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Request for Policy Analysis (Council Referrals)
Department Housing Rules Date 3/11/2026 Item C.2Department Rep. Name/Ext. Erik Soliván/x5-3855 Councilmember Sponsorship Mahan, Kamei, Campos, Tordillos, andPolicy/Ordinance Subject Cost of Residential Development Cohen Staff Recommendation
GREEN Adopt based on tradeoffs
outlined on next page
YELLOW Defer to a later designated
date or the annual Budget Process
RED Recommend Council not
adopt nominated idea
NEEDS CLARIFICATION OR
MORE TIME TO EVALUATE
Staff Evaluation
Is this already underway in a department work plan?
Yes No
Is this time critical or an emergency?
Yes No
Will this require substantial resources, staffing, budget, strategic support, or reprioritizing existing work plan? Yes No
Criterion to Determine Scale of Project Complexity Project complexity is determined by scoring the project in each of the 3 criterions below and then summing the score. a. Low Complexity is a sum of 6 or less.b. Medium Complexity is a sum of 7 – 9. c. High Complexity is a sum of 10 or greater.
Total Score =
Scoring Criterion
Low Complexity Medium Complexity High Complexity
Estimated Duration 6 – 9 months ܆ =1 9 - 18 months ܆ =2 More than 18 months ܆ =3 Organizational Complexity (Internal)
Can easily be absorbed into existing work plan
܆ =1 Planned work (future) ܆ =2 Work not currently proposed ܆ =3 Have staff with required skillset/knowledge
܆ =1 Have staff with required skillset/
requires moderate research
܆ =2 Do not have staff with required
skillset/requires significant research
3 =܆
Less than or equal 2 staff required
܆ =1 3 - 4 staff required ܆ =2 More than 5 staff required ܆ =3 (External) 1 Additional department; no
community outreach required
܆ =1 2 Other departments Involved;
some community outreach required
܆ =2 3 or more departments and/or external
partners involved; significant community outreach required 3 =܆
DEPT.
Required܆ Airport ܆ Auditor ܆ CMO ܆ OEDCA ܆ ESD ܆ Fire ܆ HR ܆ IT ܆ PRNS ܆ Police ܆ Retirement ܆ Attorney ܆ Clerk ܆ CMO – Budget ܆ Community Energy ܆ Finance ܆ Housing ܆ IPA ܆ Library ܆ PBCE ܆ PW ܆ DOT 10 ✔
✔ ✔ ✔
/s/ Lee Wilcox 3/10/2026 CMO Approval: Date
Analysis
Explain the rationale for staff recommendation, including any mitigating factors that need to be considered (recent legislative action, significant work plan changes, etc.). Please address the following as well. GREEN LIGHT: The Administration can implement this nominated idea under its current work plan. Item should be sent to Council to add to department work plan. (1) How will the idea be approached? (2) If adopted, what is its impact and/or tradeoff to the City Council Focus Area or to a department work plan, including strategic support? (3) What is the minimum viable scope to move the idea forward and reduce its complexity? 1- This work is aligned to the Building More Housing Focus Area. The Administration updates the Cost of Residential Development report approximately every 12-18 months. The next update and City Council Study Session is scheduled for Q3 FY 2026-2027. The Housing Department is the lead department that oversees the consultant contract. While the Housing Department has sufficient funding to cover the expanded consultant scope items listed in the Rules memorandum, additional staff time from various departments will be required, including Fire, Public Works, Transportation, Energy, and PBCE. The additional scope items will not require any new staffing resources. 2- The work can generally be incorporated into the existing process. 3- At a minimum, the expanded study scope would incorporate the additional analyses within the existing framework of the Cost of Residential Development Study by modifying the consultant scope of work and applying the established development proforma modeling approach used in prior studies. This approach would allow the City to evaluate the requested factors—such as parking ratios, development timelines, and additional building typologies—using representative development scenarios without requiring new data collection or a separate study effort.
YELLOW LIGHT: Administration recommends Council defer this nominated idea to a later designated date or the annual Budget Process due to (describe cost implications, workload impacts, or other factors) N/A
RED LIGHT: The Administration recommends Council not to adopt this nominated idea due to (describe reason implementation would be difficult if not impossible – conflict with other laws, etc.).
N/A