COUNCIL AGENDA : 4/21/2026
FILE : 26-490
ITEM : 2.17
TO: HONORABLE MAYOR AND
CITY COUNCIL
F ROM: Toni J. Taber, MMC
City Clerk
S
UBJECT: SEE BELOW DATE: April 15, 2026
SUBJECT: Retroactive Approval of Various Events Sponsored by Council District 8 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events
Recommendation
As recommended by the Rules and Open Government Committee on April 15, 2026:
(a) Retroactively approve the Overfelt High School Making Seasons Bright event scheduled on December 13, 2025 as a City Council sponsored Special Event and approve the expenditure of funds.
(b) Retroactively approve the Vovinam Toy Drive scheduled on December 20, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. (c) Retroactively approve the Brigadoon Neighborhood Association Meeting scheduled on January 29, 2026 and March 5, 2026 as City Council sponsored Special Events and approve the expenditure of funds.
(d) Retroactively approve the TREBA Tet Festival scheduled on February 14, 2026 as a City Council sponsored Special Event and approve the expenditure of funds. (e) Retroactively approve the Budget Breakfast event scheduled on February 21, 2026 as a City Council sponsored Special Event and approve the expenditure of funds. (f) Retroactively approve the Welch Park Spring Egg Hunt scheduled on March 28, 2026 as a City Council sponsored Special Event and approve the expenditure of funds. (g) Retroactively approve and accept donations from various individuals, businesses or community groups to support the events.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Candelas)
[Rules Committee referral 4/15/2026 - Item B.5]
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SANJOSE _____ M_e_m_o_ra_n_d_um_
CAP l'.D\L OF SILICON VALLEY
RULES COMMITTEE AGENDA: 4/15/26
ITEM: B.5
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Domingo
Candelas, District 8
SUBJECT: SEE BELOW DATE: 04/08/2026
APPROVED:
SU
BJECT: Retroactive Approval Of Various Events Sponsored By Council District 8 As City Council Sponsored Special Events To Expend City Funds And Accept Donations Of Materials And Services For The Events.
RECO
MMENDATION
1. Re
troactively approve the various District 8 events as City Council sponsored Special Events and approve the expenditure of funds.
o Overfelt High School Making Seasons Bright – December 13, 2025 o Vovinam Toy Drive – December 20, 2025
o Brigadoon Neighborhood Association Meeting – January 29, 2026 & March 5, 2026 o TREBA Tet Festival – February 14, 2026
o Budget Breakfast – February 21, 2026
o Welch Park Spring Egg Hunt – March 28, 2026
2. Approve and accept donations from various individuals, businesses, or community groups to support the events.
3. Place the item on the April 21, 2026, City Council Agenda for action.
BACK
GROUND
On F
ebruary 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
Thes
e events were free and open to the public. The purchase of event supplies for the outlined District 8 events were for the community who attended to:
1) Learn about city services and resources available and/or 2) Connect with city staff to discuss concerns and priorities, and/or 3) Promote engagement between residents and city government and/or
HONORABLE MAYOR AND CITY COUNCIL
Subject: Various District 8 Events
Rev 1/2018
4) Strengthen community ties and foster a sense of unity.
ANALYSIS
Approval by the City Council of the events will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Domingo Candelas will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 8, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the April 15, 2026, Rules Committee Agenda and the April 21, 2026, City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.