TO: HONORABLE MAYOR
AND CITY COUNCIL
FROM: John Ristow
SUBJECT: See Below DATE: September 8, 2026
Approved
Date:
9/15/26
COUNCIL DISTRICT: 6
SUBJECT: First Amendment to the Design Consultant Contract with Kimley- Horn and Associates, Inc. for the Race Street/Parkmoor Avenue Safety Improvements Project
RECOMMENDATION
Adopt a resolution authorizing the City Manager or her designee to negotiate and execute the First Amendment to the Design Consultant Contract with Kimley-Horn and Associates, Inc., to increase the contract amount by $12,230, from $648,000 to $660,230 to complete additional traffic analysis.
SUMMARY AND OUTCOME
Approval of the recommendation will allow Kimley-Horn and Associates, Inc. to complete the engineering documents required for the redesign of the Parkmoor Avenue and Race Street intersection. The increase in the contract amount reflects unanticipated scope of services required to complete construction-ready plans that ensure a safer intersection for pedestrians, bicyclists, motorists, and light rail riders.
BACKGROUND
The Vasona rail corridor serves both Santa Clara Valley Transportation Authority light rail operations (116 trains per day, 55 mph max speed) and Union Pacific Railroad freight service (two trains per week, 10 mph max speed). The City is leading the technical studies and design of the Race Street/Parkmoor Avenue Safety Improvement COUNCIL AGENDA: 9/29/26
FILE: 26-997
ITEM: 2.14
HONORABLE MAYOR AND CITY COUNCIL
September 8, 2026
Subject: First Amendment to the Design Consultant Contract with Kimley-Horn and Associates, Inc. for the Race Street/Parkmoor Avenue Safety Improvements Project
Project (Project) to address the historically high crash rate between trains and people at this intersection. Project development is proceeding in close coordination with the Diagnostic Team, which includes the Santa Clara Valley Transportation Authority (rail owner), Union Pacific Railroad (rail tenant), the Federal Railroad Administration (federal oversight of Vasona Quiet Zone), and the California Public Utilities Commission (state oversight of rail crossings).
On June 25, 2024, the City issued a request for proposals seeking a qualified engineering firm to prepare the design concepts, technical analysis, environmental review, plans, specifications, and estimates and provide construction support for the Project. Kimley-Horn and Associates, Inc. was selected, and the Standard Consultant Agreement was executed on February 13, 2025.
ANALYSIS
Kimley-Horn and Associates, Inc. began the traffic operations analysis to validate the Project. The original scope of services assumed the analysis would be based on the existing traffic volumes with the proposed lane geometry and did not anticipate a new development proposal at the southwest corner of Race Street/Saddle Rack Street or other nearby approved developments.
Approval of the First Amendment will provide additional funding to expand the traffic analysis to evaluate the traffic impacts associated with nearby approved developments.
EVALUATION AND FOLLOW-UP
After this project completes construction-ready plans, staff will seek grants to help fund the construction costs and will return to City Council to request grant funding approval and to award the future construction contract.
FISCAL IMPACTS
There are no anticipated ongoing operating and maintenance costs associated with this recommendation.
HONORABLE MAYOR AND CITY COUNCIL
September 8, 2026
Subject: First Amendment to the Design Consultant Contract with Kimley-Horn and Associates, Inc. for the Race Street/Parkmoor Avenue Safety Improvements Project
BUDGET REFERENCE
The table below identifies the fund and appropriation to fund the contract recommended as part of this memorandum.
Fund
#
Appn.
#
Appropriation
Name
Total
Appropriation
Amount for
Contract
2027-2031
Proposed
Mid-Biennial
Capital Budget
Page*
Last Budget
Action (Date,
Ord. No.)
429 420G Avenues School
Safety
Improvements
$776,000 $12,230 293 31336
06/16/2026
*The 2026-2027 Proposed Mid-Biennial Capital Budget was released on April 27, 2026, reviewed on June 9, 2026, and adopted on June 16, 2026 by the City Council.
COORDINATION
The memorandum was coordinated with the City Attorney’s Office, City Manager’s Budget Office, and the Planning, Building, and Code Enforcement Department.
PUBLIC OUTREACH
This memorandum will be posted on the City Council Agenda website for the September 29, 2026 City Council meeting.
BOARD, COMMISSION, COMMITTEE RECOMMENDATION AND INPUT
No board, commission, or committee recommendation or input is associated with this action.
CEQA
Not a Project, File No. PP17-002, Consultant services for design, study, inspection, or other professional services with no commitment to future action
HONORABLE MAYOR AND CITY COUNCIL
September 8, 2026
Subject: First Amendment to the Design Consultant Contract with Kimley-Horn and Associates, Inc. for the Race Street/Parkmoor Avenue Safety Improvements Project
PUBLIC SUBSIDY REPORTING
This item does not include a public subsidy as defined in section 53083 or 53083.1 of the California Government Code or the City’s Open Government Resolution.
/s/
John Ristow
Director, Department of Transportation
For questions, please contact Jessica Zenk, Deputy Director, Planning and Project Delivery, Department of Transportation, at [email protected] or (408) 535- 3543.