RULES COMMITTEE AGENDA: 5/20/2026
ITEM: B.3
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Domingo
Candelas, District 8
SUBJECT: SEE BELOW DATE: 05/14/2026
APPROVED:
SUBJECT: RETROACTIVE APPROVAL AND APPROVAL OF VARIOUS DISTRICT 8 EVENTS AS CITY COUNCIL SPONSORED SPECIAL EVENTS TO EXPEND CITY
FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE EVENTS
RECOMMENDATION
1. Retroactive approval and approval of various District 8 Events as City Council sponsored Special Events and approve the expenditure of funds. These events are as follows:
o Music in the Villages – April 30, 2026
o Music in the Square – June 5, 2026
o Music in the Square – June 12, 2026
o Music in the Square – June 19, 2026
o Music in the Square – June 26, 2026
o July 4th Celebration at Lake Cunningham – July 4, 2026 o Music in the Square – July 10, 2026
o Music in the Square – July 17, 2026
o Music in the Square – July 24, 2026
o Music in the Square – July 31, 2026
o Music in the Square – August 7, 2026
o Indian Flag Raising – August 14, 2026
o Music in the Square – August 14, 2026
o Music in the Square – August 21, 2026
o Music in the Square – August 28, 2026
2. Approve and accept donations from various individuals, businesses, or community groups to support the events.
3. Place the item on June 2, 2026, City Council Agenda for action.
HONORABLE MAYOR AND CITY COUNCIL
Subject: Various District 8 Events
Rev 1/2018
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The purchase of event supplies and food for the outlined District 8 events were for the community who attended to:
1) Learn about city services and resources available and/or 2) Connect with city staff to discuss concerns and priorities, and/or 3) Promote engagement between residents and city government and/or 4) Strengthen community ties and foster a sense of unity and/or 5) Celebrate the diversity within the community.
ANALYSIS
Approval by the City Council of the events will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Domingo Candelas will report any cash or in-kind donations received for the events on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 8, City departments and the Office of the City Clerk to proceed with the events. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for May 20, 2026, Rules Committee Agenda and the June 2nd, 2026, City Council Agenda.
CEQA
x Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.