COUNCIL AGENDA : 6/2/2026
FILE : 26-671
ITEM : 2.19
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Toni J. Taber, MMC
City Clerk
SUBJECT: SEE BELOW DATE: May 20, 2026
SUBJECT: Retroactive Approval and Approval of Various Events Sponsored by Council District 8 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events Recommendation
As recommended by the Rules and Open Government Committee on May 20, 2026:
(a) Retroactively approve the Music in the Villages event scheduled on April 30, 2026 as a City Council sponsored Special Event and approve the expenditure of funds. (b) Approve the Music in the Square events scheduled on June 5, 12, 19, and 26; July 10, 17, 24, and 31; and August 7, 14, 21, and 28, 2026 as City Council sponsored Special Events and approve the expenditure of funds.
(c) Approve the July 4th Celebration at Lake Cunningham scheduled on July 4, 2026 as a City Council sponsored Special Event and approve the expenditure of funds. (d) Approve the Indian Flag Raising scheduled on August 14, 2026 as a City Council sponsored Special Event and approve the expenditure of funds.
(e) Approve and accept donations from various individuals, businesses or community groups to support the events.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Candelas)
[Rules Committee referral 5/20/2026 - Item B.3]
CTTYOF ~
SANJOSE _____ M_e_m_o_ra_n_d_um_
CAPITAL OF SILICON VALLEY
RULES COMMITTEE AGENDA: 5/20/2026
ITEM: B.3
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Domingo
Candelas, District 8
SUBJECT: SEE BELOW DATE: 05/14/2026
APPROVED:
SUBJECT: RETROACTIVE APPROVAL AND APPROVAL OF VARIOUS DISTRICT 8 EVENTS AS CITY COUNCIL SPONSORED SPECIAL EVENTS TO EXPEND CITY
FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE EVENTS
RECOMMENDATION
1. Retroactive approval and approval of various District 8 Events as City Council sponsored Special Events and approve the expenditure of funds. These events are as follows:
o Music in the Villages – April 30, 2026
o Music in the Square – June 5, 2026
o Music in the Square – June 12, 2026
o Music in the Square – June 19, 2026
o Music in the Square – June 26, 2026
o July 4th Celebration at Lake Cunningham – July 4, 2026 o Music in the Square – July 10, 2026
o Music in the Square – July 17, 2026
o Music in the Square – July 24, 2026
o Music in the Square – July 31, 2026
o Music in the Square – August 7, 2026
o Indian Flag Raising – August 14, 2026
o Music in the Square – August 14, 2026
o Music in the Square – August 21, 2026
o Music in the Square – August 28, 2026
2. Approve and accept donations from various individuals, businesses, or community groups to support the events.
3. Place the item on June 2, 2026, City Council Agenda for action.
CITYOF ~
SANJOSE _____ M_e_m_o_ri_a_n_du_m_
CAPITAL OF SILICON VALLEY
HONORABLE MAYOR AND CITY COUNCIL
Subject: Various District 8 Events
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The purchase of event supplies and food for the outlined District 8 events were for the community who attended to:
1) Learn about city services and resources available and/or 2) Connect with city staff to discuss concerns and priorities, and/or 3) Promote engagement between residents and city government and/or 4) Strengthen community ties and foster a sense of unity and/or 5) Celebrate the diversity within the community.
ANALYSIS
Approval by the City Council of the events will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Domingo Candelas will report any cash or in-kind donations received for the events on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 8, City departments and the Office of the City Clerk to proceed with the events. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for May 20, 2026, Rules Committee Agenda and the June 2nd, 2026, City Council Agenda.
CEQA
x Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.
Rev 1/2018