TO: HONORABLE MAYOR
AND CITY COUNCIL
FROM: Paul Joseph
Robert Sapien, Jr.
Jim Shannon
SUBJECT: Actions Related to the
World Cup Safety and
Security Grant Program
DATE: May 26, 2026
Approved Date:
5/28/26
CO
UNCIL DISTRICT: Citywide
RE
COMMENDATION
(a
) Adopt a resolution authorizing the City Manager or her designee to:
(1) Accept the World Cup Safety and Security Grant Program grant from the San Francisco Bay Area 2026 World Cup Host Committee Task Force; and (2) Execute any Grant Agreements, amendments, and all related documents, including online certifications at time of award application, award acceptance, and reimbursement requests.
(b) Adopt the following 2025-2026 Appropriation Ordinance and Funding Sources Resolution amendments in the General Fund:
(1) Increase the Police Department’s Personal Services appropriation by $2,920,582;
(2) Increase the Fire Department’s Personal Services appropriation by $565,488; and
(3) Increase the estimate for Other Revenue by $3,486,070.
S
UMMARY AND OUTCOME
T
he City Council’s approval of these recommendations will allow the Police Department and the Fire Department to accept $3,486,070 in funding from the Bay Area Host Committee for overtime costs associated with specific 2026 World Cup public safety activities.
COUNCIL AGENDA: 6/2/26
FILE: 26-6 75
ITEM: 2.21
HONORABLE MAYOR AND CITY COUNCIL
May 26, 2026
Subject: Actions Related to the World Cup Safety and Security Grant Program
BACKGROUND
In June and early July 2026, the Bay Area will be hosting six matches as part of the Federation Internationale de Football Association (FIFA) World Cup 2026 (World Cup).
The matches will be played at Levi’s Stadium in Santa Clara, and the teams will be staying at three designated hotels in San José. Hosting World Cup matches requires a complex, multi-layered public safety response to address such things as crowds and traffic control, high-profile and high-visibility event safety, and the potential for increased local crime.
The concentration of high-profile individuals and large crowds significantly increases operational risk, including elevated threat potential, increased likelihood of unauthorized access or demonstrations, high volumes of media and pedestrian activity, and complex transportation operations requiring coordinated traffic control and secure movement corridors. These conditions require a sustained public safety posture beyond normal operational capacity. The Police Department and Fire Department will implement enhanced operations, including 24/7 security deployment, controlled access perimeters, traffic management, visible fire and emergency response presence, and coordinated incident response.
Recognizing the increased public safety needs related to hosting World Cup matches, the United States Department of Homeland Security (DHS), through the Federal Emergency Management Agency’s (FEMA) Grant Programs Directorate, announced a Notice of Funding Opportunity for the World Cup. The program disburses funds via a mandatory pass-through to Host Committee Task Forces. To carry out the extensive security activities required to protect players, staff, attendees, venues, and critical infrastructure across the host cities. The Host City Committee Task Force in each of the 11 host cities will then make subawards to local units of government.
ANALYSIS
The Police Department and Fire Department applied for and received approval for $3,486,070 to fund overtime costs associated with the eligible FIFA World Cup Safety and Security Grant Program. Eligible activities include law enforcement security operations at designated team hotels, hotel perimeter security and traffic management, emergency medical and fire response readiness at Base Camp–related locations and high-attendance fan events, and multi-agency planning, coordination, training, and operational preparedness efforts.
The requested funding supports Police Department deployment of sworn personnel for interior and perimeter hotel security and coordinated traffic operations, as well as Fire Department deployment of an Emergency Response Coordinator and advanced life support walking teams to provide emergency response coverage and public safety presence at Base Camps and fan events. All requested costs are for overtime directly
HONORABLE MAYOR AND CITY COUNCIL
May 26, 2026
Subject: Actions Related to the World Cup Safety and Security Grant Program
attributable to World Cup operations that exceed the City’s existing staffing capacity and budgeted resources.
EVALUATION AND FOLLOW-UP
Expenditures will be made in accordance with FEMA and Bay Area Host Committee grant guidelines.
FISCAL IMPACTS
The recommendation authorizes the City of San José to accept and appropriate up to $3,486,070 in grant funding from the FIFA World Cup Safety and Security Grant Program, administered through the Bay Area Host Committee with federal funding from FEMA, to support overtime costs for public safety operations. This is a one-time grant covering the period of May 1, 2026, through July 19, 2026. There are no required matching funds, and no ongoing or maintenance costs associated with this recommendation, as all expenditures are limited to temporary overtime staffing for World Cup-specific operations. This grant provides funding for operations for which there is currently no budget. There are no anticipated long-term cost savings or revenue impacts associated with this recommendation beyond full reimbursement of eligible expenses.
Of the awarded funding, the Police Department will receive $2,920,582 of overtime funding for security inside two team hotels and perimeter security around all three hotels. It also provides for planning and coordination costs of these security activities. A separate $250,000 grant from the California Governor’s Office of Emergency Services will be used to fund overtime for security inside the third team hotel.
The Fire Department will receive $565,488 of overtime funding for an Emergency Response Coordinator (Fire Captain), and two advanced life support rescue medic walking teams deployed during event days.
The bulk of the funding will be expended prior to the end of the fiscal year. The remaining expenditures in July 2026 will be reconciled and rebudgeted into 2026-2027 as part of the 2025-2026 Annual Report that will be reviewed by the City Council in October 2026.
HONORABLE MAYOR AND CITY COUNCIL
May 26, 2026
Subject: Actions Related to the World Cup Safety and Security Grant Program
BUDGET REFERENCE
The table below identifies the fund and appropriations to fund the actions recommended in this memorandum.
Fund
#
Appn.
# Appropriation Name
Total
Appropriation
Recommended
Budget Action
2025-2026
Adopted
Operating
Budget Page
Last Budget
Action (Date,
Ord. No.)
001 R130 Other Revenue $14,034,076 $3,486,070 227 2/10/26 26-32
001 0501
Personal Services
(Police Department)
$546,555,127 $2,920,582 760 2/10/26
31308
001 0541 Personal Services
(Fire Department)
$276,165,397 $565,488 571 2/10/26
31308
COORDINATION
This memorandum was coordinated with the City Attorney’s Office.
PUBLIC OUTREACH
This memorandum will be posted on the City Council Agenda website for the June 2, 2026 City Council meeting.
BOARD, COMMISSION, COMMITTEE RECOMMENDATION AND INPUT
No board, commission, or committee recommendation or input is associated with this action.
CEQA
Not a Project, File No. PP17-004, Government Funding Mechanism or Fiscal Activity with no commitment to a specific project which may result in a potentially significant physical impact on the environment.
HONORABLE MAYOR AND CITY COUNCIL
May 26, 2026
Subject: Actions Related to the World Cup Safety and Security Grant Program
PUBLIC SUBSIDY REPORTING
This item does not include a public subsidy as defined in section 53083 or 53083.1 of the California Government Code or the City’s Open Government Resolution.
/s/ /s/
Paul Joseph Robert Sapien, Jr.,
Chief of Police Fire Chief
Jim Shannon
Budget Director
I hereby certify that there will be available for appropriation in the General Fund in the Fiscal Year 2025-2026 moneys in excess of those heretofore appropriated, wherefrom, said excess being at least $3,486,070.
Jim Shannon
Budget Director
For questions, please contact Joanna Zywno, Administrative Officer, Police Department, at [email protected] or (408) 537-1625.