conrad A v & Harwood Rd NW 9
ATTACHMENT
Report on Bids and Award of Contract for the 10593 – 2026 Local Streets ADA Curb Ramps #1 Project
Intersection Direction CD
Conrad A v & Harwood Rd SW 9
Conrad A v & Sally Dr NE 9
Conrad A v & Sally Dr SE 9
Crowder A v & Prescott A v NE 9
Crowder A v & Prescott A v NW 9
D el Paso A v & J an W y NE 9
D el Paso A v & J an W y NW 9
D el Paso A v & Samson W y NW 9
D el Paso A v & Samson W y SW 9
Ewer Dr & Jan Wy NE 9
Ewer Dr & Ja n Wy NW 9
Ewer Dr & Jan Wy SE 9
Ewer Dr & Jan Wy SW 9
Ewer Dr & Samson Wy NE 9
Ewer Dr & Samson Wy NW 9
Ewer Dr & Samson Wy SE 9
Ewer Dr & Samson Wy SW 9
Gates D r & L encar W y NE 9
Gates D r & L encar W y NW 9
Gates D r & R onie W y NE 9
Gates D r & R onie W y SE 9
Gates Dr & T erri Wy NE 9
Gates Dr & T erri Wy NW 9
Gates Dr & T erri Wy SE 9
Gay le D r & L encar W y SE 9
Gay le D r & L encar W y SW 9
Gunston W y & L inwood Dr NE 9
Gunston W y & L inwood Dr NW 9
Gunston W y & Sally Dr SE 9
Gunston W y & Sally Dr SW 9
Harwood Rd & W yrick A v SE 9
Harwood Rd & W yrick A v SW 9
Heimgartner L n & K enlar D r NW 9
Heimgartner L n & K enlar D r SW 9
Heimgartner L n & L akebird D r / Stuckey D r SE 9
Heimgartner L n & L akebird Dr / Stuc ke y Dr SW 9
ATTACHMENT
Report on Bids and Award of Contract for the 10593 – 2026 Local Streets ADA Curb Ramps #1 Project
Intersection Direction CD
Heimgartner L n & M ise A v SE 9
Heimgartner L n & M ise A v SW 9
Ja n Wy & Ne ls o n Wy SE 9
Ja n Wy & Ne ls o n Wy SW 9
K enlar Dr & Rosswood Dr NW 9
K enson Dr & R osswood Dr NE 9
K enson Dr & R osswood Dr NW 9
K enson Dr & Wilfre d Wy SE 9
K enson Dr & W ilfred W y SW 9
K ersten Dr & L edgewood Dr SE 9
L ittle B ranham L n & M ary J ane W y SE 9
L ittle B ranham L n & M ary J ane W y SW 9
L ittle B ranham L n & Pepperwood W y SE 9
L ittle B ranham L n & Pepperwood W y SW 9
L ittle B ranham L n & Rosswood Dr SE 9
L ittle B ranham L n & Rosswood Dr SW 9
M ary Jane W y & Rosswood Dr NE 9
M ary Jane W y & Rosswood Dr NW 9
M ise A v & Rosswood Dr NE 9
M ise A v & Rosswood Dr NW 9
Nelson W y & Samson W y SE 9
Nelson W y & Samson W y SW 9
Pasatiempo D r & Samson W y NE 9
Pasatiempo D r & Samson W y SE 9
Pepperwood W y & R osswood Dr NE 9
Pepperwood W y & R osswood Dr NW 9
Rosswood Dr & Stuckey Dr NE 9
Rosswood Dr & Stuckey Dr NW 9
Rosswood Dr & T ilden Dr NE 9
Rosswood Dr & Tilde n Dr NW 9
Rosswood Dr & T ony A v NE 9
Rosswood Dr & T ony A v NW 9
Rosswood Dr & T rent Dr NE 9
Rosswood Dr & T rent Dr NW 9
Sa lly Dr & Wyric k Av NE 9
Sa lly Dr & Wyric k Av NW 9
ATTACHMENT
Report on Bids and Award of Contract for the 10593 – 2026 Local Streets ADA Curb Ramps #1 Project
Intersection Direction CD
Sa lly Dr & Wyric k Av SE 9
Sa lly Dr & Wyric k Av SW 9
Sandy L n & Wilfre d Wy NW 9
Sandy L n & W ilfred W y SW 9
Silverwood Dr & W oodford Dr NE 9
A lmond B lossom L n & Drysdale Ct / Drysdale Dr NE 10 A lmond B lossom L n & Drysdale Ct / Drysdale Dr NW 10 A lmond B lossom L n & Drysdale Ct / Drysdale Dr SE 10 A lmond B lossom L n & Drysdale Ct / Drysdale Dr SW 10 A shburton Dr & M adison Dr NE 10
A shburton Dr & M adison Dr NW 10
B anner Ct & B anner Dr NE 10
B anner Ct & B anner Dr SE 10
B anner Dr & Dunn A v NW 10
B anner Dr & Dunn A v SW 10
B egonia Dr & Canna L n NE 10
B egonia Dr & Canna L n SE 10
B egonia Dr & Hydrangea L n NE 10
B egonia Dr & Hydrangea L n SE 10
B egonia Dr & L obelia L n NE 10
B egonia Dr & L obelia L n SE 10
B egonia Dr & M orning Glory L n NE 10
B egonia Dr & M orning Glory L n SE 10
B egonia Dr & Peony L n NE 10
B egonia Dr & Peony L n SE 10
Begonia Dr & Zinnia Ln NE 10
Begonia Dr & Zinnia Ln SE 10
B ose L n & Northridge Dr NE 10
B ose L n & Northridge Dr SE 10
B ose L n & W ashoe D r NE 10
B ose L n & W ashoe D r SE 10
Bothell Cl & Clise Ct NE 10
Bothell Cl & Clise Ct SE 10
Bothell Cl & T ovar Dr SE 10
Bothell Cl & T ovar Dr SE 10
Bothell Cl & T ovar Dr SW 10
ATTACHMENT
Report on Bids and Award of Contract for the 10593 – 2026 Local Streets ADA Curb Ramps #1 Project
Intersection Direction CD
Bothell Cl & T ovar Dr SW 10
Calle D e F elice & R iding Ct & V ista L p SE 10
Calle D e F elice & R iding Ct & V ista L p SW 10
Calle D e R ico & V ista L p SE 10
Calle D e Suerte & M arla Ct & V ista L p SE 10
Calle D e Suerte & M arla Ct & V ista L p SW 10
Canna L n & Rudy Dr NE 10
Canna L n & Rudy Dr SE 10
Canna L n & Z innia L n NE 10
Canna L n & Z innia L n NW 10
Channel Dr & Snell A v NE 10
Channel Dr & Snell A v SE 10
Channel Dr & Suisse Dr NE 10
Channel Dr & Suisse Dr NW 10
Choctaw Dr & Snell A v NE 10
Contessa Ct & Galen D r SE 10
Contessa Ct & Galen D r SW 10
Cozy Ct & Cozy Dr SE 10
Cozy Ct & Cozy Dr SW 10
Culve rt Dr & Suis s e Dr SW 10
Culve rt Dr & Suis s e Dr SW 10
Curie Dr & Didion W y / V alroy Dr NE 10
Curie Dr & Didion W y / V alroy Dr SE 10
Curie D r & Galen D r SW 10
Curie Dr & Weybridge Dr SE 10
Current Dr & Suisse Dr SE 10
Current Dr & Suisse Dr SW 10
Deerland Ct & V ista L p NE 10
Deerland Ct & V ista L p SE 10
De we y Wy & Elvis Dr SE 10
De we y Wy & Elvis Dr SW 10
Didion Ct & W eybridge Dr / Didion W y NW 10
Didion Ct & W eybridge Dr / Didion W y SW 10
Drifter Dr & Suisse D r SE 10
Drifte r Dr & Suis s e Dr SW 10
Dunn A v & Elvis Dr NW 10
ATTACHMENT
Report on Bids and Award of Contract for the 10593 – 2026 Local Streets ADA Curb Ramps #1 Project
Intersection Direction CD
Dunn A v & Elvis Dr SW 10
Dunn A v & Fever Dr NE 10
Dunn A v & Fever Dr SE 10
Dunn A v & Suisse Dr NW 10
Dunn A v & Suisse Dr SE 10
Dunn A v & Suisse Dr SW 10
El Portal Wy & Spode W y NE 10
El Portal W y & Spode W y NW 10
El Portal W y & Spode W y SE 10
El Portal W y & Spode W y SW 10
E lder Ct & G alen D r NE 10
E lder Ct & G alen D r NW 10
Elvis Dr & Glide r Dr NE 10
Elvis Dr & Glide r Dr NW 10
E lv is D r & J esse J ames D r NE 10
E lv is D r & J esse J ames D r NW 10
F ev er D r & M ahan D r NW 10
F ev er D r & M ahan D r SW 10
Forbes W y & Galen Dr NE 10
Forbes W y & Galen Dr NW 10
Galen D r & Haley Ct NE 10
Galen D r & Haley Ct NW 10
Galen Dr & Northdale Ct SE 10
Galen D r & Northdale Ct SW 10
Galen Dr & Pancho Ct SE 10
Galen Dr & Pancho Ct SW 10
Glenrock Ct & V ista L p NE 10
Glenrock Ct & V ista L p SE 10
Glider Dr & Suisse Dr NW 10
Glider Dr & Suisse Dr SE 10
Glider Dr & Suisse Dr SW 10
Hosta L n & Hyacinth L n SE 10
Hosta L n & Hyacinth L n SW 10
Hyacinth L n & V ista L p SE 10
Hyacinth L n & V ista L p SW 10
Ixia s Ct & Ixia s Ln NW 10
ATTACHMENT
Report on Bids and Award of Contract for the 10593 – 2026 Local Streets ADA Curb Ramps #1 Project
Intersection Direction CD
Ixia s Ct & Ixia s Ln SW 10
Jeremie Dr & Northridge Dr NE 10
Jeremie Dr & Northridge Dr NW 10
M aesumi Ct & V ista L p SW 10
M agnolia B lossom L n & R udy Dr NW 10
M agnolia B lossom L n & R udy Dr SW 10
M ahan Dr & T ovar Dr NE 10
M ahan Dr & T ovar Dr SE 10
M ahan Dr & W askow Dr NE 10
M ahan Dr & W askow Dr SE 10
M cCamish A v & M cCamish Ct NE 10
M cCamish A v & M cCamish Ct NW 10
N ature Ct & N ature D r NE 10
N ature Ct & N ature D r SE 10
Oakberry Wy & Springer Wy NE 10
Oakberry Wy & Springer Wy SE 10
Orchard V iew Dr & Rudy Dr NE 10
Orchard V iew Dr & Rudy Dr SE 10
Radiant Dr & Suisse Dr SE 10
Radiant Dr & Suisse Dr SW 10
Rudy Ct & Rudy Dr NE 10
Rudy Ct & Rudy Dr NW 10
Snell A v & Suisse Dr NE 10
Spode W y & E Spode Ct SE 10
Spode W y & E Spode Ct SW 10
Spode W y & Springer W y NE 10
Spode W y & Springer W y SE 10
Spode W y & W Spode Ct SE 10
Spode W y & W Spode Ct SW 10
Va l r o y C t & Va l r o y Dr SE 10
Va l r o y C t & Va l r o y Dr SW 10