TO: HONORABLE MAYOR
AND CITY COUNCIL
FROM: Maria Öberg
SUBJECT: Report on Request for
Proposals for Encampment
Cleanup Services
DATE: April 13, 2026
Approved
Date:
4/22/26
COUNCIL DISTRICT: Citywide
RECOMMENDATION
Accept the report on the Request for Proposals and adopt a resolution authorizing the City Manager or her designee to:
(a) Negotiate and execute agreements with Hunter Consulting, Inc. (Palos Verdes Estates, CA), Sharjo, LLC (Benicia, CA), and Tucker Construction, Inc. (San José, CA) for encampment cleanup services beginning on or about July 1, 2026, and ending on or about June 30, 2027, with a maximum combined not-to-exceed amount of $7,950,000;
(b) Negotiate and execute amendments and change orders as required to add, delete, or modify services to address encampment cleanup service needs, subject to the appropriation of funds; and
(c) Exercise up to six one-year options to extend the term of the agreements, subject to the appropriation of funds.
SUMMARY AND OUTCOME
This recommendation authorizes the City Manager or her designee to execute agreements for encampment cleanup services with Hunter Consulting, Inc., Sharjo, LLC, and Tucker Construction, Inc. to help manage encampment clean-ups throughout San José, including bio waste removal, hazardous waste disposal, and abatements in public right of ways.
COUNCIL AGENDA: 5/5/26
FILE: 26-512
ITEM: 2.8
HONORABLE MAYOR AND CITY COUNCIL
April 13, 2026
Subject: Report on Request for Proposals for Encampment Cleanup Services
These agreements will help to ensure sufficient operational capacity, geographic flexibility, and surge response capability for these services. Encampment cleanup services will be provided on an as-needed basis, and actual expenditures will depend on service demand. These agreements support the City’s efforts to maintain public health and safety while providing sanitation services in compliance with applicable policies, procedures, and requirements.
BACKGROUND
Encampments within San José are often impacted by accumulated trash, debris, and bio waste that may create public health and safety concerns for unhoused residents and the surrounding community. To help address these conditions, the City has historically provided as-needed sanitation and abatement services through contracted service providers. Encampment cleanup services include:
• The removal of trash, debris, and bio waste from encampment sites including: small items (paper, plastic, wood pieces, glass, etc.), large items (shopping carts, furniture, mattresses, auto parts, tires, etc.), green waste (leaves, tree limbs, pine needles, pine cones, etc.), and bio waste (hazardous waste, universal waste, medical waste, etc.);
• The disposal of collected trash, debris, and bio waste at appropriate disposal or dump sites; and
• The removal of temporary structures located in the public right of way when the structures pose documented health, safety, or access concerns.
These encampment cleanup services will help to improve public sanitation and provide abatements in public right-of-ways for the protection of the community.
ANALYSIS
In July 2025, a competitive Request for Proposals was facilitated by the Finance Department to procure these services through the City’s e-procurement system, Biddingo. The Request for Proposals provisioned for a one-year initial term and an additional six one-year options for the City to extend the term. Nine responsive proposals were submitted.
Evaluation Process: Proposals were independently evaluated and scored, in accordance with the evaluation criteria set forth in the Request for Proposals, by a three-member evaluation team comprised of representatives from the Environmental Services Department and the Parks, Recreation, and Neighborhood Services Department. Final scores for the proposals are shown in the table below.
HONORABLE MAYOR AND CITY COUNCIL
April 13, 2026
Subject: Report on Request for Proposals for Encampment Cleanup Services
Final Scores for Proposals
Evaluation Criteria
Maximum
Points
American
Integrated
Services
FS Global
Solutions
Hunter
Consulting, Inc.
General Requirements 10 9 7 7
Experience/Qualifications 25 19 17 21
Project
Approach/Schedule
15 9 13 12
Technical Capabilities 25 17 18 19
Cost Proposal 15 5 8 9
Local Business Enterprise 5 0 0 5
Small Business Enterprise 5 0 0 0
TOTAL 100 59 63 73
Evaluation Criteria
Maximum
Points
Impel
Services OFRS, Inc
Ponder
Environmental
Services
General Requirements 10 3 5 7
Experience/Qualifications 25 8 17 15
Project
Approach/Schedule
15 4 9 9
Technical Capabilities 25 4 9 17
Cost Proposal 15 15 9 7
Local Business Enterprise 5 0 0 0
Small Business Enterprise 5 0 0 0
TOTAL 100 34 49 55
Evaluation Criteria
Maximum
Points
Clean Harbors
Environmental Sharjo, LLC
Tucker
Construction, Inc.
General Requirements 10 6 9 9
Experience/Qualifications 25 21 21 20
Project
Approach/Schedule
15 10 13 12
Technical Capabilities 25 15 19 17
Cost Proposal 15 8 9 8
Local Business Enterprise 5 0 5 5
Small Business Enterprise 5 0 0 0
TOTAL 100 60 76 71
Local and Small Business Enterprise Preference: In accordance with the San José Municipal Code, Section 4.12.320, 10% of the total evaluation points were reserved for the local and small business preference. Three proposers (Hunter Consulting, Inc., Sharjo, LLC, and Tucker Construction, Inc.) received the local business preference. No proposers qualified for the small business preference.
Protest: The City’s Request for Proposals process included a 10-day protest period that began when the City issued the Notice of Intended Award on December 22, 2025. No protests were received.
HONORABLE MAYOR AND CITY COUNCIL
April 13, 2026
Subject: Report on Request for Proposals for Encampment Cleanup Services
Award: Based on the results of the evaluation, staff recommends award of contract to Hunter Consulting, Inc., Sharjo, LLC, and Tucker Construction, Inc., whose proposals were scored as the best value proposals per the evaluation criteria and specifications set forth in the Requests for Proposals.
Staff conducted reference checks with the City of Antioch (CA), City of Riverside (CA), Alameda County Public Works (CA), County of Orange Parks Department (CA), Contra Costa County Public Works (CA), City of Santa Clara (CA), and the Valley Transportation Authority (CA). All references provided positive feedback.
Summary of Agreements: The agreements with Hunter Consulting, Inc., Sharjo, LLC, and Tucker Construction, Inc. will be in accordance with the City’s standard terms and conditions and include the following provisions:
• Fixed not-to-exceed rates for a one-year initial term and a maximum not-to-exceed amount; and
• A detailed scope of services to ensure that the services comply with the City’s requirements.
Approval of this recommendation ensures the City receives these essential services.
EVALUATION AND FOLLOW-UP
No additional follow-up action with the City Council is expected at this time.
FISCAL IMPACTS
The recommended action relating to the initial one-year term of these agreements is $7,950,000 and will be funded by the General Fund in Fiscal Year 2026-2027 and is subject to the appropriation of funds. Future adjustments and the annual costs for each of the six option terms will be based on contractually negotiated price adjustments as applicable and will be subject to the appropriation of funds.
BUDGET REFERENCE
The table below identifies the fund and appropriations to fund the agreements recommended as part of this memorandum.
Fund
#
Appn.
#
Appropriation Name Total
Appropriation
Amount for
Contract
2025-2026
Adopted
Operating
Budget Page
Last Budget
Action (Date,
Ord. No.)
001 0642 PRNS
Non-Personal/Equipment
$43,624,200 $7,950,000 706 2/10/2026
31308
HONORABLE MAYOR AND CITY COUNCIL
April 13, 2026
Subject: Report on Request for Proposals for Encampment Cleanup Services
COORDINATION
This memorandum has been coordinated with the City Attorney’s Office, City Manager’s Budget Office, and the Parks, Recreation, and Neighborhood Services Department.
PUBLIC OUTREACH
This memorandum will be posted on the City Council Agenda website for the May 5, 2026 City Council meeting.
BOARD, COMMISSION, COMMITTEE RECOMMENDATION AND INPUT
No board, commission, or committee recommendation or input is associated with this action.
CEQA
Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment.
PUBLIC SUBSIDY REPORTING
This item does not include a public subsidy as defined in section 53083 or 53083.1 of the California Government Code or the City’s Open Government Resolution.
Maria Öberg
Director of Finance
For questions, please contact Fletcher Barnes, Interim Deputy Director of Purchasing, Finance Department, at [email protected].