SAW:NXN:CLS
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Council Agenda: 6/9/2026
Item No.: 2.9
DRAFT – Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
RESOLUTION NO. ______________
A RES
OLUTION OF THE COUNCIL OF THE CITY OF SAN
JOSE AUTHORIZING “FREE USE” OF THE JANET GRAY
HAYES ROTUNDA, WING MEETING ROOMS, COUNCIL
CHAMBERS, EAST PLAZA, WEST PLAZA, AND SOUTH
PLAZA ON SATURDAY, OCTOBER 3, 2026 FOR THE
FOURTH ANNUAL NEIGHBORHOODS CONFERENCE ,
HOSTED BY THE DEPARTMENT OF PARKS,
RECREATION AND NEIGHBORHOOD SERVICES
WHE
REAS, in June 2019, the City of San José (“City”) adopted Schedule of Fees Resolution No. 79138 for the fees and charges for City Hall Facility and Plaza Use; and WHE
REAS, Resolution No. 79138 authorizes City Departments to have “Free Use” of the City Hall Facility and Plaza for events that 1) qualify as official City business; 2) are free and open to the public; 3) occur on a Sunday through Friday; and 4) are booked thirty (30) days in advance; and
WHE
REAS, the City’s BeautifySJ Program, under the Department of Parks, Recreation and Neighborhood Services, will host the fourth annual Neighborhoods Conference, a public event at the Janet Gray Hayes Rotunda, Wing Meeting Rooms, Council Chambers, East Plaza, West Plaza, and South Plaza, on Saturday, October 3, 2026; and
WHE
REAS, the purpose of this event is to equip community members with tools to address neighborhood concerns, build leadership capacity, and partner more effectively with City departments as well as advance the BeautifySJ Program objective of connecting people to resources and to one another; and
WHE
REAS, “Free Use” does not apply to events that are held on a Saturday, and, therefore, Council approval is necessary to authorize the free use of the Janet Gray SAW:NXN:CLS
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Council Agenda: 6/9/2026
Item No.: 2.9
DRAFT – Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
Hayes Rotunda, Wing Meeting Rooms, Council Chambers, East Plaza, West Plaza, and South Plaza for the fourth annual Neighborhoods Conference on Saturday, October 3, 2026; and
W
HEREAS, the fourth annual Neighborhoods Conference has been booked more than thirty (30) days in advance, in compliance with Resolution No. 79138; and W
HEREAS, the City desires to allow for the free use of the Janet Gray Hayes Rotunda, Wing Meeting Rooms, Council Chambers, East Plaza, West Plaza, and South Plaza for the fourth annual Neighborhoods Conference because holding the event on a Saturday will maximize accessibility and participation for residents who are unable to attend weekday events thereby enhancing the event’s impact and advancing the City’s goals of fostering civic engagement, strengthening neighborhoods, and increasing resident participation in local government; and
W
HEREAS, the City finds that the fourth annual Neighborhoods Conference qualifies as official City business because it is organized and led by a City department and is directly connected to City Council goals and the core services of the BeautifySJ Program; and
W
HEREAS, the City desires to approve the free use of the Janet Gray Hayes Rotunda, Wing Meeting Rooms, Council Chambers, East Plaza, West Plaza, and South Plaza for the fourth annual Neighborhoods Conference on Saturday, October 3, 2026; NO
W, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SAN JOSE THAT:
T
he City Council hereby authorizes the “Free Use” of the Janet Gray Hayes Rotunda, Wing Meeting Rooms, Council Chambers, East Plaza, West Plaza, and South Plaza for SAW:NXN:CLS
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Council Agenda: 6/9/2026
Item No.: 2.9
DRAFT – Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
the fourth annual Neighborhoods Conference on Saturday, October 3, 2026, hosted by the Department of Parks, Recreation and Neighborhood Services, because the event provides a public benefit by fostering civic engagement, strengthening neighborhoods, and increasing resident participation in local government.
ADOPTED this _____ day of ___________, 2026, by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
MATT MAHAN
Mayor
ATTEST:
TONI J. TABER, MMC
City Clerk