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4/14/2026
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Council Agenda: 4/28/2026
Item No.: 2.7
DRAFT--Contact the Office of the City Clerk at (408)535-1260 or [email protected] for final document.
RESOLUTION NO. ______________
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
JOSE RETROACTIVELY AUTHORIZING “FREE USE” OF
THE JANET GRAY HAYES ROTUNDA ON TUESDAY,
APRIL 21, 2026 FOR THE TOGETHER SAN JOS E:
CELEBRATING A WELCOMING COMMUNITY
LUNCHEON HOSTED BY THE CITY MANAGER’S OFFICE
OF RACIAL AND SOCIAL EQUITY
WHEREAS, in June 2019, the City of San José (“City”) adopted Schedule of Fees Resolution No. 79138 for the fees and charges for City Hall Facility and Plaza Use; and
WHEREAS, Resolution No. 79138 authorizes City Departments to have “Free Use” of the City Hall Facility and Plaza for events that 1) qualify as official City business; 2) are free and open to the public; 3) occur on a Sunday through Friday; and 4) are booked thirty (30) days in advance; and
WHEREAS, the City Manager’s Office of Racial and Social Equity hosted the Together San José: Celebrating a Welcoming Community luncheon, a private event at the Janet Gray Hayes Rotunda on Tuesday, April 21, 2026; and
WHEREAS, the purpose of this event was to recognize and thank the community partners and City staff who contributed to the City’s Certified Welcoming recertification process, which is a formal designation through Welcoming America that recognizes cities and counties that have adopted policies, programs, and partnerships that demonstrate a sustained commitment to immigrant inclusion and belonging; and
WHEREAS, “Free Use” does not apply to events which are private and not open to the public, and, therefore, Council approval is necessary to retroactively authorize the free use of the Janet Gray Hayes Rotunda for the Together San José: Celebrating a Welcoming Community luncheon; and
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Council Agenda: 4/28/2026
Item No.: 2.7
DRAFT--Contact the Office of the City Clerk at (408)535-1260 or [email protected] for final document.
WHEREAS, the Together San José: Celebrating a Welcoming Community luncheon occurred on a weekday and had been booked more than thirty (30) days in advance, in compliance with Resolution No. 79138; and
WHEREAS, the City finds that the Together San José: Celebrating a Welcoming Community luncheon qualifies as official City business because the event provided a public benefit by recognizing the community partnerships that support the well-being of San José residents, strengthening collaboration between local government and community organizations, and reinforcing the City’s commitment to inclusion, civic participation, and racial and social equity; and
WHEREAS, the City desires to retroactively approve the free use of the Janet Gray Hayes Rotunda for the Together San José: Celebrating a Welcoming Community luncheon on Tuesday, April 21, 2026;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SAN JOSE THAT:
The City Council hereby retroactively authorizes the “Free Use” of the Janet Gray Hayes Rotunda for the Together San José: Celebrating a Welcoming Community luncheon held on Tuesday, April 21, 2026, hosted by the City Manager’s Office of Racial and Social Equity because the event provided a public benefit by recognizing the community partnerships that support the well-being of San José residents, strengthening collaboration between local government and community organizations, and reinforcing the City’s commitment to inclusion, civic participation, and racial and social equity.
SAW:NXN:CLS
4/14/2026
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Council Agenda: 4/28/2026
Item No.: 2.7
DRAFT--Contact the Office of the City Clerk at (408)535-1260 or [email protected] for final document.
ADOPTED this _____ day of ___________, 2026, by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
MATT MAHAN
Mayor
ATTEST:
TONI J. TABER, MMC
City Clerk