City Council Meeting
Agenda
Tuesday, October 20, 2026
1:30 PM
Hybrid Meeting - Council Chambers and Virtually -
https://sanjoseca.zoom.us/j/98221474336
Closed Session at 9:30 a.m.
MATT MAHAN, MAYOR
ROSEMARY KAMEI, DISTRICT 1
PAMELA CAMPOS, DISTRICT 2
ANTHONY TORDILLOS, DISTRICT 3
DAVID COHEN, DISTRICT 4
PETER ORTIZ, DISTRICT 5
MICHAEL MULCAHY, DISTRICT 6
BIEN DOAN, DISTRICT 7
DOMINGO CANDELAS, DISTRICT 8
PAM FOLEY, VICE MAYOR, DISTRICT 9
GEORGE CASEY, DISTRICT 10
City Council Agenda October 20, 2026
Please scroll to the end for information about the City Council Agenda and for the Rules of Conduct of the meeting.
For live translations in over 50 languages, please go to https://attend.wordly.ai/join/FAYU-7105 Also visit our language access page at:
https://www.sanjoseca.gov/your-government/appointees/city-clerk/language-access-for-city-co uncil-and-council-committee-meetings
26-602 Language Access Instructions / Instrucciones de interpretación / Hướng dẫn diễn giải
Language Access Page
How to Use Wordly illustration
Attachments
American Disability Act
To request an alternative format agenda under the Americans with Disabilities Act for City-sponsored meetings, events or printer materials, please call (408) 535-1260 as soon as possible, but at least three business days before the meeting.
Accommodations
Any member of the public who needs accommodations should email the ADA Coordinator at [email protected] or by calling (408) 535-8430. The ADA Coordinator will use their best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests.
• Adaptaciones para discapacitados serán proporcionadas a pedido. Mande correo electrónico [email protected]; Llame (408) 535-8430.
• Bất kỳ ai trong công-đồng cần sự hỗ-trợ xin gửi điện-thư cho Điều-phối-viên ADA theo địa-chỉ [email protected] hoặc gọi đến số (408) 535-8430.
THE LEVINE ACT
The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $500 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. For more information: https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act How to observe the Meeting
1) Cable Channel 24
2) https://sanjoseca.gov/news-stories/watch-a-meeting
3) https://youtube.com/CityofSanJoseCalifornia
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How to provide spoken Public Comment:
1) By Phone: (888) 475 4499. Webinar ID is 982 2147 4336. Alternative phone numbers are: US:
+1 (213) 338 8477 or +1 (408) 638 0968 or (877) 853 5257 (Toll Free) a. When prompted to enter your Participant ID, please dial the pound symbol (#); If you would like to raise or lower your hand at any time, please dial * 9. You may dial * 6 to mute/unmute. 2) Online at: https://sanjoseca.zoom.us/j/98221474336
a. Use a current, up to date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+.
Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c. When the Mayor calls for the item on which you wish to speak, click on “raise hand.” When we reach your name, the City Clerk will give you permission to speak and a pop up will appear on your screen letting you know it is your turn.
d. When called, please limit your remarks to the time limit allotted. 3) In Person:
Fill out a Speaker’s Card and submit it to boxes at the bottom of the Chambers. Do this before the meeting or before the item is heard. This will ensure that the name on the card is called for the item(s) that you wish to address, and it will help ensure the meeting runs smoothly for all participants by calling speakers in an orderly manner. You may remain anonymous, but please fill out a card so we may call you. You can put “anonymous speaker” or “no name” on the card. When the Council reaches your item on the agenda, the Mayor will open the public hearing and call your name. Please address the Council from the podium, which is located to the left of the City Clerk’s table. To assist you in tracking your speaking time, there is a display on the podium and on the screen above you. On the podium, the green light turns on when you begin speaking; the yellow light turns on when you have 30 seconds left; and the red light turns on when your speaking time is up.
How to submit written Public Comment before the City Council Meeting City of San José Page 3 Printed on 10/9/2026
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Members of the public are encouraged to submit written comments to the City Council via eComment on the legistar calendar page (the eComment is the column on the far right). Click "eComment," and it will take you to the eComment page to leave comments via an easy webform.
Alternatively, you may still email at [email protected]. Those emails will be attached to the Council Item under “Letters from the Public.” Please identify the Agenda Item Number in the subject line of your email.
eComments post immediately to the website. For emailed comments, submit them no earlier than 10 days before the meeting and no later than 5:00 p.m. on the day before the meeting. Comments received after 5:00 p.m. on the day before the meeting may still be posted before the meeting, depending on the volume of submissions received.
You may speak to the City Council about any discussion item that is on the agenda and under Open Forum for City Business that is not on the agenda.
• Call to Order and Roll Call
9:30 a.m. - Closed Session, Call to Order in Council Chambers Open Session, Labor Negotiations Update (See Item 3.2)
Adjourn to Closed Session in Council Chambers Conference Room, W133 See Separate Agenda
26-1074 Closed Session Agenda
1:30 p.m. - Regular Session, Council Chambers, City Hall 6:00 p.m. - Evening Session, Council Chambers, City Hall – Cancelled *The previously scheduled Evening Session has been cancelled. • Pledge of Allegiance
• Invocation (District 9)
Union Middle School Jazz Combo
• Orders of the Day
Items recommended to be added, dropped, or deferred are usually approved under Orders of the Day unless the Council directs otherwise.
• Adjournment Recognition
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• Closed Session Report
To be heard after Ceremonial Items
1. CEREMONIAL ITEMS
1.1 Presentation of a proclamation recognizing National Disability Employment Awareness Month (NDEAM) to reaffirm the City of San José’s dedication to ensuring equal opportunities and access for all. (Foley, Kamei, & Casey)
1.2 Presentation of a commendation honoring Vita Fota at 102 years old and celebrating her more than 70 years as a San José resident, including her service as a Rosie the Riveter and contributions to the Italian American community and the City of San José. (Doan)
1.3 Presentation of a proclamation honoring October 25, 2026, as the Republic of China (Taiwan) Day in the City of San José. (Ortiz)
1.4 Presentation of commendation to CEFCU, San José Water, and the San José Conservation Corps, whose collaboration with the Department of Parks, Recreation, and Neighborhood Services demonstrate the power of partnerships in creating healthy communities and restoring public spaces. (Candelas, Ortiz & Mulcahy)
2. CONSENT CALENDAR
Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine by the City Council and will be adopted by one motion. If a member of the City Council requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately.
2.1 Approval of City Council Minutes.
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26-1055 Approval of City Council Minutes.
Recommendation: (a) Regular City Council Meeting Minutes of September 15, 2026. (b) Regular City Council Meeting Minutes of September 22, 2026. (c) Regular City Council Meeting Minutes of September 29, 2026. (d) City Council Study Session Minutes of October 2, 2026.
CEQA: Not a Project, File No. PP17-009, Staff Reports, Assessments, Annual Reports, and Informational Memos that involve no approvals of any City action.
(a) 09/15/2026 CC Minutes
(b) 09/22/2026 CC Minutes
(c) 09/29/2026 CC Minutes
(d) 10/2/2026 CC SS Minutes
Attachments
2.2 Final Adoption of Ordinances.
26-1096 Final Adoption of Ordinances.
Recommendation: (a) Ordinance No. 31354 - An Ordinance of the City of San José Adding a New Chapter 11.91 to Title 11 of the San José Municipal Code Relating to the Regulation of Personal Delivery Devices. [Passed for Publication on 10/6/2026 - Item 5.1(a) (26-1033)]
2.3 Approval of Council Committee Minutes.
26-1073 Approval of Council Committee Minutes.
Recommendation: (a) Regular Joint Meeting for the Rules and Open Government Committee Minutes of September 23, 2026.
(b) Regular Joint Meeting for the Rules and Open Government Committee Minutes of September 30, 2026.
CEQA: Not a Project, File No. PP17-009, Staff Reports, Assessments, Annual Reports, and Informational Memos that involve no approvals of any City action.
(a) 09/23/2026 ROGC Minutes
(b) 09/30/2026 ROGC Minutes
Attachments
2.4 Mayor and Council Excused Absence Requests.
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26-1095 Mayor and Council Excused Absence Requests.
Recommendation: Request for a retroactive excused absence for Councilmember Candelas from the regular meeting of Rules and Open Government Committee and Committee of the Whole on September 23, 2026, due to authorized City business to attend the Cal Cities Annual Conference and Expo in Anaheim, California.
CEQA: Not a Project, File No. PP17-010, City Organizational and Administrative Activities resulting in no changes to the physical environment. (Candelas)
[Rules Committee referral 10/7/2026 - Item A.1.a]
Attachments Memorandum
2.5 City Council Travel Reports.
2.6 Report from the Council Liaison to the Retirement Boards.
2.7 26-1075 Retroactive Approval of Free Use of the Janet Gray Hayes Rotunda for the Responsive Cities Network San José Kickoff.
Recommendation: Adopt a resolution retroactively authorizing “Free Use” of the Janet Gray Hayes Rotunda for the private, invitation-only Responsive Cities Network San José Kickoff held on August 5, 2026, hosted by the Information Technology Department in partnership with the Mayor’s Office and City Manager’s Office.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Information Technology)
Memorandum
Resolution
Attachments
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2.8 26-1069 Approval of the District 9 End-of-Term, Farewell Celebration Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event.
Recommendation: As recommended by the Rules and Open Government Committee on September 30, 2026:
(a) Approve the District 9 End-of-Term, Farewell Celebration scheduled on December 2, 2026, at the Rotary Summit Center as a City Council sponsored Special Event and approve the expenditure of funds; and
(b) Approve and accept donations from various individuals, businesses or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Foley) [Rules Committee referral 9/30/2026 - Item B.6]
Attachments Memorandum
2.9 26-1089 Approval of Proclamation, Flag Raising and Lighting Recognizing Taiwan Retrocession Day Sponsored by Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event.
Recommendation: As recommended by the Rules and Open Government Committee on October 7, 2026:
(a) Approve the proclamation of the Republic of China (Taiwan) Retrocession Day scheduled on October 20, 2026, as a City Council sponsored Special Event and approve the expenditure of funds. (b) Approve the Taiwanese Flag Raising scheduled on October 23, 2026, as a City Council sponsored Special Event and approve the expenditure of funds.
(c) Approve the Republic of China (Taiwan) Retrocession Day Tower and Rotunda Lighting scheduled from October 20-26, 2026, as a City Council sponsored Special Event and approve the expenditure of funds. (d) Approve and accept donations from various individuals, businesses or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Ortiz) [Rules Committee referral 10/20/2026 - Item B.4]
Attachments Memorandum
3. STRATEGIC SUPPORT
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3.1 Report of the City Manager, Jennifer Maguire (Verbal Report).
3.2 Labor Negotiations Update.
Accept Labor Negotiations Update.
TO BE HEARD AT 9:30 A.M.
3.3 26-1076 2025-2026 City Manager’s Annual Report.
Recommendation: (a) Accept the 2025-2026 City Manager’s Annual Report in compliance with City Charter Section 701 (F).
(b) Approve the following position changes in the Public Works Department:
(1) Delete 1.0 Division Manager; and
(2) Add 1.0 Senior Facility Repair Worker.
(c) Approve the following position changes in the Parks, Recreation and Neighborhood Services Department:
(1) Add 1.0 Division Manager; and
(2) Delete 1.0 Senior Facility Repair Worker.
(d) Adopt Appropriation Ordinance and Funding Sources Resolution amendments in various operating and capital funds to implement the 2025-2026 Annual Report recommendations, as detailed in Section IV (Recommended Budget Adjustments and Clean-Up/Rebudget Actions).
CEQA: Not a Project, File No. PP17-009, Staff Reports, Assessments, Annual Reports, and Informational Memos that involve no approval of any City actions, and File No. PP17-004, Government Funding Mechanism of Fiscal Activity with no commitment to a specific project which may result in a potentially physical impact on the environment. (City Manager)
Attachments 2025-2026 Annual Report
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3.4 26-1085 Civil Service Commission Interview. - TO BE HEARD LAST Recommendation: (a) Interview applicants and consider appointments to fill the following seats on the Civil Service Commission:
(1) One (1) Member-at-Large seat with an unexpired term ending November 30, 2027.
(2) One (1) Member-at-Large seat with a term beginning on December 1, 2026, and ending November 30, 2030.
(b) If any vacancies remain, direct the City Clerk to continue recruitment efforts and bring forward additional applicants for consideration.
CEQA: Not a Project, File No. PP17-010, City Organizational and Administrative Activities, resulting in no changes to the physical environment. (City Clerk)
[Rules Committee referral 9/30/2026 - Item A.1.a; Deferred from 10/6/2026 - Item 3.3 (26-1066)]
Memorandum
Memorandum - Conflicts of Interest
Applications
Supplemental Memorandum, 10/5/26
Letter from the Public
Attachments
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3.5 26-1077 Conditional Vacation of a Portion of Spring Street between Asbury Street and West Taylor Street.
Recommendation: (a) Conduct a public hearing on the conditional vacation of approximately 25,690 square feet of Public Street Right-of-Way on Spring Street, between Asbury Street and West Taylor Street (Subject Portion).
(b) Adopt a resolution:
(1) Approving the report from the Director of Public Works setting forth the facts justifying the conditional vacation of approximately 25,690 square feet of Public Street Right-of-Way on Spring Street, between Asbury Street and West Taylor Street (Subject Portion); (2) Finding, pursuant to Streets and Highways Code Section 8324(b), that the Subject Portion is unnecessary for current or prospective public use as a street, and vacating the Subject Portion, conditioned upon the abandonment and/or relocation of all existing public utility facilities and utility easements affecting the Subject Portion; and (3) Instructing the City Clerk to record a certified copy of the resolution of vacation for the Subject Portion with the Office of the Recorder, County of Santa Clara after the Director of Public Works confirms the satisfaction of the conditions to vacate.
CEQA: Mitigated Negative Declaration for the Columbus Park Project (Resolution No. RES2025-78), File No. ER20-025. Council District 6. (Public Works)
Memorandum
Resolution
Attachments
4. PUBLIC SAFETY SERVICES
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4.1 26-1078 2025 Independent Police Auditor Year End Report.
Recommendation: (a) Accept the 2025 Independent Police Auditor Year End Report. (b) Accept the San José Police Department’s response to the recommendations contained in the 2025 Independent Police Auditor Year End Report.
CEQA: Not a Project, File No. PP17-009, Staff Reports, Assessments, Annual Reports, and Informational Memos that involve no approvals of any City action. (Independent Police Auditor)
(a) Memorandum
(b) Memorandum
IPA 2025 Annual Report
Presentation - est. 20 minutes
Attachments
5. TRANSPORTATION & AVIATION SERVICES
6. ENVIRONMENTAL & UTILITY SERVICES
7. NEIGHBORHOOD SERVICES
8. COMMUNITY & ECONOMIC DEVELOPMENT
8.1 26-1079 Citywide Planning Work Plan Prioritization.
Recommendation: (a) Adopt the Current Proposed prioritization of the Citywide Planning work plan through December 2027 based on existing Council direction; or
(1) Reconsider past direction and adopt a different alternative, such as Alternative 1 Single Density for Missing Middle, or Alternative 2 Council Priorities Emphasis.
(b) Direct staff to return in November 2028, and annually thereafter, to prioritize the Citywide Planning work plan through the next 18-month period.
CEQA: Not a Project, File No. PP17-007, Preliminary direction to staff and eventual action requires approval from decision-making body. (Planning, Building, and Code Enforcement)
Attachments Memorandum
9. REDEVELOPMENT – SUCCESSOR AGENCY
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10. LAND USE
Notice to the public: There will be no separate discussion of Land Use Consent Calendar (Item 10.1) as they are considered to be routine by the City Council and will be adopted by one motion. If a member of the City Council requests discussion on a particular item, that item will be removed from the Land Use Consent Calendar (Item 10.1) and considered separately.
10.1 Land Use on Consent Calendar
No Land Use items on Consent Calendar.
END OF CONSENT CALENDAR
10 Land Use - Regular Agenda
10.2 26-1080 GP26-002 - Early Consideration for a Privately-Initiated General Plan Amendment for Certain Real Property Located at 525 Race Street.
Recommendation: Direct staff to continue the processing of a privately-initiated General Plan Amendment application to amend the Envision San José 2040 General Plan Land Use/Transportation Diagram designation from Industrial Park to Combined Industrial/Commercial on an approximately 3.98-gross-acre site located at 525 Race Street.
CEQA: Not a Project, File No. PP17-007, Preliminary direction to staff and eventual action requires approval from decision-making body.
Planning Commission recommends approval (10-0-1, Casey absent) (Item 6a on the 9/9/2026 Planning Commission Agenda). Council District 6. (Planning, Building, and Code Enforcement)
Attachments Memorandum
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10.3 26-1081 H25-039 & ER25-225 - Administrative Hearing on the Environmental Appeal and Site Development Permit Appeal for Certain Real Property Located at 470 West San Carlos Street.
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Recommendation: (a) Conduct a public hearing to consider the appeal of the Director’s approval of a Site Development Permit and an environmental appeal of the Planning Director’s reliance on a Statutory Exemption Pursuant to Public Resources Code Section 21080.66 (Assembly Bill 130) in accordance with the California Environmental Quality Act (CEQA), to allow the construction of an eight-story residential building with 276 dwelling units and underground parking, with five percent affordable units restricted to very low-income, subject to the state Density Bonus Law, and extended construction hours from 8:00 a.m. to 5:00 p.m. on Saturdays on an approximately 0.89-gross-acre vacant site, located on the southwest corner of West San Carlos Street and Gifford Avenue (1462-470 West San Carlos Street and 321-329 Gifford Avenue, APN:
264-20-133).
(b) Adopt a resolution denying the environmental appeal and upholding the Planning Director’s reliance on the Statutory Exemption for the 470 West San Carlos Street Project, in accordance with CEQA, and finding that:
(1) The City Council has independently reviewed and analyzed the Assembly Bill 130 Statutory Exemption prepared for the 470 West San Carlos Street Project and related administrative records related to Site Development Permit No. H25-039;
(2) The Assembly Bill 130 Statutory Exemption for the 470 West San Carlos Street Project was prepared and completed in full compliance with the CEQA, as amended, together with state and local implementation guidelines;
(3) Reliance on the Assembly Bill 130 Statutory Exemption for the 470 West San Carlos Street Project reflects the independent judgment and analysis of the City of San José, as the lead agency for the Project; and
(4) Preparation of an Environmental Impact Report or Mitigated Negative Declaration/Negative Declaration is not required because the appeal does not raise any issues that would disqualify the project from the Assembly Bill 130 Statutory Exemption for the 470 West San Carlos Street Project.
(c) Adopt a resolution denying the permit appeal and approving, subject to conditions, a Site Development Permit to allow the proposed project at 470 West San Carlos Street.
CEQA: Exempt, Public Resources Code Section 21090.66 (Assembly Bill 130). Council District 6. (Planning, Building, and Code Enforcement)
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Memorandum
Attachments
Attachments
10.4 26-1082 ER25-243 - Administrative Hearing on the Appeal of the In-fill Exemption for a Data Center Use at 300 Holger Way.
Recommendation: (a) Conduct a public hearing to consider the environmental appeal of the Planning Director’s reliance on an In-fill Exemption in accordance with the California Environmental Quality Act (CEQA) Guidelines Section 15332, to allow a data center use within an existing approximately 97,800-square-foot research and development building on an approximately 4.86 gross-acre site located on the south side of Holger Way, approximately 1,870 feet west of Zanker Road (300 Holger Way).
(b) Adopt a resolution denying the environmental appeal and upholding the Planning Director’s reliance on the In-fill Exemption for the 300 Holger Way Project, in accordance with CEQA, and finding that:
(1) The City Council has independently reviewed and analyzed the In-fill Exemption prepared for the 300 Holger Way Project and related administrative records related to Special Use Permit No. SP25-029; (2) The In-fill Exemption for the 300 Holger Way Project was prepared and completed in full compliance with the CEQA, as amended, together with state and local implementation guidelines; (3) Reliance on the In-fill Exemption for the 300 Holger Way Project reflects the independent judgment and analysis of the City of San José, as the lead agency for the Project; and
(4) Preparation of an Environmental Impact Report or Mitigated Negative Declaration/Negative Declaration is not required because the appeal does not raise any issues that would disqualify the project from the In-fill Exemption for the 300 Holger Way Project.
CEQA: Exempt, CEQA Guidelines Section 15332 for In-fill Development Projects, File No. ER25-243 for the 300 Holger Way Project. Council District 6. (Planning, Building, and Code Enforcement)
Memorandum
Attachments
Attachments
• Open Forum
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Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. Members of the public may only speak at Open Forum once.
• Adjournment
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection online at https://sanjose.legistar.com/Calendar.aspx or at the Office of the City Clerk at San José City Hall, 200 E. Santa Clara Street, Tower 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. Please go to the Clerk’s Records Database https://records.sanjoseca.gov/Pages/Search.aspx for the final document, or you many also contact the Office of the City Clerk at (408) 535-1260 or [email protected].
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ABOUT THE AGENDA
The City of San José is committed to open and honest government and strives to consistently meet the community’s expectations by providing excellent service, in a positive and timely manner, and in the full view of the public.
Welcome to the San José City Council meeting!
This Agenda contains both a Consent Calendar section for routine business items that require Council approval, and general business items arranged to correspond with San José’s City Service Areas (CSAs).
City Service Areas represent the policy-making level for strategic planning, policy setting, and investment decisions in the critical functions the City provides to the community. They are:
· Strategic Support - The internal functions that enable the CSAs to provide direct services to the community in an effective and efficient manner.
· Public Safety - Commitment to excellence in public safety by investing in neighborhood partnerships as well as prevention, enforcement, and emergency preparedness services. · Transportation & Aviation Services - A safe and efficient transportation system that contributes to the livability and economic health of the City; and provide for the air transportation needs of the community and the region at levels that is acceptable to the community. · Environmental and Utility Services - Manage environmental services and utility systems to ensure a sustainable environment for the community.
· Neighborhood Services - Serve, foster, and strengthen community by providing access to lifelong learning and opportunities to enjoy life.
· Community & Economic Development - Manage the growth and change of the community in order to create and preserve healthy neighborhoods and ensure a diverse range of employment and housing opportunities.
The San José City Council meets every Tuesday at 1:30 p.m. and Tuesday at 6 p.m. as needed, unless otherwise noted. The City Council, or less than a quorum, may adjourn any regular, special or adjourned meeting to a later date, time and place specified in the order of adjournment. If all members are absent, the City Clerk may declare the meeting adjourned to a stated date, time and place. If you have any questions, please direct them to the City Clerk’s staff seated at the tables just below the dais. Thank you for taking the time to attend today’s meeting. We look forward to seeing you at future meetings.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://sanjose.legistar.com/Calendar.aspx. Council Meetings are televised live and rebroadcast on Channel 24.
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CITY OF SAN JOSE CODE OF CONDUCT FOR PUBLIC MEETINGS IN
THE COUNCIL CHAMBERS AND COMMITTEE ROOMS
The Code of Conduct is intended to promote open meetings that welcome discussion and debate of public policy in an atmosphere of fairness, courtesy, and respect for differing points of view. All participants shall comply with this policy regardless of the format of the meeting.
1. Public Meeting Decorum:
a) Persons in the audience will refrain from behavior which will disrupt the public meeting.
This includes making loud noises, clapping, shouting, booing, hissing or engaging in any other activity in a manner that disturbs, disrupts or impedes the orderly conduct of the meeting.
b) Persons in the audience will refrain from creating, provoking or participating in any type of disturbance involving unwelcome physical contact, including conduct prohibited by City Administrative Manual Policy 1.1.1, Discrimination and Harassment. c) Cellular phones and electronic devices must be silenced. Use of such devices shall not interfere with or disrupt the conduct of the meeting.
d) Appropriate attire, including shoes, shirts, and lower body garments are required in the Council Chambers and Committee Rooms at all times.
e) Persons in the audience will not place their feet on the seats in front of them. f) No food, drink (other than bottled water with a cap), or chewing gum will be allowed in the Council Chambers and Committee Rooms, except as otherwise pre-approved by City staff.
g) All persons entering the Council Chambers and Committee Rooms, including their bags, purses, briefcases and similar belongings, may be subject to security screening.
2. Signs, Objects or Symbolic Material:
a) Objects and symbolic materials, such as signs or banners, will be allowed in the Council Chambers and Committee Rooms, with the following restrictions:
· Maximum size: 2 feet by 3 feet.
· No sticks, posts, poles or other such items will be attached to the signs or other symbolic materials.
· The items cannot create a building maintenance problem or a fire or safety hazard. b) Persons with objects and symbolic materials such as signs must remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. c) Objects that are deemed a threat to persons at the meeting or the facility infrastructure are not allowed. City staff is authorized to remove items and/or individuals from the Council Chambers and Committee Rooms if a threat exists or is reasonably determined by security personnel to present a legitimate safety risk. Prohibited items include, but are not limited to: firearms (including replicas and antiques), toy guns, explosive material, and ammunition; knives and other edged weapons; illegal drugs and drug paraphernalia; laser pointers, scissors, razors, scalpels, box cutting knives, and other cutting tools; letter openers, corkscrews, can openers with points, knitting needles, and hooks; hairspray, pepper spray, and aerosol containers; tools; glass containers; and large backpacks and suitcases that contain items unrelated to the meeting.
3. Addressing the Council, Successor Agency Board, Committee, Board or Commission:
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a) Persons wishing to speak on an agenda item or during open forum are requested to follow established sign-up procedures.
b) Meeting attendees are usually given one (1) minute to speak on any agenda item and/or during open forum; the time limit is in the discretion of the Chair of the meeting and may be limited when appropriate. Applicants and appellants in land use matters are usually given more time to speak.
c) The Chair may limit overall time allotted to public comments, pursuant to California Government Code Section 54954.3(b)(1).
d) Speakers should discuss topics related to City business on the agenda, unless they are speaking during open forum in which case comments must be under the subject matter jurisdiction of the applicable legislative body.
e) Speakers' comments should be addressed to the full body. Speakers may be reminded to direct comments to the full body rather than engaging individual Mayor, Council Members, Board Members, Commissioners or Staff in conversation f) Speakers may not engage in conduct that actually disrupts, delays, or materially interferes with the orderly conduct of the meeting or the ability of others to attend, listen, observe, or participate in the meeting. Any person engaging in any of the following conduct may, after warning when feasible, forfeit the remainder of their speaking time, be muted, removed from the meeting, or excluded from further participation as authorized by law:
· True threats of violence or unlawful intimidation;
· Conduct that materially interferes with another person’s ability to attend, listen to, observe, or provide public comment;
· Repeated or intentional abuse of meeting procedures or speaking processes in a manner that disrupts the orderly conduct of the meeting; · Technologically disruptive conduct, including blasting audio, generating excessive noise or feedback, repeated attempts to rejoin after lawful removal, use of automated or coordinated means to disrupt participation, or other conduct intended to substantially disrupt, derail, or prevent the orderly continuation of the meeting; or · Refusal to comply with lawful time, place, and manner rules after warning when feasible.
g) Speakers will not bring to the podium any items other than a prepared written statement, writing materials, or objects that have been inspected by security staff. h) If an individual wishes to submit written information, he or she may give it to the City Clerk or other administrative staff at the meeting.
i) Speakers and any other members of the public will not approach the dais at any time without prior consent from the Chair of the meeting.
Failure to comply with this Code of Conduct which will disturb, disrupt or impede the orderly conduct of the meeting may result in removal from the meeting and/or possible arrest.
City of San José Page 20 Printed on 10/9/2026