CITY COUNCIL ACTION REQUEST
DEPARTMENT(S)
Finance
CEQA
Not a Project, File No.
PP17-003,
Agreements/Contracts
(New or Amended)
resulting in no physical
changes to the
environment.
COORDINATION
City Attorney's Office;
City Manager’s Budget
Office; Department of
Transportation
Director Approval
/s/
Maria Öberg
COUNCIL
DISTRICT(S)
Citywide
CMO Approval
11/13/25
SUBJECT: Actions Related to the Purchase Order with WECO Industries, LLC for Sewer Monitoring Parts and Supplies
RECOMMENDATION
Adopt a resolution authorizing the City Manager or her designee to exercise up to four additional one-year options to extend the term of the purchase order with WECO Industries, LLC (Vacaville, CA), for sewer monitoring parts and supplies, with the last option ending on or about June 13, 2030, subject to the appropriation of funds.
BASIS FOR RECOMMENDATION
The Department of Transportation’s Sewer Division requires sewer monitoring parts and supplies to respond to sewer and storm emergency operations and to meet the City’s regulatory requirements as outlined in the Sewer System Management Plan implemented to ensure compliance with the California Regional Water Quality Control Board’s Wastewater Discharge Requirements. Sewer monitoring parts and equipment are needed to respond to sanitary sewer overflows, to perform scheduled preventive maintenance on the City’s 2,278 miles of sanitary sewer lines, and to replace tools and equipment when required.
In April 2023, a competitive request for bids was released by the Finance Department to procure these products. The request for bids provisioned for a one-year initial term and an additional six one-year options for the City to extend the term. One responsive bid was submitted, and no protests were received. The sole bidder did not qualify for the City’s local or small business preferences. Staff awarded to WECO Industries, LLC as the sole responsive and responsible bidder pursuant to the bidding procedures of the San José Municipal Code, Section 4.12.310B(1).
Purchase orders for these products have been executed under the City Manager’s authority. City Council approval is required to issue further purchase orders for continuity of services at the current term, which is set to end on June 13, 2026. The cost for the option period for June 14, 2026 to June 13, 2027 is projected to be in the amount of $450,000 and future options will be subject to the appropriation of funds. Approval of this recommendation ensures the City continues to receive these essential products with minimal impact to operations.
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input associated with this action.
COST AND FUNDING SOURCE
The recommended action relating to this purchase order of $450,000 is funded by the Department of Transportation’s Non-Personal/Equipment appropriation in the Sewer Service and Use Charge Fund (541).
FOR QUESTIONS CONTACT: Albie Udom, Deputy Director of Finance -Purchasing and Risk Management at [email protected].
COUNCIL AGENDA: 12/9/25
FILE: 25-1279
ITEM: 2.8