TO: HONORABLE MAYOR
AND CITY COUNCIL
FROM: Paul Joseph
SUBJECT: See Below DATE: September 14, 2026
Approved
Date:
9/25/2026
COUNCIL DISTRICT: Citywide
SUBJECT: Dissolution of the Bay Area Regional Interoperable Communications Systems Authority
RECOMMENDATION
Adopt a resolution approving the termination of the Bay Area Regional Interoperable Communications Systems Authority Joint Powers Agreement and dissolution of the Bay Area Regional Interoperable Communications Systems Authority.
SUMMARY AND OUTCOME
On May 14, 2026, the Bay Area Regional Interoperable Communications Systems Authority (BayRICS) Board of Directors voted unanimously to dissolve BayRICS Authority and terminate the Joint Powers Agreement (JPA Agreement) (Attachment A – Original JPA Agreement) pursuant to Section 6.04 of the JPA Agreement. Under Section 6.04, dissolution of the BayRICS Authority requires both (1) approval by a two- thirds supermajority vote of the BayRICS Board of Directors and (2) written consent from the governing bodies of the member agencies.
The proposed resolution constitutes the City of San José’s written consent to the dissolution of BayRICS and termination of the JPA Agreement pursuant to Section 6.04 of the JPA Agreement.
BACKGROUND
BayRICS was formed in 2011 pursuant to the California Joint Exercise of Powers Act (California Government Code Section 6500 et seq.) through a JPA Agreement among Bay Area counties and cities seeking to improve regional coordination of critical COUNCIL AGENDA: 10/6/26
FILE: 26-1030
ITEM: 2.7
CITYOF ~
SANP~ _____ M_e_m_o_ri_a_n_du_m_
CAPl':C-\l OF SlLICON VALLEY
HONORABLE MAYOR AND CITY COUNCIL
September 14, 2026
Subject: Resolution Approving the Dissolution of the Bay Area Regional Interoperable Communications Systems Authority
communications infrastructure. The JPA Agreement was established to plan, fund, and implement a regional, interoperable public safety broadband communications system intended to enhance emergency response capabilities throughout the Bay Area.
The BayRICS Board of Directors serves as the governance and administrative body for the JPA Agreement, facilitating decision-making, accepting and administering funds, and overseeing BayRICS projects and activities.
Over the past several years, BayRICS has become inactive and no longer carries out the functions for which it was established. Given this prolonged inactivity and the absence of any anticipated future activities or needs requiring the continued existence of the JPA Agreement, the BayRICS Board of Directors has determined that dissolution of the JPA Agreement is appropriate.
ANALYSIS
Section 6.04 of the JPA Agreement establishes the procedure for terminating the JPA Agreement and dissolving BayRICS. Under this section, dissolution requires a two- thirds supermajority vote of the Board of Directors and written consent from their respective public agencies. On May 14, 2026, the BayRICS Board of Directors unanimously adopted a Resolution of Termination (Attachment B – JPA BayRICS Dissolution Resolution 2026-001) authorizing dissolution of BayRICS, which is contingent upon receipt of the required member agency consents.
The proposed resolution before the City Council provides the written consent required under Section 6.04 of the JPA Agreement. Upon receipt of consent from a two-thirds supermajority of member agencies, BayRICS will proceed to wind down its affairs. The Alameda County Sheriff's Office, which currently serves as Secretary to the BayRICS Board pursuant to Section 3.05 of the JPA Agreement, together with the Treasurer of the Authority appointed under Section 3.02, will undertake the administrative actions necessary to complete the dissolution process. Such actions include payment of any outstanding obligations, disposition of remaining assets, and completion of any required records retention and administrative closeout activities.
EVALUATION AND FOLLOW-UP
Following adoption, the Police Department will transmit the certified resolution to the Secretary of the BayRICS Board, as required for the City’s consent to count toward the two-thirds threshold. No additional follow-up action with the City Council is expected at this time.
HONORABLE MAYOR AND CITY COUNCIL
September 14, 2026
Subject: Resolution Approving the Dissolution of the Bay Area Regional Interoperable Communications Systems Authority
FISCAL IMPACTS
BayRICS has not conducted operational activities for several years. Accordingly, approval of the proposed resolution is not expected to result in any new financial obligations or liabilities for the City.
Following completion of the dissolution process, any remaining BayRICS assets or funds, after payment of outstanding obligations, are to be distributed to member agencies in accordance with the provisions of the JPA Agreement. The City will receive a proportional share of remaining funds based on its historical contributions to BayRICS. Following the dissolution, any remaining City funds budgeted to support BayRICS operations (as referenced in the budget section) will be eliminated in future budget action.
BUDGET REFERENCE
The table below identifies the fund and appropriation tied to the dissolution of the Joint Powers Agreement recommended as part of this memorandum.
Fund
#
Appn.
#
Appropriation
Name
Total
Appropriation
Amount for
Contract
2026-2027
Proposed
Operating
Budget Page*
Last Budget
Action (Date,
Ord. No.)
001 3891 Bay Area
Regional
Interoperability
Communication
System
(BAYRICS)
$7,500 $0 824 6/16/2026
31336
* The 2026-2027 Proposed Operating Budget was approved on June 9, 2026, and adopted on June 16, 2026, by the City Council.
COORDINATION
This memorandum was coordinated with the City Attorney’s Office and the City Manager’s Budget Office.
PUBLIC OUTREACH
This memorandum will be posted on the City Council Agenda website for the October 6, 2026 City Council meeting.
HONORABLE MAYOR AND CITY COUNCIL
September 14, 2026
Subject: Resolution Approving the Dissolution of the Bay Area Regional Interoperable Communications Systems Authority
BOARD, COMMISSION, COMMITTEE RECOMMENDATION AND INPUT
The BayRICS Board of Directors held a meeting on May 14, 2026, to approve a resolution of termination of the BayRICS JPA Agreement and dissolution of the BayRICS Authority (8-0-1, with one Director absent).
CEQA
Not a Project, File No. PP17-010, City Organizational and Administrative Activities resulting in no changes to the physical environment.
PUBLIC SUBSIDY REPORTING
This item does not include a public subsidy as defined in section 53083 or 53083.1 of the California Government Code or the City’s Open Government Resolution.
/s/
PAUL JOSEPH
Chief of Police
For questions, please contact Jennifer Otani, Division Manager, Police Department, at [email protected] or (408) 537-1625 or Joanna Zywno, Administrative Officer, Police Department, at [email protected] or (408) 537-1625.
ATTACHMENTS:
Attachment A – Original JPA Agreement
Attachment B – JPA BayRICS Dissolution Resolution 2026-001 . . . . -iOlNT·POWERS.AGREE:iv.iENT T:O'EST.ABLISH
• THE.BAY AREA REGIONAL INTEROPERABLE cbMiviuNICATIONS SYSTEM·· • • · · : (B~yRICS) AUTHORITY • •
. ' . .
• .• • UilS JOfNT POWERS AGREEMENT (thls ."A~ement!'), dated for convenience .ofreference . • . • as .of May 2nd; .201.1, is mi¢e among the pub~c agencies that are the ~ignat~ries to·~s • • •. • Agreement. . • . . · · • • · . . . . . . .
• 'Each publi_c agency executing this A~ement.is r~fer.:red to·individUlilly·as ·a, 11Meniber, 11 and c.ollectively as "Members.'! ·: . • · • . • • •: . • ' . • _: · : .• . .. . ,.. This -1?-greem~:i;i:t is· ma4e with reference' t~ the :following _facts ~ci ciic~ces:. • ·A· The ¥embers wish t~ develop and establish a regional, futerop~rable public safety broadbaJ?..d· communications system and other advlµl.cec,i informati.on systems fQr interoperable public safety. • co~unica~i~ns_ (collectively, the "l?uplic Saf~ty System").; • . • ·B.· The Members ·:furtb.er wish to dev~lop an:d establish a wtreless broadblj.llci syste~ for.p~blic • acc·ess with. a focus on pi-ovisi9n of effordable broadband service for corrµriunity anchor . • '. .ip.stitutions ("Public Access System," and together with.the Public Safety Systf?m, the • •. • -~'SysteIIl.$")~ Com:mi;m_ity anchor institritlons include public libraries, schools. parks and recreation districts; health c~:ffl,cilities, local goveriun.enw facilities, community qenters, .and members of the public in the Bay Area, as defined below. . · : . • • • • · ' .. . ' . . . . . . .,
• C. The Bay Area UAS{ Approval A-1.1-th~rity ·rillo6ated.f~d~ral Q'tban Aieas ·Sec~-:r1itiative· . grant funds to establish and develop a regional-interoperable pub-lie safety digital ~crowave • •• · coDJII1UDications system for the Bay Area (~'Bay LOOP':), which will support region.a], public ·' safety yofoe.,,ai."1d. cl.a.ta systerp.s that are intended to become part of the Public S~ety System: • .. '., . ·n.. The 11:embers wish to work coopbr~ti~~ly in. dev~l;pirrn these Systems for u'.se ~thin tp.e • ccruntiei-of Alameda, Contra Costa, Marin, Napa, S8!1Francisco., Santa Clara, Santa: Cruz, San . . . •• Mateo, Solano, ao,9- Sonoma ( collectively; tlie '';Bay Ar~a"), .and haye determin~d:that working in . concert is in the· region's ·public interest, as doing .so .would provide. the most effective and • • .. • ~conomical interoperable communications an.cl broa4band architecture for all pa:rn,cipati.ng public • . entities ap.d agencies. • . . . . • . _. • .. • , . :. • .. • . . . . • • • • • I • • • • • • ~ • ' • • • •~ • • \ : • • • • • • ' E. The Members are committed to 6ooperativyly addressing the.challenges of sustaining arid • managing shared interoperability assets and projects sp·eci:Q.c to·voice ajid data commmµcations·, . ~e _looking for ·opportunities to enliance interoperability anµ; increase .the effectiveness and ••. resiliency of emting· arid·emerging teCIDfOlogies.. . • . . • . . .' . . •. . . . . . '.; F. Th~ Members' are ci;nnmitted to complybig with~- applic~ble Federal Depa:rtinent of .
Homeland Security guidelines a.iidFederal Communications Commissio~ ("f~C:'.) rules to • promote national interoperability of Pie Public Safety System, including the_developmenJ of the· ·regio~al, standarq.s...,based, multi.:.vendo.r Public. Safety System: • · . • .. • .• G.: The Members' have the authority to enter into this Agree~en.t :under· the' Joint Exe;cise. qf . . .. • ' : • = .. -.-·----~owe;rn,.h,9LC.~1fm:aja .. G.,;n~ernro.ent£.ode..S~c?-on:..65.0JJ..e~-~eq .•. (~e2!A~!}..:.:~·:-·:..:.·.=-•-··-~--·-;---·-~-.·~~-~ • • ACCORD WGL Y, in consideration of the recitals and mufu.al obligations of the Members as set • fa~ beJow>,.the Members agree as· folloy.s: .. • • . . : • :_: ri. •. • . • : . , 1 . 393
· ..
ARTICLE I·- <,;ENERAL PROVISION~ .
. ' :·
. 1.01 •• • Purpos:e. . . . . . . _ . . .
This Agre~Dient creates· a local g6v~mment.al 1:mtity to exercise the powers Sffi![ed in con:unon by_ its lvfem~ets to engage in regional, _cooperative planning-and coordination.of government.al • services, and to deve\op the Systems a.\ld o1;her 9ommunic'ations an.d 'data system projects :that • • promote _interoperabiljty in the J?ay Area or are otherwise co:tl.Sistent with the go·aJ.s oftbis • . Authority .• The Members-seek to create a structure and process·to _resolve technical and . operational issues in-the development, operation·and manage:inent of such Systems; iaentify ":funding mechanisms· for the Systems; and anticipate and.addr:ess future advrui~ed information and communications needs. Such purposes are to pe ~ccomplished, and tb.e.M~m:bers1 coininon· • • • powers exercised, as ~et forth ·in this ~greement._ • . • . . . . • • .. 1.02- -Creiition of Authority. . , '· • -·. . . .
• . Under the Act, the Members create a public entity to be known ~-the "Bay Area Regional . • , Interoperable.CommunicatioJ1,$·~ystem (''BayRICS")Authprity" (hereinafter the !'Authority").· . . .The Authority shall .be a public entity separate_ and 1:1,part :fro~-the Members, The geographic ' jtµisdiction of the.Authority is aI,l territory within the Bay Area that includes the geographic . :
boundaries of the Members, with the exo_eptlon ofthe ·State of.California; howevei;, the Authority niay undertake any acti.o!_l outside those geo_grapljip boundaries ~ is legal, necessary and. incidental to accomplislring its pmpose. •• : .. • . .· • . -... · . . . . • _1.03' : Eligi~ility ·for Membe;ship; M~mJ,Jership.. • •. ·• .-_ • • . • To be eligible tb be- a Member in the Au~ority, an agengy or.-entify must meet the following .requirements;. (I) be a public ?,ge.ricy, as defined by the Act; and (2) have jurisdictio:p. in the Bay ..
Ar~~ • . . . . . • . ·, . • . ' ' . . . .. . . • . . . .. (a) Initial Membership:· Prior to and for a p.eriod of sixty· days after-the E;ffective Date .. • . · . :· (hereinafter th~ "Initi_al Meni.b_etsp.ip Period"),· an el,igible ·public agency may become an • • initial Member of the Authority as follo:ws: (1) delivering to the Authotj.ty's Secretary a·. duly approved and executed copy -0f this Agreement; and (2) paying the Initial • . , Membership Fee as_specifiedin Section 5.0l(a). • · • . • • . . . . • (b) Subsequent Membei:ship: Ellgiple public agencies tbat'~eek m~mbers:hip after the, • • . expiratfon of.th!? Iriitial. Membership Period, may become Members of the Authority as .. follows,: (1) delivering to the· Authority's Seq:etary a duly approved and executed copy of thisAgreemerit;' (2) paying the Subsequent Membership Fee·as specified-in Sectii:i:9. · • • • 5.0l(b); (3) obta.J:iling the express appr<;1val of the Authority's-Board ofD_irecto_rs (the ''Board") to becopie a Member;. and-( 4). co'pJ.plying with any further requirements •. ·mandated by t4e J?oard.. Admission. of Members ?frer the Initial Membership Period ~hall . not requi,re amendment to this Agreement. 'The Secretary shall keep a historical roste:r of .
Members an<l: their dates-ofachnission aJ?,d wii;hd:r:a~?,I, 1:04 S:£1µtialMembers Entitieq to' Appoint Direct~rs._ . • • ·. . • : • : • , • (a) Each Appoii:J.tip.g Authority identified in subsections 1 ·through 14 of Section_2.01 is .. entitled to appoint a Dir~Qtor to the Board· only if tlie public agen.cy which that official or .body·represents becomes a Member 9f the Authority' within the In,itial Memh.ership · · • Period. Appointing Authorities of public.agencies identified·in subsections 1 through 14 of Section 2.01_ which become Members after i9-e Initial Membership Period may pe . . • . • perinitted to appoint :Oitectors to sit on the B_oar~ only if such appo~im.ent aµ.tb.ority is . : . ~---··• ~ =·= • ___ J;xpr.essly_a,pRroved by_tb.~oard. •. • ..... __ ... · __ .. . • .• __ • • _ ·-· _· .. , • • (b) 'Each Appoil;i.ting Aµthority ideb.ti:fi~d· i,n subsections 15 th.rough 18 of Section 2.01: is entitled to appoint a Director fo the Bo~d only if.the required mnnb~r of cities for that • • Regional .City Group, as set forth in'ilie. applicable Exhibit' A through D. become . • Members of the Aq.thority wi~ the Initial Membership PeI?,-od .. If the·required i11.'!IDber of citie~ within-a Regional ,Cicy. Groµp_ dQ l,lot beconie Members _di;tring the Initial· • • • •. ·.\.·. ·, ·, ···: t ··1:•·. ~ . .,,-:--· :.-·~ ••• • ~- . •• -2 .•
394
··--·.-·~-- ·--·. --s
• Membersbip'·Period, su.ch R~gic;inal City Group shall lose its right to appoi:b.t a·Dirfcto~ to . . the Board. The Appointing A4fuorities identified. in St;Lbsections 15 through 18 of Section .
2.01 which attain the required mpnber of Member "cities after the Initial Membership • •.·· . Period may be pennitted to appoint. Directors to sit onJlie Board only}f such appoinup.enf authority is ~xpressly approved ~ythe Bo~d.. • • •
1~05 •. Effective Pate; Term: · • •. · • . : . • . : • • • • • • ThisAgtee.qient shalfbecome ~ffe"ctive, and the Authority shall co_p:ie. into existence~ on ~e date b:iJ.,which; (a)~ leastten of the nineteen public agencies r~pr~sentfug the Appointing Authorities .. . . . . identified in Section 2:01 have fulfilled the r~quirem:ents of Section 1.03 (a) for Initial . . , • • • .. _.Membership; and (b) those Appoin1;ing A.uthotjties have notffie~ the Secretary .of their" . . : • .. • • appointme:q.t of a Director.and Alternative Director.(the "Effective Date11). ·The $ecr.etafy. shall . -· · •• designate in writing the Effective Date, and provide .written.notice of the Effective Date to all Memb~rs, Ba.y Area counties, and cities specified in Exhibits A through D. The :fcnlure of the· . Secretary to designat_e the Effe~tive Date or provide written notice shall not invalidate this· V Agreement.· The Agreement shall-contin,ue from the Effective Date until termin.at~d·as provideq in-Section 6.04. • •
ARTiCLEII -BOA.RO OF D~CTORS.·
,'. - .
·2.01 Composition of the B1;1ard. . . , ..
The.Authority shall be goy~rn,ed ~d .admirdsteredby the Board; whj.ch shall consist of a. .: • m¢mumofnint?teenDirecto:rs selected-by the follo-w:ing_appoii;iting authorities (each.an · "Appointing, Authority'' and, ·collectively, the. "Appoinfu:i,g_ Authorities") in writing; as ·autho~_cL pursuant to the ten;ns o'f tbis Agreement: , : . • · • ·_. . • :
1. The Mayor of the .City. of Oakland; California.; . . • 2'. The Mayor of the qty of San-Frandsco,.·california; . • -3. The·Mayo:rofthe_Cityof~anJose;California; • •• , . .
4. The·Board of Supervisors eftjie County of.AJameda,-Califomia:; • • •
5." The Board of Supervisors oftb.~ County of Contra Costa, California; .. 6 .. The Bo.ard. of.Supern.sors ofthe.Co_unfy of Marin., CaJifo?J-ia;
7. The :!3oardqf S1,1pervisors·ofthe County of Nap~_ California; .
8. · The Board of Supervi1iors of the County cifSanFnuicisco, California; • -9 .. 'J;he Boar4 ofSupe!Yisors of the County ofSanMateo;Caiifomia; :
i P. Thy Boatd of Supetvtsors of the County ofS-anta Clara, California.; • 11. The Board of Supervisors ~fthe Coun.ty of Santa Cruz, Calif(?mia';. • .. , • .' 12. The BC?ar4·of Supe;rvisors,ofthe Cm:inty of Solano; California; . ·• ·, • · 13. The Board of Supervisors of the County of Sonoma, palifomia;
14. Toe· Goyernor of the S~ate of California; . . . . . .
15. The· incorporated . .cities witJ?m thy geographic -area :of Alamed~ and Co:p.1ra Costa • . Counties· and Iist~4· in Exhibit A attached hereto (referred to here~ as the "East Bay .
Cities~.')~· , . • • • • ' • • . . . • . · . . • • • • · ·• · ..
16. l:he inco:tporated cities within the geographic area, of San Mateo -County and listed in· ~xhibit B attached hereto (referred tq herein as the "West Bay Cities"); .. " .17. The incorporated cities wit:1$: the geographic are.a of Santa Clara and Santa Cruz.
Counties -i;ind li$te.d in Exl:iibit C attached hereto (referred to herein.as the·, ''.South Bay · ·Cities")• · • • • . • . . · : .- . ·, • . :. · • • · ' , .. . . . .. . . .. ' .
I 8. The inco:rpora,te.d cities within. the. geographic ~a ofMa,rin, Napa, Sonoma, a:b.d So~ano ='===-~~-~?.-~ti:~~,EJ.d lj§t~~-m-~xhi'.ki~ P....:.#t~Gh,e~:t~eret.o,.(refeqed.to.h~~em as the:-'..'Nor.th.:_Ba:y,-~==-,,=-,-.--..... • ~-~-_..,,... Crt:tes'': and together wrth the East Bay. C:1ties, the West Bay .Cities, -~d the. South Bay ... . Citi,es, collectively, the "Regional Cities Groups" .and eaph, .a.~'Regional_ City Group"); and '. ·. . • • • •
19. Seat at Large to be deferminedby_the ~oard.
39.5. ·
2.02 ·-?\..ppofotmoot ofDirecto:r~~ . .
(a)· Except asp+o:vi.ded in Section L04, each.of the· officials or.,bqdies listed in subsections 1 • . • through 14 in Section 2.01 above. shall appoint oni Director and one Alternate 1Jirector to • ·., the Boar¢! when the public ageiicy that official or body represents becomes_ a Member.· • Suc:[i bfficials or focii\:)s shall make re·asoriable efforts to mak.e the: appoiritnieilts "within - . fifteen days of the date when the agency that official or body represents becomes a . . Member. • . • · _ :. · . · • ..
• Cb) Ex~ept a_s provided in Section J .04, each of ~e Regim;1.al Cities Groups listed m · . . s.ubsections 15 through 18 in Section 2.01 above .may ap.point one Dir~toi.-and one Altema~e Director to. the Board, ·when the required number of tb.e' citi~s in the applicable :
Regional-city Group (thatspecifi.c·i;rumber set forth on tb.e 1:iotto:!).l of the applicab1e. _ Exhibit A-D) have (i) each delivered to the Secretary a d4J.y-a:ppro-yed and_ executed copy • • ·ofthµiAgreement;.an.d (ii) paid orie Ii:ritial Mempersbip Fe~ per Section 5.01 on beh.a,lf of . such Regional City Group:• Each·ofthe'Directors· and Alte~te'Directorl? appointed by·a_ .
Regional City Group shall~~ from on~ of the in~orporated cities within such Regional' .. ·City Group 1;h.at has b~come a Member, and shall repi:esenf tlie :interests: of all the cities in its Regional City _Group. ~ach Regional City Group shall make reasonable efforts to • appo:int its Director and Alternate Director within fifteen days of the date· it has sati.sfieq. the r~qu.4<,ments of subsections (i) and .(ii)° of this sub£;ection2.02(b ).. The City Managers • . representing .the Member. cities Vyithln a Regional City Group will determine which . .city will represent .the Regional City Group, determine how the Member_ citi.~s· will provide . . ..input to the chosen representative Director and Altema~e Director, and h9w the Member. cities vvi1l share·a:n.4:paythe Initial Mempership·Fee and the Annual Fee·.fuereafter.
Those cities identµied m subsections 1 through 3 in Section "2.01 are excluded from • partidpatj.ng in, or affecting-the mem~rship calculatio:ns of any Regional •city. Group. (c) The Bo~d may select a Member or·group-ofMembers not oth_erwise represented on t;b.e • • Board as--tb.e:App0inting Authority for the Seat at.Large und~r subsection 19 in-Section • 2.01 (tµe "AtL3:Ige Appointing Authoritf'). The. A,tLarge· Appq:inting Autho:r,ity shall • • . appoint one'D.il;ector and ori,e Alternate l.)irector to the Board:· The Appointing Authority .. • shall make reasonable efforts tq appoint.its Director.and Alternate Director within fifteen· days··ofthe date.it receives ~otice_ of it_; designati.Qn as the AtLarge·Appointment Authop.tyfrom'the Board.· : . . . .. . . . . · ...
(d) The Appointing Authority shall promptly provide written notj.ce to.the Secretary ofthe • . • appointment ct r'emova;I of a Director br.Ntem?,te.D'irector. Within seven days of the .. . Secretary's receipt of such notice, the Secretary shall notify all Members of the current . numb~r. of duly appointed Dir~tors and pi-:ovide such notice_ at-the beginning of any Board Meeting. . : • . • · • •. • · •. · _ • • • · " , · • . . • • '.· (e) At the.time of appointment andfor>/:he duration of l,lervice~ Directors and Alternate.
Directprs shall .be officers .or employees of Members. ' . : • . . -. • ·(f) -Th.~ _te:qn ~f 9ffice of e~ch Director and ·AJ.tetnat~ Director-shall.be until-~-suc~ssor. has been appomte?, e:x;cept_ for tl;i.e At Large Seat which shall be a two year te:i;m.. (g) -An Alt~rriate Director may !l-ct in µis--o:i;-her Director: s abs.ence and shall exercise all . . · rights and .. privileges ·of a Director.- · • • . • • . · .. . . · • : (h) Each-Director and each Alternate Director sh~ serve at the'pleasure of the Appointing • Authority and the Appointing• Authority may remove the Director or Altemat<, Director at· • . ::'!UY time :without notice or cause. . · . · •• : . · . · . • • • • . (i) .All Di:e~ors and Alternate Dire~tors shall serve ~thout compensation. Toe Board may.· --~-~-=-- ---,--au=th=.QU-~~ .. .JfupµgbJh~-byl!!..W$;J:.eJ.mbursem.entofr~asonable. and.necess?ry_expenses . ......,.. ____ .. , . incurred by Directors or Alternate Directors upon review of supporting documentation.
G) .Each App.ointin:g Authority_ ~hall authorize its Director and Alternate Director to fuke all actions necessary to <?Dnduct the busint;:ss required by the Authority: in a timely manner. •
4. 396
• 2.03 Gene;ral Purpose· of.Board . ...
. ThegeneralpurposeoftheBoardis.to: ...... .
. (a) C~ordinate mforma:tion an4.addre~s the .p.eeds, :i;equirements, and resources o:fMembers ,regarding the developme.n,t and operation of the Authority, to· ensure the goals and objectivt?s of the Systems· are fulfilled; · . ... • . • . . • • (b) J?rovide-st;ructure fo~ a~strative and .fiscal oversight of the Authority; • . · • . .Cc) ~denti.fy and pursue ~cling-sources f.or the.Authority and Systems approved by'the Authority; , ,. • • . _. '. , • · . . . . •.
(d) Se; appropriate poli~ies for the Authority arid the System.$; -. . . • (e) -Educate.Members on advanced techno!ogie~ in coIDillunications and_infor:tt1.aticin systems. ·_ ~t may help the+a cto their work niore efficiently.and with_ cost savings;.·-. •.. . • (f) Maximize the ~se of available resoti):"ces; and • • • (g)-Oversee all advisory committee activiti~s.
2-.04 • .Specific °J;leSp(!nSihili~es of the Boa~d; • • · • The specific responsipµities oftb.e Board ~hall 1;,e as follows: • . . . • • (a) .Approve contracts with commerci~ coiJ;l.panies, contractors, or sub~On'tr!ictors or·other • . entities regarding deyeloppient, operation, maintenance arid expansion of the Syste~ or . other projects duly approved bytheAuthority; • . . . . • (p) Approve and revise. as necessary~ administi:atiye fiµtditJ.g pl?Jl (the "Admm.istra..tive • Funding Plan") for the Authority .to operate a:i:J.d fulfill its obligations under this • . Agreement;· .. • . • • -: : • .-. , ' . ·.. •. •
( cf Specify._the Subsequent Membership ;Fee and the· Annual Membership _Fee,. per Section . · ~.01; . . . • . _ _. ·. • · _. . • . • , · •. _· •
( d) Approve and revise, as necessary, a systems fu,n!fing plan (the "Systems Funding.Pfau") .. _ • regarding the construption ruid_on-going opera.ti.on, niaip.tenance ap.d ownership of the . • .. • S~erris; . • ·: _· · • . · · • · • • · • •
. (e) • Before foe beginnmg ~f each Fiscal Year (as defined in Section 7 .03 ), adopt, in its sole- cli,scretioh, either an annual or a multi-year budget for the Authority; . ' . • • . : {f) • En.sure strict accountability of all funds and reports of a1i receipts and disbur~einents; (g) Con:(ract for, or ~mploy, ·necessary an~ sufficient administrative; tephnical, sup_port and - · otb.e:;-~. consultants and contractors, an~ provide for necessary direction; mana:gement • • and oversight for all staff, consultants ~d contractors; (1,1) Adopt personnel rules and regulations if.employing staff; . (i) Adopt rules for procurip.g supplies, equipment and services; . . .
G) Ad.opt rules for, the dispo~al of surplus property; _ • . • • • , :' • . •. . . ·-(k) I~~ntifytheneeds $1:idrequiremerits ofMembers,'.as well.al'! s~bscri~_ers oftb.e Sy~erb.s; (1) Establish Systems priorities; • • • •
-.. (m) Establish long-:r~ge plans for the Syste:rits; . . . .. . . . . . , •· _([!) Establish p~ocedures for ~ysterils implementation, monitoring and mainte~ce; ·_ . ( o) Adopt-and revise, as_ nec~ssary, an approp:tjate and cost e:ffe~tiv:e m¢nte~ce plan for . ·the Systems; . • . . • . _ . • ••• • • •
(p) Adopt and revise, as necessary, 'Systems ope.rating poli~ies and procedures, as well as . • • • technical and mainterianc_e requirements; : . . • . . . • . • - . • • ( q) Coridu~t. fill:d oversee System· audits at interval~ not. fo exceed _tb.r~e years; . · .(r) . Adopt bylaws,' rules and regulations as necessary fqr the purposes o(tbis Agreement; . • • provided that nothing in th,e bylaws, rules· a.n.4 regulations shall cqn:Q.ict with this • • .. • A,greep:i.ent or the Act; • • . . . • . • •. • . . . .... - • (s). E~bli_~h-~es foJMem.g__e;rn.M4-~o.n:Members.to.acc~ss .andJlSe-the.Systems.,-·The)3Gard--~-~- --------:-·-:· ... ·--- ·: snail ensure that such fees -for Members are less. iliari.Jees for-non-members of the -..• Autb.orfty for comparable services; • . - · • _ • . • _-. • . . • . (t) _Repre~enftheAuthorityi:ii-extema.l comm.unications;·an,d . . • • •. • _. . . • • · (u)' Discharge other duties com;isteb.t with tb.epurpos_es of this Agr~emei;rt i:i,s _i:1.ppropriate or- required J?y s:ta~e. · •
5 . ' . .. ' ..
397
2.05 ·· Startup.RisponSibilities.. · •. • • • • .- · .. • •. . . • • •• • T.4.e Authori_ty shall hay~ the duty to .do the following witl;iin the· timeframe specffied below. or, if no. timeframe. is specified, wi~ a reasona~le time not to exceed one y_ear from the E~ective . .
Date· · · • •.. • · · . .
. • (~) To use its best ~£forts.to establish within two months of the Effective Date ad-risory •• . . committee(s).in ey.ccordance with. Section-3.09;· • • . . • . (b) To use.its best efforts to establish within two months -of the Effective Date a website for:
· . , posting· agenda; and otp:er notices and ibf6nnation about the .A,uthority and l3o.atd. . . . . • (c) To use.its best efforts to develop and adopt within one month oftp.e.Effective Date an .
Administrative Funding.Plan for the Authority to operate and fulfill its. qbligati9ns under . . • this Agreement; • . . • .. _. • • . .. . . • • . • . · (d) To use.its best.efforts to: develop and adopt ex_pediti0usly, as described in Section 5.02, a • . . Systems Funding Plan specifying a means or form-iµa for fqnding the design, • .. • . coilstructi_on, operation; maintenance, ·expam;ion, .and "Iifecycle replacement-of any · • • • sy~t~ that further the purposes ·of this Authority. A Systems Funding Plan shall include but is not limited to the following; (i) the design, ·con~troqti.on, operation:, maintenance, . • e:icp?Usion and lifecycle replaceme:J?.t costs of the Syste.ip.s; (ii) specij;icati9n. as to h9w sit~ • costs and/or si~e rymecliation (e.g.,· electrical, air concij.tionin:g, backup generators, and . power) of speci:fi~d antenna sites by jurisdiction shall be.paid; (iii) the·estimated costs to • ·be home by·thci Autb.o;rity.shoµlq ownership of the Systems later be 1ransfe:tfe9 to the,., .. • Authority; (iv). good faith e?tirrta~s· _of costs and .types of devices that-will· be able Jo· • . operate on-the Puqlic.Safety.System; .(v) :nion;tbly user foes-'fortb.e Systems; ari.d· (vi) identification of additionalfup.ding s·ource~, ·µnecessary; · , _: • (e)" During the eighty day~ folloVf,ing tb.e-Effecti-ve Date; to negotiate any contracts ·with • . • C □ II!ll+filcial compaµies; coirtractors, subcontractors or ·enti~es that specify the timing and sequencin:g of construction.of the Systems consistent with the functional specifications, and 0th.et business terms reiated to the ~yst~, in:clu<;iin:g_butnot limitc:d to develoP1J?.ent,operat:ion and maintenance of t,lie _Systems.: In any agreement \vith a contractor or entj.ty; tlie· A1~.tb.ority may not bind or coinmit any MeD;I.ber io in:cur any • financial o~ligation or"prpvide any resources fo :fue Systetris (e.g., use.of a • · • co.mmµnica:tions site, use of. communications fiber over which the Mem'f;,er.has control or • ownership) or.to participate in use of the Systems witl;mit that Member's· v:iritterr. . · authorizatiqn. This Section 2.05(e) is subje~t to the restriction set forth. in Secti9n 5.02 . prohibiting the Authority_' s approval of any_·agreement relaili?-g to any System until the • • Board ha,s !3-pproved a Systems Funding Plan. •. •. ·. • ·, . : . • (f): To contract for, hire or otherwise r~tain an-Executive Dir~tor_for·the Authority, to administer the Authority, . The Board shall specify-in the bylaws or personnel-rules the responsi~ilities, duties and authority of the Executive Director. • . ' (g} To use its best efforts t~ develop and adopt, within eighty day~. :bylaws· and other governance documents for the Authority; . . . • . . •.
CJ?.) To secure administrative officerspa.ce, equipment, anq furnishings as necessary; . . (i) To en.courage. other governmental and quasi-governmental entities. a,nd agencies, • .. • . incluiling but riot limited{o the state. arid federal g.overnment,. ·other neighboring ·counties, and ;special distticts,"to participate-in the Systems~ . . • . . . • G) T.o q.evelop policies aJ+d procedures for the voll.lIJ,tary tr:ansfel' and/or sharizj.g 9f as~_ets , fromMembers; and. . . . • . .
•. (le) to evaluate the ~eed for,. acquire ~d mairi.tain insurance ·as deemed necessaty·by the . . • . ____ .. ~~--~··'--···· ..... _: __ _Ae>~~~~ .PF?_t~~!:fu~-~~e,r.~$ Qf ~e_ A~f9:9.tjty, __ J:!i~.¥~ml?.~;r~ •. -~4.1;h.~ J?.'Qblic ... :.: .. ·--':• .. ·-·---'-~---"--.... ·, .......... , _ _!_, ___ -·
2.06 -Meetings of _the Board. • .· • • , : . •• . . • • •• . • • ' . . ( a) . Regular Meetings. The Board shall approve a schedule for its regular meetin:gs, pi;-ov~ded, • • . however, that the Board shall ·hold at least one regular meeting quarterly .. The ~oa.rd shall . • . • .. . . . . . . . . \ • ~ . . . . . . . . 6 . .
~ the aate~ hbur and location of regular meetings by·iesolutio~ and the Secretarj shall . . transmka copy of the resolution to each Member:. . . . • . ·. • _. . • • (b) Special Meetings'. Speeial meeti.Iigs ofi;b.e Board may-be called by·the Chair or as . provided for in the bylaw.s.: • . • . • • •
(c) Caij.,. Notice.and·Condu_ct of Meetings. All meetings of the Board shall i:ie noti~ed, held . . and conductep. i,n• accor~ance with the provisions of the Rl;llph M'. Brown Act, California • Govermn.ent C~de Section 5495() ~t seq. As soon as practicable, but .no later than the . • time of pqsting, the Se_cretary shall pro-tjd~ a copy of the ·posted l:J.genda to eacn Memb~r .. - • Director and Alteniate Director: • •
·' ( d) First Meeting. The Board shall make reasonable efforts to ~0nvene its 'fust meeting no . • • 1ater than fifteen days aft¢! the Effective Date.· . • • • . • .. •. •. • • · -2.07 ·Minutes·. • .· . . .
Th~ -Secretary shall prepare.minutes of-all Board meetings· and as soon as practicable after each . • meeting, ·E!+ld shall make-the .draft minutes available to each Director,.Altemat~ J;)irector, the Memb~rs ·and other interested partienrpon_ request. Toe Boar4 shall approve t;he minutes at the next regularly sc.b.~~ule~ meeting_. .' • ...
2_.08 • -·Vot~g;._Weigb.ted Voting .. · . • •. . • • : · •. . . ·, • , • All voting pciwer of the -~u~ority.shall resic3:e in the Board, and· sball.'be _subject to the following tenn:s aµd conditions: . . . . . • • • .. • . .
( a) Each Director shall' have one vote; an Alte:i;nate I,)itectot may vote· in place· of, and only in ' :the absence· of, that Alternate Director's Director. • . • • • '.. • • . • · • ' (b) .Ea.ch Dir~ctor or ~tern.ate Director ( as applicable) must be physically present a{a • · .• meeting to vote; no absentee ballot or proxy is permitted. . . • • .-. . ( c) Except as otherwise expressly _set forth in this Agreement (.including without-limitation . • .• .. Sections 2.09, 4.02, 6.04 and 7.02), the Board is authorize~ to adopt and apply weighted. voting metbp~ for approval of items brought before the· Board under the _follow.ng conditions: . • . . .' • . . . . • • • . . .
1. . The Board _may utilize weighted.voting only if, it h~ previ~usly adopted weighted voting crit~ria and methodologies in the Authority's bylaws; ·. . ' .. • • ii.. • .• Weighted voting will be the excepti~i;i, rather than the noiin, for the Authority fo • condµct busin,ess; • · •. • •. . • • . . .. • .
iii. Boa:I'.(i items that involve expenditure or commilm~nt o(the Authority's funds o:( other resource~ must ~xceed'$500,000 in ·value to be subject.to weighte.d ·\!nting; "i iv. . A Director pm.sf expressly movcpmd call for-a w~ighted voting metho4 on a · pllliiculat .it~m pending before the ~oard, which'inotion must be ~econded by at . • least one other Director; . . • · .. •. : • • • • • · .. . • . v .. • The call for suc.b. weighted.vote must be made befote_or -~er·any vote but prior to· moving to tp.e :i;iext agenda item· or tb.e" end of the Board meeting, whichever is. • earlier; and · • . • _ · . . · . . _ • •
. .vi: . Any Bdaz:d item· subject to a weighted vpting method ~half first be approved by a • vote of the quonup._ofthe Board (as provided in Section 2-.09), followed by a • • • • w~ighted. vote. -Board items subject to. weighted voting :µiust be approved by b6tb. a regular q~orum vote of the Board.as well as a weighted vote of the Board to be • . a1:prbved. •. .._ .. , • ••
.. • ..
2.09 Quorum;.Vrites • • • . . . . . . .. . . .
. . _ ....... ___ • __ ·. ___ .A.1:E-~j ~E.!Y 9-f Jl:i~ Qk~9.!f!.~-4.Y:IY. .~.PP~W.*-~}<J :fuf .. 1-?.P~d,;, ~,~e-~qffpaj_ 4i -~ eiqtiO.:!! .. ~,_Q'.f~~~-Qf a!;lY .... --· ..... , .. -~---. . • - Boara n;:i.eeting q.ate (talcing in.to cons1der?,tion the l9~s of any Boarq_seats as-provided m Section.. .
6.0l(e)) ·sh:µ! constitute a quoIT:1fil.6fthe-Boardfor:th~1,tansa~tion of business_. For.example, if : . ten Dire~tors,have beC?n duly appointed. to th~ 'Board on the date ofits• first meeting, a quopnn is • six or iq,ore Directors, arid, i:( at a sul?sequent Board meeting date, foprteen Directors have been • duly appoin~ed, a quorum is eight or mory· Directors.' If there is Ies·s than a qu~rum.'present at a, , I
1 . 399
• meeting, rto Board a.qtion can bfdaken; and the Secretary may acljo~ such me~ting. The • • . affirmative vote of at least a ·quorum is required to take any action l:,y the Board. . . . . . . . • . -. . • . . . . ...• •• •• · 2.10 •. No Per:sonal LiabilityofDit:ector$. • • • • . • . • · • Under tb,e Act, no Director. or Alternate Director shall be personally liabl<? for.any p.ebts, . ·obligatioI1$ or liabilities of.the Authority or on any bonds issued by the Authority, nor subject to • • . !j.D.Y persqnal. liability or.~ccountal;iility-'by reason oftb.e Authority's incurren.ce of debts, -. ·, • • ; . • obligations-or liabilities or isSU8J;lce.ofbonds. • • • • • •, ' . . . ' •
• · ARTICLE ill:_ OFFICERS, EMPLOYEES AND ADVISORY COMMITTEES ,, • • • • I • • I• • • o I • • • {
3:01 Chairperso.n; Vi~!!-Chairperson. • • : .
At the first reguJ.ar rp.eeting-of th.e Board, the Board shall _elect a Chairperson-and Vice- • • Ghahpei:sori from ·among tl;re Directors .. The icitial _Chairperson and Vice7Chai:rperson shall . serve-un~ the end of the first Fiscal Year'(as defined·in Sec:tion 7.03 of this Agree~ent). Then, at tp.e· first r~·gular meeting.of each Fiscal Ye~,' the Board shall. elect a Chairperson and Vice Chairpers(?n·to ·serve a one year te~ If the Chairperson· or Vice-Chairperson·resigns from or is - ·otherwise unable to perforii:t the duj:ies of the office, or his or her represented:a.gency ceases to b~ a M\;mber, then at the next regular meeting of the B.oatd h~ld after the vacancy or inability to . serve occurs or as so01i-as practicable therea;fter, the Board shall.C?l~ct anew Chab:pei:son or:· . 'Vice-Ch1Ut_Person, as applicable, to serye thy-balance of the term. • . . . . ' . . • the Chairperson, o; the Ch~erso_n's de~ignee, sh~ sigq. a1J. contracts and other ~gteerri.ents ~n· behalf of the Authority, and the Chairperson sliall perform such-other duties. as-the Board m:ay 'requir~. The Chaiiperson shall ·approve the agenda for alLBoard-meetings, preside over Board nie_etings,~d-call special meetings oftheB0l¥"d,outside-cifthe regul-ar·meeting schedule; The Chairperson may establish co.,.,.,mi:ttees of tl;i.e ;Board 'in addition to the· advisory co~ttees . . _. spec~ed in Sectioo. 3.0~. ' . .· _ • , . . • • ; • • :_ ·. • .. • Jfthe po~~tiorrof Cha.up~i:so~ is vacant_or~e Ch~erson is othe~se unableto.s~e, the Vice-.· . Chairperson sha]J sigri contracts or other agreements, and·t>erfo:i;m all of the Qiairperson's l:iuties . until t_?-e Board elects a ~ew Chaitperson. • • •
• 3.·02 Treasur"er-. . . . . . - • · ', . - . · . . . . :At its first_meetin.g, the·Board shall appoint a Treasurer oftb.e Aqthority, whic~shall be the . treas~~r of on,e,of its Members, .. To th~ extent permitted by th~Act; ~e· :j3oard_may cllll?-ge, by resoltrtion, the Tre~urer ofth~-A~o-9-cy. · · .• • . . . ... · _ . •. .
Th~ Treasurer shall .be the depository, shall have _custody .of tl;i.e ·accounts, -~els and mo:i::u::y. of the Authority· from whatever source, and shall )Jave the -duties and obligations set fortl;i-in the .. . : Act. For gr.mts. awarded to Members. or third p&rlies for use with the Syste~,. ~-e Treasurer··wm • work with the Member orJhird party to put in place appropriate fiscal cont.rols to meet any grant requirern.ents. • • • • • . • . , . _, ..
.3.03 Auditor~: . . . . . . . .
At its first meeting, the Board shall appoint an Aµditor of the Authority who. shall b_e of the same. pupiiq_ agency as the Treasurer to· comply with Govenimerit Code Section 6505.5~ To tl1e extent . permitted by the Act~ the Board m~y change,-~?'" resolution, the Auditor of the ~uth9rity; • • . ~ -~~~--: •• •• :--~ ··-The Audit~r--shall perf~rin the functions. of auditQ~ for the Authority and ·shall--hav:e ·the 'ciuti~s anl . ._ .. _: obliganons ·set forth in the Act. As re_quired by the Act~ the Auditor shall· m~e. or cause fill:. . . • independent annual ·audit of the accounts and records of the Authority by a certified public . . • • accqunta;a.t or public a,ccciuri~t, ~-~ompliail.¢e wi~ g~m~rally accepted auditing standards: A 400
• r~port of th~ financial ~lid.it will be fil~d as a public ~ecqrd as provided in Government Code· . . S.ection 6505. .. , • • · _. _· _ • • • . • · . • ·
3'.04 L~gal Counsel. · . . . . _ _ .
At its first meeting, the Board shall retain :legal coup.sel for the Authority.·· . . . - . ' :
3.05 Sec_retary _to the A.~~hority.· . • • . • ·_ • • • .: _ . • . . , ·: • - • . : At its first meeting, the.Board s~all appoint a Secretary to provide administrative support to· the Authority._ ~ this Agr~em~nt-assigns duties to the Secretary ai;i.d nq Secretary ~ _yet been - .. ~ppqinted; the_ Office· of the Alameda C_ourity Sheriff ~-Perform the dttti.es of fb_e Secretary . . until a Secretary has been appo4i.ted by the Board. To 'the extent permitted by the Act; tiie• Board • . may chap_ge, by-resolution; the Secretary of the Authority. The person serving as :the Secietary .·.shallno~also.serve.as-aDirector: .. : '. - - • ' ... • _ •. • . • • The S~tretai-y shall p¢:onn:th~ duties·requireci'undertbis.Agree~e°'t. 'J;lie.Secretary·sball m~tain a current list_qf Members and co:p.tact inforniaticin: for notices un9-er Section 7.01. • ·3.06 Bonding of Persons.HavJ:ng Access to Property:· • . • •• · · · _ · • -. Pu±suan,tio Goverriment Code· Section 6505.1, the Board shall designate the.public officer.or . . officers or person or per.sons who hav~ charge of, handle,' or have. access tq _any property of the • Authority, and shall :r;equii-e such ip.dividuals t~ -file an official bond in fill. am,ount fixed by the • • · ·Board. ·; • • • . • • 3:07. Exec~ti'Ve Dir~cto"r; Other_.Employees~ •• . .
The Board shall-appoint an Executive Director, who shall administer the Authority ~d report to • : • the Board: The Board shall have the power by ;resolution to appoint and employ other .officers, • . • . emplpyees, consultants and in.dependent contractors as may be necessai7 to: carry-out the· . purpose of -~s :Agreement. • • •
3.08 • • Privileges a'ndim.m.ri.nit:ies.from Li~bility. · . . •. • • · _ .. • . .- . · • : _ - · • •.
All of.the priyileges and imniuilities :fro:rn, liability, applicable to the activities of officers, a.gents .or employees ·of a ·public agency-when p~rfonning their-respecti.ve-fyncti6ns shall apply.to the . officers, agents. or employees of'.fu.e Authority fo the-same .degree and extent while perfomµng_ . • • ariy of the functions and-other· duties of such officers, agents or employees. under this Agreeµient • None of_the dfficers-, agents or em.plqyees directly ~mployed ]?y ilie.Authorify shall be _deemeq, by reason of their.employment by the Authority, to be employed by the Members or subj~ct to ·: any ofthe·reqtiir~ments of the Members. : ' • • • •
\'. ., ..
-_ 3.09_ Ad$ory Co.mmittees. -· .· • _ ' . · • •. _.:. • ; - _- ·- . •. ·, . .
The Board shall establlsh advisory committees iii.eluding a Technical Advisory Committee, the • • primary purpose. of 'Winch will be to re:viC?W and recomiil.end. t? th~ B.oard p91icie~ and procedures related to :Syste~ performance, maintenance. iµid other technical. issues, and which: shall be _ - established at the f~st Board meeting. -The Board may establish _addi:t:ional advisory committees t<;> meet t4e needs of the Authotity.. The Board shall niak:e reasonable efforts to. establish _ • • :ip..embership of th~ .Technical Advisory CoIJ+111ittee and any other committees, and ari.y offi.c~s . . required by the coinmittees. The~ommittees·silllll be subj-ectto tqe-~alphM. Brown Act • •. (California Govenjm.ent C9de Section 54950 et seq.), and tq.e chairperson ·of the con:imittees • .- s1].all r~port ba~ to ~e· Board 9f Directors as spec~ed iri. the bylaws ... • • • . • . •• . . • .. . ~· ..
...· .,
,9
401
. •. 'ARTICLE:W~Pom~
4.~1 : General Po'iver~. • , · ., .
. Th~ Authority sruµl have the powers co.rru:rion tci the ·Members and that are necessazy or .~onve.J?;ie:J?.t to· ac_cqmpli~ping the pru:poses. of tlns Agreemen4 ·s~ject to the restrictions set forth 1n Section-4.04. •
4.02. Power.to Issue ~qnds • .. . . : .. •: . •• • •.
The Aqtb.o:i;ity shall have the power; with a two-thirds super majority vote.of all Directors, to issue· bon9,s as specified wde~ the ,A.ct. ' . • · . . . • ••
4.03. · 'Specific PQwers~ . • , . . . . . . •
T)ie Authority is authorized, in its· own name, to perform·a11· iicts neceQsary for the exercise of the foregoing powers, including, but n9t limited to, any_ or all of the following: . • • . . . • . • (a). To make:and enter.into con;tracts, inclu<fing but not limited to,, agreements· for the purpose • of acquiring real and/or personal property; equipment, employment and professional • services, and induding agreements ':','ith Members; • • • • (b) To niake and enter'into contracts with wholesalers; subscribers, users, or resellers that • desire fo. utilizi:, the Systems for th.err broadband and other· commtinicati.ons needs and • . entities that desire to utilize the Syste~ ·only for mut:.ial or automatic aid; . (c) To plan ?Jld condu9t env.ironmeritafrevie:w and other analyses in.co~e~tion with tts plans, and de~ign buildings, facilities or coliununicatib'n .improvements of any kind; {d) To ·acquire, construct~ manage, maintain; or operate telecommt.wicatioris systems_ or • . . s~rvice and to _provide. the equip_ment ,necessary to ~eliv~r public services; . • (e) To' acquire, c0nstrµct, :ip.ana,ge, maintain or operate any building, works.or improvements; 1, .. (f) To acquire,.·hold, ~e·ase, ordispose'ofproperty, both real an~p~sonal; •. . •• •. (g) To apply. :for and .hold FCC waivers· or lic~.i;ises tci freq1.+encies, and to _enter spectrum lease agreements; . .• • • •. • • • . • •. • •
(Ji). To employ or engage contr~tors, agents, legal counsel, or employees; . (i) To.sue ;md be sued; • • • •. • · . ·.. •• .' . •• • .. • G) To apply for, receive and uti.liz;e ·grants and la.ans from federal, S't!ite or local governments or from ariy other available source in order to pursue the purposes ,of the Authority; (k) To-accept donations;. . . . • • _. • • • . .
. (I) To incur del;rts~ lfabilities· and obligatio:qs;p~ovided_that no debt; Jiability'or ob.ijgation of: • • .. 'the Authority .shall cqnstitute a debt, liability-or o~ligation of the individual Members;· . (m) To impos~, levy, collect or c?I,use to ·be collei;:ted, or to receive and-use, communicatio.ri. . impact or development fees on.new r~sidentia!., commerci;,tl,.and industrial dev_elopment, but only upon the e~p~ess approval of the affected Member jurisdic~on and as otherwise ' . authprized by. local;state, and fede;ralfaw;• • •. • • . • ·· .- • , • (n) Under Government Code Section 6~09 .5, to invest any·mo~ey that ~ not required for the • in;l.mediate nece::i.sities o.f.the A\l,'l;hori~; _as the A,:u~ority tet~r:piines fs adyi~~le, in t)ie same manner anq upon the same e0n:ditions as local agencies, under Section 53601 of the • California Government Code; · - . . ·r.. • ·, ·: • · . • • ( o) :To carry on technical 8.1_1d other investigations ofall .ki:i+ds ·necessarjr to :furt}ier the . . • p1JIPos'es·. of the Authority; and •. • • ·: : · . . . - • , . (p) To promulgate, adopt, and enforce any rules and regulations, as. may be necessary and • :· proper to irnplen:ient and effectuate ~e terms, provisions, and purpoQes of this . -• .'., .' .. - .. 4~~~.fl;l.Yl:)J:,,_ :,-,,.~. • : .-~- .-•' :._ , . .. ,:,._, ~·• .... ,.., ___ • -·.-· _,._,~ _ ___,_ . 4.04. Restriction on Exercise of Powers. • . . .
. Under Sections 6508 and 6509. of-the Act, all common powers exeryised by :the Autho;tity. sruµl -• · . . • . be exerc~sed in a manner copsistent .wi~ and subject to, the !e~ctioris· ~d limitations upoJ:! the • exe!bise of such powers as ai'.~ applicable to the County of Alameda,. a-Califo~a. charte:i;-county. • ·:10
402
·,·.
,• .....
· 4~05 -:· tim:ited Liability of the Authority. • • · • · .. , • · · · · ., • . •• ~- • . Co~iste~t with Government Code section 6508.1~· the debts, Iiabiliti,e:s and obligations of the Authority shall -be limited to the .assets of the Authority and shall under no circumstances· be· :the . debts,:liabilitie~ alfd obligations of any oftli~ Men:iiiers. A Member may (but has no obligation· to) separately contract for qr assume_responsibility in writing for spe_cific debts, liabilities;.or . :obligations of the Au:t;hority. In furtheran(?e-ofthls $ection, th~ Authority shall indemnify'the . •. Memb~rs as provided in Sec~o1:1 7. J6 bel~w: • . _ . . _ • . . ARTiCLE v ~ criNTRiBTTTIONS; ·AccoriNrs ~ REPORTS;· FUNDS • · . • • • • _. • . . . . .. . .
5.f)l )nitia.1, Subsequent and·Annual Membership Fe~s. •• · . • • • .. • Th~ _,Authority p:1.ay. use the :funds generated by fees charged to its Members to support a:dm:inistratixe, legal, and .other. au:fuorized costs incurred by 1;he Aufl?..q,ti.ty. : .. , •. (a) Initia~ Membership Fee, To becoine a·Member ofthb Authority within the'Initial . • Member~bip Period, each eligible public agency ·shaU p~y an :fn,itial Membership Fee as · •. • ·specified below (each such'fee, as-applicable, tp.e "Initial Membership Fee") ... · • •. . · t. Each public agency identified in subsections 1 through 14 iri.-Sectjon 2-.01 shall, . • • · pay an Initial Membership Fee to the Authority of Twenty Four Thousanq Five . • Hundred Dollars ($24,500) ~ a condition o_f appointing its D4"ectorandAlteinate Director , ,. • . • . . , ...
ii. : Each R~gional Citi(?S Group idenµfi.ed in subsections ·1_5 through 18: in S ecti.on 2; 01 shajl pay a single Initial Membership Fee tq .the Authority of. Twenty F 0111: • • • . Thousand_ Five Hundred Dqllars {$24,500) for th~ group 8:S a whole~ which w.ill _enable each'.of the _eitjes witbin-fl1-e Regional. City Gtoup to obtain membership . status upon.satisfying ~e other requirements ofthls Agreen;i.ent. If an eligible· city has paid an Initial Membership Fee of Five Thousand Dollars ($5;000.00) becaµse -the-required number of cities v.ritbfu its Regional Cify Group did not become • • Members within the· Initial Membership Period, its payment shall be credited -· • toward~~ app~icable·Regiomtl-City Group's S1;1~~equent Membersp.i.p :fee; as defined1I;1.Section5.0,l(b). . .. : . . • ; • .. _- ..
iii.· Except_as ot~erw.ise setfoithabove;.-public agencies eligibl~ to become Members,· but no~ specifically identified -in sµbsectibns· I' ~ough 14 in Sectio:o, 2.01 ::;hall . _ pay ah. Initial Me:a:tbership F(?e. to the Authority of Fiye Thousand Dollars • • . ($5,090.00) as_aconc!itionofb~mingMen;i.bers. : . • .. . .. , : (b) Subsequent Membership Fee. Each eligibl~ publi~ agency applying to become· a . _ Member a.ft(?r·the :fnitial Membership Period, whether or not identified in Section 2.Ql·,. . • sp.all pay a Subsequ.~l'lt Membership Fe~ as a.condition to becoming a Member ( each such· • • • fee,. as appli9able, hereina;fter a "Subsequent Membership Fee"). The Board.shall .. --d~ter:mine-the amoun,t-of each· Subsequent Meinbersliip fee, but in no event shall it be · ~ess than.the Initial Membership-Fee tb.e·pul;>lic agency would h~ve been required to pay . t~ bec.ome aMember within the Initial Membership P~iod. • • , . . . • : • • ( c) Annual Fee. • Each Memb~r shall pay ru;i Annual Fee,.by l;l.Ot later than July lsr of each . . . . Fiscal Year to maintain membership in the Authority' (each.such fee, as applica~le, .. hereinafter, the "Annual Fee"). Tp.e Board shall-s~t ~ach Annual :Fee µi·an amount npt to . . excel;Xi the Initial Membership Fee or: Subsequent_Meii:J.bership Fee, as the· qas~ niay be, . paid by the respe~tive-Member;-however, the Board may adjust the. Annual .Fee each . Fiscal Year to reflect changes_ in the Consui:ner Prici Index: .• The Board ~hill round the , , • • • . · adjust~d ~ual Fee to ;th~· nearest whole dolJ.~:>~-Member ~.fl.<)J°!~tmire4_tQp1},y_its..fus~.-~-~~'.~----' ~- ~...,:_ ... " .-· ·: ·:·~- :-~·~Am:tua:l'·Fee:-iftneMemoer'paid 1fs7filtial ·or Suosequent Membership Fee, as· _applicable, • . . • . · • within-six mol).ths o_f its ~ Annual Fee due date~ • • • ' • -
. . .
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403
. 5._02:. Adoption•of Sys'tems Funding Plan. .• · ._· · · • • • • . ·. . (a)· A goal of the Authority is to deyelop the Systems Funding. Plan as ·specified in Sections . i.q4( d) arid _2.0;5( d). The Board shall no.t approve any agreeme~-fqr construction of or.· . relating to any Systems until the Board has !:!,pproved a Systems Funding Plan: . • (b) • Bef~re the Board may consider adopting the Systems: Funding Plan,· it shall distribute the proposed Syst~ms Funding Plan.to the Members under Section 7-.01.· The proposed, . . Systems Fun,ding Plan shall be accm::i1panied by a description of t4e Systems, and ' . • • •. • inf(?rmati.on to allc;iw Memb~ts.to determine the'Systems'. capability, data speeds,- . : •. • functionality, features, <;:ost; :{mancing and the expected imj:,acts on inq.ividual Me:mbers. • The Boarc~ shall de~ignate a period, ·which.shall ·n:ot be les.s ihan·n:ii:iety·days, during. • • which _Mem.be:i;s may.pro~de comments to the Board regarding the proposed Systems. . Funding Plan~ After the comment period has expired, the Board may: • • _. • (c)· Adopt the Systems Funding.Plan as proposed;· . • . :
• • i Revise the Systems Funding Plan to address some or·all of the Men:i.b~r-' . comments; . . • . • • . • ' •
11. Reconsider;tb.e Systems Funding Plan at a later date; or _Ill. ·: Rejec~.the Systems Funding Plan. • . . •
(d) The Board shall give·notice to Members under Section 7.0l within five cl_ays of adoption . o:l;the Systems Funding.Plan (the.actual date such notice is _provid~d to members. the "Systems Funding Plan Notice Date"). The notice shall include a copy of the adopted Systems Funding_ Plan .and the date by which.Members may withdraw pursuant to Section ~.Ol(a).. . • • . . . . .. • • . •
( e) )f the· Bo?Id decides. to· ~xercise its optioµ. under Seetion 5.02(b )(ii) tcfrevise 'the SysteJ:1?.S . :· FundiIJ.g P~ari. to _address l\.1ern:ber comnie;nts and the Bo¢ aqopts a revision i:hat ~ges any Member's :financial obligation from,-the .previous version of th¢ Systems Funding · .Plan, the thirty day .time period specified in. Se"tion 6,01 (a) for wi.tb.d:i;awal fro~ the Authority shall automaticl:!llY "6e ex.tended to ninety days from the $ystems Funding Plan.
Notice Date. . . • • . • . · ' . • •
• • • •• ' • ,I. •
• . 5.03 A~ditional Conti:ibutions; J;)isproportionate Impact. .. . . . .The_Board sp.all not•I"f:lquir~ Members-to provide any additionafoontrib:i-iti.ons.to tp.e Authority of any kind or nature whatsoever, fo.r .any purpose. Except as. otherwise expressly set forth in this • Agreeme3+t, the Board is not authorized to require Members to provide funds, resources, equipmeJ?.t or personnel in order to maintain membership in the.Authority, maintain a Director's • seat on.the Board, and/or participate in the ~ystenis~. Members have.the ability to prbyiqe . • • . . additional contributions to the Authority, but .only·upon approval of their -governing authorities. . • ·fu E).dditi.on, the ~oard shall not take any. of the fol!l:owing actions without the express. ap:pro:val of. • :the affected Member(s}:' .. . . . • • • •. • •
. (a) Reqpire any Member.to adopt any tax, assessment, fee or charge;·. . . . . . • ·(b} Require any .Member to expend ·its resources, or utilize its property or equipment in a particular fashion,~ part of a project or simil/rr action taken py the-Autb.qrity; and/or (c) Approve a project or similar action witb.ou,t.taldng.into.coi:tsideration whether tha~ action· • wou!~ disproportionately_ and neg'.3-tiveiy impact ap.y Me_niber based on ,obj~cti!'e and -· . . . ·quantifiable factors. · . ' • ·. • . . • . . • • . . . .
The provisions of~ secti~n shall not affect, the ability of ~e Auth.o:t1ty to charge user :fees O?= -o'ther·costs associated-with a,Melp.ber's lJ.!se ofthe Systems. - .. • . , . . • ._ . : . • ~ . • .
. ·5.04 · Acc~mnts and :Reports. , . . . . . . . .
.--..... : .............. :·-:·~- c • .Th.e,.1:r.easurer...shalLestablish.and .. maint:ain:such . .fun.ds.and.accounts.as may-b~ .. tequµ:ed.by. .good--~-- . .. . . _ . -·-·- ... , .. _ • accounting practi~e or by any provisiqn ·of any trust agre.ement entered into with respect to the • • ,· • • • • proCt?eds of any. bonds issued by the Authority, or_·by the _State_ Controller ~r the, United St~tes .
Government The books and records of the Authority in,-theh_ands of the.Treasurer shall.be open . , to_ inspection at all r~asonable timi,,s by-duly appointed representatives of the_ Members. ·Tue· . . . ,, . . . . - 12 ----------- . -.----.--
.. · .
"Treasurer, withhl 180 dai~ after the close ~f ~ach Fi!;cal Ye~.·· sh}ill .give a c~~p{ete ~tt~li" . • report of all financial activities for such Fiscal Year to-the Members. ' •• . : • ..
5.05 • Funds~
.. : .. The Treasurer-.shall receive; have custody of and/or dis~uise Authonty fun<li; in accordml.Ce "with -:fue laws applicabl~ '1:9 public agencie~ and gen~y accep~ed_ accpunting practices, and shall .n;i~e the disbursements. requp:ed by this Agr~ement bi order to c~ o~ any of :fue ·purpose~ _of_ this.Agreement. . ·• . ·· • • • . . • . , • • ..
• • I •
. 5.06 ··Use of Sp~~tnnn. ,· • • .-·. •. : . •. , .. •· • . : ·. . .
It is the_ ~u~o~ty'. s mt~nt to. op1::r:a~ a regional iri.tei:opera:ble public_.~afety bro~band· , . coru.mumca,tioi;ts system on any radio spectrum that i:he FCC a.u.tl).onzes for publi,c safety use, specifically inclucµng sp~ctruni licensed to the Pu.bile S_afety. Spectrum Trust m·the 700 MHz· . . :frequency (763-768/793.:.798 MHz) from the. FCC for use:by public safety ?nd•_any other .. • sp"~trum upon which the FCC allows public safe:ty operation by the Authority in the "future. It is ~e Auth<;>rity' s -intent to :iµazjn;rize "deiiicati:::d public safety spectrum in order to obtain high-levels of compJ.unications reliability during.major disasters, major.events, or .other .eniergencfos. The Authority is"authoriz;ed to apply for any.FCC spectrum liceils.es,or !,eases_ thaf are appropriate fqr • public safety operation· for ·tn.e Biiy·A,rea region. · For the Public Access System, \mlicensed • . sp~trum .shall be u~ed fo pt,ovide this servfoe co:z;isistent with FCC rules. and. regulatio"ns. • s:01 _. ~~~~ati~n~ :nd· l'~cfuri~al·P~Jici~: . • • · ·: .: • ·, :· • • • • • • •• :· · The A:y.th.otjty may set forth op~rational. and t~chnical policies fcir appropriate usage of the ..
Systems· so that th¢ SysteJJ+S are operated in a mariner that"permits ll;S_age by_aJJ Members in· a fair . and reasonable man;ner_ ·$n~I;i. operation and technical policies ·shall ·be developed 1?Jihe. : • . .
Te~hnical Ae:visqry Coµmrittee arid-approved by·.tb.e ];3oarc:J. after review... • • ··S.08 Systetii_"C9mpon.~trt~_·.· •• •• ,. : · · ...... ·.·- • • ;·· - ··._ Th~ Systems will be comprised of components that niay include, but ate not limited to, radip· .· sites ·andfaeil#i.es, microwave and fiber backhaul,b~e station equipment, antennas, evolved- •• • pac~et cote network(s), network management.systems, ap.cillary network components and end-•. user equ_ipmen.t (the "Systeni ·Components:'); . Members may prciviqe System·C(?lll.pone:q.ts to the Authority :through w,t;itten agreementir~igned by ocith·the Member and the Authority. Such .. · • • agreements shall at a-minimum speqify the following with.respect to the System Compcinen# oeii:ig provided, iflrnown: (a).detailed descriptions.and locations; (b) possession and ovro.,ership;· •• (c) opetation, maintenance and upgrade r~quµ-~met:).ts; ( d) p~eters regarding use of and access • • tp_ the particular System Components; (e) provisions addre.ssing ~e Member's removal or . . · discontinued sJ;tared use ofSystein:Co~ponents fyom the Sys~ms; aµd (f) provisions.to excuse-a los~ of use.of System Components through a c~ge in·cireumstances that make.it.µnpossible ·or impracticable for• a Member to continue to proyide System <:;oniponents prev~ously used in the. • . Systems. Any such agreement.regardiq.g Systems C6mp0nents shall be ponsistent with the . • • provisfo~ of,Sectio:;i. 6.0l(d).-. . ... , • • • •
·._- 5.09 Non-MemberUse!)fSystems. • _ .. • • : • . · •· . • ' •. •.• .•.• :. . .. public. entities or-age:iicies th.at are not ¥embers of the Authority may use the Authority's ·Pub.lie • Safety Systeni ona usage.fee basis as subscribers; however·users ofpu.blic·safety spectrum·must • comply with any federal laws or FCC regulation.s Iimitin,g use to public sil-fety entities .. P.u,blic . . entities, public agencies, commm~ity anchot ins1;i.tutions ·ang. other retail users :i;nay purchase • . • ..... • .. :.~~IDAA:from...thf,:.".A~<;iri;t;y~~ . .Eubli.c..Acces~ . .Syste.IJ?--fr0n;i.srich-System!s-wh0lesa:l:ers;:-r~s.ellers-or ••• •••• •• . otb.er·distributj.on channels .approved by the Authority. The Board shitll aqopt rules and .reasonaple rates for this use of the Systems "in a:fair and nondiscriminat;oiy .manner. '\ .. •. i. ' : .· • • '
... : ·13-·.,
405
.ARTICLE VI_:_ WITHDRAWAL AND TE~ATION:
: •• 6,01 Withdrawal by Mem~ers.-• • • . .:
Members -may withdraw frpm: the Au;thority as follows: . . . . . (a) -Witlrin_thirty days o;f fue Systems Fundmg Pla,n Notice Date; as·su,ch petiod ·may be exten4ed pursuant to~ provisions in Sectimi.5:02{d) ("Initial With~wal Period"); a • Member shall subqiit '\Vri.tteri notice: to th!! Chairperson and ·Secretary of its withdrawal. • • from·1p.~ Authority, which withdrawal notiw shall be effective immediately. Such . •• withdrawing·Merilber. ~ill :µ.ot incur any additiqnal :qruincial obligl=!,i;ion~ as a.result.of -membership :i.ri the Authmjty during· such Iil.itial Withdrawal Period; provided,.:fuat the initial Annµal Fee qr any.Annual Fee paid by such -withdra~g.Member'prior to • -· . withdrawal will not be returned. • · .. •. . · . • . . ' • . • . (b} After the Im.ti.al Withdrawal _Peticid; a Me.mber that did not provide System Components • (except end-user equipment) shall providi::.to the.Chairperson and.S·ect~tary written- • • . . , notice of its withdrawal from the Auiliority which withdrawal-notice shaj:1 be effective.. • . immediately;_ provided, that any Annual Fee already paid ·will not be return~d to sµch . • :
: withdra;wing Member; •• . C • ' • • •• • • • • : '
{ c) After t1;i.e Initial Withdrawal Period, a Member that provid~d System Components ( except : end-user eqµipment) shall provide to the ~~erson and Secret?JY twelvemonths • advance written notice pf its withdrawal from the Authority, which witb,draw-al shall be . effective at the end of the notice period or earlier as permitted by the Board; provided, ;that any Annual Fee already paid. will not.be r,etumed to such withdrawing Memqer (d) If withdrawing under Sectimi6.0l(c}, aMemberiliatprovided.Sys_tem Components shall : he reqtiitedio pay _a witb.dr-awf;U. payment Such withdrawal paymerit sb,a.l.l be detemiiried tbro'!lgh a-good faith negotiatioahetween the ,vitb.drawing Member and'the Authority, · and shall be in arr-amount approved by the Bpard~ T'n.e purpo~e of the:: witqdrawaj. .. . . payment is_ to require the fy1ember to _cover-tl:).e Auth.ority7 s actual _and direct expenses · reasonably r-el-ated tcrthe withdrawal i?clm;ling, but not limited to, eq~pment relocation fees, -leasing, and p~t fees'relaring to System Components 1hat the Member had · .· de;dicated to suppqrting the Systems, as well as related administrative costs anq • • professional services fees: .'The withdrawing Membennaymitigate this'withdrawal . . payment by entering into an agreement for the Authority's continued use of the Member's assets, as d~scribedinSeciion 6.03. Ifth~ parties·are unable to reach an • agrec::nient on the)i.mount of the withdrawal payment, the partie~ shall mufually choose a . neutral third party who shall be authorized to make such a detennination and· resolve the • • _- matter. . .- • • . • • • ·• • . • · . ·
. ( e) • ._If a w:iJh<4-a;wing' Membet is. rui Appointing:Aµtb.ority to the Board~ such Member shall • • lose it$ appointing authorlty·and seat-on the B.oard as .pf the date suqh Member gives ·, , notice of its withdrawal. . . . . .
Cf). If the withdrawing Memb~r is a-City within a Regional CityQ-roup, and the withdrawal • · •· of that Meillber reduces the numbc::r'.of Members in tha(R.egional City Group below the . ·threshold• required ~o appoint I!- Director, as· specified in Sectici:i;i. 2. 0 l • and· the :applicable • . Exhibit A through D for tha~ Regional-City Group; then such Regional·City Group shall • · lose its Appointing Authority and seat on the Board effective ·ll.$ of the date the Member • gives notice, If one or more additional cities from'within ·suc4 Region;,). City Qrou.p become Members of the Authority; such, that the:required npmber of cities within that- . Regional .City ·aroup _are Memb·ers for pmposes of appointing a Dire~tor~ as. specified in ·• the appJ.icable Exhibit A through D, the Regional. City Group shall regain its ability to -~·"- •·---- --- ..... -·· - .. :-, .. appoint-aD~ctor_to-the--Bl:)ard.-: ..... :::.. -.-. ..:.---·- ·-·-•· ·---- _,:....:. --··-: ··---,.-;-· ·- ··--. - -· •:·,-•:
.6.02 FinanciaI Liabilities -of Withdrawiµg Members. • · . . • Except.as otherwise provided in Section 5.02:: . : • · • . •. • . - _· : · • .. (a) A withch:awing Member shalfremain liable for ij,ll financial liabilities.:incurred·during its • .. • membership in-the.Authority; howev'er,-except for the Annual Fee required per _Section . . . . . . • ·. . . . . . • . . '•. 14
406
• 5 ._CH ( c) paid for the year -~.which th~-~thdrawal notice is giv~ the Membet .. shall not b,e liable for any new~cial liabilities incurred.'after submitting·written notice of its' • withdrcJ.wal; -including but not limited to future Amiual Fees; , • • • • (b) Toe A,uthority and the withd,rawing M~mber may negotiate a buy-out agreement for early • termination ofinembersp.ip to retire· any.ongoing financial obligations the Member· shares · . with the Authority. .' • • • • •
• (J:03 ·:
0 Ret~n~oil of Asset~ -~~ Withdra'ffin:g Members. • • • • : • · • •• _: • . ·Any Systen;i. Component(s) that. a withdrawing Member provided to the Authority shall remain _ . the sole· asset of that Member unless the.Melrlb~r and the Authority otherwise agree. Ifrequest~d • • . by the Authority; a 'withdrawing Memben1}.all considi::r options for the.Authority's continued use . :of such Member's System Component(s): Acceptance of any_ option is at th,e sole <;liscretion o_f the withd,rawing Member. Also, the use by the Authority of th~ -witli.drawing Member's-System Compone°:t(s) shall pe'ter:µtlnated-q.p611 the effective date of withdrawal; unless otherwise agreed .,between the Authority ~d Member. • · . . .· • • .. . • . . • -6.04 Te~ation of Autho~ity; Dispo~itioii.of Autho'rify Assets... : • ·•. • • :· If at any·point there are fewer than ten Directors on the Board, then the Board shall .detennine,. at least once ·annually, :whether the Authority i~ 'able to c~mti.nue to :fµlfill its pmpose and:-·. obligations"-required by this Agreement Ip, such a_circumstanc~, the Boa.id n;i.a:y recommend temiina:tion of this Agree~ent anp. dissolution of.the Authority to the Directots' .respective public· . ag~ncies .. • The:Authority ~ay be terniwat~d-.:by a_ two-thirds super-majwity vote of Dire.ctors and· ·upqn 'wri:tten consent :from their .respective 'public agencies:: Upon terinin:ai;ion of tj:l.is A,.gre~ment .'. • . ;;ind dissolution_ofthe Authority, im,d after payment of all obligations of the Auth0rity, the Board·· . ·s4all distribute Authqrity assets, in.eluding re.al or personal property; irJ..prciportiori. to·the . . .• contributions made by Memb_ers: 'The Board_.I;ll?,.Y sell or liqui~e-Authority.property and shall distributeib.e-proceeds theroo:f in proportipn to the: contributions made by Members.-. .. • . . .
Any_ Systcim Co~poneri.t(s) provicfed. by a Memb~r~tb th~ Authority-~hall remain °the ~set ofJhat Member and shall not be subject to distribution under this section. . _. . • • :. • '. ' . . . . • • . _: . . ·.
ARTICLE Vll-MCSCELLANEOUS PROVISiONS
•. 7a01 • NOticeS~- • • ~ . . .
Ahy notice requtred or p.ermitted to be made un:der this ,:\.greement shall be in :writing and shall:. • be delivered in thema,nner prescribed in this-Section 7.01 at the addr~ss set forth below such party's signature block to thls .A,ITTeement. The parties may give notice by:
· • (a) Personal delivery; . . • · •• .• .. , •.
' - (~) E~mail; . ·. · · • • • • •
. ·cc) U.S. Mail,-fust clas!i·pqstageprepaid; . .
.• (d) "''Certified" U.S. mail; postage P.iepaid, return receipt·req_uested; (~) Facs~e. : : : . . • . • . .
'At any tlme."by providiri.g W,ritten notice to th~ Se~ret~, any party.,may.chang~ the pl~~e, . • facsimil~ nµmber or e-mail for .giving notice. ·All written notices ·or cdh:esponde:nce sent in the . described mariner will, be deemed given to ll- party on, whichever date occurs eai:ij.~~t: • : . (a) 'O;ie Jfa.te of personal delivery; : • • . . • .. ' • : , .: . (b) The tbitd bnl:liness·day following·deposit-in th~·U.S. mail, when sent by '~fust class'•' m.ail; .. . . · . .. ( st Tii~~~te __ 9_g_wmcJlJh~ .. P~~otits .agent cither..sigri.ed.th~.r.etum~receipt. or,.,refusedfu-. .. ,. • ., ···-····-"-"-._, ... : • accept delivery, as ;noted tin the tetumreceipt o~ other U.S. Postal Service form, when. . • . sent by "certified"·~; or .:. · •• . . • : • .. . . . • • • · • . ( d) N0tices delivered by electronic mail shall be deemed received upon the sender's receipt . . • of an apknowledgmeJ+t from the intended recipient (such as by the ':retllttl rece;ipt • . .. • requeste9,'' f,unction, as ·available, ;i:-e~ electronic maµ or other mitten acknowledgment • • • • • • ••• ,• I ' •, •
• ·:' :· •. ' 15
•: I
·,·.
. ofieceipt)·; provi~ed that, .iisuch notice is. ~ot sent. duiing no~al busines~.ho~~ of the . rC?cipient, such notice shall -~e deemed to have been sent on the next business. day_ of the . .' !ecipient. • , • ' • • •
•• f' •
.. 7~02 Amendm~nt: .. . • • : • • . . • ·. . . .. . · · • · .
Tbis Agreement may be amended upon a two-th4ds supennajority vote of the Members and a • unanimous vote qf fue.Board and execution pf such amendment QY:~ach of the Members- • . :approving such amendment aud each of the Men;i:bers seated mi the Board. However, this • . • • A,gree:ttlent shall riot be ~ended, mqdiq.ed or othetwi$e re-vised, changed o:r tescip,ded, _if ~ch, • action would,: • . . • . . , . • . .
.'(a) Mate_rially and adv~rsely affect either the rating of bond~ issu~d by thv Authority, or .- bondholders holding such bonds; or. • • • • . . . . . • • • (b Y. Limit or'redU:ce the obligations of-the Member$ to niake, in the ·aggregate, payments which are fortb.e benefit.ofthcfowners qfthe bc;,nds,. • . · . • . ·. · •. • • •
7.03 . Fiscal Year. . .
Th.eAuthority's·F~cal Year shall.be July: (to Jillle 30. ' 7.04 . Consents and Approvals.' • ' . . . ' ,
• . • . Any conse:q.ts or approvals req-µired under this 4greement shall not be unreasonably.withheld. • . · 7.05 .Incorporation of Act. • .• • •• • • • • • • • • .' · · · .... · • The provisions·ofthe-Act,_as it may be 8.1Ilf?nded from tb;ne to time, which ar.ereqilired.to be includ~d in this Agreement, are _incorporated-i.ntci this ,Agreement ;by reference .. • ·1.·06 -··Enforcwent of Authority. . . . . .
The Authority is arith.brized to talce any or all legal or equitable actions,· in~luding; but not limited • to, iajunction ·and spectfic pei:forniance, nec¢ssaty or perinitted PY law to enforce this • • Agreement.... • • • •
7 07 ' S • b""ty • . • . .. • . • · · . . . evera Ill , . , . • . . . • • . . . . If"any one or more of the te:rms,·provisioi:is1 prom.ise_s, covenants, or concli,~ons oft'bfa Agreement were, to any e~ent,.ad.judged invalid, mienforceable, void, or·yoidable for any re<!-so.q. , whatsoever by a court of competentjuris~ction, each·and.all ofthe·rema:i.n:ingterms, provisions, promises, coven8:Ilts, and-conditions of 1;his Agreement shall not pe affected and shall be valid and-enforceable to the fullest extent permitted by law. . • • • • • . • . . . . . . ' 7;08· Successors. . . . •• :· . . .
Thi~ Agreement shall be binding_up6n and shall ID,ure.to the benefit of the successors and • P,ermitted assignees of each Mem~~r. • • . . • •
7.09. .Assi~ent'., . . · . _.. . · • · • · • ·,. • • •
No Membf:?r shill ~sign any rights· or ·obligations ·under this Agreement :tlthplit the prior written consent o:ftlie Bqard. . ••.. • • · ·
7.io· · _Governing-Law. • _. • • • · • • · · . : •• ·. :. · :_. · · . .
This Agreemept is made and ·will be performed .iJi the· State of California. and as such California • substantive and·pfocedur~ law shall apply. ·venue· for any litigation under t;his Agreenient.~hall be--withill' a:D:YJutjajjction th!!t~Qn,.~~tu.!et O_!" inQJµcl~$. .£¢.tive Member§. m.th~ .tiro,e qf_l_itig~ti_p ... n_· __ -~ ·-· ' ___ ., ~,· ..•• ·: ·- ·mtbinfue·S1:at~ of California. . : . • • • • •
7.11 ~eadings. . • . . . , . . . . . . . . .
The section headings in this .Agreement are for convenience only arid are not'to be c9nstrued .as modifying_ o~ gov~ming the lan.guag_e·ofth.is Agre~meiiti . . • . •• • . \,,
408
-· :
. 7.12 Counterparts.. .
This Agreement piay b~ _exec1:ted-in. count~rparts .• • · . • • ·7.13 No. Third Party Bene:ficiari~s. · . - : • _ : • _ · • · • . ·,. • • . _.. :
This Agreemen.t,-including the obligations of !he Auili.priiy described in 1}iis Agreement,' are no'i' •• intended to benefit.any party other than the Authority and its Mem.bers,.·except as expressly .. . • • provided ui:b.erwise ih'this ,Agre~riJ.ent. ·-No agency that is not a signatory to this Agreement shall liave any rights or causes of action against any party to thiii Agreement as a resqlf of that party's - performance or-non-performance under this Agreemeri.t, except as e~essly provided otherwise . in this Agreement : • • • ' • • · • • • • • •
7~4 . • Filing ofN~tic:e ofAgreen;ten,t or Amendment. . •• • • : • • · Within thirty days after the Effective.Date o;f the Agreement, pr any amendm¢nt to the • Agreement, .tlie'$ecretary shall prepare and file. notices as required by Government Code Secti,on •. • • . ·.6503.5. The Secretary shall aiso file a copy of the Agreementor·any amendment to the·'· • Agreement with the Con~oller as required by Government-Code Section 6503.6._. • . : .. . . . . . . . . . . . ' '7.15 Conflict of Interest .Code~ ~-
. ~e ~~ard· sliail ~d_opt a conflict of interest code as requ:ir~d ~y ~~w. • _. 7.16 . . Inde~catj.on .. ' . . . . . . -. . .. _ . . .. . ·The Authority shall de(end, :inden:urlfy and hold hannless yach Me;mber (and eac4Member's • :
o:ffice;rs, ·agents, iind employees, successors and assigns) from any and all µabiley, in~uding~ but not-1.irruted to, claims;losses, suits, irtjuries, ~ages, costs and expenses (inch.id:ing,_wifuout. limitatlo~omey-'s fees and ·consequ~:Q.ti.al damages), ofev~ry kind, Ba..+iire and description, . (colle~tively,. "Losses") directly or indirectly arising.from or: as a resu)t of:· (i) any accident,._ injury to or death of any .person oj: loss or daniage to property that ·may be clirectnr .. or inclirectly . caused by the acts ·or pmissions· of the Authority or its offi~~rs, employe~s-or agents; {ii) any act . •.. - of the Aufuority ojits agents, servants, empJoy~es or officers in the observ11p.on or per.fotnlance . of.any of its responsibilities under. this Agreement, or any-failure.by the Autb.or.ity to per.fon;n. any • such resp_qnsiliilities; aii~or (iii) any actions or inactions ofMeD?-bers taken as a result of their .. . . membership in the Authori,ty ,. · N otwithstaiiding the foregoing, the Authority shall not_ be· required, • to indemrufy anyMeml;>er against any ~osses that are caused by the:p.egligen~e:·or willful •. , . . . misconduct qf such Member seeking ':inde:tnnification or any of their respective ~ffi.cers, agents, • employees, su~ce~sors or assigns.· . . . • . . . •• . • , · . •
7.17" Disp~te R~olution/Legal Pro~eedings. · · . ·'.. · • • . • . . • . · • • • . Disputes regarding the int~rpretation 9r a.pplic~on of'auy provision. of thi~ Agreemen,t shall, to tlie extent r:e~onably feasi!:ile; be re.solved through good faith. negotiations between the Members . : and/or the Authority. . .. · • . • • • • . • . . • • • . • . • .. • . . • . . . . . : ..
7.18 • Non-Waiver. . . • • . .· , · _. ·
. No waiver of tiie breach or default qf any of.the covenants, ·agreements; -restrj.ctions, or. . ... conditions of this Agreement shall.be construed to be ·a. waiver ot: any..succeed.iri.g breach of the· same· or .other covenants, agreem\;?:q.ts, ·restrictions, or ~01:1,ditions of this Agreement. No clelay or • . failure in exercising any right, power or remedy in the _eyent of breach or default of this. . • agreement shall be construed as a waiver.thereof,. or acquiescence thereiµ .. • . . • - • ··:·--·--;·-----.-·-'T.I9-.-·co~pleteAg~~~~en:C:... __ .. ----- _ ... _ .. ·_ •• --:-:· - -·-:-·· -~·:·· : ... _·. ----~. ~-:---- -.- • • • This Agreement constitµtes the -full _a:ad complete agreement of the'pfil1:ies with r~spect. to the • subj,ecf matter hereof.· All prior negotiations and written_and/or oral a,greements befyve~n the • parties with-respect to· the subject.1;IJ.atter ~f this Agreement are merged into_ this Agreement :. ..
409
l7
., . . . ~ . . . .
410
RESOLUTION 2026-001
Resolution of the Bay Area Regional Interoperable Communications Systems Authority Board of Directors Termination of the Joint Powers Authority Agreement and Dissolution of the Bay Area Regional Interoperable Communications Systems Authority WHEREAS, California Government Code § 6500 et seq. (known as the “Joint Exercise of Powers Act”) outlines the procedures and requirements for the creation, operation and dissolution of joint powers authorities; and
WHEREAS, the Bay Area Regional Interoperable Communications Systems Authority (“BayRICS” or the “JPA”) was created pursuant to the Joint Exercise of Powers Act on or about May 2, 2011 (the “JPA Agreement”); and
WHEREAS, the purpose of the BayRICS JPA Agreement was to create an agency to develop and establish a regional, interoperable public safety broadband communications system and other advanced information systems for interoperable public safety communications; and WHEREAS, Government Code § 6510 provides a joint powers agreement may be continued for definite term or continued until rescinded and terminated; and WHEREAS, Section 1.05 of the JPA Agreement provides the JPA Agreement shall continue until terminated pursuant to Section 6.04 of the JPA Agreement; and WHEREAS, Section 6.04 provides that the JPA Agreement may be terminated by a two-thirds (2/3) supermajority vote of the BayRICS governing Board of Directors and upon written consent from their respective agencies; and
WHEREAS, BayRICS has become inactive in recent years and its purpose has been served; and WHEREAS, the Board of Directors finds it in the best interest of the member agencies to terminate the JPA Agreement and dissolve the JPA to provide clarity as to the status of BayRICS and to release member agencies from the JPA Agreement; and WHEREAS, California Government Code § 6503.5 states that a joint powers agency shall file two (2) copies of the a notice with the Secretary of State whenever a joint powers agreement provides for the creation of an agency and whenever a joint powers agreement is amended; and WHEREAS, BayRICS now wishes to initiate termination of the JPA Agreement by (1) approving this Resolution of Termination to terminate the BayRICS JPA Agreement and dissolve the BayRICS JPA no sooner than the date that a two-thirds supermajority of the member agencies is reached by written consent of the member agencies in the form of a resolution of their respective governing bodies and has been transmitted to the Secretary of the Board; and (2) authorizing the Secretary of the Board of Directors to take all necessary steps to effectuate the Docusign Envelope ID: 179EEE66-2083-88A2-837F-FAA718E8180C JPA Agreement termination and JPA dissolution, including paying any outstanding debts and obligations and disbursing remaining funds to the member agencies in an amount proportional to each member agency’s contribution.
NOW, THEREFORE BE IT RESOLVED, by the Bay Area Regional Interoperable Communications Systems Authority Board of Directors, that all above recitals are hereby found to be true and correct and incorporated herein.
BE IT FURTHER RESOLVED, that the Bay Area Regional Interoperable Communications Systems Authority Board of Directors, by a vote of at least 2/3, hereby takes the following actions to carry out the termination of the BayRICS JPA Agreement and dissolution of BayRICS JPA:
(1) Approves this Resolution of Termination pursuant to which the BayRICS JPA Agreement shall be terminated and of no further force and effect pursuant to Section 6.04 of the JPA Agreement as of the date specified in Section 2 below; and (2) Dissolves the BayRICS JPA effective as of the date that a 2/3 supermajority of the member agencies is reached by written consent of the member agencies in the form of a resolution of their respective governing bodies and has been transmitted to the Secretary of the Board (“Termination Date”); and
(3) Authorizes the Secretary of the Board of Directors, or their designee, to take all necessary and reasonable action necessary to carry out the intent of this Resolution of Termination, including preparing financial accounting documents, paying all outstanding debts and obligations, disbursing remaining assets and funds to the member agencies in proportion to their contributions, and filing notices with the Secretary of State as required by law.
DULY PASSED AND ADOPTED by the Bay Area Regional Interoperable Communications System Board of Directors at a special meeting held on May 14, 2026 in Dublin, California by the following vote:
AYES: NOES: ABSTAIN: ABSENT:
SIGNED:
_________________
Mary Ellen Carroll, County of San Francisco
April Luckett-Fahimi, County of Alameda
Andrew Meehan, City of San Francisco
Judith Torrico, City of San Jose
Abdallah Ouaaz, County of Santa Clara
Jose Beltran, County of Contra Costa
Michael Wentworth, County of San Mateo
Justin Riedel, County of Sonoma
Matthew Nichelini, City of Oakland
Docusign Envelope ID: 179EEE66-2083-88A2-837F-FAA718E8180C
By:
Justin Reidel
County of Sonoma
Vice C
hair of the Board
A
TTEST:
___________________
Apr
il Luckett-Fahimi
Alameda County Sheriff’s Office
Secretary of the Board
Docusign Envelope ID: 179EEE66-2083-88A2-837F-FAA718E8180C ~
Signed by:
~t :/.....de,at:.f ~
7B226C003FF04 F A ...