COUNCIL AGENDA : 4/28/2026
FILE : 26-532
ITEM : 2.15
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Toni J. Taber, MMC
City Clerk
SUBJECT: SEE BELOW DATE: April 22, 2026
SUBJECT: Retroactive Purchase of District 4 Gala Awards and Approval of the Annual D4 Stars Gala Sponsored by Council District 4 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on April 22, 2026:
(a) Retroactively approve the purchase of awards for the District 4 Stars Gala. (b) Retroactively approve the D4 Stars Gala scheduled on February 16, 2026 as a City Council sponsored Special Event and approve the expenditure of funds. (c) Retroactively approve and accept donations from various individuals, businesses or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Cohen)
[Rules Committee referral 4/22//2026 - Item B.3]
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SANJOSE _____ M_e_m_o_ra_n_d_um_
CAPITAL OF SILICON VALLEY
RULES COMMITTEE AGENDA: 4/22/26
ITEM: B.3
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Cohen
District 4
SUBJECT: SEE BELOW DATE: April 14, 2026
APPROVED:
SUBJECT: RETROACTIVE PURCHASE OF DISTRICT 4 GALA AWARDS AND APPROVAL OF THE ANNUAL D4 STARS GALA SPONSORED BY
COUNCIL DISTRICT 4 AS A CITY COUNCIL SPONSORED SPECIAL
EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF
MATERIALS AND SERVICES FOR THE EVENT.
RECOMMENDATION
1. Retroactively approve the purchase of awards for the District 4 Stars Gala.
2. Retroactively approve of the D4 Stars Gala held on Friday, January 16, 2026 as a City Council Sponsored event and approve the expenditure of funds.
3. Approve and accept donations from various individuals, businesses or community groups to support the event.
4. Place the item on the April 28, 2026 Council Agenda for action.
BACKGROUND
In January 2026, the District 4 Council Office purchased 9 awards at the total of $924.35 to present to the District 4 Stars Gala Awardees. This expenditure is not covered under any of the permitted uses outlined in the City Council Expenditure and Reimbursement Policy 0-38.
The D4 Stars Gala was held on Friday, January 16, 2026 at the Berryessa Community Center and was sponsored by Councilmember Cohen. The purpose of this event was to recognize and celebrate several community members for their significant impact to the larger community. This event is free and open to the public.
ANALYSIS
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding the proposed City Council sponsored Special Events and the proposed use of any funds.
HONORABLE MAYOR AND CITY COUNCIL
5/1/25
Subject: District 4 Special Events
Rev 1/2018
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Cohen will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 4, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the Wednesday, April 22, 2026 Rules Committee Agenda and the Tuesday, April 28, 2026 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.