TO: HONORABLE MAYOR
AND CITY COUNCIL
FROM: Jeff Provenzano
SUBJECT: See Below DATE: September 8, 2026
Approved
Date:
9/16/26
COUNCIL DISTRICT: Citywide
SUBJECT: First Amendment to the Master Consultant Agreement with HF&H Consultants, LLC, for Commercial Solid Waste Collections and Processing Program Services
RECOMMENDATION
Approve the First Amendment to the Master Consultant Agreement with HF&H Consultants, LLC, for the redesign of commercial solid waste collections and processing program and for the request for proposal solicitation program services, increasing the maximum total compensation from $380,000 to $480,000.
SUMMARY AND OUTCOME
HF&H Consultants, LLC (HF&H) participated in the Environmental Services Department’s (ESD) competitive procurement to provide consultant services related to the commercial solid waste collections and processing program (Program). The Master Consultant Agreement (MCA) with HF&H (OC-015501) includes consulting services for Program redesign and procurement development. ESD is recommending an amendment to the MCA to increase the total maximum compensation from $380,000 to $480,000. Increasing compensation for this MCA will ensure that, in addition to consulting services for Program redesign and procurement development, HF&H will also provide consulting services regarding commercial solid waste disposal options prior to the next Program franchise agreement(s). The current franchise agreement with the City’s commercial solid waste contractor Republic Services will terminate on June 30, 2032.
COUNCIL AGENDA: 9/29/26
FILE: 26-944
ITEM: 2.10
HONORABLE MAYOR AND CITY COUNCIL
September 8, 2026
Subject: First Amendment to the Master Services Agreement with HF&H Consultants, LLC for Commercial Solid Waste Collections and Processing Program Services
BACKGROUND
In April 2026, ESD solicited a competitive Request for Proposals for Consulting Services for a Commercial Solid Waste Program Redesign and Procurement Development (Request for Proposal ESD12026) to provide consulting services in relation to the City’s commercial solid waste and recycling collection and processing program. As the selected consultant, HF&H will support a Program redesign and assist in the development of a future Request for Proposal to procure solid waste collections and processing service provider(s). HF&H will support the planning and development of a future Request for Proposal to procure service provider(s) into 15 year franchise agreement(s), effective by July 1, 2032. The MCA with HF&H for said services was entered into on August 16, 2026, with a total compensation of $380,000.
ANALYSIS
In addition to the need for consulting services for Program redesign and procurement development, reliable solid waste disposal services are vital to redesigning a commercial solid waste collections and processing program that protects public health, maintains regulatory compliance, and supports the local economy. Without reliable commercial solid waste disposal services, San José residents and Program stakeholders would experience reduced quality of life and negative environmental quality impacts, while the city could face regulatory noncompliance, economic consequences, and public health and safety impacts.
The City is currently contracted to use International Disposal Corporation’s Newby Island Landfill. However, Newby Island Landfill is projected to close by 2041 or sooner, requiring the city to identify necessary alternative disposal options and ensure the continuity of essential disposal services during the next commercial solid waste franchise agreement beginning in July 2032. As part of the commercial Program redesign, the city will also evaluate long-term commercial solid waste disposal alternatives. Increasing the maximum total compensation under the MCA with HF&H from $380,000 to $480,000 will enable HF&H to perform more commercial solid waste landfill disposal capacity planning work as part of the existing Program redesign scope of work.
This Amendment will enable HF&H to develop additional contingency plans, further evaluate alternative commercial solid waste disposal options, assess long-term landfill capacity during the next Program franchise agreement, and obtain information regarding Newby Island Landfill's permitting requirements and anticipated closure
HONORABLE MAYOR AND CITY COUNCIL
September 8, 2026
Subject: First Amendment to the Master Services Agreement with HF&H Consultants, LLC for Commercial Solid Waste Collections and Processing Program Services
timeline. The term of the MCA will remain unchanged under the proposed First Amendment.
EVALUATION AND FOLLOW-UP
No additional follow-up action with the City Council is expected at this time.
FISCAL IMPACTS
The recommended amendment to this MCA with HF&H to authorize additional maximum compensation in the amount of $100,000 (for a total Not to Exceed limit of $480,000) will be funded through the Integrated Waste Managed Fund over the Agreement Term. There is no impact to the General Fund from the proposed amendment.
BUDGET REFERENCE
Fund
#
Appn.
# Appropriation Name Total
Appropriation
Amount for
Contract
2026-2027
Proposed
Operating
Budget Page*
Last Budget
Action (Date,
Ord. No.)
423 0762 ESD Non-
Personal/Equipment
$4,588,062 $480,000 914 06/16/2026
31336
*The 2026-2027 Proposed Operating Budget was approved on June 9, 2026 and adopted on June 16, 2026 by the City Council.
COORDINATION
This memorandum was coordinated with the City Attorney’s Office and the City Manager’s Budget Office.
PUBLIC OUTREACH
This memorandum will be posted on the City Council Agenda website for the September 29, 2026 City Council meeting.
HONORABLE MAYOR AND CITY COUNCIL
September 8, 2026
Subject: First Amendment to the Master Services Agreement with HF&H Consultants, LLC for Commercial Solid Waste Collections and Processing Program Services
BOARD, COMMISSION, COMMITTEE RECOMMENDATION AND INPUT
No board, commission, or committee recommendation or input is associated with this action.
CEQA
Not a Project, File No. PP17-002, Consultant services for design, study, inspection, or other professional services with no commitment to future action.
PUBLIC SUBSIDY REPORTING
This item does not include a public subsidy as defined in section 53083 or 53083.1 of the California Government Code or the City’s Open Government Resolution.
/s/
Jeff Provenzano
Director, Environmental Services
For questions, please contact Judy Erlandson, Deputy Director, Environmental Services Department, at [email protected] or (408) 535-8557.