Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Rosemary Kamei, Vice Chair
Pam Foley, Member
Bien Doan, Member
Domingo Candelas, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Joy Rodriguez, Assistant City Clerk
Kevin Fisher, Assistant City Attorney
Rachelle Blattman, City Manager's Office
Hybrid Meeting - Council Chambers and Virtually -
https://sanjoseca.zoom.us/j/97550548493
Wednesday, September 30, 2026 2:00 PM
For live translations in over 50 languages, please go to https://attend.wordly.ai/join/FAYU-7105 How to observe the Meeting (no public comment):
1) Cable Channel 24
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting 3) https://www.youtube.com/CityofSanJoseCalifornia
How to submit written Public Comment for items on the agenda:
1) By email to [email protected] by 8:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
City of San José Page 1 Printed on 10/1/2026
Joint Meeting for the Rules and September 30, 2026
Open Government Committee and
Committee of the Whole
Agenda
1) In Person: Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers. 2) By phone (888) 475 4499. Webinar ID: 975 5054 8493. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) a. When prompted to enter your Participant ID, please dial the pound symbol (#); If you would like to raise or lower your hand at any time, please dial * 9. You may dial * 6 to mute/unmute. 3) By online: https://sanjoseca.zoom.us/j/97550548493
a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 16+. Certain functionality may be disabled in older browsers including Internet Explorer. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback.
b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted.
A. City Council (City Clerk)
1. Review Final Agenda
Review October 6, 2026 Final Agenda.
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
26-339
Agenda
Add Sheet
Attachments
2. Review Draft Agenda
ROGC Review October 13, 2026 Draft Agenda. - Cancelled
26-340
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
B. Consent Calendar
City of San José Page 2 Printed on 10/1/2026
Joint Meeting for the Rules and September 30, 2026
Open Government Committee and
Committee of the Whole
Agenda
The Public Record for September 17, 2026 - September 24, 2026. (City Clerk)
ROGC
26-341
1. Recommendation: Receive and file the Public Record for September 17, 2026 - September 24, 2026.
Attachments The Public Record
Update to the August - December 2026 Public Safety, Finance and Strategic Support Committee Work Plan. (City Manager)
ROGC
26-346
2. Recommendation: Approve an amendment to the August - December 2026 Public Safety, Finance and Strategic Support (PSFSS) Committee Work Plan to drop the following item scheduled for the October 15, 2026, Committee meeting:
Downtown High-Acuity Referral System Coordination Status Report.
Purpose: Provide a status report on progress to strengthen City-County coordinated outreach and referral processes for high-acuity populations in downtown through the Bloomberg Harvard City Leadership Initiative. (Housing/Police)
Attachments Memorandum
Joint Special Meeting of the City Council of San José and San José/Santa Clara Treatment Plant Advisory Committee Agenda. (Environmental Services)
ROGC
26-351
3. Recommendation: Review the Thursday, November 5, 2026, Joint Special Meeting of the City Council of San José and San José/Santa Clara Treatment Plant Advisory Committee Agenda.
Attachments Special Meeting Agenda
City of San José Page 3 Printed on 10/1/2026
Joint Meeting for the Rules and September 30, 2026
Open Government Committee and
Committee of the Whole
Agenda
ROGC Request to Travel. (Mayor)
26-348
4. Recommendation: 1. Authorize travel, accept travel payments to the City of San José, and designate the Mayor's Director of Innovation and Partnerships, Amber Kappa, as the City’s representative to attend the Power of Place:
Rooted in Purpose convening hosted by the William Julius Wilson Institute at Harlem Children’s Zone (HCZ) by their National Impact Team in New York City from October 7-9, 2026.
2. Place the item on the October 6, 2026 City Council Agenda for action.
Attachments Memorandum from Mayor
Approval of “Free Use” of the Janet Gray Hayes Rotunda for the “Conversations for Good 2026: A Regenerative Future” Event Sponsored by the Office of Councilmember Mulcahy as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Mulcahy)
ROGC
26-347
5. Recommendation: 1. Adopt a resolution authorizing “Free Use” of the Janet Gray Hayes Rotunda for the private, ticketed annual Conversations for Good 2026 event scheduled on Friday, November 6, 2026.
2. Approve Conversations for Good 2026 as a City Council Sponsored Special Event and approve the expenditure of funds.
3. Approve and accept donations from various individuals, businesses or community groups to support the event.
4. Place the item on the October 6, 2026 City Council Agenda for action.
Attachments Memorandum from Mulcahy
City of San José Page 4 Printed on 10/1/2026
Joint Meeting for the Rules and September 30, 2026
Open Government Committee and
Committee of the Whole
Agenda
Approval of the District 9 End-of-Term, Farewell Celebration as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley) ROGC
26-352
6. Recommendation: 1. Approve the District 9 End-of-Term, Farewell Celebration on December 2, 2026 at the Rotary Summit Center as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on October 20, 2026 City Council Agenda for action.
Attachments Memorandum from Foley
Retroactive Approval of the Golden State Valkyries Flag Raising Sponsored by the Office of Mayor Matt Mahan as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Mayor)
ROGC
26-342
7. Recommendation: 1. Retroactively approve the Golden State Valkyries Flag Raising scheduled on September 25, 2026 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the October 6, 2026 City Council Agenda for action.
Attachments Memorandum from Mayor
C. Rules Committee Reviews, Recommendations and Approvals City of San José Page 5 Printed on 10/1/2026
Joint Meeting for the Rules and September 30, 2026
Open Government Committee and
Committee of the Whole
Agenda
Council Transparency and Private Non-Disclosure Agreements. (Ortiz, Campos, Cohen, Candelas, and Casey)
ROGC
26-350
1. Recommendation: Direct the City Manager’s Office, in coordination with the City Attorney’s Office and the City Clerk's Office, to evaluate and return to the City Council with policy options that would:
1. Prohibit members of the San José City Council from entering into nondisclosure or confidentiality agreements (NDAs) concerning projects, contracts, developments, or other matters subject to City Council approval, funding, regulation, oversight, or legislative action, including data centers and other large energy-use projects and related infrastructure and agreements.
2. Prohibit persons or entities seeking City action or approvals from conditioning access to project-related information upon a Councilmember signing a nondisclosure or confidentiality agreement.
3. Establish an appropriate City process to review confidential, proprietary, trade secret, or commercially sensitive information from persons or entities seeking City action or approvals without requiring individual Councilmembers to enter into NDAs.
[Referred from 9/9/26 - Item C.1 (ROGC 26-315)]
Memorandum from Ortiz, Campos, Cohen, Candelas, and Casey Workload Analysis
Letters from the Public
Attachments
City of San José Page 6 Printed on 10/1/2026
Joint Meeting for the Rules and September 30, 2026
Open Government Committee and
Committee of the Whole
Agenda
Internal Controls for Automatic License Plate Readers. (Mayor, Foley, Candelas, and Casey)
ROGC
26-349
2. Recommendation: Direct the City Manager to:
1. Strengthen departmental and Citywide policies and explore technological controls that prohibit access of any law enforcement database such as Automated License Plate Readers (ALPR) from personally owned devices.
2. Coordinate with San José Police Department (SJPD) and the Information Technology Department to strengthen audits of individual user inquiries, including increasing frequency and number of user-level audits with annual reporting to the Public Safety, Finance, and Strategic Support Committee, to identify:
a. Access without legitimate law enforcement purpose.
b. Suspicious search activity.
c. Violations of City of San José ALPR Policy.
3. Pursue State legislation establishing criminal penalties for unauthorized access or improper information sharing, including potential amendments to Penal Code 13302 and Penal Code 502.
4. Report unauthorized disclosure or data leaks of ALPR data via information memo.
Memorandum from Mayor, Foley, Candelas, and Casey
Letters from the Public - 1 of 2
Letters from the Public - 2 of 2
Attachments
City of San José Page 7 Printed on 10/1/2026
Joint Meeting for the Rules and September 30, 2026
Open Government Committee and
Committee of the Whole
Agenda
Automated License Plate Reader Data Access and Safeguards. (Kamei, Tordillos, Cohen, and Mulcahy)
ROGC
26-345
3. Recommendation: 1. Direct the City Attorney, in coordination with the City Manager, to develop and present to City Council a draft ordinance defining and prohibiting the unauthorized access, use, or disclosure of Automated License Plate Reader (ALPR) data, including potential civil and criminal penalties for violations thereof, and, to the extent legally permissible, authorizing a private right of action against individuals responsible for such violations for individuals harmed by the unauthorized disclosure or misuse of ALPR data, with appropriate safeguards and enforcement considerations.
2. Direct the City Manager to:
a. Prohibit access to ALPR systems and data through personal devices;
b. Restrict off-duty access to ALPR systems except for defined law enforcement purposes; and
c. Incorporate said prohibitions and restrictions into applicable City and Police Department policies and procedures.
3. Direct the City Manager to evaluate additional authentication, access control, and auditing safeguards for ALPR systems, including:
multi-factor authentication and automated tools to identify potentially unauthorized access or use, and to return to City Council with implementation options, associated costs, and any facilitating policy changes.
4. Direct the City Manager, in coordination with the City Attorney, the Independent Police Auditor (IPA), Information Technology Department (ITD), and San José Police Department (SJPD) to explore developing a process that enables the IPA to act as an independent auditor for ALPR practices, within the scope of the IPA's role under the charter. The IPA, ITD, and SJPD should establish and return to City Council with the audit methodology, scope, frequency, and procedures, with appropriate safeguards.
Memorandum from Kamei, Tordillos, Cohen, and Mulcahy
Letters from the Public - 1 of 2
Letters from the Public - 2 of 2
Attachments
D. Open Forum
City of San José Page 8 Printed on 10/1/2026
Joint Meeting for the Rules and September 30, 2026
Open Government Committee and
Committee of the Whole
Agenda
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $500 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
City of San José Page 9 Printed on 10/1/2026