ZĞƋƵĞƐƚĨŽƌWŽůŝĐLJŶĂůLJƐŝƐ;ŽƵŶĐŝůZĞĨĞƌƌĂůƐͿ
Department Rules Date Item Department Rep. Name/Ext. Councilmember Sponsorship Policy/Ordinance Subject Staff Recommendation܆ GREEN Adopt based on tradeoffs
outlined on next page
܆ YELLOW
efer to ĂůĂƚĞƌĚĞƐŝŐŶĂƚĞĚ
ĚĂƚĞŽƌƚŚĞĂŶŶƵĂůƵĚŐĞƚWƌŽĐĞƐƐ
܆ RED Recommend Council not
adopt nominated idea
܆ NEEDS CLARIFICATION OR
MORE TIME TO EVALUATE
Staff Evaluation
Is this already underway in a department work plan?
܆ Yes
܆ No
Is this time critical or an emergency?
܆ Yes
܆ No
Will this require substantial resources, staffing, budget, strategic support͕ŽƌƌĞƉƌŝŽƌŝƚŝnjŝŶŐĞdžŝƐƚŝŶŐǁŽƌŬƉůĂŶ? ܆ Yes
܆ No
Criterion to Determine Scale of Project ComplexityProject complexity is determined by scoring the project in each of the 3 criterions below and then summing the score. a. Low Complexity is a sum of 6 or less.b. Medium Complexity is a sum of 7 – 9. c. High Complexity is a sum of 10 or greater.
Total Score =
Scoring Criterion
Low Complexity Medium Complexity High Complexity
Estimated Duration 6 – 9 months
܆ =1 9 - 18 months
܆ =2 More than 18 months
3 =܆
Organizational Complexity (Internal)
Can easily be absorbed into existing work plan
܆ =1 Planned work (future)
܆ =2 Work not currently proposed
3 =܆
Have staff with required skillset/knowledge
܆ =1 Have staff with required skillset/
requires moderate research
܆ =2 Do not have staff with required
skillset/requires significant research
3 =܆
Less than or equal 2 staff required
܆ =1 3 - 4 staff required
܆ =2 More than 5 staff required
3 =܆
(External) 1 Additional department; no
community outreach required
܆ =1 2 Other departments Involved;
some community outreach required
܆ =2 3 or more departments and/or external
partners involved; significant community outreach required 3 =܆
DEPT.
Required
܆ Airport
܆ Auditor
܆ CMO
܆ OEDCA
܆ ESD
܆ Fire
܆ HR
܆ IT
܆ PRNS
܆ Police
܆ Retirement
܆ Attorney
܆ Clerk
܆ CMO –
Budget
܆ Community
Energy
܆ Finance
܆ Housing
܆ IPA
܆ Library
܆ PBCE
܆ PW
܆ DOT
CMO Approval: Date
City Manager's Office January 28, 2026 C.1Angel Rios Pamela CamposChildren and Youth Master Plan and Latino Health Assessment 12 /s/ Lee Wilcox 1/22/2026
✔
✔
✔
✔
✔
AnalysisExplain the rationale for staff recommendation, including any mitigating factors that need to be considered (recent legislative action, significant work plan changes, etc.). Please address the following as well. GREEN LIGHT: The Administration can implement this nominated idea under its current work plan. Item should be sent to Council to add to department work plan. (1) How will the idea be approached? (2) If adopted, what is its impact and/or tradeoff to the City Council Focus Area or to a department work plan, including strategic support? (3) What is the minimum viable scope to move the idea forward and reduce its complexity? YELLOW LIGHT: ĚŵŝŶŝƐƚƌĂƚŝŽŶƌĞĐŽŵŵĞŶĚƐŽƵŶĐŝůĚĞĨĞƌƚŚŝƐŶŽŵŝŶĂƚĞĚŝĚĞĂƚŽĂůĂƚĞƌĚĞƐŝŐŶĂƚĞĚĚĂƚĞŽƌƚŚĞĂŶŶƵĂůƵĚŐĞƚWƌŽĐĞƐƐĚƵĞƚŽ;ĚĞƐĐƌŝďĞĐŽƐƚŝŵƉůŝĐĂƚŝŽŶƐ͕ǁŽƌŬůŽĂĚŝŵƉĂĐƚƐ͕ŽƌŽƚŚĞƌĨĂĐƚŽƌƐͿRED LIGHT: The Administration recommends Council not to adopt this nominated idea due to (describe reason implementation would be difficult if not impossible – conflict with other laws, etc.).
This form evaluates the recommendations included in the memorandum from Councilmember Campos to the Neighborhood Services and Education (NSE) Committee dated December 9, 2025 and two additional recommendations added verbally at the December 10, 2025 joint meeting of the NSE Committee and the County's Children, Seniors, and Families Committee. Staff recommends a green light for recommendations 2, 3, and 5-9 from the memorandum and a partial green light for recommendation 4. Staff also recommends a green light for the two recommendations added verbally, referred to in the attached workload evaluation matrix as recommendations 10 and 11. These green light recommendations are based on the Administration's proposed scope as listed in the attached matrix. Please see the attached matrix for more detail.
Staff recommends a yellow light for recommendations 1a,b, and c and a partial yellow light for recommendation 4 from the memorandum from Councilmember Campos. Please see the attached matrix for a more detail. *Recommendation is based on the Administration’s proposed scope.
Attachment: Workload Evaluation Matrix
This matrix evaluates the recommendations included in the memorandum from Councilmember Campos to the NSE Committee dated December 9, 2025 and two additional recommendations added verbally at the December 10, 2025 joint meeting of the NSE Committee and the County of Santa Clara’s CSF Committee. # Memo Text Administration’s Proposed Scope Recommendation* 1 1. Refer the following budget-related requests to the Rules and Open Government Committee for
consideration:
a. Request that the City Manager include in the MidYear Budget a report on the funding status (City, County, and other funding partners) of the Children
and Youth Services Master Plan and initial
recommendations on the funding needed to sustain
and expand the pilot locations and policy work. The
City Manager should determine if any programs or
services are eligible for Medi-Cal reimbursement.
b. Request that the City Manager prepare a
Manager’s Budget Addendum (MBA) that identifies
the specific service gaps in priority underserved
neighborhoods, including Hoffman-Via Monte,
Edenvale/Roundtable, Cadillac/Winchester, Mt.
Pleasant, Welch/Overfelt Area/Valley Palms, and
Meadowfair/Silver Creek/Brigadoon, and outlines
what resources would be needed for these areas to
receive services equivalent to those offered at the
two existing demonstration sites.
c. Request that the City Manager prepare an MBA
that provides multiple options to establish and
structure work to sustain the Children and Youth
Services Master Plan as a priority of the City
Manager.
Staff recommends that these recommendations be
considered as part of the City Council’s review and
approval of the Mayor’s March Budget Message for Fiscal Year 2026-2027. Staff believe that, to the extent feasible, it is best for the City Council to assign MBAs as part of its approval of the Mayor’s March Budget Message so that the City Council can consider the scope of the MBAs in context of the City’s budgetary position and other direction that will be approved by the City Council through action on the
Mayor’s March Budget Message. Note that, given that the 2025-2026 Mid-Year Budget Review will be released on
January 30, 2026, recommendation 1a would be
accomplished through an MBA should it be directed by the City Council.
Yellow
Attachment: Workload Evaluation Matrix
*Recommendation is based on the Administration’s proposed scope. # Memo Text Administration’s Proposed Scope Recommendation* 2 Request that the City Manager return to the
Neighborhood Services and Education Committee
(or City Council, at the discretion of the City
Manager) with options to ensure widespread access
to referral software licenses in alignment with the No
Wrong Door approach and improve referral data
systems and data sharing. Identify workplan steps
toward standardized financial aid and registration
applications for City of San José programs across
departments.
Staff will report out on this item through the San José Youth Empowerment Alliance Annual Report at the April 2026
NSE Committee meeting, providing the following
information.
• Status of licenses needed for existing
demonstration site implementation of the no wrong
door approach and identify gaps in license access
for existing sites, if any. If additional licenses are
warranted at existing sites, staff will indicate
whether additional funding would be necessary to
allocate additional licenses. This report would not
analyze expanding the demonstration site model to
other sites. That analysis would be subject to City
Council direction to produce the MBA described in
item 1b.
• Standardization of any financial aid or registration
applications that are administered by the City of San
José and are relevant to the implementation of the
demonstration sites. If additional standardization is
warranted for applications that fit these criteria, staff will provide a workload assessment for
accomplishing that standardization. This report will
not complete a comprehensive assessment of all
applications administered by the City, only those
relevant to demonstration site implementation. A
comprehensive assessment would be a substantial
effort that is not within the scope of an existing work plan.
Green
3 Request an interim report to the Neighborhood
Services and Education Committee in Fall 2026 with
initial “lessons learned” in the pilot locations and any steps necessary to create third and fourth pilot
locations in impacted areas of South San José near
Monterey Road and in Cadillac/Winchester.
Staff will include the item as described in the AugustDecember 2026 NSE Committee Work Plan, with the exception that the item will not include “any steps
necessary to create third and fourth pilot locations.” That analysis would be subject to City Council direction to
pursue the MBA described in Recommendation 1b.
Green
4 Request that the City Manager report to the
Neighborhood Services and Education Committee in
Staff recommends bifurcating this item into two separate reports, as follows:
Green (in part)
Yellow (in part)
Attachment: Workload Evaluation Matrix
*Recommendation is based on the Administration’s proposed scope. # Memo Text Administration’s Proposed Scope Recommendation* February 2026 with updates regarding the Family,
Friends, and Neighbors (FFN) program and its role in
the Children and Youth Services Master Plan. The
report should include evaluation of the sustainability
for the program.
• GREEN: Staff will provide “updates regarding the
Family, Friends, and Neighbors (FFN) program and
its role in the Children and Youth Services Master
Plan” at the February 2026 NSE Committee
meeting. The January 28, 2026 Rules and Open
Government Committee agenda includes a staff
recommendation to add a report on this topic to the
NSE Committee Work Plan for February 2026.
• YELLOW: On the direction to provide an “evaluation
of the sustainability for the program,” instead of
covering this in the February 2026 NSE Committee
report, staff recommends reporting out on options
for sustaining the program through an MBA as part
of the 2026-2027 Budget Process, if directed by the
City Council. Staff has two reasons for this
amended recommendation. First, given the short
timeline and other overlapping commitments, staff
would be challenged to provide sustainability
options as directed by February 2026. Second, staff
believes that this request is best handled through
the budget process. The 2025-2026 Adopted
Budget eliminates the FFN program effective in
Fiscal Year 2026-2027. An MBA would allow the
City Council to consider options for sustaining the
program through the 2026-2027 Budget Process. As
discussed in recommendation 1 above, staff
recommends that MBAs be directed by the City
Council as part of the consideration of the Mayor’s
March Budget Message. Consequently, this item is
a yellow light.
5 Request that the City Manager provide bi-monthly
verbal reports to the Neighborhood Services and
Education Committee on Children and Youth
Services Master Plan implementation.
Staff is bringing forward a proposed work plan amendment to the January 28, 2026 Rules and Open Government
Committee meeting to add verbal updates at the February, April, and June 2026 NSE Committee meetings.
Green
Attachment: Workload Evaluation Matrix
*Recommendation is based on the Administration’s proposed scope. # Memo Text Administration’s Proposed Scope Recommendation* 6 Request a report to the Neighborhood Services and
Education Committee regarding Recreation
Preschool, including information about the viability of “upgrading” a Recreation Preschool location to be
licensed and eligible for state funding. If possible, the report should include previous efforts to achieve
this.
At the September 30, 2025 City Council meeting, as part of consideration of the City Council Focus Area Semi-Annual Status Report, the City Council directed staff to bring forward a report to the February 2026 NSE Committee
meeting that sets out, at a high level, opportunities for the City to improve access to childcare. As part of this existing council-directed work, staff will provide a brief, high-level discussion of considerations for City-operated licensed childcare.
Green
7 Direct the City Manager to work with philanthropic
partners to complete implementation of the Pilot
Demonstration sites and report evaluation results in
FY 2026/2027.
Staff will include a report on this item in the August – December 2026 NSE Committee Work Plan as directed in
recommendation 3.
Green
8 Direct the City Manager to include in the next
legislative update opportunities for partnership with
the County of Santa Clara, in alignment with the
Children and Youth Services Master Plan and the
Latino Health Assessment, including advocacy
related to support childcare. The report should
include the Childcare and CalWorks sections of the
County Legislative Policies Document.
Staff discussed opportunities for partnership in a meeting with Councilmember Campos on January 8, 2026 and in
the presentation for the 2026 Legislative Program at the January 13, 2026 City Council meeting.
Green
9 Direct the City Manager to cross-reference the
County’s presentation on the Latino Health
Assessment to the full City Council, with a staff
report that documents alignment with Council
direction, including the Children and Youth Services
Master Plan. In response to recent public violence
involving youth that require intervention services and
opportunities to support a different track to success,
focus on Latino Health Assessment Action Plan
goals: “Develop strategies to reduce juvenile justice
involvement for vulnerable youth,” “Improve
educational opportunities and skills training for
youth,” and “Evaluate and improve early childhood
education.”
Staff recommends a modified version of this direction,
under which staff will coordinate a discussion of the Latino Health Assessment, including alignment with identified
action plan goals, to the San José Youth Empowerment
Alliance Policy Team. Staff believes that this would be a productive next step to continuing collaboration with the County on this matter, as the County and other partners are participants in the Policy Team.
Green
Attachment: Workload Evaluation Matrix
*Recommendation is based on the Administration’s proposed scope. # Memo Text Administration’s Proposed Scope Recommendation* 10 ADDED VERBALLY
Direct the City Manager to hold an annual joint
meeting between the City’s NSE Committee and the
County’s CSF Committee.
Staff will help to facilitate future joint meetings pursuant to guidance on desired agenda topics from the NSE
Committee Chair.
Green
11 ADDED VERBALLY
Direct the City Manager to provide a report on the
alignment of City and County outcomes for the
demonstration sites.
Staff will provide a report on this item in the August – December 2026 NSE Committee Work Plan as directed in
recommendation 3.
Green