CITY OF SAN JUAN BAUTISTA
SPECIAL CITY COUNCIL MEETING
JUNE 14, 2022, at 6:00 P.M.
MINUTES
CALL TO ORDER - Mayor Leslie Jordan called the meeting to order at 6:00 p.m.
PLEDGE OF ALLEGIANCE - Council Member Freeman led the Pledge of Allegiance.
ROLL CALL
Present: Mayor Jordan, Vice Mayor Flores, Council Members Edge, Freels and Freeman
Staff Present: City Manager Reynolds, General Counsel Rathie, Assistant City Manager Foucht, City Accountant Wendy
Cummings, City Engineer Nidel Samhouri
PUBLIC COMMENT
There was no public comment.
City Attorney Bob Rathie reported on the Closed Session noting the meeting was not held and therefore, there is no reportable action.
CONSENT ITEMS
A. Approve the Affidavit of Posting Agenda
B. Approve the Affidavit of Posting Public Hearing Notice C. Approve the Minutes for the May 5, 2022 Special Meeting D. Approve the Minutes for the May 17, 2022 Regular Meeting E. Adopt a Resolution of the City Council of the City of San Juan Bautista Proclaiming and Reaffirming the Existence of a Local Emergency in the City
F. Adopt a Resolution of the City Council of the City of San Juan Bautista Making Certain Findings and Determinations in Compliance with Section XIIB of the California Constitution (GANN Initiative) Setting the Appropriation Limit for Fiscal Year 2022-2023 Council Member Edge requested to pull Item 2.F. to be heard under separate motion.
Mayor Jordan honored citizen Nancy Carlisle's request to pull Item 2.G. for public comment and separate Council consideration.
A motion was made by Council Member Freels to approve Consent Items 2.A-E and H-l.
The motion was seconded by Council Member Freeman. The motion passed on a roll call vote of 5-0.
Council Member Edge asked for clarification on Item 2.F. regarding the property tax cap and spending limit. City Manager Don Reynolds and City Accountant Wendy Cummings provided clarification.
Special City Council Meeting Minutes - June 14, 2022 Page 1 A motion was made by Council Member Freels to approve Consent Items 2.A-E and H-l.
The motion was seconded by Council Member Edge. The motion passed on a roll call vote of 5-0.
Mayor Jordan called for public comment from Nancy Carlisle regarding Item 2.G., as she requested the item be considered separately. Nancy Carlisle spoke on the matter and an interest of Flag Day.
A motion was made by Council Member Edge to approve Consent Items 2.G. The motion was seconded by Council Member Freeman. The motion passed on a roll call vote of 5-
PUBLIC HEARING ITEMS
A. Valle Vista Landscape and Lighting Maintenance Assessment District i. Adopt a Resolution of the City Council of the City of San Juan Bautista Confirming a Diagram and Assessment for Fiscal Year 2022-2023
il. Adopt a Resolution of the City Council of the City of San Juan Bautista Certifying Compliance With State Law with Respect to the Levying of General and Special Taxes, Assessments, and Property Related Fees and Charges
Mayor Jordan opened the public hearing and called for the staff report. City Manager Don Reynolds presented the staff report accompanied by a PowerPoint, fielded questions from the Council, and recommended approval of the resolutions.
Mayor Jordan opened the public comment. Seeing no one come forward, she closed public comments.
Hearing no further comments or questions from the City Council, Mayor Jordan closed the public hearing and called for a motion.
A motion was made by Council Member Edge to adopt a resolution confirming a diagram and assessment for Fiscal Year 2022-2023. The motion was seconded by Vice Mayor Flores. The motion passed on a roll call vote of 5-0.
A motion was made by Council Member Edge to adopt a resolution certifying compliance with state law with respect to the levying of General and Special Taxes, Assessments, and Property Related Fees and Charges. The motion was seconded by Council Member Freeman. The motion passed on a roll call vote of 5-0.
Mayor Jordan passed the gavel to Vice Mayor Flores to preside over the meeting.
ACTION ITEMS
A. Adopt a Resolution of the City Council of the City of San Juan Bautista Adopting the Fiscal Year 2022-2023 Budget and Capital Improvement Plan
City Manager Don Reynolds presented the staff report accompanied by a slide presentation and fielded questions from the Council.
Special City Council Meeting Minutes - June 14, 2022 Page 2 Vice Mayor Flores called for public comments.
Nancy Carlisle testified on the matter.
Jackie Morris-Lopez testified on the matter.
A motion was made by Council Member Freels to adopt a resolution adopting the Fiscal Year 2022-2023 Budget and Capital Improvement Plan to include Church Street between First and Second Streets. The motion was seconded by Council Member Edge. The motion passed on a roll call vote of 5-0.
B. Adopt a Resolution of the City Council of San Juan Bautista Approving Essential Worker Hazard Pay
City Manager Don Reynolds presented the staff report and fielded questions by the Council.
Vice Mayor Flores called for public comments.
Nancy Carlisle testified on the matter.
A motion was made by Council Member Freels to adopt a resolution approving essential worker hazard pay. The motion was seconded by Council Member Edge. The motion passed on a roll call vote of 5-0.
C. Adopt a Resolution of the City Council of the City of San Juan Bautista Authorizing the City Manager to Execute a License Agreement with South Valley Internet Inc. to Place Communication Equipment on the City's Water Tank for the Transmission of Communication Signals Providing a New Source of Internet Access for the Community in Consideration for Free Internet at Seven City Facilities City Manager Don Reynolds presented the staff report and fielded questions by the Council.
Vice Mayor Flores called for public comments.
EJ Sabathia testified on the matter.
A motion was made by Council Member Freeman to adopt a resolution authorizing the City Manager to execute a license agreement with South Valley Internet Inc. to place communication equipment on the City's water tank for the transmission of communication signals providing a new source of internet access for the community in consideration for free internet at seven City facilities. The motion was seconded by Mayor Jordan. The motion passed on a roll call vote of 4 Yes-1 No (Edge).
D. Adopt a Resolution of the City Council of the City of San Juan Bautista Amending the Memorandum of Understanding with the Hollister Little League for the Junior Giants Baseball Program whereby the City Would Fully Fund the Maintenance of Abbe Park Ball Field, and Pay for Electricity for the Field Lights
City Manager Don Reynolds presented the staff report and fielded questions by the Council.
Special City Council Meeting Minutes - June 14, 2022 Page 3 Vice Mayor Flores called for public comments.
Wanda Guibert testified on the matter.
Michael Ponce testified on the matter.
Jackie Morris-Lopez testified on the matter.
A motion was made by Council Member Freels to adopt a resolution amending the Memorandum of Understanding with the Hollister Little League for the Junior Giants Baseball Program whereby the City would fully fund the maintenance of Abbe Park Ball Field, and pay for electricity for the field lights. The motion was seconded by Council Member Edge. The motion passed on a roll call vote of 5-0.
E. Adopt a Resolution of the City Council of the City of San Juan Bautista Authorizing the Mayor to Execute a Joint Use Agreement Between the Aromas-San Juan Unified School District and City of San Juan Bautista City Manager Don Reynolds presented the staff report and fielded questions by the Council.
Vice Mayor Flores called for public comments, seeing none, he closed the public comments.
A motion was made by Council Member Freeman to adopt a resolution authorizing the Mayor to execute a Joint Use Agreement between the Aromas-San Juan Unified School District and City of San Juan Bautista. The motion was seconded by Council Member Freels. The motion passed on a roll call vote of 5-0.
F. Adopt a Resolution of the City Council of the City of San Juan Bautista Designating Rehabilitating 11 Streets as Follows: Franklin St., North St., a it, Monterey sne Second St., Monterey St., The Alameda, Polk St., Fourth St., Fifth St., Sixth St., Seventh St., and Church Street, as the City's Priority Project Under the State's Road Repair and Accountability Act of 2017 (SB1) City Manager Don Reynolds presented the staff report and fielded questions by the Council.
Vice Mayor Flores called for public comments, seeing none, he closed the public comments.
A motion was made by Mayor Jordan to adopt a resolution rehabilitating designated streets and to include Church Street between First and Second Streets. The motion was seconded by Council Member Edge. The motion passed on a roll call vote of 5-0.
G. Consider Rescinding Resolution 2022-32; Discuss Whether the Office of City Treasurer and/or City Clerk will be on the Ballot to be made Appointive Rather than Elective; and Adopt a Resolution of the City Council of the City of San Juan Bautista Calling a General Municipal Election to be Held on November 8, 2022, Requesting That the County of San Benito Agree to Consolidation of Said Election With the Statewide General Election to be Held on Said Date, and Requesting the County to Render Services in Connection With Said Consolidated Election Special City Council Meeting Minutes - June 14, 2022 Page 4 General Counsel Bob Rathie presented the staff report and fielded questions from the Council. City Manager Don Reynolds fielded questions from the Council.
Vice Mayor Flores called for public comments.
Nancy Carlisle testified on the matter.
Jackie Morris-Lopez testified on the matter.
Discussion ensued amongst the Council on the placement the City Treasurer and/or City Clerk on the ballot. Council Member Freels stated the positions should remain as elected positions. The remaining Council Members stated they supported both being on the ballot for the public to decide.
A motion was made by Mayor Jordan to adopt the resolution presented as Exhibit A, which rescinds Resolution 2022-32; places the office of City Treasurer and City Clerk on the ballot to be made appointive rather than elective; calls for a General Municipal Election to be held on November 8, 2022, requesting the County of San Benito agree to consolidation of said election with the statewide General Election to be held on said date, and requesting the County to render services in connection with said consolidated election. The motion was seconded by Council Member Edge. The motion passed on a roll call vote of 4 Yes-1 No (Freels).
H. Select Ad Hoc Committee to Recruit for Planning Commissioner City Manager Don Reynolds presented the staff report and fielded questions from the Council. General Counsel Bob Rathie summarized the appointment process and fielded questions from the Council.
Vice Mayor Flores called for public comments.
Darlene Boyd testified on the matter.
Nancy Carlisle testified on the matter.
Jackie Morris-Lopez testified on the matter.
Discussion ensued amongst the Council on the placement the City Treasurer and/or City Clerk on the ballot. Mayor Jordan and Vice Mayor Flores volunteered to serve on the Ad Hoc Committee. Council Member Freeman expressed concern with the process due to previous experiences with this appointment process.
A motion was made by Mayor Jordan to appoint Vice Mayor Flores and herself to the Ad Hoc Committee. The motion was seconded by Council Member Edge. The motion passed on a roll call vote of 4 Yes-0 No-1 Abstain (Freeman).
5. DISCUSSION ITEMS
A. Proposed Water Rates - City Manager Reynolds
City Manager Don Reynolds gave a PowerPoint presentation on Proposed Water Rate Increase and reported the item would be on the July 19 meeting agenda.
Vice Mayor Flores called for public comments, seeing none, he closed the public comments.
B. Future Ban on the Sale and Use of all Fireworks - City Attorney Rathie Special City Council Meeting Minutes - June 14, 2022 Page 5 City Attorney Rathie gave a staff report and noted a possible proposed ordinance being brought forward at a future meeting.
Vice Mayor Flores called for public comments, seeing none, he closed the public comments.
C. Moratorium on Future Developments - Council Member Edge Council Member Edge noted the City had a major infrastructure problem and requested the Council consider a moratorium on future developments.
A lengthy discussion ensued; General Counsel Bob Rathie noted legalities to this issue.
Vice Mayor Flores called for public comments.
EJ Sabathia testified on the matter.
Jackie Morris-Lopez testified on the matter.
6. PRESENTATIONS, PROCLAMATIONS, INFORMATIONAL ITEMS AND
REPORTS COMMITTEES
A. Treasurer's • Report and Monthly Financial Statements by City Accountant Wendy Cumming
City Accountant Wendy Cumming summarized the written staff report in the packet.
Vice Mayor Flores called for public comments, seeing none, he closed the public comments.
B. City Manager's Report
City Manager Reynolds gave the staff report and covered City Clerk recruitment, vacations, completion of Council Chambers, software upgrades, Public Safety, Special Event process, and Community Development. He fielded questions from the Council.
Vice Mayor Flores called for public comments, seeing none, he closed the public comments.
C. Reports from City Council Representatives to Regional Organizations Council members reported on their agency meetings attended.
ADJOURNMENT
Vice Mayor Flores adjourned the meeting at 10:14 p.m.
Respectfully submitted,
Jush Party for
Norma Alley
Special City Council Meeting Minutes - June 14, 2022 Page 6