Reasonable Accommodations Process
and Personal Property Impound Handling
March 3, 2026
San José City Council
PRESENTERS
Jon Cicirelli, Director, Parks, Recreation and Neighborhood Services Zulma Maciel, Director, City Manager’s Office of Racial and Social Equity Olympia Williams, Deputy Director, Parks, Recreation and Neighborhood Services Gabriel Rodriguez, Senior Deputy City Attorney, City Attorney’s Office 1 OFFICE OF RACIAL AND SOCIAL EQUITY FINDINGS
Data Collection - Current tracking does not fully capture accommodation activity.
Recommendation:
• Implement a centralized accommodation tracking system. • Include Disability Affairs Officer in post-abatement debriefs.
Outreach and Communication - Standardized forms exist, process guidance is unclear.
Recommendation: Develop a simple, public-facing FAQ (eligibility, examples, process, etc.) Training - Staff have received training; further integration underway.
Recommendation:
• Formalize onboarding and refresher trainings.
• Embed accommodation guidance across all operational trainings. 2 PERSONAL PROPERTY IMPOUND PROCESS
Purpose and Scope
• Revised Personal Property Impound Standard Operating Procedure (SOP) applicable when City staff or contractors encounter personal belongings in public spaces while performing City services.
• Protects constitutional property rights while supporting public health and safety.
Authority
• Issued by PRNS / Beautify San José under City Council authority. • Supersedes prior personal property SOPs.
• City Manager or designee may amend with City Attorney coordination. 3 KEY OPERATING PROCEDURE UPDATES
Clarifies storage presumptions
Clarifies bulk personal property handling
Updates storage timeframes
Expands guidance on abandoned property
Provides guidance of documentation
Emphasis on training and implementation
4 ENCAMPMENT CONDITIONS
Video: Encampment Conditions: Guadalupe River and Trail:
Woz Way to Willow Street - January 2026
5 Images: Encampment Conditions
Coyote Creek at Brokaw Road: February 2026
RESOURCE AND CAPACITY CHALLENGES
• Staff resources – There are currently no budgeted resources to manage personal property storage. Staff will be shifted to support the management of personal property as part of the BeautifySJ Optimization process. • Documentation Capacity – Expanded digital storage for photos, videos and other digital documentation will require additional resources. • Personal Property Storage Capacity - BeautifySJ will need to increase storage capacity to align with the revised personal property storage timelines. 6 BeautifySJ
Personal Property Impound
Standard Operating Procedures
March 3, 2026
San José City Council
PRESENTERS
7 Jon Cicirelli, Director, Parks, Recreation and Neighborhood Services Zulma Maciel, Director, City Manager’s Office of Racial and Social Equity Olympia Williams, Deputy Director, Parks, Recreation and Neighborhood Services Gabe Rodriguez, Senior Deputy City Attorney, City Attorney’s Office