COUNCIL AGENDA : 12/16/2025
FILE : 25-1360
ITEM : 2.30
TO: HONORABLE MAYOR AND FROM: Toni J. Taber, MMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: December 10, 2025
SUBJECT: Retroactive Approval of the Holiday Tree Giveaway Event Sponsored by Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on December 10, 2025:
(a) Retroactively approve the District 3 Holiday Tree Giveaway Event on December 7, 2025 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Tordillos)
[Rules Committee referral 12/10/2025 - Item B.8]
ROGC DATE: 12/10/25
ITEM: B.8
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Anthony
Tordillos
SUBJECT: SEE BELOW DATE: November 20th, 2025
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF THE HOLIDAY TREE GIVEAWAY EVENT SPONSORED BY COUNCIL DISTRICT 3 AS A CITY
COUNCIL SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS
AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR
THE EVENT. (TORDILLOS)
RECOMMENDATION
1. Retroactively approve the District 3 Holiday Tree Giveaway Event on December 7th, 2025.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place
the item on the December 16, 2025 City Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The Holiday Tree Giveaway Event is an annual event hosted at the Roosevelt Community Center on December 7th, 2025, celebrating the holidays by giving away free trees to District 3 families, offering pan dulce and hot chocolate, and featuring holiday activities. The event was free and open to the public.
ANALYSIS
Retroactive approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising
ROGC DATE: 12/10/25
ITEM:
disclosure requirements, Councilmember Anthony Tordillos will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 3, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the December 10th, 2025 Rules Committee Agenda and the December 16th, 2025 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.