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Council Agenda: 1/13/2026
Item No.: 2.11(a)
RESOLUTION NO. ______________
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
JOSE AUTHORIZING “FREE USE” OF THE JANET GRAY
HAYES ROTUNDA FOR THE GRATEFUL DEAD
RECEPTION HELD ON THURSDAY, DECEMBER 4, 2025,
HOSTED BY COUNCIL DISTRICT 9
WHEREAS, in June 2019, the City of San José (“City”) adopted Schedule of Fees and Charges Resolution No. 79138 for the fees and charges for City Hall Facility and Plaza Use; and
WHEREAS, Resolution No. 79138 authorizes City Departments to have “Free Use” of the City Hall Facility and Plaza for events that 1) qualify as official City business; 2) are free and open to the public; 3) occur on a Sunday through Friday; and 4) are booked thirty (30) days in advance; and
WHEREAS, Council District 9 hosted the Grateful Dead Reception, a private, invitation- only event at City Hall’s Janet Gray Hayes Rotunda on Thursday, December 4, 2025, attended by Jerry Garcia’s daughter Trixie Garcia, San Jose Rocks Founder Dan Orloff, San Jose Rocks historian Mark Purdy, and elected officials; and
WHEREAS, the purpose of the Reception was to commemorate the Grateful Dead’s 60th anniversary celebration of the band’s first performance on the current footprint of San José City Hall; and
WHEREAS, “Free Use” does not apply to events which are not free and open to the public, and, therefore, Council approval is necessary to authorize free use of the Janet Gray Hayes Rotunda for the Grateful Dead Reception; and
WHEREAS, the Grateful Dead Reception occurred on a weeknight and was booked more than thirty (30) days in advance, in compliance with Resolution No. 79138; and
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
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Council Agenda: 1/13/2026
Item No.: 2.11(a)
WHEREAS, the City finds that the Grateful Dead Reception qualifies as official City business by highlighting the City’s rich musical heritage, supporting its economic development goals, boosting downtown activity and creative industry growth, strengthening the City’s identity beyond technology, and attracting new visitors through the commemorative plaque at City Hall to; and
WHEREAS, the City desires to retroactively allow for the free use of the Janet Gray Hayes Rotunda for the Grateful Dead Reception on Thursday, December 4, 2025;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SAN JOSE THAT:
The City Council hereby authorizes “Free Use” of the Janet Gray Hayes Rotunda for the Grateful Dead Reception on Thursday, December 4, 2025, hosted by City Council District 9 because of the public benefit that the Grateful Dead Reception and commemorative plaque will provide to the City of San José.
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
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Council Agenda: 1/13/2026
Item No.: 2.11(a)
ADOPTED this _____ day of ___________, 2026, by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
MATT MAHAN
Mayor
ATTEST:
TONI J. TABER, MMC
City Clerk
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.