SAW:NXN:JMD
10/8/2026
T-32001.040 / 2352591 1
Council Agenda: 10-20-2026
Item No.: 2.7
DRAFT – Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
RESOLUTION NO. ______________
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
JOSE RETROACTIVELY AUTHORIZING “FREE USE” OF
THE JANET GRAY HAYES ROTUNDA FOR THE PRIVATE,
INVITATION-ONLY RESPONSIVE CITIES NETWORK SAN
JOSÉ KICKOFF ON AUGUST 5, 2026, HOSTED BY THE
INFORMATION TECHNOLOGY DEPARTMENT IN
PARTNERSHIP WITH THE MAYOR’S OFFICE AND CITY
MANAGER’S OFFICE
WHEREAS, in June 2019, the Council of the City of San José (“City”) adopted Schedule of Fees Resolution No. 79138 for the fees and charges for City Hall Facility and Plaza Use; and
WHEREAS, Resolution No. 79138 authorizes City Departments to have “Free Use” of City Hall facilities for events that 1) qualify as official City business; 2) are free and open to the public; 3) occur Sunday through Friday; and 4) are booked thirty (30) days in advance; and
WHEREAS, the Information Technology Department, in partnership with the Mayor’s Office and City Manager’s Office, hosted the Responsive Cities Network San José Kickoff (“Kickoff”) in the Janet Gray Hayes Rotunda on August 5, 2026; and WHEREAS, the Responsive Cities Network is a national initiative led by Data-Smart City Solutions at the Bloomberg Center for Cities at Harvard University, funded by the John S. and James L. Knight Foundation, bringing together ten U.S. cities, including San José, to strengthen municipal capacity to use data and generative AI to improve city services and better serve residents; and
WHEREAS, because the Kickoff Event was a private event attended by invited community leaders, neighborhood representatives, City staff and partners, the event SAW:NXN:JMD
10/8/2026
T-32001.040 / 2352591 2
Council Agenda: 10-20-2026
Item No.: 2.7
DRAFT – Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
does not qualify for automatic “Free Use” under Resolution No. 79138, and City Council approval is thus required; and
WHEREAS, the City finds that the Kickoff Event qualifies as Official City Business because the Information Technology Department organized the event in partnership with the Mayor’s Office and City Manager’s Office to support City priorities and Information Technology Department core services; and
WHEREAS, the Kickoff Event supported the City’s work to improve service delivery and responsible use of technology; and
WHEREAS, the City desires to retroactively approve the free use of the City Hall Rotunda for the Responsive Cities Network San José Kickoff on August 5, 2026;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SAN JOSE THAT:
The City Council hereby retroactively authorizes “Free Use” of the Janet Gray Hayes Rotunda for the private, invitation-only Responsive Cities Network San José Kickoff held on August 5, 2026, hosted by the Information Technology Department in partnership with the Mayor’s Office and City Manager’s Office based on the event’s alignment with official City business and the public benefits derived from strengthening community-informed, responsible, and equitable approaches to improving City services.
SAW:NXN:JMD
10/8/2026
T-32001.040 / 2352591 3
Council Agenda: 10-20-2026
Item No.: 2.7
DRAFT – Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
ADOPTED this _____ day of ___________, 2026, by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
MATT MAHAN
Mayor
ATTEST:
TONI J. TABER, MMC
City Clerk