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Council Agenda: 4/14/2026
Item No.: 2.14
DRAFT--Contact the Office of the City Clerk at (408)535-1260 or [email protected] for final document.
RESOLUTION NO. ______________
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
JOSE AUTHORIZING “FREE USE” OF THE JANET GRAY
HAYES ROTUNDA ON MONDAY, JUNE 8, 2026 FOR THE
2026 YOUTH COMMISSION ANNUAL RECOGNITION
AWARDS EVENT CO-HOSTED BY THE LIBRARY
DEPARTMENT
WHEREAS, in June 2019, the City of San José (“City”) adopted Schedule of Fees Resolution No. 79138 for the fees and charges for City Hall Facility and Plaza Use; and
WHEREAS, Resolution No. 79138 authorizes City Departments to have “Free Use” of the City Hall Facility and Plaza for events that 1) qualify as official City business; 2) are free and open to the public; 3) occur on a Sunday through Friday; and 4) are booked thirty (30) days in advance; and
WHEREAS, the Library Department (“Library”) will co-host the 2026 Youth Commission Annual Recognition Awards Event, a private event at the Janet Gray Hayes Rotunda on Monday, June 8, 2026, attended by Youth Commissioners, Youth Advisory Council Members, and Youth Commissioners’ families; and
WHEREAS, this event will raise awareness of the Library's youth empowerment efforts with the youth attendees, invited Councilmembers, and City Staff; and
WHEREAS, the purpose of this event is to honor and showcase the achievements, hard work, and dedication of the Youth Commissioners and youth from the Youth Advisory Councils who have played a pivotal role in the Youth Commission's annual work plan; and
WHEREAS, “Free Use” does not apply to events which are private and not open to the public, and, therefore, Council approval is necessary to authorize free use of the Janet SAW:NXN:CLS
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Council Agenda: 4/14/2026
Item No.: 2.14
DRAFT--Contact the Office of the City Clerk at (408)535-1260 or [email protected] for final document.
Gray Hayes Rotunda for the 2026 Youth Commission Annual Recognition Awards Event; and
WHEREAS, the 2026 Youth Commission Annual Recognition Awards Event occurs on a weeknight and has been booked more than thirty (30) days in advance, in compliance with Resolution No. 79138; and
WHEREAS, the City finds that the 2026 Youth Commission Annual Recognition Awards Event qualifies as official City business since the Youth Commission is an official advisory commission to the Mayor and City Council and its role includes empowering and encouraging youth to be civically engaged through local and city-wide events and initiatives; and
WHEREAS, the City desires to allow for the free use of the Janet Gray Hayes Rotunda for the 2026 Youth Commission Annual Recognition Awards Event on Monday, June 8, 2026;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SAN JOSE THAT:
The City Council hereby authorizes “Free Use” of the City Hall Rotunda for the 2026 Youth Commission Annual Recognition Awards Event on Monday, June 8, 2026, co- hosted by the Library Department because of the public benefit that the Youth Commission provides in the development of policy recommendations concerning youth, support youth who serve their community through civic engagement and participation, and promoting resources and opportunities that provide equitable access and support to marginalized youth communities in the City of San José.
III
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Council Agenda: 4/14/2026
Item No.: 2.14
DRAFT--Contact the Office of the City Clerk at (408)535-1260 or [email protected] for final document.
ADOPTED this _____ day of ___________, 2026, by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
MATT MAHAN
Mayor
ATTEST:
TONI J. TABER, MMC
Cit
y Clerk