܆ ܆ ܆ ܆
܆ ܆ ܆ ܆ ܆ ܆
ZĞƋƵĞƐƚĨŽƌWŽůŝĐLJŶĂůLJƐŝƐ;ŽƵŶĐŝůZĞĨĞƌƌĂůƐͿ
Department PBCE, OEDCA Rules Date 6/17/2026 Item C.1Department Rep. Name/Ext. Chris Burton (PBCE), Jen Baker (OEDCA) Councilmember Sponsorship Councilmembers Tordillos, Cohen,Policy/Ordinance Subject Vacant Commercial Storefront Activation Ortiz, Mulcahy, Doan Staff Recommendation
GREEN Adopt based on tradeoffs
outlined on next page
YELLOW efer to ĂůĂƚĞƌĚĞƐŝŐŶĂƚĞĚ
ĚĂƚĞŽƌƚŚĞĂŶŶƵĂůƵĚŐĞƚWƌŽĐĞƐƐ
RED Recommend Council not
adopt nominated idea
NEEDS CLARIFICATION OR
MORE TIME TO EVALUATE
Staff Evaluation
Is this already underway in a department work plan?
Yes No
Is this time critical or an emergency?
Yes No
Will this require substantial resources, staffing, budget, strategic support͕ŽƌƌĞƉƌŝŽƌŝƚŝnjŝŶŐĞdžŝƐƚŝŶŐǁŽƌŬƉůĂŶ? Yes No
Criterion to Determine Scale of Project Complexity Project complexity is determined by scoring the project in each of the 3 criterions below and then summing the score. a. Low Complexity is a sum of 6 or less. b. Medium Complexity is a sum of 7 – 9. c. High Complexity is a sum of 10 or greater.
Total Score =
Scoring Criterion
Low Complexity Medium Complexity High Complexity
Estimated Duration 6 – 9 months ܆ =1 9 - 18 months ܆ =2 More than 18 months ܆ =3 Organizational Complexity (Internal)
Can easily be absorbed into existing work plan
܆ =1 Planned work (future) ܆ =2 Work not currently proposed ܆ =3 Have staff with required skillset/knowledge
܆ =1 Have staff with required skillset/
requires moderate research
܆ =2 Do not have staff with required
skillset/requires significant research
3 =܆
Less than or equal 2 staff required
܆ =1 3 - 4 staff required ܆ =2 More than 5 staff required ܆ =3 (External) 1 Additional department; no
community outreach required
܆ =1 2 Other departments Involved;
some community outreach required
܆ =2 3 or more departments and/or external
partners involved; significant community outreach required 3 =܆
DEPT.
Required܆ Airport ܆ Auditor ܆ CMO ܆ OEDCA ܆ ESD ܆ Fire ܆ HR ܆ IT ܆ PRNS ܆ Police ܆ Retirement ܆ Attorney ܆ Clerk ܆ CMO – Budget ܆ Community Energy ܆ Finance ܆ Housing ܆ IPA ܆ Library ܆ PBCE ܆ PW ܆ DOT 11 ✔ ✔
✔ ✔ ✔
/s/ Lee Wilcox 6/11/2026 CMO Approval: Date
Analysis
Explain the rationale for staff recommendation, including any mitigating factors that need to be considered (recent legislative action, significant work plan changes, etc.). Please address the following as well. GREEN LIGHT: The Administration can implement this nominated idea under its current work plan. Item should be sent to Council to add to department work plan. (1) How will the idea be approached? (2) If adopted, what is its impact and/or tradeoff to the City Council Focus Area or to a department work plan, including strategic support? (3) What is the minimum viable scope to move the idea forward and reduce its complexity? Recommendation 2 is recommended as green light by staff and the City Auditor's Office. The City Auditor will include this referral as an audit report for their Fiscal Year 2026-2027 work plan. If significant actions are needed to enhance existing restaurant and small businesses programs within OEDCA and PBCE, a budget proposal(s) will be brought forward as part of the Fiscal Year 2027-2028 budget process, in the context of the City's overall budget outlook and City Council priorities.
YELLOW LIGHT: ĚŵŝŶŝƐƚƌĂƚŝŽŶƌĞĐŽŵŵĞŶĚƐŽƵŶĐŝůĚĞĨĞƌƚŚŝƐŶŽŵŝŶĂƚĞĚŝĚĞĂƚŽĂůĂƚĞƌĚĞƐŝŐŶĂƚĞĚĚĂƚĞŽƌƚŚĞĂŶŶƵĂůƵĚŐĞƚWƌŽĐĞƐƐĚƵĞƚŽ;ĚĞƐĐƌŝďĞĐŽƐƚŝŵƉůŝĐĂƚŝŽŶƐ͕ǁŽƌŬůŽĂĚŝŵƉĂĐƚƐ͕ŽƌŽƚŚĞƌĨĂĐƚŽƌƐͿ Recommendations 1 and 3 are recommended as yellow light by staff. These are items that require analyses and changes to the Zoning Ordinance and City Council policies and would be a multi-departmental effort across PBCE, Public Works, Environmental Services, and City Attorney's Office that is not currently in departments’ work plans. The Administration recommends City Council defer this nominated idea to the PBCE Citywide Planning Work Plan Reprioritization process which will come to City Council in the first quarter of Fiscal Year 2026-2027, pursuant to the 2026-2027 City Manager’s Budget Addendum #24. This review will identify opportunities to create capacity for high-impact work plan items that can be completed in the near term, while also clearly describing the associated tradeoffs, risks, and potential timing impacts to other policy work plan items.
RED LIGHT: The Administration recommends Council not to adopt this nominated idea due to (describe reason implementation would be difficult if not impossible – conflict with other laws, etc.).
Analysis (Continued)