TO: RULES AND OPEN
GOVERNMENT COMMITTEE
FROM: Councilmember Bien Doan
SUBJECT: See Below DATE: March 19, 2026
Approved Date:
3/20/26
SUBJECT: RETROACTIVE APPROVAL AND APPROVAL OF MULTIPLE SPECIAL EVENTS SPONSORED BY COUNCIL DISTRICT 7 AS CITY COUNCIL
SPONSORED SPECIAL EVENTS TO EXPEND CITY FUNDS AND
ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE
EVENTS.
RECOMMENDATION
1. Retroactively approve the POW/MIA Flag Raising on September 19, 2025, as City Council sponsored Special Events and approve the expenditure of funds.
2. Retroactively approve the Dumpster Day in the Alma Neighborhood on September 27, 2025, as City Council sponsored Special Events and approve the expenditure of funds.
3. Retroactively approve the Korean Hangul Day Flag Raising on October 16, 2025, as City Council sponsored Special Events and approve the expenditure of funds.
4. Retroactively approve the Dumpster Day in the Communications Hill Neighborhood on October 25, 2025, as City Council sponsored Special Events and approve the expenditure of funds.
5. Retroactively approve the Dumpster Day at the Vietnamese Heritage Garden on November 8, 2025, as City Council sponsored Special Events and approve the expenditure of funds.
6. Retroactively approve the Dumpster Day in the Tropicana-Lanai Neighborhood on November 15, 2025, as City Council sponsored Special Events and approve the expenditure of funds.
7. Retroactively approve the District 7 Neighborhood Holiday Party on December 10, 2025, as City Council sponsored Special Events and approve the expenditure of funds.
RULES COMMITTEE: 03/25/26
ITEM: B.7
RULES AND OPEN GOVERNMENT COMMITTEE
March 25, 2026
Subject: D7 Special Events
8. Retroactively approve the Dumpster Day in the Lone Bluff Neighborhood on December 13, 2025, as City Council sponsored Special Events and approve the expenditure of funds.
9. Retroactively approve the District 7 Toy Distribution at the Vietnamese American Cultural Center on December 20, 2025, as City Council sponsored Special Events and approve the expenditure of funds.
10.Retroactively approve the TET/Lunar New Year Flag Raising on February 17, 2026, as City Council sponsored Special Events and approve the expenditure of funds.
11.Retroactively approve the Dumpster Day in the Lone Bluff Neighborhood on February 21, 2026, as City Council sponsored Special Events and approve the expenditure of funds.
12.Retroactively approve the Dumpster Day in the West Evergreen Neighborhood on February 28, 2026, as City Council sponsored Special Events and approve the expenditure of funds.
13.Approve the AAWA Career Seminar at San Jose City Hall, on April 17, 2026, as a City Council-sponsored Special Event and approve the expenditure of funds.
14.Approve the Dumpster Day in the McLaughlin-Corridor Neighborhood on April 11, 2026, as City Council sponsored Special Events and approve the expenditure of funds.
15.Approve the Black April Flag Raising on April 30, 2026, as City Council sponsored Special Events and approve the expenditure of funds.
16.Place the item on the April 7, 2026, Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The District 7 Council Office sponsored a POW/MIA Flag Raising on September 19, 2025, to honor and recognize prisoners of war and those missing in action. Held at San José City Hall, the event provided an opportunity for the community to reflect on the sacrifices made by service members. The ceremony included remarks, the raising of the flag, and recognition of veterans and their families.
The District 7 Council Office sponsored a Dumpster Day in the Alma Neighborhood on September 27, 2025, to provide residents an opportunity to safely dispose of unwanted items. Community members participated in maintaining an orderly event by volunteering as bin monitors and assisting with traffic control. The District 7 Office also provided dumpsters and refreshments for participants.
RULES AND OPEN GOVERNMENT COMMITTEE
March 25, 2026
Subject: D7 Special Events
The District 7 Council Office sponsored a Korean Hangul Day Flag Raising on October 16, 2025, to celebrate Korean culture and the significance of the Hangul writing system.
Held at San José City Hall, the event included cultural recognition, community participation, and remarks highlighting the importance of linguistic heritage.
The District 7 Council Office sponsored a Dumpster Day in the Communications Hill Neighborhood on October 25, 2025, to support neighborhood beautification efforts.
Residents were able to discard bulky items responsibly, with volunteers assisting in coordination and safety. The District 7 Office provided dumpsters.
The District 7 Council Office sponsored a Dumpster Day at the Vietnamese Heritage Garden on November 8, 2025, to help maintain the cleanliness and appearance of the surrounding community. Volunteers supported event operations, including traffic flow and bin monitoring, while the District 7 Office supplied dumpsters and refreshments.
The District 7 Council Office sponsored a Dumpster Day in the Tropicana-Lanai Neighborhood on November 15, 2025, to give residents a safe and convenient way to dispose of large unwanted items. Community volunteers assisted throughout the event, and the District 7 Office provided dumpsters and refreshments.
The District 7 Council Office hosted a Neighborhood Holiday Party at the Tech CU Arena on December 10, 2025, bringing together residents to celebrate the holiday season. The event included food, activities, and opportunities for community members to connect in a festive environment.
The District 7 Council Office sponsored a Dumpster Day in the Lone Bluff Neighborhood on December 13, 2025, to support neighborhood cleanup efforts. Residents participated in disposing of unwanted items, while volunteers helped manage bins and traffic. The District 7 Office provided dumpsters and refreshments.
The District 7 Council Office hosted a Toy Distribution event at the Vietnamese American Cultural Center on December 20, 2025, to support local families during the holiday season. Toys were distributed to children in the community, helping ensure a joyful and inclusive celebration.
The District 7 Council Office sponsored a TET/Lunar New Year Flag Raising on February 17, 2026, to celebrate the Lunar New Year and honor cultural traditions within the community. Held at San José City Hall, the event included ceremonial remarks and community participation.
The District 7 Council Office sponsored a Dumpster Day in the Lone Bluff Neighborhood on February 21, 2026, providing residents with an opportunity to dispose of unwanted items responsibly. Volunteers assisted with event operations, and the District 7 Office supplied dumpsters and refreshments.
RULES AND OPEN GOVERNMENT COMMITTEE
March 25, 2026
Subject: D7 Special Events
The District 7 Council Office sponsored a Dumpster Day in the West Evergreen Neighborhood on February 28, 2026, to promote community cleanliness and engagement. Residents and volunteers worked together to ensure a smooth event, with dumpsters and refreshments provided by the District 7 Office.
The District 7 Council Office will host the AAWA Career Seminar at San José City Hall on April 17, 2026. This event will provide professional development opportunities, networking, and resources for attendees seeking career advancement.
The District 7 Council Office will sponsor a Dumpster Day in the McLaughlin-Corridor Neighborhood on April 11, 2026, to support neighborhood cleanup efforts. Residents will be able to safely dispose of unwanted items, with volunteers assisting and the District 7 Office providing dumpsters and refreshments.
The District 7 Council Office will sponsor a Black April Flag Raising on April 30, 2026, to commemorate and honor the significance of Black April within the Vietnamese community. The ceremony at San José City Hall will include remarks and community recognition.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Bien Doan will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1).
Approval of this memorandum will enable Council District 7, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
COORDINATION
Bien Doan
Councilmember of District 7,City Council
For questions, please contact Jimena Landaverde, Council Assistant, City Council District 7, at [email protected] or (408) 535-4961.
ATTACHMENT (If applicable)