COUNCIL AGENDA : 5/5/2026
FILE : 26-567
ITEM : 2.11
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Toni J. Taber, MMC
City Clerk
SUBJECT: SEE BELOW DATE: April 29, 2026
SUBJECT: Retroactive Approval and Approval of TogetherSJ Neighborhood Engagement Program Sponsored by the Office of Mayor Matt Mahan as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on April 29, 2026:
(a) Retroactively approve and approve the TogetherSJ Neighborhood Engagement Program as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Mayor)
[Rules Committee referral 4/29/2026 - Item B.3]
CTTYOF ~
SANJOSE _____ M_e_m_o_ra_n_d_um_
CAPITAL OF SILICON VALLEY
RULES COMMITTEE AGENDA: 4/29/26
ITEM: B.3
TO: RULES AND OPEN
GOVERNMENT
COMMITTEE
FROM: Toni Taber, MMC
SUBJECT: SEE BELOW DATE: April 23, 2026
SUBJECT: RETROACTIVE APPROVAL AND APPROVAL OF TOGETHERSJ
NEIGHBORHOOD ENGAGEMENT PROGRAM SPONSORED BY
MAYOR MATT MAHAN AS A CITY COUNCIL SPONSORED
SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT
DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Retroactively approve and approve the TogetherSJ Neighborhood Engagement Program as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the May 5, 2026 Council Agenda for action.
BACKGROUND
On April 9, 2024, Council adopted a resolution authorizing the City of San José to enter into an agreement with the State of California, Office of Planning and Research, California Volunteers to accept the Phase Two Grant Funding for TogetherSJ, a program which focused on building neighbor-to-neighbor engagement through emergency preparedness trainings, beautification initiatives, neighborhood association activities, and other volunteer programming.
ANALYSIS
This grant authorized and funded City procurement and distribution of community-focused materials and supplies. These expenditures are not covered under any of the permitted uses outlined in City Council Expenditure and Reimbursement Policy 0-38. Purchases include, but are not limited to: neighborhood-specific branding materials, supplies and permits required for beautification efforts, and event supplies for community gatherings. The grant agreement term expired on January 31, 2026, but various projects that the Mayor’s Office, in partnership with City Departments, has supported under this grant remain ongoing.
Approval is requested to expend funds to complete various projects the Mayor’s Office has supported under the TogetherSJ grant funding, to allow the Mayor’s Office to continue effective engagement practices and ensure ongoing support for neighborhood identity and participation.
HONORABLE MAYOR AND CITY COUNCIL
April 23, 2026
Subject: TogetherSJ Special Event Expenses and Donations
In compliance with existing fundraising disclosure requirements, the Mayor’s Office will report any solicitations made and donations received for the event in the elected official’s Disclosure of Fundraising Report (DFR-1). Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the April 29, 2026 Rules Committee Agenda and the May 5, 2026 City Council Agenda.
COORDINATION
This memorandum has been coordinated with the City Attorney’s Office.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
TONI J. TABER, MMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.