City of San Juan Bautista
The “City of History”
www.san-juan-bautista.ca.us
AGENDA
CITY COUNCIL REGULAR MEETING
TUESDAY ~ AUGUST 16, 2022 ~ 6:00 P.M.
CITY HALL COUNCIL CHAMBERS
311 Second Street
San Juan Bautista, California
– HYBRID MEETING –
PUBLIC PARTICIPATION BY ZOOM AND IN PERSON
THIS MEETING WILL BE OPEN TO THE PUBLIC UNDER THE FOLLOWING CONDITIONS:
All Attendees must comply and wear a face covering if not fully vaccinated and show proof. If providing proof attendees will not need to wear a face covering. If you are exempt from the state face covering guidance or not fully vaccinated, you will be required to wear a mask to attend the meeting; All attendees must comply with any other rules of procedures/instructions announced by the Mayor and/or City Staff. Any violations of the above may result in the Mayor closing the meeting, effective immediately, or clearing the room, as well as other enforcement actions. The meeting will be available through Zoom for those who wish to join or require accommodations with the instructions below:
The meeting can also be accessed by the public in the following methods: Through Zoom (https://zoom.us/join) per the instruction stated below, and on Facebook.
Join Zoom Webinar https://us02web.zoom.us/j/87219094477 or call 1 (669) 900-6833
Webinar ID: 872 1909 4477
PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE CITY COUNCIL. DURING THE MEETING: TO PROVIDE VERBAL PUBLIC COMMENTS ON AN
AGENDA ITEM DURING THIS MEETING CALL THE PHONE NUMBER LISTED ABOVE OR LOG INTO ZOOM AND ENTER THE MEETING ID NUMBER AS LISTED ABOVE.
When the Mayor announces public comment is open for the item which you wish to speak, press *9 on your telephone keypad or if joining by Zoom, use the raise your hand icon. When called to speak, please limit your comments to three (3) minutes, or such other time as the Mayor may decide, consistent with the time limit for all other speakers for the particular agenda item. Comments from other platforms will not be considered during the meeting. If you would like to participate during the meeting you MUST use Zoom.
If you are unable to join the meeting, written comments may be mailed to the Deputy City Clerk at City Hall (P.O. Box 1420, San Juan Bautista, CA 95045), or emailed to [email protected] not later than 5:00 p.m. on August 16, 2022, and will be read into the record during public comment on the item.
THIS MEETING WILL BE CONDUCTED PURSUANT TO GOVT. CODE §54953(e)(1)(A).
In order to minimize the spread of the COVID 19 virus the City Council is conducting this meeting by Zoom webinar and will be offering alternative options for public participation. You are encouraged to watch the meeting live on Zoom or Facebook.
City Council Meeting
August 16, 2022
If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure.
A Closed Session may be called during this meeting pursuant to Government Code §54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City.
Materials related to all items on this agenda are available in the agenda packet on the City website www.san-juan-bautista.ca.us subject to Staff’s ability to post the documents before the meeting, or by emailing [email protected] or calling the Deputy Clerk (831) 623-4661 during normal business hours.
1. Call to Order
Pledge of Allegiance
Roll Call
2. Public Comment
This portion of the meeting is reserved for persons desiring to address the Council on matters not on this agenda.
The law does not permit Council action or extended discussion of any item not on the agenda except under special circumstances. If Council action is requested, the Council may place the matter on a future agenda.
3. Consent Items
All matters listed under the Consent Agenda may be enacted by one motion authorizing actions indicated for those items so designated. There will be no separate discussion of these items unless requested by a member of the City Council, a staff member, or a citizen.
A. Approve the Affidavit of Posting Agenda
B. Approve the Minutes for the July 12, 2022, Special Meeting C. Adopt a Resolution of the City Council of the City of San Juan Bautista Proclaiming and Reaffirming the Existence of a Local Emergency in the City D. Waive Reading of Ordinances and Resolutions on the Agenda Beyond Title
4. Presentations, Proclamations, Informational Items and Reports A. City Council and Staff Announcements
This is an opportunity for Council and staff to share the community calendar and announce upcoming dates of interest to the general public.
B. Reports from City Council Representatives to Regional Organizations and Committees
C. Treasurer’s Report and Monthly Financial Statements by City Treasurer Michelle Sabathia
D. City Manager’s Report
A. Fire Department Update
B. Sheriff Department Update
In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the Deputy City Clerk a minimum of 48 hours prior to the meeting at (831) 623-4661.
City Council Meeting
August 16, 2022
5. Action Items
A. Appointment of Tony Carreia to the Planning Commission B. Approve a Resolution adopting Community Plan Guiding Principles C. Establishing a Public Safety Standing Committee
D. Consider requesting the Board of Supervisor’s approval on 2 positions:
1. A new Sheriff Deputy position
2. A new Sheriff Multi Services Officer (“MSO”)
E. Consider introduction of an ordinance for first reading amending section 3-5-155 of the San Juan Bautista Municipal Code and increasing water rates
6. Discussion Items
A. General and Municipal Election Update
B. Open Recruitment for Planning Commission
C. Microvi System Permitting Report
D. 2022 Pavement Management Program Project, San Juan Bautista
7. Adjournment
Item #3B
City Council Meeting
August 16, 2022
Special City Council Meeting Minutes – July 12, 2022 Page 1
CITY OF SAN JUAN BAUTISTA
SPECIAL CITY COUNCIL MEETING
JULY 12, 2022, at 6:00 P.M.
DRAFT MINUTES
1. CALL TO ORDER – Mayor Leslie Jordan called the meeting to order at 6:00 p.m.
PLEDGE OF ALLEGIANCE – Council Member Freels led the Pledge of Allegiance.
ROLL CALL
Present: Mayor Jordan, Vice Mayor Flores, Council Members Edge, Freels and Freeman
Staff Present: City Manager Reynolds, General Counsel Rathie, Assistant City Manager Foucht, City Accountant Wendy Cummings, City Engineer Nidel Samhouri
2. PUBLIC COMMENT
Mayor Jordan asked for public comments.
Jackie Morris-Lopez commented on the Closed Session item regarding the evaluation of the City Manager.
Cara Vonk commented on the resolution approving the first amendment to the reimbursement agreement between the City and SJB Alameda Enterprises.
Seeing no other comments, Mayor Jordan closed the public comments.
At 6:08 p.m. the Council adjourned to Closed Session to hear the following items below.
3. CLOSED SESSION
A. Conference With Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of CA Govt.
Code Section 54956.9: one potential case.
B. Evaluation Of Public Employee – City Manager
Evaluation of the City Manager pursuant to CA Govt. Code Section 54957(b) Council and staff rejoined the zoom session at 6:51 p.m. with all present.
City Attorney Rathie reported out for the Closed Session that Council received information on the first matter and received information on the seconded matter with no reportable action taken on either item.
A motion was made by Council Member Edge to approve Consent Items 2.G. The motion was seconded by Council Member Freeman. The motion passed on a roll call vote of 5-0.
4. ACTION ITEMS
A. Approve Affidavit of Posting Agenda
A motion was made by Council Member Edge to approve the Affidavit of Posting Agenda. The motion was seconded by Council Member Freels. The motion passed on a roll call vote of 5-0.
5. DISCUSSION ITEMS
A. Consider Adoption of Resolution Approving the First Amendment to the Reimbursement Agreement Between the City and SJB Alameda Enterprises, LLC, for Construction of a Right Turn Lane on State Route 156 At Its Intersection With The Alameda
City Manager Reynolds presented the staff report accompanied by a PowerPoint presentation and fielded questions by the Council.
Applicants Dr. Dahla and applicant’s Legal Counsel Cody Philips provided applicant testimony on project status, read a letter stipulating conditions into the record, and fielded questions from the Council.
Discussion ensued with Council and staff.
Mayor Jordan called for public comments.
Wanda Guibert testified on this matter.
Discussion continued amongst the City Council and direction was given to staff to call Cal Trans regarding the right turn lane, firm up dollar amounts to be contributed to the project, clearly define fair share, and return to the August Council meeting.
B. Public Meeting Format Changes Anticipated for July 19, 2022. Regular Meeting City Manager Reynolds noted the changes to the AV system in the Council Chambers and announced the July 19 meeting will be held in person.
City Attorney Rathie reported notifications of AB 361 may not apply when holding a hybrid meeting and will need to research back on noticing requirements.
6. ADJOURNMENT
Mayor Jordan adjourned the meeting at 8:25 p.m.
Respectfully submitted,
_____________________________
Trish Paetz, Deputy City Clerk
Item #3C
City Council Meeting
August 16, 2022
RESOLUTION 2022-57
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA,
COUNTY OF SAN BENITO, STATE OF CALIFORNIA, PROCLAIMING AND REAFFIRMING
THE EXISTENCE OF A LOCAL EMERGENCY
WHEREAS, the San Juan Bautista Municipal Code Section 5-33-040 empowers the City Council to proclaim the existence or threatened existence of a local emergency when said City is affected or likely to be affected by a public calamity and the City Council is not in session, subject to ratification by the City Council within seven days; and WHEREAS, the San Juan Bautista City Council has been requested by the Director of Emergency Services (City Manager) of the City of San Juan Bautista to proclaim and reaffirm the existence of a local emergency therein; and
WHEREAS, conditions of disaster or extreme peril to the safety of persons and property have arisen within the City caused by a pandemic commencing on or about 8:00 a.m. on the 13th day of March, 2020, at which time the City Council of the City of San Juan Bautista was not in session; and
WHEREAS, said City Council does hereby find that the aforesaid conditions of extreme peril did warrant and necessitate the proclamation of the existence of a local emergency.
NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a local emergency now exists throughout the City of San Juan Bautista on the 13th day of March, 2020; and IT IS FURTHER PROCLAIMED, REAFFIRMED AND ORDERED that during the existence of said local emergency, organization of this City shall be prescribed by law, by Ordinances and Resolutions of the City, and approved by the City Council; and IT IS FURTHER PROCLAIMED AND ORDERED that said local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of San Juan Bautista, State of California.
Dated this 16TH day of August 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________
Leslie Q. Jordan, Mayor
ATTEST:
________________________________
Melissa Lee, Deputy City Clerk/Admin Services Manager
Item #3D
City Council Meeting
August 16, 2022
WAIVER OF READING
OF ORDINANCES
State law requires that an ordinance be read in its entirety prior to adoption unless the City Council waives reading beyond the title. Reading an entire ordinance at the meeting is extremely time-consuming; reading of the title alone usually gives the audience sufficient understanding of what the Council is considering.
To ensure that this waiver is consistently approved by the Council, Council should make the waiver at each meeting, thus, you should do it at this point on the Consent Agenda. The Council then does not have to worry about making this motion when each ordinance comes up on the agenda.
GC36934
Item #4C
City Council Meeting
August 16, 2022
Treasurer’s Report
For the Year Ended June 30, 2022
(100% of fiscal year)
General Fund ~
General revenues are running at 105% for the year to date. Correspondingly, general fund expenditures are at 84% for the year to date. The net effect is a positive change in general fund balance of $515k.
Water Enterprise Fund ~
The water enterprise fund revenues are running at 92% for the year to date, and expenses are at 108%. The net effect is a positive change in the water enterprise fund of $360k.
Sewer Enterprise Fund ~
The sewer enterprise fund revenues are running at 112% for the year to date, and expenses are at 107%. The net effect is a positive change in the sewer enterprise fund of $419k.
City of San Juan Bautista
Expenditures ~ Budget Vs. Actual
For the Year Ended June 30, 2022
Item #4C
City Council Meeting
August 16, 2022
EXPENDITURES FY21 FY22 Annual YTD
Fund Actuals Actuals Budget Variance 100% Note
General Fund 1,670,299 1,729,693 2,050,876 (321,183) 84% Special Revenue Funds:
Capital Projects Fund 1,382,014 383,299 2,477,368 (2,094,069) 15% A Community Development 589,136 628,558 650,768 (22,210) 97% COPS 159,617 100,000 100,000 - 100%
Parking & Restroom Fd 707 20,000 117,899 (97,899) 17% A Gas Tax Fund 96,785 16,646 100,784 (84,138) 17%
Valle Vista LLD 19,404 60,853 25,928 34,925 235% B
Rancho Vista CFD 69,514 80,670 58,716 21,954 137%
Copperleaf CFD 11,675 17,172 21,945 (4,773) 78%
Development Impact Fee Funds
Public/Civic Facility 10,175 2,700 169,540 (166,840) 2% A Library 13,478 11,240 29,440 (18,200) 38% A
Storm Drain 94,627 3,432 10,932 (7,500) 31% A
Park In-Lieu 42,048 2,981 17,884 (14,903) 17% A
Public Safety 9,886 852 180,852 (180,000) 0% A
Traffic 131,790 432 5,432 (5,000) 8% A
Internal Service Funds:
Blg Rehab. & Replace - - 25,000 (25,000) 0% A
Vehicle Replacement 3,941 - - -
Enterprise Funds:
Water:
Operations 819,192 782,992 725,548 (57,444) 108%
Capital 663,607 157,837 547,705 389,868 29% A
Sewer
Operations 939,097 863,080 805,565 (57,515) 107%
Capital 361,283 813,103 717,205 (95,898) 113%
TOTAL Funds 5,467,490 3,945,847 8,839,387 4,893,540 45% Footnotes:
A ~ Capital fund transfers/costs are budgeted to be incurred by these funds. Since the costs/transfers occur sporadically during the year, they do not always align with the to date percentages, or prior year amounts.
Additionally, some projects have been moved to the next fiscal year.
B ~ Cost are greater than budget due to one time maintenance, paid through assessment reserves. 8/11/2022
City of San Juan Bautista
Revenues ~ Budget Vs. Actual
For the Year Ended June 30, 2022
Item #4C
City Council Meeting
August 16, 2022
REVENUES FY21 FY22 Annual YTD
Fund Actuals Actuals Budget Difference 100% Notes
General Fund 2,125,689 2,254,608 2,137,076 117,532 105% A Special Revenue Funds:
Capital Projects Fund 1,382,014 383,299 905,111 (521,812) 42% C Community Development 137,236 115,307 404,514 (289,207) 29% B COPS 159,617 143,869 100,000 43,869 144% D
Parking & Restroom Fd 23,333 27,889 25,000 2,889 112%
Gas Tax Fund 95,111 97,250 100,784 (3,534) 96%
Valle Vista LLD 21,712 25,928 25,928 - 100%
Rancho Vista CFD 57,644 64,529 58,716 5,813 110%
Copperleaf CFD 21,272 20,957 21,945 (988) 95%
Development Impact Fee Funds:
Park Development 21,468 - - -
Public/Civic Facility 3,534 1,767 - 1,767
Library 4,754 2,377 - 2,377
Storm Drain 40,139 1,750 - 1,750
Park In-Lieu 13,107 2,681 - 2,681
Public Safety 3,677 - - -
Traffic 50,316 2,046 - 2,046
Internal Service Funds:
Blg Rehab. & Replace 38,000 38,000 38,000 - 100%
Vehicle Replacement 60,000 60,000 60,000 - 100%
Enterprise Funds:
Water
Operations 1,191,337 1,143,332 1,239,670 (96,338) 92%
Capital 216,495 9,255 576,400 (567,145) 2% C
Sewer
Operations 1,095,659 1,282,193 1,142,430 139,763 112%
Capital 18,731 6,244 733,275 (727,031) 1% C
TOTAL Funds 4,655,156 3,428,673 7,568,849 4,140,176 45% A ~ Current year revenue was higher due to a $251k grant from Federal government for COVID relieft, offset by higher document transfer taxes in the prior year.
B ~ These funds are developer derived and are recognized when received.
C ~ The timing of the projects and the related revenue does not always align with the year-to-date percentages.
D ~ COPS revenues came in significanly higher than anticipated. Funds will be used to offset law enforcement costs.
City of San Juan Bautista
Warrant Listing
As of June 30, 2022
Date Num Name Amount
101.000 · Union Bank
101.001 · Operating Acct. 1948
06/03/2022 215708 4Leaf, Inc. -10,016.00
06/03/2022 215709 AFLAC -210.58
06/03/2022 215710 Anne Wheaton. -167.95
06/03/2022 215711 Carlos Rojas. -600.00
06/03/2022 215712 Clark Pest Control -102.00
06/03/2022 215713 Data Ticket Inc. -200.00
06/03/2022 215714 Design Line & Granger -423.89
06/03/2022 215715 Hollister Auto Parts, Inc. -536.53
06/03/2022 215716 Level 1 Private Security. -6,300.00
06/03/2022 215717 Michelle Sabathia. -500.00
06/03/2022 215718 Monterey Bay Analytical Services -1,843.40 06/03/2022 215719 P G & E -1,238.73
06/03/2022 215720 Patricia Paetz -106.30
06/03/2022 215721 Rx-Tek -758.75
06/03/2022 215722 Shape Inc. -8,959.80
06/03/2022 215723 Smith & Enright Landscaping -3,923.42 06/03/2022 215724 Sound Design A/V Contractors -746.60
06/03/2022 215725 True Value Hardware -200.77
06/03/2022 215726 Wellington & Rathie -8,276.00
06/03/2022 215727 Cypress Water Services -10,575.00
06/03/2022 215728 Madgal Design Co -2,100.00
06/03/2022 215729 All Clear Water Services -4,300.00
06/16/2022 215730 Amanda Mora. -500.00
06/16/2022 215731 att.com -72.08
06/16/2022 215732 AVAYA -250.66
06/16/2022 215733 Baker Supplies and Repairs -9.55
06/16/2022 215734 Carmen Lujan -17.55
06/16/2022 215735 Charter Communications -572.13
06/16/2022 215736 CIRA - California Intergovernmental Risk -229.00 06/16/2022 215737 Core & Main -297.57
06/16/2022 215738 Data Ticket Inc. -1,043.56
06/16/2022 215739 Harris & Associates -1,665.00
06/16/2022 215740 Hollister Auto Parts, Inc. -29.89
06/16/2022 215741 iWorQ Systems -6,000.00
06/16/2022 215742 J.V. Orta's Rent A Fence -225.00
06/16/2022 215743 Joni L. Janecki & Associates, Inc. -1,085.37 06/16/2022 215744 KBA Docusys -451.27
06/16/2022 215745 KK Chess -2,100.00
06/16/2022 215746 Landscape Design By Rosemary Bridwell CCN -298.00 06/16/2022 215747 Level 1 Private Security. -2,160.00
06/16/2022 215748 Mc Kinnon Lumber Co., Inc. -580.62
06/16/2022 215749 Monterey Bay Analytical Services -2,159.10 06/16/2022 215750 P G & E -13,178.38
Item #4C
City Council Meeting
August 16, 2022
City of San Juan Bautista
Warrant Listing
As of June 30, 2022
Date Num Name Amount
06/16/2022 215751 Quadient Leasing USA, Inc. -473.47
06/16/2022 215752 Ready Refresh -230.61
06/16/2022 215753 Rx-Tek -95.00
06/16/2022 215754 San Benito County Arts Council -2,500.00 06/16/2022 215755 San Benito County Integrated Waste Managm -11,250.12 06/16/2022 215756 San Juan Bautista Committee. -10,000.00 06/16/2022 215757 San Juan Bautista Rotary -2,500.00
06/16/2022 215758 SJB Business Association Inc. -2,500.00 06/16/2022 215759 State Water Resources Control Board. -2,577.64 06/16/2022 215760 Uline -77.91
06/16/2022 215761 United Site Services of California, Inc. -368.65 06/16/2022 215762 Sara Walker. -44.07
06/16/2022 215763 California Consulting, Inc. -3,570.00 06/16/2022 215764 CSG Consultants, Inc. -35,120.00
06/16/2022 215765 Downey Brand -215.00
06/16/2022 215766 EMC Planning Group Inc. -66,873.03
06/16/2022 215767 Frank's Quality Painting 0.00
06/16/2022 215768 Harris & Associates -2,282.50
06/16/2022 215769 Oppenheimer Investigations Group LLP -567.00 06/16/2022 215770 Stantec Consulting Services Inc. -18,102.43 06/16/2022 215771 Tesco Controls, Inc -1,844.38
06/16/2022 215772 Valero Wex Bank -1,340.64
06/16/2022 215773 Home Depot Credit Services -4,856.77
06/16/2022 215774 Rx-Tek -238.00
06/16/2022 215775 San Benito County Water District -8,800.00 06/16/2022 215776 US Bank -4,782.87
06/16/2022 215777 Rx-Tek -476.00
06/16/2022 215778 Dale Coke. -500.00
06/16/2022 215779 Victorina Cardenas. -625.00
06/22/2022 215780 4Leaf, Inc. -10,879.00
06/22/2022 215781 AFLAC -210.58
06/22/2022 215782 at&t -90.08
06/22/2022 215783 Frank's Quality Painting -6,640.00
06/22/2022 215784 Lautzenhiser's Stationery, Inc. -208.80 06/22/2022 215785 Monterey Bay Analytical Services -1,561.50 06/22/2022 215786 Sprint -445.04
06/22/2022 215787 Staples -571.24
06/23/2022 215788 CALNET -258.46
06/23/2022 215789 Smith & Enright Landscaping -3,700.00 06/23/2022 215790 US Bank Equipment Finance -249.61
06/23/2022 215791 First Alarm -461.97
06/23/2022 215792 Sentry Alarm System -702.00
06/30/2022 215793 Baker Supplies and Repairs -133.64
06/30/2022 215794 Core & Main -1,945.62
06/30/2022 215795 Fenton & Keller -2,065.00
City of San Juan Bautista
Warrant Listing
As of June 30, 2022
Date Num Name Amount
06/30/2022 215796 Ferguson Enterprises LLC -6.44
06/30/2022 215797 Hamner Jewell Associates -465.00
06/30/2022 215798 Mandell Municipal Counseling -4,988.00 06/30/2022 215799 Maria de Jesus Munoz. -400.00
06/30/2022 215800 Monterey Bay Analytical Services -1,990.80 06/30/2022 215801 Pinnacle Healthcare Medical Group -130.00 06/30/2022 215802 Regional Government Services -6,650.00 06/30/2022 215803 Univar Solutions -863.83
06/30/2022 215804 US Bank -5,297.46
06/30/2022 215805 Wallace Group -662.25
Total 101.001 · Operating Acct. 1948 -329,397.86
Total 101.000 · Union Bank -329,397.86
TOTAL -329,397.86
CITY MANAGER’S REPORT AUGUST 16, 2022
Administration
Deputy City Clerk Melissa Lee started Monday August 1
Focus on Public Meetings & Elections
HR- No vacancies! (first time in 6 months!)
HR- Two new Policies: admin leave & tele-work policies
RFP is published for City Engineer
New Email System- Office 365 started August 1
Item #4D
City Council Meeting
August 16, 2022
CITY MANAGER’S REPORT AUGUST 16, 2022
Verutti Park
• 3 week look ahead shared with the Council and posted on-line/media • Currently working on a pick plan/ traffic control plan • Project should be completed by Aug 26th (does not include light pole installation by city). • Compaction Reports will be submitted to the city prior to setting up the building. Please schedule an elevation check on Thursday 8/11.
• The floor section for the precast building is 6“
• Structure Cast will deliver the raised concrete planter boxes the same time as the bathrooms (from Bakersfield).
CITY MANAGER’S REPORT AUGUST 16, 2022
Status of Other Facility Projects
Franklin Park’s dedication bench due in mid-September
City Council Chambers- 99% completed
Joint Use of School- should be completed and open by 8.16 Community Hall Acoustics- assigned to Project Mgr. Karl Bjarke CITY MANAGER’S REPORT AUGUST 16, 2022
San Juan School August 9, 2022
CITY MANAGER’S REPORT AUGUST 16, 2022
Pubic Safety Ad-Hoc Committee
Request to be a Standing Committee (8.16.22 CC mtg)
Review of Law Enforcement (8.16.22 CC mtg)
Weed Abatement Proposal from Commissioner Medeiros
Reviewed by Fire Dept. and Public Works
Develop a list of contractors for property owners
CITY MANAGER’S REPORT AUGUST 16, 2022
Planning Commission
County Presentation – Development around SJB
Open LetterShared presentation with City Council
No Action taken
Commissioner Appointment 8.16.22
Fill Commissioner vacancy- start 8.17.22- appoint 9.20.22 CITY MANAGER’S REPORT AUGUST 16, 2022
Community Development
SOI/UGB Project- top priority (8.16 CC Mtg)
Sign Ordinance Compliance- advisory letter hand delivered Hwy 156 Fence Ordinance – letter going out 8.11.22
Building Code Update coming soon
Renewing 4-Leaf Contract (building official, permits and inspections) CITY MANAGER’S REPORT AUGUST 16, 2022
Other Development Status
The “Orchards” will re-submit their application in August No other applications received in July or expected this month Loayza Subdivision (Parcel) Map- record in August/September SJB Alameda Enterprises (Gas Station)
Reimbursement Agmt. not yet final
Traffic Counts update August 2, 2022
Will come forward 9.20.22
CITY MANAGER’S REPORT AUGUST 16, 2022
Public Works
ADA Status and study
Active Transportation Plan to include ADA assessment
Linked Street Improvements to Sidewalk CIP
Street Improvement Project (“Pavement Management Plan”) (8.16.22 CC Mtg)
Speed Humps- A New Priority?
CITY MANAGER’S REPORT AUGUST 16, 2022
WATER
Rate Ordinance (8.16. CC MTG)
Property Tax from 1977- Reduce by 65%?
HRD Resumes Design Work
Two Agreement forth coming with SBCWD
1) Capital improvements
2) Regional “Hollister Urban Area Agreement”
CITY MANAGER’S REPORT AUGUST 16, 2022
WASTE WATER
Negotiating with Hollister about the final path of travel (otherwise design is completed)
Submitted request to USFWS to expedite the permit review Committed to mitigation measures
USDA Grant/Loan application complete by 8.5.2022 deadline SRF Application complete- State to public project list end of August
Not eligible for Community Development Block Grant funds Item #5A
City Council Meeting
August 16, 2022
1 CITY OF SAN JUAN BAUTISTA
CITY COUNCIL REPORT
TITLE: APPOINTMENT OF TONY CORREIA TO THE PLANNING
COMMISSION
MEETING DATE: AUGUST 16,2022
SUBMITTED BY: Melissa Lee, Deputy City Clerk
RECOMMENDED ACTION(S):
Appoint Tony Correia to the Historic Review Board and Planning Commission to complete the four (4) year term December 2020 – December 2024.
BACKGROUND INFORMATION:
On June 14, 2022 the City Council selected an ad hoc committee (Mayor Jordan and Vice Mayor Flores) to recruit for Historic Review Board (HRB) and Planning Commission (PC), according to Municipal Code Section 2-3-110 (attached).
APPOINTMENT TO THE HISTORIC REVIEW BOARD AND PLANNING COMMISSION The ad hoc committee have accepted the application of Tony Correia (attached) to fill one of two current vacancies on this Board and Commission and recommends that City Council appoint Tony Correia to fill these vacancies with the four (4) year term December 2020 – December 2024
Attachments:
SJB Municipal Code Section 2-3-110
Planning Commission appointment terms
Application of Tony Correia
Item #5A
City Council Meeting
August 16, 2022
2 Planning Commission
2-3-110 Qualifications – Appointment – Term.
(A) Members of the Planning Commission shall be residents and registered voters of the City of San Juan Bautista and shall not be officers or management-level employees of the City at the time of their appointment and continuously during their terms of office. A Commissioner who has moved residence from the City shall be considered to have resigned from the Commission office.
(B) Planning Commission members’ terms shall be four (4) years, which terms shall be staggered.
(C) Any vacancy in the Planning Commission from whatever cause arising, including expiration of term, shall be filled by appointment by the Council. Upon a vacancy occurring, leaving an unexpired portion of a term, any appointment to fill such vacancy shall be for the unexpired portion of such term.
(D) When there is a vacancy to be filled on the Planning Commission, except for a successful reappointment of a Planning Commission member for a successive, consecutive term as defined in subsection (E) of this Section, the City Council shall appoint an ad hoc subcommittee of two (2) members to receive applications and/or resumes, select qualified candidates for interviews, conduct interviews and make a brief report with a recommendation to the City Council. The City Council shall consider and vote on the recommendation and shall appoint the applicant who receives a majority of votes to the Planning Commission. If an applicant does not receive a majority of votes, the ad hoc subcommittee shall select a new candidate and present that candidate to the City Council at the following meeting. (E) The City Council may, upon expiration of a Planning Commission member’s term, reappoint the Planning Commission member for a successive, consecutive term, without requiring an ad hoc subcommittee to conduct interviews and make a recommendation. If the Planning Commissioner, whose term has expired, is not reappointed, the Council may direct the ad hoc subcommittee to review credentials and interview that Planning Commissioner, or to also consider other candidates for appointment to the Planning Commission, as set forth in subsection (D) of this Section.
Item #5A
City Council Meeting
August 16, 2022
3 Planning Commission-Historic Resources Board Appointments December 2021
Yolanda Delgado 12/18-12/22
Luis Matchain 12/18-12/22
Vacant
Jackie Morris Lopez 12/20-12/24
David Medeiros 12/18-12/22
Dr. Mary Bains 12/20-12/24
Tony Correia
Item #5B
City Council Meeting
August 16, 2022
1 CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
AGENDA TITLE: Community Plan – Sphere of Influence Study Guiding Principles
MEETING DATE: August 16, 2022
SUBMITTED BY: Brian Foucht, Community Development Director RECOMMENDED ACTION:
Staff recommends that the City Council approve the resolution establishing Guiding Principles to be used to inform preparation of the Community Plan authorized by the City Council via Resolution 2022-13.
BACKGROUND INFORMATION:
The City Council approved a two-tiered concept for Sphere of Influence/ Urban Growth Boundary as the starting point for a community conversation and eventual adoption of a Community Plan (City Council Resolution 2022-13).
A public engagement program was conducted in accordance with the adopted Community plan Scope of Work involving subject-oriented groups, a community meeting in a charrette format, and a joint City Council - Planning Commission meeting on June 13, 2022. The overarching concern expressed during these sessions was the effect of new development on community character.
Staff published a memo to the City Council (July 22, 2022) recommending that the City Council consider Guiding Principles for the Community Plan that would affirmatively address these concerns. Such Guidelines would be based on community engagement, the City of San Juan Bautista Design Guidelines, the Historic San Juan Bautista Plan, and the General Plan Elements Framework. Resulting Draft Guiding Principles for City Council consideration are contained in Exhibit A of the attached resolution.
Attachments:
1. Resolution
RESOLUTION 2022-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JUAN BAUTISTA ESTABLISHING GUIDING PRINCIPLES
FOR THE COMMUNITY PLAN AUTHORIZED BY CITY
COUNCIL RESOLUTION 2022-13
WHEREAS, following adoption of the 2035 General Plan in 2016 a Sphere of Influence coordinated with General Plan growth assumptions was not established. Accordingly, the City Council established the Urban Growth Boundary Committee (UGBC) to recommend a preferred Urban Growth Boundary/Sphere of Influence configuration as a means of initiating the Sphere of Influence discussion with San Benito County and LAFCO; and WHEREAS, On February 15, 2022 the City Council approved Resolution 2022-13 authorizing preparation of a Community Plan program to amend the General Plan as necessary to prepare a specific plan for South San Juan Bautista and to adopt a Sphere of Influence/potential Urban Growth Boundary for presentation to the County of San Benito and approval by LAFCO; and
WHEREAS the Community Plan program has conducted a community engagement effort May 3 – 5, 2022 and a joint City Council / Planning Commission meeting on June 13, 2022; and WHEREAS, the City Council is aware that there are concerns in the community regarding the effect of the Community Plan on community character extending from implementation of goals, policies and standards developed through the Community Plan program; and WHEREAS the City Council desires to set forth a definitive basis, or principles, upon which the Plan will be prepared that are derived from the General Plan, Historic San Juan Bautista Plan, Design Guidelines and public input; and
WHEREAS, the City Council intends that these principles will be adhered to by staff and consultants authorized to prepare the Community Plan; and WHEREAS, the City Council acknowledges that the Planning Commission will consider and recommend adoption of a Community Plan based on these guiding principles and, in so doing, will evaluate and interpret the application of guidelines for the purpose of preparing the Commission’s recommendation to the City Council;
THEREFORE, BE IT RESOLVED: that the City Council direct that the principles contained in the attached Exhibit A shall be Community Plan Guiding Principles upon which the Community Plan will be prepared, reviewed, recommended for adoption and adopted; BE IT FUTHER RESOLVED that the City Council directs the Planning Commission to review and consider Guiding Principles contained in Exhibit A as the Commission undertakes review of alternatives, preferred and preliminary plans, diagrams, and narrative for recommendation to the City Council for adoption.
THE FOREGOING RESOLUTION was adopted by the City Council of the City of San Juan Bautista at its regular meeting held on the 16
th day of August 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
Mayor Leslie Jordan
ATTEST:
___________________________
Melissa Lee, Deputy City Clerk
EXHIBIT A
GUIDING PRINCIPLES FOR
PREPARATION OF THE CITY OF SAN JUAN BAUTISTA COMMUNITY PLAN August 16, 2022
1. The Community Plan shall evolve concepts such Sphere of Influence, Urban Growth Boundary, Planning Area and Municipal Service Area and configure corresponding areas in a manner that preserves, protects and enhances San Juan Bautista’s unique and special character in the region. The Community Plan shall contain provisions to extend, concentrate and further this unique character so that it can continue to serve as the City’s strength.
2. The Community Plan shall accomplish overall preservation, conservation and development policies, guidelines, standards and implementation programs consistent with the General Plan.
3. The Community Plan shall develop guidelines and measures designed to accomplish protection, preservation and enhancement of the essential, historical character of San Juan Bautista. To achieve this, the Community Plan shall develop overall guidelines that will apply to all areas and also guidelines that will apply to four (4) discrete community design subareas surrounding the City on the North, South, East and West. Community plan overall and subarea provisions shall address:
• agriculture preservation;
• visual resource protection;
• natural resource conservation;
• a commitment to interconnectivity with the fabric of historic San Juan Bautista; • historical, institutional and cultural resource relationships; • interconnected mobility;
• cultural and historical resource enhancement; and
• balanced and integrated open space, cultural, recreational, entertainment, hospitality, industrial, recreational and residential development in the overall context of conservation, preservation and enhancement of the character of the community.
4. The Community Plan shall take into account and utilize natural and cultural features and resources including watersheds, habitats, faults, farmland, groves, outcroppings and topography to configure areas for preservation, conservation, and development within areas of the City’s Sphere of Influence and Planning Area.
5. San Juan Bautista does not sprawl. Compatibility between existing and newly developing areas shall be fostered by requirements in the Community Plan that new development be logical and reasonably contiguous with existing developed areas.
6. Community Plan design principles and standards shall emphasize compatibility between existing patterns and forms of land use. The Community plan shall emphasize that compatible, contiguous development will not involve a repetition of neighborhood designs that are inconsistent with existing or proposed new guidelines.
7. The Community Plan shall build upon the Historic San Juan Bautista Plan, Design Guidelines and General Plan Elements framework to establish new design principles and guidelines, thereby ensuring consistency with existing design principles.
8. The Community Plan shall incorporate and refer to design principles, measures and methods to preserve, conserve, protect and enhance visual and physical access to iconic natural resource and open space areas at the landscape level.
9. The Community Plan shall incorporate concepts to guide preservation, conservation, and development in new growth areas, including:
a) Gateways
b) Edges
c) Neighborhood patterns and design
d) Complete neighborhoods and streets
e) Shared parking
f) Housing choice
g) Architecture that celebrates local history, climate, ecology, and building practice
10. The Community Plan shall reference required guidelines and standards that are not addressed, or not sufficiently emphasized, in existing guidelines to ensure the character of the community is enhanced and strengthened via newly developed areas. Such references shall include required standards and measures that will foster creative placemaking and shared, common civic and community values and experiences.
11. The Community Plan shall reference policies, design guidelines and programs to reduce unnecessary automobile trips, ease the traffic flow, reduce household transportation costs, reduce greenhouse gas emissions, and free up parking supply to serve those coming to work, shop, worship and play in San Juan Bautista.
12. The Community Plan shall incorporate provisions for a healthy, varied balance of modes that emphasize active transportation (bicycling and walking) for trips within incorporated areas of San Juan Bautista. The Community Plan will evolve principles to ensure that every resident within the city, now and in the future, should be able to access the shops downtown comfortably by foot in less than fifteen minutes.
Item 5C
City Council
August 16, 2022
1 CITY OF SAN JUAN BAUTISTA
CITY COUNCIL REPORT
AGENDA TITLE: ESTABLISHING A PUBLIC SAFETY STANDING
COMMITTEE
MEETING DATE: August 16, 2022
DEPARTMENT HEAD: Don Reynolds, City Manager
RECOMMENDED ACTION(S):
It is recommended that the City Council adopt the attached Resolution establishing a Public Safety Standing Committee.
BACKGROUND INFORMATION:
Attached as background information are the City Council’s May 2021 consideration to establish a Public Safety Committee, and a July 25, 2022 staff report to the Public Safety Ad-Hoc Committee (“PSAHC”). The PSAHC is represented by Mayor Jordon and Councilmember Freels of the City Council, and Community-Member At large Rachel Ponce, Planning Commission Chair Delgado, and Historic Resources Board Chair Medeiros. The first meeting of the Public Safety Ad Hoc Committee occurred August 11, 2021. At that meeting the Committee agreed to be an “Ad-Hoc’ Committee.
The report to the PSAHC July 25, 2022, explains that “Ad-Hoc” is not defined in the municipal code except for one place related to appointing Planning Commissioners. In these cases, the City will refer to the Roberts Rules of Order, which clearly distinguishes “Ad-Hoc” from “Standing Committee” as temporary in nature. For example, after a planning commissioner is recommended to the City Council and appointed, the committee’s use ends. However, in the case of the PSAHC, the Committee has now met for a year, and the staff reports asks the question: “is its duty fulfilled?” Over the past year, the Committee has accomplished a lot. It reviewed each service contract and interviewed the leaders of those contract agencies. It interviewed Code Enforcement. And when it came time to discuss the “Public Safety Initiative” approved in the FY 2020/21 Budget, it focused on security cameras. The Mayor and Police Chief of King City were invited to share their success reducing crime by using their camera system which continues to expand. The PSAHC recommended the re-establishment of the dedicated City Deputy, which was approved in October and established in March 2022. A second dedicated Deputy is proposed on this same agenda. The Public Safety Initiative security camera project is now funded with $200,000.
Item 5C
City Council
August 16, 2022
2 DISCUSSION:
The July 25, 2022 PSAHC discussion centered on the continued need for this committee’s work.
It was the first PSAHC held per the requirements of the Ralph M. Brown Act. The list of accomplishments was recognized for its good work, and the Committee evaluated its future need.
After some deliberation, the Committee recommends to the City Council that a Standing Committee be established. Rather than meeting monthly, the Public Safety Committee will meet quarterly. The committee would be in place when new contracts are considered and changes and upgrades are needed. Approving the attached Resolution will establish this Committee.
FISCAL IMPACT:
There is no fiscal impact caused by the establishment of the Public Safety Committee.
ATTACHMENTS:
Resolution Establishing a Public Safety Standing Committee RESOLUTION NO. 2022- XXX
A RESOLUTION OF THE CITY OF SAN JUAN BAUTISTA ESTABLISHING A
PUBLIC SAFETY STANDING COMMITTEE
WHEREAS, the City has executed contracts for almost all of its public safety services, including law-enforcement and fire protection; and
WHEREAS, during the 2021 Budget deliberations, the City Council established three initiatives; 1) Urban Growth Boundary/Sphere of influence, 2) Public Safety, and 3) Third Street Master Plan; and
WHEREAS, the establishment of a Public Safety Ad-Hoc Committee was first approved by the Planning Commission May 4, 2021, and then confirmed and approved May 11, 2021; and WHEREAS, subsequently, the City Council appointed Councilmember Freels and Mayor Jordon, Planning Commission Chair Delgado, Historic Resources Board Chair Medeiros, and community-member “at-large” Rachel Ponce; and
WHEREAS, at its first meeting August 11, 2021. Mayor Jordon was appointed the Chair and Community Member At-Large Ponce was appointed as the Vice-Chair, and the Committee confirmed its standing as an “ad-hoc” or temporary committee; and WHEREAS, after one year, the Committee had completed several significant tasks, including changing the method by which the Sheriff enforced the City’s laws establishing a dedicated deputy, a second dedicated deputy position, a new private security provider, and defining the Public Safety Initiative to focus on a security camera system for the City that now has a budget of $200,000; and
WHEREAS, after its first year, the Committee met July 25th, 2022, and considered its status as a temporary “ad-hoc” committee, or becoming a permanent “standing committee,” as provided in the attached staff report; and
WHEREAS, the members of the Committee present July 25th, 2022, all agreed that it was important to continue the work of the Public Safety Committee as a City Council approved permanent standing committee, that would meet quarterly rather than monthly, or as otherwise needed; and
WHEREAS, City Council agrees with the recommendation from Public Safety Ad-Hoc Committee, and desires to establish a permanent Public Safety Standing Committee.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA NOW HEREBY FINDS:
1. That the recitals in this Resolution and accompanying staff report are true and correct and are hereby made a part of this Resolution.
2. By approving this Resolution, the City Council of the City of San Juan Bautista does hereby establish a Public Safety Standing Committee.
PASSED AND ADOPTED by the City Council of the City of San Juan Bautista at a regular meeting held on the 16th day of August, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________
Leslie Q. Jordan, Mayor
ATTEST:
___________________________
Melissa Lee, Deputy City Clerk
Item 5C
City Council Meeting
August 16, 2022
City of San Juan Bautista
The "City of History"
Public Safety Ad-Hoc Committee
AGENDA TITLE:
DATE:
FROM:
RECOMMENDATION:
CONSIDER THE PUABLIC SAFETY AD-HOC
COMMITTEE STATUS AND ITS FUTURE
JULY 25, 2022
Don Reynolds, City Manager
It is recommended that the Public Safety Ad-Hoc Committee consider its status as either an "AdHoc Committee" or a "Standing Committee." BACKGROUND:
"Item 4C" on the August 16, 2021 "Public Safety Committee" was intended to help define the future of the Public Safety Committee as either a City Council "Standing Committee" subject to the Brown Act, and serving as a permanent advisory committee, or as an "Ad Hoc Committee" with a specific task and focus, and limited term. The Ad-Hoc Committee was formed, and typically these less formal Committees can proceed without the need to follow the Brown Act regulations due to their temporary nature. Minutes and meeting recordings are all available on the City's web-site.
For the Ad-Hoc Committee's benefit, the first attachment shows that the municipal code does not clearly define "Ad-Hoc" versus "Standing Committee." And when this is the case, the City refers to Roberts Rules of Order. The definitions of both types of committees are provided in the attachment from Roberts Rules of Order, 11th Edition.
Recently in a June email to the City Manager, the Sheriff expressed a concern that this Committee is subject to the Brown Act. The attachment provides the dialogue between a certified City Clerk serving the City in the absence of the City Clerk, (Norma Ally), and the City Attorney. Both opinions reflect that the public would best be served if the Ad-Hoc Committee does follow the Brown Act. This meeting is compliant with the Brown Act.
DISCUSSION:
Has the Committee completed its work, or is there a continued need to meet? llPage
www.san-juan-bautista.ca.us
Item 5D
City Council
August 16, 2022
1 CITY OF SAN JUAN BAUTISTA
CITY COUNCIL REPORT
AGENDA TITLE: CONSIDER ADDING A SECOND DEDICATED SHERIFF
DEPUTY, AND DEDICATED SHERIFF MULTI SERVICES
OFFICER
MEETING DATE: AUGUST 16, 2022
DEPARTMENT HEAD: Don Reynolds, City Manager
RECOMMENDED ACTION(S):
It is recommended that the City Council improve public safety services in the City of San Juan Bautista by adopting the two attached Resolutions that seek the Board of Supervisor’s approval to; 1) Add a new Sheriff Deputy position to be paid for by the City that becomes a second dedicated Deputy; and
2) Add a new Sheriff Multifunctional Services Officer (“MSO”) position to be paid for by the City and be dedicated to the enforcement of minor infractions, conduct simple investigations and support the Sheriff’s enforcement of City laws.
BACKGROUND INFORMATION:
On October 19, 2021, the City Council adopted Resolution 2021-58 requesting the Sheriff and County Board for Supervisor to add a Sheriff Deputy to their budget to be paid for by the City, that will become a dedicated Deputy for law enforcement services. It was announced in a press release March 28, 2022, that this position was filled by Deputy Ryan Miller. Deputy Miller works 84-hours per two-week period, usually from Wednesday – Saturday, 2PM to 12 AM. He has also worked on special assignments, attending meetings when not part of the regular schedule, and some special events.
During budget deliberations for Fiscal Year 22/23, the City identified that it has sufficient and sustainable General Fund revenue to consider hiring a second dedicated Deputy. The City approved its Budget June 14, 2022 adding $150,000 for this second Deputy. At its July 25, 2022 Public Safety Ad-hoc Committee (“PSAHC”) meeting, it was agreed by consensus to send another resolution (attached) to the City Council that seeks the Board of Supervisor’s approval to add this new second dedicated deputy position.
Item 5D
City Council
August 16, 2022
2 Before the March appointment of a dedicated Deputy, the Sheriff was providing law enforcement services on 12-hours shifts, 84-hours per two-week full-time rotating schedule, with regular patrols through the City and responding to calls for services with random staff as available. The dedicated Deputy has been a welcome change to the City’s law enforcement strategy.
A typical “code enforcement officer” works for the Community Development Department and enforces specific zoning, land-use and building code violations, on a Monday-Friday 8 AM to 5 PM (40-hours) schedule. The City’s “code enforcement officer” was and continues to enforce much more than land-use and building code violations. Code Enforcement is assigned to work to weekend and evening duties. This helps focus on the busiest times in the City (especially before the COVID-19 State of Emergency). Several citations are written on weekends, related to commercial vehicle enforcement, and parking. Code Enforcement works closely with the Sheriff before special events, towing parked vehicles that violate the temporary “no-parking” signs on Third Street and adjacent cross streets. The Code Enforcement Officer enforces the animal regulation laws, leash laws, nuisance/barking dogs, wild and aggressive animals, and feral fowl abatement services. The Officer investigates petty misdemeanor crimes including reports of vandalism and graffiti. The Officer helps to plan and coordinate special enforcement related to special events, enforcement of COVID-19 State health mandates, and the illegal use of fireworks.
Private security was publicly bid prior to the expiration of the existing three -year contract scheduled to end June 30, 2022. The new company started June 6, 2022, as the incumbent company did not respond to the RFP, and terminated their contract early effective June 3, 2022.
Prior to June 6, the private security schedule was 8-hours per day, from 10AM-6AM. City paid $40 per hour for one vehicle with one officer, and was billed for a 9-hour shift per day (63 hours per week billed, 72 hours per week patrol). This equals $131,400 annually.
The City now receives two-vehicle patrols with four officers assigned as indicated below. The goal is to double the coverage for the same cost, but the cost is currently running about $10,000 above that. The current agreement is $2,720 per week, ($141,440 annually). This schedule is subject to a quarterly review, working to reduce costs and not coverage over-time.
The Code Enforcement Officer and City Manager meet almost every week-day, and they are in communication thorough-out the weekend as needed. The Officer is in daily communication with Weekly Law Enforcement Schedules effective June 6, 2022 Law Enforcement
Provider Staffing Sunday Monday Tuesday Wednesday Thursday Friday Saturday Total
Hours/Wk
Private Security 2- Officers 4 PM - 12 AM 4 PM - 12 AM 4 PM - 12 AM 4 PM - 12 AM 4 PM - 12 AM 4 PM - 12 AM 4 PM - 12 AM 112 2- Officers 10 PM- 6 AM 10 PM- 6 AM 10 PM- 6 AM 10 PM- 6 AM 10 PM- 6 AM 10 PM- 6 AM 10 PM- 6 AM 112 Code Enforcement 1- Part-Time 1 PM- 7 PM 1 PM- 7 PM 1 PM- 7 PM 1 PM- 7 PM 1 PM- 7 PM 30 Dedicated Deputy 1 FT Deputy 2 PM - 12 AM 2 PM - 12 AM 2 PM - 12 AM 2 PM - 12 AM 48 302
* 12-hour shift on a rotating schedule providing 1 full-time deputy = to 82 hours per two week period Item 5D
City Council
August 16, 2022
3 the private security provider, and is welcome to reach out to the dedicated Deputy as needed. The overlap in the schedules provides for this daily coordination of duties and priorities.
After hiring the new private security company in June and adding $150,000 to the Sheriff’s contract for Fiscal Year 2022/23, the City Manager committed to better coordinate the law enforcement services in the City. This a critical and exciting time for City growth toward becoming a safer, more secure community.
DISCUSSION:
To discuss and implement better coordination and communication of law enforcement services the City Manager and Sheriff began meeting monthly July 6, 2022, and again August 3rd, 2022. At the July meeting. The City Manager presented Municipal Code Section 2-2-115 (A) to the Sheriff representatives. It states that the City Manager will “See that the laws of the State of California pertaining to the City and all laws and ordinances of the City are duly enforced.” A list from the Municipal Code table of contents was provided for discussion.
It was verified that the City has numerous laws in place that the Sheriff does not enforce, and are not land-use related. The City Manager has now focused on these laws to better fulfill his commitment to the City Manager duties described in Section 2-2-115 (A) of the Municipal Code.
Attached are summaries of both the July and August meetings.
The Sheriff supports the City adding a second Dedicated Deputy. Attached is a proposed Resolution that provides a specific request to the Board of Supervisors to add this new position, (as was done for the first Deputy in 2021). The Sheriff representatives conveyed to staff that they (and all law enforcement) are having a difficult time recruiting officers. It may take up to sixmonths to recruit for the City’s position after the Board of Supervisors approves it. If a lateral transfer can occur from another agency, on-boarding could be relatively quick. If a new recruit is appointed, training and education to become a Sheriff Deputy will be required, and will take several months complete (after the appointment occurs).
In the July meeting with the Sheriff, the City Manager shared with the representatives that a 2019 survey of the community, overwhelmingly identified the significant “safety” issues in the City to be commercial truck traffic in town, speeding and stop sign compliance, and illegal parking/abandoned vehicles. To support the part-time Code Enforcement Officer, the ability to enforce administrative laws and parking laws has been extended to the new private security company. There remains a lot of “law enforcement” in the Code that requires closer attention.
It was suggested at the July Sheriff monthly meeting, and reinforced at the August meeting, that the City consider approving a new position hired and trained by the Sheriff, that is civilian in nature, (a “non-sworn position”). The Sheriff’s job title is “Multi Services Officer, (or “MSO”) and the job description is attached. This position is able to assist the sheriff with enforcement of minor infractions, crime report writing, and simple investigations (to include non-injury accidents.
Item 5D
City Council
August 16, 2022
4 In other agencies, this position is known as a “Community Services Officer.” This may be a practical solution for San Juan Bautista.
Adding this position would add another 40-hours per week to the City’s law enforcement efforts, focused on the critical priorities of the City residents. It will cost 50% less than a sworn officer, and can be filled must faster.
The second attached Resolution recommends adding this position on a “pilot basis” at least until the dedicated Deputy position is filled. The City has been invited to modify the job-description to fit its exact needs prior to the Sheriff beginning recruitment. The pilot program would be paid for by the savings resulting from the salary savings created by the time needed to fill the dedicated Deputy vacancy (at least 6-months). The Sheriff staff and City Manager agreed that this may be an excellent interim if not permanent solution; one dedicated Deputy, one MSO rather than two dedicated Deputies.
FISCAL IMPACT:
The Dedicated Deputy is budgeted at $150,000 annually. If this position remains vacant for 6- months, this would be a savings of $75,000. San Benito County pays a Multifunctional Services Officer position between $26.87 - $36.02 per hour. This roughly half the cost of a sworn deputy.
In general, $75,000 would be sufficient to pay for 12-months of services from an MSO for a pilot program that would end June 30, 2023.
ATTACHMENTS:
1) Resolution Requesting a Dedicated Deputy position
2) Resolution Requesting a Multi Services Officer position 3) “MSO” Job Description
4) Sheriff-City Manager meeting materials and notes from July 25 and August 3, 2022 RESOLUTION NO. 2022- XXX
A RESOLUTION OF THE CITY OF SAN JUAN BAUTISTA REQUESTING
FROM THE BOARD OF SUPERVISORS APPROVAL OF A SECOND DEDICATED SHERIFF’S DEPUTY POSITION TO BE ASSIGNED TO THE CITY
WHEREAS, the City has contracted with the San Benito County Sheriff to provide lawenforcement services for the citizens of San Juan Bautista for the past several decades; and WHEREAS, the current contract was executed in 2009, and the Scope of Services outlined in Attachment A to that Agreement describe services equal to one (1) full-time deputy for eightyfour (84) hours on a rotating basis, per two (2) week period: and WHEREAS, Resolution 2021-58 was adopted October 19, 2021, requesting a dedicated Deputy be assigned to the City, and on March 28, 2022, a press release was published announcing that Ryan Miller would be the City’s new dedicated Deputy; and WHEREAS, at its May 23rd, 2022, Public Safety Ad-Hoc Committee meeting, the Sheriff presented the idea of a second dedicated Deputy and the Committee supported this action; and WHEREAS, during budget deliberations in May and June, 2022, funding of $150,000 for a second dedicated Deputy were identified, and the City’s Budget for Fiscal Year 2022/23, includes a full-year’s funding for this position; and
WHEREAS, the City Council agrees with the recommendation from the City Manager, Sheriff’s Office, and the Public Safety Ad-Hoc Committee, and hereby request approval from the Board of Supervisors and Sheriff of a second dedicated Deputy, and provide full cooperation in filling the new position as soon as practicable.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA NOW HEREBY FINDS:
1. That the recitals in this Resolution and accompanying staff report are true and correct and are hereby made a part of this Resolution.
2. Authorize the City Manager to deliver this Resolution to the Board of Supervisors and the Sheriff, and request that they approve the new second dedicated Deputy position and recruit and fill it as soon as they are able.
PASSED AND ADOPTED by the City Council of the City of San Juan Bautista at a regular meeting held on the 16th day of August, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________
Leslie Q. Jordan, Mayor
ATTEST:
___________________________
Melissa Lee, Deputy City Clerk
RESOLUTION NO. 2022- XXX
A RESOLUTION OF THE CITY OF SAN JUAN BAUTISTA ESTABLISHING A DEDICATED SHERIFF’S MULTI SERVICES OFFICER POSITION (“MSO”) BE
ASSIGNED TO THE CITY
WHEREAS, the City has contracted with the San Benito County Sheriff to provide lawenforcement services for the citizens of San Juan Bautista for the past several decades; and WHEREAS, the current contract was executed in 2009, and the Scope of Services outlined in Attachment A to that Agreement describe services equal to one (1) full-time deputy for eightyfour (84) hours per two (2) week period: and WHEREAS, the City’s Budget for Fiscal Year 2022/23, includes a full-year’s funding for a second dedicated Deputy, but that position cannot be filled for six-months; and WHEREAS, Over the past few months, the City has lost access to data bases that are essential for the removing abandoned vehicles, towing and commercial traffic enforcement, and at its regular monthly meeting in July with the City Manager, considered hiring a Multi Services Officer (“MSO”), a civilian position with the Sheriff’s Office that will be a much easier position to fill; and
WHEREAS, this MSO position could be very effective for the City enforcing parking and commercial vehicle traffic in the City, completing simple reports for non-injury accidents and small crimes, neighborhood watch, and special events; and WHEREAS, the six-months savings from the dedicated Deputy budget can be used to pay for this position through June 30, 2023; and
WHEREAS, if approved now on a “pilot program basis,” the outcomes and work of the “MSO” can be re-evaluated for the next fiscal year’s budget; and WHEREAS, the Public Safety Ad-Hoc Committee considered this concept at its July 25, 2022 meeting, bit did not take action but supported the idea in concept; and WHEREAS, the City Council agrees with the recommendation from the City Manager and Sheriff’s Office, with conceptual support from the Public Safety Ad-Hoc Committee, and seeks the Sheriff’s full cooperation in filling a Multifunctional Services Officer position dedicated to the City as soon as practicable.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA NOW HEREBY FINDS:
1. That the recitals in this Resolution and accompanying staff report are true and correct and are hereby made a part of this Resolution.
2. Authorize the City Manager to deliver this Resolution to the Board of Supervisors and the Sheriff, and request that they recruit and fill a Multi Services Officer dedicated position soon as they are able.
PASSED AND ADOPTED by the City Council of the City of San Juan Bautista at a regular meeting held on the 16th day of August, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________
Leslie Q. Jordan, Mayor
ATTEST:
___________________________
Melissa Lee, Deputy City Clerk
8/9/22, 3:32 PM
County of San Benito - Class Specification Bulletin
COUNTY OF SAN BENITO
Revision Date: Aug 4, 2008
DEFINITION:
DEFINITION
Multi-Service Officer
Bargaining Unit: General
Class Code:
1124-G
Under the supervision of the Patrol Lieutenant, to maintain the security and integrity of the Sheriffs Department property and evidence room, assure accurate records keeping of items booked, and follow proper destruction procedures.
DISTINGUISHING CHARACTERISTICS
This is a single position, general unit level class. Incumbents have the responsibility for maintaining the integrity and efficiency of the Sheriffs Department property and evidence room.
REPORTS TO
Patrol Lieutenant
CLASSIFICATIONS SUPERVISED
This is not a supervisory class.
TYPICAL PHYSICAL REQUIREMENTS
Sit for extended periods.
Frequently stand and walk.
Normal manual dexterity and eye-hand coordination.
Lift and move objects weighing up to 50 pounds.
Corrected hearing and vision to normal range.
Verbal communication.
Use of office equipment, including computer, telephone, calculator, copiers and FAX.
Ability to operate a non-emergency vehicle.
TYPICAL WORKING CONDITIONS
Work is performed in a property/evidence room environment.
County of San Benito
Continuous contact with other staff and the public.
EXAMPLES OF DUTIES:
https://agency.governmentjobs.com/sanbenito/default.cfm?action=specbulletin&ClassSpeclD=95409&headerfooter=0 1/3
CITY OF SAN JUAN BAUTISTA
PUBLIC SAFETY AD-HOC
COMMITTEE
AGENDA TITLE: Improving Public Safety Communication with the Public and with Staff
MEETING DATE: July 25, 2022
DEPARTMENT HEAD: Don Reynolds, City Manager
RECOM.MENDED ACTION:
It is recommended that the Public safety Ad-Hoc Committee receive this report, and discuss its outcomes.
BACKGROUND INFORMATION:
A year ago, when the Ad-Hoc Committee first met, it was agreed that the Public Safety Service Contract would be reviewed and discussed, and to that end, the Sheriff, Fire Chief, and private security provider were invited to discuss these contract obligations. Since then, the Sheriff appointed Dedicated Deputy Ryan Miller, who came to a meeting. It also heard from the Sheriff Capitan Keylon, Lieutenant Yerena and Coral, about the general operations and issues they perceive in the City.
On June 6
th
, the City's private security services changed from Level 1 to Kysmet. The Ad-Hoc Committee was made aware of this change art the May 23rd meeting. A new contract was executed based on the approved budget amount equal to the previous contractor. Kysmet is able to provide more coverage for this same monthly cost, with back-up officers and quality two-way radio communications through a dispatch feature unique to their program.
DISCUSSION:
The City Manager assured the City Council that following the 4 th of July holiday, a focused effort
to better coordinate law enforcement would occur. Attached is the Agenda for the first regular monthly meeting between the Sheriff and City Manager, July 6, 2022. Behind the Agenda is the City describing the City Manager's duties to enforce all laws, and the Sheriff's contract language defining "Law Enforcement Services" to include the City's municipal code. The last pages are the table of contents from the Municipal Code where enforcement is required. 1 Mayor Jordon attended the first part of this meeting, along with Lieutenants Yerena and Coral and Captain Keylon. We discussed how Fire and Sheriff used to be present at all City Council meetings.
The City Manager agreed to make happen, and Deputy Miller and Captain Keylon attended the July 19, 2022 Council meeting. The Fire Chief and Deputy Fire Chief also attended ( on short . ' notice ..)
SINGLE POINT OF CONTACT
The attachments or the Agenda are intended to speak to the first matter agreeing to the interpretation of the Sheriffs role. It also provides speaks to improving communications in regards to three policy areas; policy budget and emergencies (City Manager), Operations, (Sheriff command), and special events and current planning reviews (Assistant City Manager). This conversation has already improved communication.
"ENFORCEMENT"
Captain Keylon explained two big changes in City's enforcement. Prior to his arrival, the Sheriff department allowed reserve officers to access the CLETS Data Base. This system is used to trace a vehicle's license plate for infractions or related histories. Reserve officers in including City Code Enforcement are no longer allowed access to CLETS under the Sheriffs authority.
Captain Keylon explained that for the City to tow vehicles, its need access to CLETS, a rotating list of towing vendors, coordination with 911 for calling for a tow, a vehicle release process, forms and perhaps 24-hour access, and a hearing officer in the vent a vehicle owner files a complaint.
The City have will figure this out on their own. Code enforcement cannot tow vehicles without access this system.
The City code enforcement officer is no longer allowed access the Sheriffs criminal report writing software which would allow and investigation to be opened and a case number assigned for tracking. This makes is difficult for the code enforcement officer to help with misdemeanor investigations like minor crimes, vandalism and graffiti. They are currently helping with those priorities listed as #5, "b, c and d." Kysmet is writing both administrative citations and parking violations now.
These two changes leave a lot on the City's (Manager's) enforcement duties to consider. Not having the authority of a reserve Sheriff Deputy makes this enforcement difficult. Removing abandoned vehicles is one of the resident's biggest complaints.
The skills and tools of the new private security were discussed. The City has provided the Sheriff with electronic access to daily reports written after every shift. Between June 6 th
, and June 3
0 th,
there were 80 reports shared.
TECHNOLOGY
The Captain and City Manager talked about the use of technology. The City is aware of the new "IT" person Ted Shaw, who started in the late winter. The City Manager offered connection to 2 the Etheric Internet services at their office Windmill. A discussion about how to manage security cameras followed. Only body-cameras and vehicle cameras are being used now. The City and Sheriff need to plan for the management of video data from surveillance cameras. In Hollister this is a partnership between their IT staff and Police. In San Juan Bautista there is no "IT person." Once the Sheriff and City have agreed on how this can be managed, it will make sense to send out a request for qualifications to write a feasibility study for the City. The two agencies could then agree to the best strategy and place that into an RFP for a service provider.
SECOND DEDICATED DEPUTY
The Captain described a difficult situatin filling vacancies and this position. Like last time, the City Council needs to send a Resolution requesting the Board of Supervisors approve a new postion to be paid for by the City. All police enforcement agencies are struggling to find recruits.
They have a number of vacancies now that have taken months to fill. It may take six-months to fill the second dedicated deputy position.
Several creative ideas were exchanged that would respond to the City's priorities as listed in the Agenda ("#5"). A way to get help and support to the City quicker, more efficiently and in a more cost-effective manner. It could involve other agencies, and other non-sworn staff positions within the Department. There is more work to do on this.
PATH FORWARD
There are several topics in the attached Agenda that need a deeper consideration. The Sheriff is drafting a new contract for the City.
The next meeting is scheduled at 10 AM, Wednesday the 3 rd of August. The Sheriff and Fire
Department will have its own place on the Agenda for City Council August 16, 2022. 3 Item #5E
City Council Meeting
August 16, 2022
1 CITY OF SAN JUAN BAUTISTA
CITY COUNCIL REPORT
AGENDA TITLE: INTRODUCTION AND FIRST READING OF AN
ORDINANCE AMENDING SECTION 3-5-155 OF THE SAN
JUAN BAUTISTA MUNICIPAL CODE AND INCREASING
WATER RATES
MEETING DATE: AUGUST 16, 2022 (as amended- first presented July 19, 2022) DEPARTMENT HEAD: DON REYNOLDS, CITY MANAGER
RECOMMENDED ACTION(S):
It is recommended that the City Council
(i) Introduce and waive first reading of the attached Ordinance amending Section 3-5- 155 of the Municipal Code increasing the water rates.
BACKGROUND INFORMATION:
In July 2019, when the City Manager was hired, he was holding a 25-page report written in 2018, describing the 16 conditions of “Extra High-Risk” and “High-Risk” failure that could take down the old sewer treatment plant at any moment. This report was shared with the City in a public discussion March 17, 2020 (actual discussion occurred in April due to the Pandemic). On August 8, 2020, the City Council adopted Resolution 2020-42, agreeing to an Administrative Order on Consent (“AOC”) with the Environmental Protection Agency (“EPA”). At that time, it was also negotiating a settlement agreement with the Regional Water Quality Control Board (RWQCB) to pay more than $900,000 in fines for Permit violations dating back to 2007.
The primary source of the permit violations is simple. The City’s source of water from its wells, has high levels of chloride and sodium (salt). Therefore, it has been determined that the solution has to involve not only addressing the aging wastewater treatment plant, (“WWTP”), but banning the use of brine producing water softeners, after finding a new source of drinking water.
On October 15, 2020, City Council adopted Resolution 2020-51 and selected three compliance projects consistent with the terms, and conditions of the AOC; 1) Send the domestic wastewater to Hollister in a 6-mile force-main, and decommission the old WWTP;
2) Ban the use of brine producing water softeners, and
Item #5E
City Council Meeting
August 16, 2022
2 3) Dilutes its drinking water with 65% surface water imported from the San Benito County Water District’s (SBCWD) West Hills Treatment Plant.
Overall, in the past three years, the City has held close to three dozen special meetings about its water solutions. In 2020, 39 special meetings occurred, and almost every Agenda included water and wastewater. This is a summary of the work done between July 2019 and December 2021:
1) Inspection by EPA and RQWCB of the Waste Water Treatment Plant (“WTTP”), June 2019;
2) Preparation of Water and Waste Water Master Plans, October 2019; 3) EPA Notice of non-compliance, October 2019;
4) EPA proposed path to resolve compliance issues and RQWCB notice of pending fines dating back to 2007, February 2020- RQWCB settlement proposed July 19, 2022; 5) Executed the binding Agreement with the EPA- Administrative Order on Consentsetting forth a compliance date of December 2023 August 2020; 6) Approve USDA Required Preliminary Engineer’s report identifying three possible solutions to the City’s water and sewer compliance issues, all with estimated costed cost of between $15 - $20 million dollars August 2020;
7) Applying for USDA grant and Low Interest Loan funds; September 2020 (almost completed);
8) Adopt the Water and Wastewater Master Plans, (Resolution 2020-47, September 15, 2020);
9) Selecting 3 Compliance Projects, approved by the EPA October 2020 10) Execute a Memorandum of Understanding with San Benito County Water District (SBCWD) February 2021;
11) Award of Contract to Design Compliance Project February 2021 (100% completed pending permits);
12) Water Softeners- Adopting Ordinance 2021-06 establishing a ban on the use of brine producing water softeners, (Municipal Code 5.36, April 21st, 2021); 13) Complete 30% of the SBCWD water Compliance project design – establish a “Basis for Design” November 2, 2021;
14) Execute a Memorandum of Understanding with the City of Hollister September 2021 amended for the USDA in December 2021);
15) Execute Bartell Wells Water Rate Study Agreement February 2, 2022; 16) Finalize water compliance project cost estimate February 17, 2022; 17) Approve Water Rate Study and initiate Proposition Notice of Protest process May 31st, 2022 .
The related details of this history can be found in one central location on the City’s web-site here:
https://www.san-juan-bautista.ca.us/alert_detail.php
Item #5E
City Council Meeting
August 16, 2022
3 WASTEWATER PROJECT STATUS
To fix the aging WWTP, the City considered three different costly options: two options would upgrade the current wastewater treatment plant (“WWTP”), and the third will send the domestic wastewater to Hollister. They range in cost from $15-$20 million each. The City selected and the EPA approved sending the domestic wastewater (sewer water) to Hollister. Instead of spending the same amount of money upgrading its old WWTP, the WWTP will be decommissioned, but the reservoirs (“Ponds”) will be preserved for sewage storage during an emergency.
The estimated cost to do this is currently $18 million. On December 14, 2021, the City adopted new sewer rates to pay for the new force-main to Hollister. Having adopted new sewer rates, the project is financially feasible, which is a condition of the MOU with Hollister. The new sewer rates include the City’s ability to lock-in $6 million in grant finding, and secure relatively low interest loans from the United States Department of Agriculture (“USDA”) and the State Water Revolving Loan Fund (“SRF”) from the State Water Board. $4 million in grant commitments have been received from both the State and Federal government. The USDA will make-up the balance and the City is applying for Community Development Block Grant funds as well. In the past few months, the City’s efforts to funding this wastewater compliance project is coming together.
The Force Main to Hollister design is nearly complete pending final comments from the County, and a few regulatory agencies including the US Fish and Wildlife Services with whom staff met last week. Once US F&WS, US Army Corps of Engineers and CA Fish and Wildlife have approved the project or recommended mitigation measures, the environmental package will be complete for both the USDA and SRF funding programs, and the project design will be sent out to bid. Last week US F&WS stated they require 180 days to complete their 30-page biological study. This would have the project bid early in 2023 (adding 6-months to the schedule, 9-months later than anticipated).
WATER PROJECT STATUS
The focus of this report is diversifying the City’s source of water blending its ground water. This is the 3rd compliance project and will remove salts from its wastewater effluent. The goal is to dilute the City’s ground water by adding 65% surface water from the West Hills Treatment Plant.
But by taking the water source to regional level, it strengthens the reliability of the system, and the quality of the water.
The MOU with the SBCWD is now a year-old. The design of the project reached 30% completion November 2, 2021. The MOU requires design to halt until cost estimates are prepared from the 30% drawings, and the project’s funding is secured. The cost estimates completed February 17, 2022 have been used to completed the Bartell Wells Rate Study initiated February 4, 2022. This rate study (attached) was first presented to the City Council May 24, 2022 and adopted May 31, 2022, when the Council adopted the attached Resolution 2022-38, (its “Resolution of Intent”).
Item #5E
City Council Meeting
August 16, 2022
4 Since then, the proposed rate increase was sent in the form of a legal public notice to each of the 833 water customers. This is the same process used to increase the sewer rates. Approval of this rate study will determine if the project is fiscally feasible, allowing its design to resume.
DISCUSSION:
The background provided in this Report is intended to inform rate payers, concerned parties of the path that has been travelled to reach this critical point. Per the MOU with SBCWD, this “Public Hearing” will determine if the import of drinking water is financially feasible. Resolution 2022- 38 approved the Rate Study and Notice. It was noticed more than 45-days in advance of the tonight’s hearing. This process is defined in the State’s Constitution as “Proposition 218.” It is intended to allow a method by which a rate increase can be protested, provide for additional dialogue regarding the City’s Rate Study, allow for written protests to be received. If fewer than 50% of City’s Water clients submit written protests, the City Council can take action to move forward with the 3rd EPA Compliance project that improves the City’s source of water.
Attached is the May 24th staff report that summarizes the history of water rate increases in the City and the details of the rate study. The City uses both a base rate, and a volumetric rate.
over time. Since 2012, the Rates increased 2% and starting in 2015, they increased 2.6% per year until 2019. The Rate did not increase during the height of the pandemic caused by COVID-19; years 2020 and 2021.
Item #5E
City Council Meeting
August 16, 2022
5 The proposed rate increase includes both anticipated cost increases for the operation of the water collection, treatment, and distribution systems, and the additional capital expense to import and blend the West Hills Treatment Plant water with the City’s ground water. This is the first time since water storage tank was built, that the City’s water rates have considered additional capital improvements.
An excerpt from the July 24th Staff report summarizes the cost considerations in the Rate Study.
Item #5E
City Council Meeting
August 16, 2022
6 Table 1 on the rate study summarizes the cost estimates used for the proposed rate increases. They are covering additional costs to import water of $337,670 per year.
The proposed Ordinance recommends a five-year schedule of rate increases. The second reading and adoption would occur September 20th, 2022. After 30-days, the Ordinance becomes effective.
The first increase would go into effect on November 1, 2022, and subsequent increases would go into effect, without further Council action, on July 1, 2023 and each of the following three July 1sts. The Council can take action by resolution in the future to reduce these rates, but it cannot increase rates above this schedule without conducting new Proposition 218 notice, protest, and hearing proceedings.
The rates presented are a “worst-case scenario.” It is a conservative estimate of necessary rate increases, in the event the City is not successful in its effort to use State and Federal funds to help reduce the cost of the Water compliance project. Before the State and Federal funds can be approved, the City has to demonstrate its ability to independently fund this work. As the SBCWD has agreed to finance the project, the rate study uses the current conventional interest rates they anticipate paying when the construction is completed and permanent financing is secured. It assumes that most of the project will be paid by borrowing, when in fact the City is working on several different grant applications as well, to help reduce the burden to rate payers.
If the City is successful, the City’s costs will decrease, and the rates will not have to increase by as much as the estimates in this “worst-case scenario.” Item #5E
City Council Meeting
August 16, 2022
7 At tonight’s hearing, the Council is asked to accept oral and written testimony including written protests with respect to the proposed rates. The City Clerk has been accepting, and will continue to accept through the close of the public input portion of the public hearing, written protests against the rates. Because tonight’s meeting will be conducted via Zoom and in person, prior to the close of the public input portion an opportunity should be given for members of the public to make an oral protest that will be counted as a written protest. After the close of the public input portion of the public hearing, the Clerk will tabulate the protests and announce the number of valid written protests received. Unless the City has received valid written protests with respect to a majority of the parcels subject to the rates, the City Council may then introduce the ordinance adopting the new rates.
The City’s past practice has been to adopt water rate increases by ordinance, and to use that ordinance to place the dollar amounts of the sewer rates directly into the text of the Municipal Code. This practice is not required by law, and can cause confusion because there is limited ability to place formatted tables in the Municipal Code document. Therefore, the attached Ordinance adopts a rate table, but does not add the rate table to the text of the Municipal Code. The Ordinance also amends the Municipal Code so that future rate increases can be adopted by resolution. This change does not alter the requirement that a rate increase can be adopted only following the Proposition 218 notice, protest and hearing requirements.
A pass-through provision is proposed for changes to the rates charged by SBCWD for its services. The details of this pass-through formula are presented in the Ordinance.
At the July 17, 2022, City Council meeting, the City Council opened the Public Hearing to receive protests to the proposed rate increase. The City Clerk counted five written protests. The Clerk having tabulated the written protests, the Mayor closed the Public Hearing.
FISCAL IMPACT:
If approved, the action before the City Council will provide sufficient funding within the Water Enterprise fund to pay the SBCWD for building a 6-mile water main from the West Hills Treatment Plant, and for the SBCWD to buy, treat and send this water to the City.
STRATEGIC PLAN:
The City’s Strategic Plan for Fiscal Year 2022/23 clearly identifies the Water Compliance Project in this Year’s 3
rd Initiative:
Item #5E
City Council Meeting
August 16, 2022
8 ATTACHMENTS:
1) Draft Ordinance Increasing Water Rates
2) Resolution 2022-38 Proposition 218 Notice approved May 31st, 2021 (provided July 17, 2022)
3) May 31st Staff Report and Town Hall Slides on water rates (provided July 17, 2022) 4) Rate Study (provided July 17, 2022)
5) Rate Study Addendum (provided July 17, 2022)
1 ORDINANCE NO. 2022-XX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA AMENDING SECTION 3-5-155 OF THE SAN JUAN BAUTISTA MUNICIPAL CODE AND
INCREASING WATER RATES
WHEREAS, the City provides its water customers with water service; and WHEREAS, the City funds thise service, including associated operations, maintenance, improvement, and debt service costs, with water rates that are collected from water customers on their monthly municipal utility bills; and
WHEREAS, the existing rates are not sufficient to fully fund anticipated expenses; and WHEREAS, the City engaged Bartle Wells & Associates (“BWA”) to recommend a schedule of water rates that would fully fund the City’s anticipated water system operational and capital improvement costs and would spread those costs amongst water customers in a manner consistant with the requirements of Article XIII D, Section 6 of the California Constitution (“Proposition 218”); and
WHEREAS, on May 24th, 2022, by its Resolution No. 2022-38 (the “Resolution of Intention”), the City Council, following the recommendation of BWA, proposed to increase the City’s water rates over a five year period; and
WHEREAS, on July 19, 2022, the City Council held a public hearing (the “Public Hearing”) regarding the proposed increase; and
WHEREAS, notice of the Public Hearing was mailed to water customers in the manner required by Proposition 218, Section 53755 of the Government Code, and applicable law; and WHEREAS, at the public hearing, all interested persons had the opportunity to provide oral and written testimony regarding the proposed rates; and WHEREAS,through the close of the public input portion of the public hearing, written protests against the proposed schedule of rate increases were accepted by the City pursuant to the Guidelines for the Acceptance and Tabulation of Protests (the “Guidelines”) set forth in Attachment “B” to the Resolution of Intention, which Guidelines are on file in the Office of the City Clerk, available for public inspection, and incorporated herein by reference; and WHEREAS, on July 19, 2022, at the close of the public input portion of the public hearing, it was determined that the written protests received by the City did not constitute a majority protest against the proposal; and
2 WHEREAS, the City Council has reviewed BWA’s Water Rate Study, dated May 21, 2022, which is on file in the Office of the City Clerk, available for public inspection, and incorporated herein by reference; and
WHEREAS, the City Council desires to adopt the proposed schedule of rate increases; and
WHEREAS, the City Council desires to amend the Municipal Code to permit future water rate increases to be adopted by resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA HEREBY ORDAINS AS FOLLOWS:
Section 1. The City Council finds and declares as follows:
A. The forgoing recitals are true and correct.
B. No majority protest, as defined in the Guidelines, exists against the proposed rate increase.
C. Revenues derived from the proposed rates are not anticipated to exceed the funds required to provide water service.
D. Revenues derived from the proposed rates will not be used for any purpose other than providing water service.
E. The amount of the proposed rates imposed upon any parcel or person as an incident of property ownership will not exceed the proportional cost of the service attributable to the parcel.
F. Water service is actually used by, or immediately available to customers subject to the rates.
Section 2. The rates set forth in Attachment “A” to this Ordinance, which is attached hereto and incorporated herein by reference, are hereby adopted. Each of the Rates set forth in Attachment “A” shall go into effect as set forth therein, without further action of the City Council. The Council may, by ordinance or resolution, reduce any rate set forth in Attachment “A” but may not increase any rate about what is shown in Attachment “A” without complying with the notice, protest and hearing provisions of Proposition 218.
Section 3. Section 3-5-155 of the Municipal Code is amended to read:
3-5-155. Water Rates
Subject to the notice, protest and hearing requirements of Article XIII D, Section 6 of the California Constitution, the City Council may adopt and revise water rates by ordinance or resolution.
3 Section 4. Environmental Assessment. The City Council declares that the approval of this ordinance is not subject to the California Environmental Quality Act (“CEQA”) because pursuant to CEQA Guidelines Sections 15060 (c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment); and, 15060 (c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Alternatively, the approval of this ordinance is not a “Project” under CEQA Regulation Section 15061(b)(3) because it has no potential for causing a significant effect on the environment.
Section 5. Severability. This Ordinance and the various parts thereof are hereby declared to be severable. Should any section of the Ordinance be declared by a court to be unconstitutional or invalid, such decisions shall not affect the validity of the Ordinance as a whole, or any parts thereof, so declared unconstitutional or invalid.
Section 6. Effective Date. This Ordinance shall go into effect thirty (30) days after the date of its adoption.
THE FOREGOING ORDINANCE was first read at a regular meeting of the San Juan Bautista City Council on the 16th day of August, 2022, and adopted at a regular meeting of the San Juan Bautista City Council on the 20th day of September, 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Leslie Q. Jordan, Mayor
ATTEST:
__________________________
Melissa Lee, Deputy City Clerk
4 Attachment A
New Schedule of Water Rates
Effective Effective Effective Effective Effective
11/1/2022 7/1/2023 7/1/2024 7/1/2025 7/1/2026
Monthly Base Chg $65.91 $75.15 $85.68 $89.97 $94.47
Volumetric Rates
($/1,000 Gal) $7.05 $8.04 $9.17 $9.63 $10.12
Each customer pays both a flat monthly base charge and a volumetric charge based on their metered water usage.
Pass Through:
The San Benito County Water District will charge volumetric and fixed charges to the City to supply the City with treated water. The City will automatically “pass through” to its customers increases or decreases in this SBCWD wholesale rates.
The City anticipates water purchases will begin in January of 2025. The rates set forth above project that: (i) SBCWD volumetric charges will be $768.77 per Acre Foot in FY 2024/25, $800.19 per Acre Foot in FY 2025/26, and $832.90 per Acre Foot in FY 2026/27 and (ii) SBCWD fixed charges will be $88,150 in FY 2024/25, $183,352 in FY 2025/26, and $190,686 in FY 2026/27. If SBCWD’s rates are higher or lower than these amounts, a pass-through adjustment will occur, as set forth below, to the rates set forth in the rate table set forth at the top of this page
The portion of the proposed volumetric rates charged by the City that recover the cost of the SBCWD volumetric charges are $0.86 per 1,000 gallons in FY 2024/25, $1.79 per 1,000 gallons in FY 2025/26, and $1.87 per 1,000 gallons in in FY 2026/27. This portion of the maximum rate will, as a pass-through, be adjusted proportionately to the difference between the projected SBCWD volumetric rates and actual SBCWD rates. For example, if the SBCWD volumetric charge in FY 2024/25 is 10% higher than anticipated ($845.64 per Acre Foot rather than $768.77 per Acre Foot), the pass through would increase the maximum volumetric rate charged by the City by 9 cents (10% of $0.86), leading to an overall maximum volumetric rate of $9.26 per 1,000 gallons rather than the $9.17 rate shown in the table.
The portion of the proposed volumetric rates charged by the City that recover the cost of the SBCWD fixed charges are $0.89 per 1,000 gallons in FY 2024/25, $1.84 per 1,000 gallons in FY 2025/26, and $1.91 per 1,000 gallons in in FY 2026/27. This portion of the maximum rate will, as a pass-through, be adjusted proportionately to the difference between the projected SBCWD fixed rates and actual SBCWD rates.
Item #6B
City Council Meeting
August 16, 2022
City of San Juan Bautista
Planning Commission/Historic Resources Board
Notice of Open Seats
City Leaders are seeking qualified community members
to help shape our future.
The City Council of the City of San Juan Bautista is now accepting applications to fill two (2) vacancies on the San Juan Bautista Planning Commission and Historic Resources Board.
Position terms run four years.
Position requirements, as established in the San Juan Bautista Municipal Code, include San Juan Bautista residency and registered to vote in the City of San Juan Bautista. Additionally, Planning Commissioners are required to attend training, and should have an interest and knowledge in historic preservation.
Planning Commission/Historic Resources Board meetings are held the first Tuesday of each month at 6:00 p.m. in City Hall.
To apply for the position please submit an application (available on the city website at san-juan-bautista.ca.us) and a letter of interest to the City Manager’s office in City Hall by Tuesday, September 16, 2022, at 5:00 p.m. Letters of interest will be kept on file for one (1) year.
City Hall - 311 Second Street - P.O. Box 1420 - San Juan Bautista, CA 95045 Item 6C
City Council Meeting
August 16, 2022
1 CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
AGENDA TITLE: AGREEMENTS WITH WALLACE GROUP AND
MICROVI BIOTECH, INC., TO PROCEED WITH
IMPLEMENTING THE MICROVI SYSTEM
PROJECT TO REMOVE NITRATES FROM WELL
6 WATER
MEETING DATE: August 16, 2022
SUBMITTED BY: Ned Samhouri, City Engineer
DEPARTMENT HEAD: Don Reynolds, City Manager
RECOMMENDED ACTION:
No actions are required at this time.
BACKGROUND INFORMATION:
• It is critical that the City have three sources of drinking water, as shown in Attachment Table 1, since its best source, Well 1, does not have the capacity to reliably meet the City’s needs.
• Without Well 6, the security of the City’s water source is potentially at risk should Well 5 go down, or otherwise have to be serviced
• The City needs to work to resolve the adverse effects caused by the infiltration of nitrates into Well 6.
• In September 2021, a pilot project was completed at Well 6 using a packaged treatment plant by Microvi.
• The Microvi MB-N2 unit relies upon proprietary biocatalyst composites which are formed into spherical media and maintained in a continuously stirred tank reactor (CSTR) for nitrate degradation.
• Effluent from the CSTR flows to an aerated tank and is then pumped through an ultrafiltration system (See Attachment Exhibit A -Process Flow Schematic).
Item 6C
City Council Meeting
August 16, 2022
2 • The pilot project successfully demonstrated consistent nitrate removal to below the Maximum Contaminant Level (MCL) of 10 mg/L.
• The process is approved by the California Division of Drinking Water (DDW) Treatment Technology Unit and is NSF/ANSI 61 certified.
PATH FORWARD:
• Wallace Group to proceed with implementing the Microvi system, which has a capacity of 45 gallons per minute (gpm), to treat and remove nitrates to below 10 mg/l from Well 6 water and blend it with by-pass flow water of approximately 105 gpm the well, then mix it with Well 5 flow of 425 gpm (Attachment Exhibit A):
o Total Flow Capacity of Wells 5 and 6 = 575 gpm
• The Microvi Biotech Inc. to submit an operations and maintenance (O&M) proposal of their MNE nitrate treatment system, including the monthly lease, remote monitoring, two site visits per months, chemicals and DDW compliance sampling. • Approximate Cost of this scope:
o The Wallace Group Pilot Project Contract Amended = $30,000 (excludes $15,000 billed for the pilot study
o The Microvi System O&M = $XXX (TBD)
ATTACHMENTS
Table 1- Flow rates and water quality data for Wells 1, 5, and 6.
Blending Diagram
Item 6C
City Council Meeting
August 16, 2022
3 Table 1. Flow rates and water quality data for Wells 1, 5, and 6.
Well Flow Rate
(gpm)
Iron (mg/L)
MCL = 0.3a
Manganese (mg/L)
MCL = 0.05a
Nitrate (mg/L)
MCL = 10
01 175 0 – 0.12 0 - 0.03 1.4 – 4.25
05 425 1.20-2.89 0.169 – 0.277 <0.4 – 0.81
06 650 < 0.1 0.16-0.26 0.4 – 14
Item 6C
City Council Meeting
August 16, 2022
4 .
From: Greg Hulburd
To: Don Reynolds; Nidal Samhouri
Cc: Kari Wagner; Travis Vazquez
Subject: RE: HDR"s BOD for the import of surface water
Date: Friday, July 22, 2022 5:35:22 PM
Attachments: image001.png
image002.png
…And I should have clarified…. To get Well 6 back to full capacity, it will require the nitrate removal system (based on nitrate concentrations observed to date).
Greg Hulburd PE C81404
Civil Engineer
WALLACE GROUP | DEDICATION TO SERVICE®
T 805 544-4011 | D 805 597-7124 | C 650 380-1399
612 Clarion Ct, San Luis Obispo, CA 93401
www.wallacegroup.us
From: Greg Hulburd
Sent: Friday, July 22, 2022 5:34 PM
To: 'Don Reynolds' <[email protected]>; 'Nidal Samhouri' <[email protected]> Cc: Kari Wagner <[email protected]>; Travis Vazquez <[email protected]> Subject: RE: HDR's BOD for the import of surface water
Hi Don,
We reviewed the BOD and the Water Master Plan to help answer your question about whether it still makes sense to hook up to the Microvi system in light of the planned surface water connection.
Based on the BOD report, it looks like the planned flowrate from West Hills is 357 gpm. We see there is a “TBD” for Buildout Demands. Do you know if there is consideration of even more flow beyond the 357 gpm? Is the 357 gpm specified in contract at this point? Assuming the flow from West Hills will be 357 gpm, then that flow plus the flow from either Well 1 or Well 5 will be sufficient to meet existing Maximum Day Demand (411 gpm).
However, once you look into your projected Buildout Maximum Day Demand (884 gpm), you would need all three of your wells online plus the West Hills water to meet that demand.
So in summary, once the West Hills water is connected you should have enough supply to satisfy the Water Board Division of Drinking Water’s requirements under your existing conditions. But to meet the future demand, all three wells (or the two wells plush an alternate source…) will be needed plus the West Hills Water.
This table from the Water Master Plan illustrates the scenarios nicely.
Please reach out to us with any questions.
Thank you,
Greg
Greg Hulburd PE C81404
Civil Engineer
WALLACE GROUP | DEDICATION TO SERVICE®
T 805 544-4011 | D 805 597-7124 | C 650 380-1399
612 Clarion Ct, San Luis Obispo, CA 93401
www.wallacegroup.us
From: Greg Hulburd
Sent: Thursday, July 21, 2022 7:51 AM
To: Don Reynolds <[email protected]>; Ali Dorri <[email protected]>; Nidal Samhouri <[email protected]>
Cc: Kari Wagner <[email protected]>
Subject: RE: HDR's BOD for the import of surface water
Thank you, Don. We will review this and provide our thoughts.
Thanks,
Greg
Greg Hulburd PE C81404
Civil Engineer
WALLACE GROUP | DEDICATION TO SERVICE®
T 805 544-4011 | D 805 597-7124 | C 650 380-1399
612 Clarion Ct, San Luis Obispo, CA 93401
www.wallacegroup.us
From: Don Reynolds <[email protected]> Sent: Wednesday, July 20, 2022 12:00 PM
To: Greg Hulburd <[email protected]>; Ali Dorri <[email protected]>; Nidal Samhouri <[email protected]>
Subject: HDR's BOD for the import of surface water
** WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. ** Does hooking up Microvi make sense with this project now funded by increase user rates? Don Reynolds
City Manager
San Juan Bautista
P.O. Box 1420
311 Second Street
San Juan Bautista CA 95045
(831) 623-4661 x 14
C (831) 594-6322 (New!)
1 CITY OF SAN JUAN BAUTISTA
CITY COUNCIL
AGENDA TITLE: AGREEMENT WITH MICROVI BIOTECH, INC.
TO CONDUCT A DEMONSTRATION PROJECT
THAT REMOVES NITRATES FROM WELL
WATER
MEETING DATE: March 16, 2021
SUBMITTED BY: Don Reynolds, City Manager
RECOMMENDED ACTION:
Approve the attached Resolution authorizing the City Manager to execute an Agreement with Microvi Biotech Inc. (“Microvi”) to conduct a demonstration of their technology that removes nitrates from well water.
BACKGROUND
The City has and continues to struggle with the control of its source of groundwater for drinking.
Recently it committed to explore the import of source water for drinking from the West Hills Treatment Plant, but if feasible, this project is scheduled to be completed in 2023. As proposed, this surface water would be blended with the City’s ground water and reduce its salinity below the waste water treatment permit levels established by the Water Board. Coincidental to its salinity compliance efforts, the City needs to work to resolve the adverse effects caused by the infiltration of nitrates. Having the ground water and surface water resources working together, will help reduce costs in the long run, and secure its water sources for the long-term.
Last March, Well 6, the City’s newest addition to its source water portfolio, was taken off-line.
Routine testing for nitrates indicated that it was trending toward unhealthy limits. It was taken off-line before reaching this threshold, which it has since exceeded. This Well is the third in recent history to succumb to nitrates.
It is critical that the City have three sources of drinking water, because its best source, Well 1, does not have the capacity to reliably meet the City’s needs. Without Well 6, the security of the City’s water source is potentially at risk should Well 5 go down, or otherwise have to be serviced. Once the City is able to import water from the West Hills Treatment Plant, it will be more secure.
Importing less water from West Hills reduces the cost, so if Well 6 can return to service, it will help lower the cost.
2 In May 2020, the City was introduced to Microvi, and its unique patented technology that could help the City restore the services of Well 6 by removing the nitrates. Microvi was founded to make a positive impact on the world through a paradigm-shift in science and engineering. Their proprietary platform technology, MicroNiche Engineering™ (MNE), provides safe and low-cost drinking water for disadvantaged communities.
Today, their solutions save lives, improve health and provide affordable drinking water while preserving our environment. This is just one of many water system possibilities that Microvi offers. All of their products and technologies keep people and the environment in mind while utilizing our powerful MNE™ platform technology to help meet the world’s needs.
Using the MicroNiche Engineering™ (MNE) platform, Microvi has developed a suite of breakthrough technologies to provide clean drinking water reliably, cost-effectively, and simply — all without producing secondary waste.
MICROVI MNE™ FOR NITRATE REMOVAL
With plants around the world, the Microvi MNE™ process offers simple and effective nitrate and perchlorate removal with low total costs, low energy requirements, and remarkable stability and control. This technology converts nitrate in water into nitrogen gas, which is safely released into the atmosphere. The ad vantages of Microvi MNE™ for nitrate and perchlorate removal include:
• Low operating cost
• Near zero biosolids production
• No concentrated waste stream
• Low chemical consumption
• Quick start-up time
• Minimal operator input required
• NSF/ANSI 61 certified and approved
• High water recovery rates
• Flexible designs for nearly any kind of application
Today, Microvi is one of the leading green technology companies in the world. “Microvi’s nature-based approach to water purification is revolutionary. We found that Microvi’s technology not only provided the water-quality regulators demand and our customers expect, but it also solves the costly waste-disposal problem of a conventional system.”
— Ken Tcheng, General Manager of Sunny Slope Water Company 3 Sunny Slope Plant near Pasadena CA
Excited but cautious, the City staff met twice last fall with three engineers from the Water Board’s Drinking Water Division, one specializes in approving new technologies. They cautioned that constant testing and reliable testing equipment are required. They encouraged the City to get a site plan, and testing protocol approved by the Board before initiating the demonstration. They are familiar with the Sunny Slope Water Company’s success in Southern California. Overall, they agree that this is a terrific opportunity for the City, and encouraged staff to move forward.
Attached after the proposed Resolution are several FAQ’s about the technology and Microvi.
DISCUSSION
The opportunity to conduct a demonstration of Microvi’s technology in San Juan Bautista is before the City Council for approval, is because of a $350,000 grant they received to pay for the technology to be delivered to the City. The system they propose is much smaller than the Sunny Slope example, and will process an estimated 50-60 Gallons Per Minute (“gpm”). Even at this low production rate, the process is thorough and when blended back into Well 6 water, will dilute it below the Permitted safety thresholds, allowing it to be placed back into service.
Microvi wrote: “The grant funding covers the ENTIRE capital cost of a 60 gpm nitrate treatment system. The only costs you’d incur would be for connecting water/power to/from the nitrate treatment system and ongoing O&M (I can provide further details on this). The 60 gpm 4 nitrate treatment system is fully automated modular system that can take your influent nitrate concentration and reduce it to less than 2 mg/L NO3-N. That would allow treating water and reblending with untreated water to get down to a lower concentration. For example, if you had a well with influent flow rate of 160 gpm and 10 mg/L NO3-N, we would take 60 gpm through the nitrate treatment system, reduce the NO3-N to less than 2 mg/L and blend it back with untreated water to get a final NO3-N concentration of 7 mg/L.”
The demonstration takes approximately 90-days, and while the demonstration occurs, the treated water will be tested and then discharged to the City’s waste water treatment plant. The Well 6 facility, with its iron and manganese treatment plant already on site, is designed to handle this waste water without impacting the current operations. The site plan is provided as an exhibit to the Agreement.
This is the system they propose for Well 6:
If the demonstration passes the Water Board’s strict compliance tests, it can be put into service. If not, it will be removed. There is every reason to believe that it will pass the demonstration process, and that the City and Microvi will return to the City Council this summer with a permanent agreement.
This the proposed installation schedule:
April 8
th
– Submit demonstration testing protocol to DDW for their review/comments (Microvi) April 16th– Arrival and unloading of Microvi Nitrate Treatment System to well site in San Juan Bautista, CA (SJB)
April 17th to May 8
th
– Power and water connection to the Microvi Nitrate Treatment System. (SJB)
5 May 11th to May 18
th
– Wet Commissioning of the Microvi Nitrate Treatment System (Microvi) May 25thto June 5
th
– Loading biocatalyst, Start-up and commissioning of Microvi Nitrate Treatment system (Microvi)
June 15th– Beginning the Demonstration phase of the project (Microvi)
FISCAL IMPACT
The City Engineer after reviewing the site plan, agrees that the start-up costs for plumbing and electrical connections will be minimal, an estimated at $5,000, and can be absorbed by the current operations budget for the Water Enterprise fund.
Attachments: Draft Resolution and Agreement
Supportive Technical Materials and Microvi Biotech Inc. background 6 RESOLUTION NO. 2021- _____
A RESOLUTION OF THE CITY OF SAN JUAN BAUTISTA EXECUTING AN AGREEMENT WITH MICROVI BIOTECH, INC. TO CONDUCT A
DEMONSTRATION PROJECT THAT REMOVES NITRATES FROM WELL WATER WHEREAS, for decades, the City has relied upon ground water sources of water from wells, that is frequently contaminated by Nitrates, and has shut down three wells in the past fiveyears as a result of this single issue; and WHEREAS, the wells the City recently shut down are Wells 3 and 4, and the current water resources it relies on are Well 1, (as its primary water source), with back-up water sources that went on-line in 2018/19 from Wells 5 and 6; and
WHEREAS; in October 2019, the City’s treatment plant at Well 6 was approved and placed into service removing iron and manganese mostly from water taken from Well 5; and WHEREAS, on March 4, 2020, the City’s newest well, “Well 6,” had to be removed from the system when its Nitrate levels neared reaching the safety limits determined by the State Water Drinking Water Division in the City’s Drinking Water Permit, and has since been removed from the system; and
WHEREAS, Well 6 water has since exceeded the Permit Limits and remains off-line, causing the City to rely on only two wells for its drinking water rather than three, creating a potential insecurity in the current system; and
WHEREAS, in May, 2020, a biotechnology company from the Bay Area “Microvi Biotech, Inc.”, introduced itself to the City suggesting that its unique technology may help the City resolve its Nitrate problems, and that it had access to grant funds to pay for the technology and offered a demonstration of it at a city well; and
WHEREAS, this system referred to as MICROVI MNE™ is a biological treatment process that offers simple and effective nitrate and perchlorate removal with low total costs, low energy requirements, and remarkable stability and control; and WHEREAS, MICROVI MNE™ technology converts nitrate in water into nitrogen gas, which is safely released into the atmosphere; and WHEREAS, on November 23, 2020, the City met a second time with three engineers representing the State’s Drinking Water Division, and learned that they are very supportive of this technology, verifying that it has been effective in other public drinking water systems including the Sunnyslope facility in Pasadena, and with certain reservations, encouraged the City to except the generous offer to host a MICROVI MNE™ demonstration project at Well 6; and WHEREAS, the City and Microvi have negotiated the attached Agreement for the demonstration that requires first the approval by the Water Board Drinking Water Division of the testing protocol, requiring at all times during the testing that the treated water be disposed of into the waste water stream and not into the City’s drinking water supply; and 7 WHEREAS, once proven to the Water Board to be successful and reliable at removing Nitrates, the City and Microvi may consider a long-term agreement leaving the equipment on-site to remove Nitrates from Well 6, allowing it to be placed back into service again with the Water Board’s approval; and,
WHEREAS, both the City and Microvi Biotech Inc. wish to execute the attached Agreement, and if successful, return to the City Council for approval of a permanent agreement continuing said technological services as long as deemed necessary and beneficial to the City.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA NOW HEREBY FINDS:
1. That the recitals in this Resolution and accompanying staff report are true and correct and are hereby made a part of this Resolution.
2. It agrees that the demonstration of the technological services proposed by Microvi Biotech Inc., known as MICROVI MNE™ , could be very beneficial to the city by removing Nitrates in its well water, and help improve the quality and reliability of its current water system.
3. Authorizes the City Manager make minor changes that may be necessary to implement the intent of this Resolution and to execute the Agreement with Microvi Biotech Inc.
PASSED AND ADOPTED by the City Council of the City of San Juan Bautista at a regular meeting held on the 16th day of March 2021, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN: ______________________
Leslie Q. Jordan, Mayor
ATTEST:
___________________________
Shawna Freels, City Clerk
Where can I find out more about this innovative technology? United States:
+1 510-344-0668
26229 Eden Landing
Rd. Hayward, CA 94545
United Kingdom
& Europe:
+44 (0)7717808004
Australia\
& Asia Pacific:
+61 458 454 712
MICROVI-MICRONICHEFAQ-A4-0617
[email protected]
www.microvi.com
Does a biofilm form and
if not what prevents this
from happening?
The biocatalyst is designed to
reject biofilm formation on its
surface. There may be some
biofilm growth on the basin
or reactor walls, however this
can be limited by minimising
nutrients in the influent.
Moreover, the microorganisms in
the MNE biocatalyst are resistant to
shear forces, which can be employed
to minimize biofilm formation.
How can the
microorganisms survive
for long periods without
a food source?
The exo-network formed
between individual microbes
in the community allows
information to be shared across
the communities. So when
food is scarce or non-existent,
the community in the MNE
biocatalyst effectively hibernates
in a dormant phenotype.
What size are the MNE
biocatalysts?
The MNE biocatalysts can be
manufactured in multiple shapes
and sizes. The current standard
is a spherical shape having a
diameter of 5 mm; however, other
sizes and ways of biocatalyst
deployment (such as sheets or
strands) are in development for
different reactor types.
How are the
biocatalysts retained in
the reactor?
The biocatalysts are retained with
simple screening devices, such as
slotted pipes fitted at the end of
each compartment. This is similar
to the mechanisms employed
by technologies such as BAFF
(biological aerated flooded filters)
or MBBR (moving bed bioreactors).
How does MNE
technology differ
from MBBR and IFAS
technologies?
MBBR and IFAS systems create
biofilms on carrier materials as
well as a suspended growth
component. The microorganisms
that grow on the surfaces are
a mixture of thousands of
indigenous microorganisms found
in the water being treated. A
portion of these microorganisms
are efficient in their treatment
mechanism while most are not.
The most efficient microorganisms
that are actively targeting
the pollutants are subject to
competition and predation from
many others. In addition, MBBR
and IFAS systems produce a
biological sludge that needs to be
removed, treated and disposed.
The MNE biocatalyst contains a
single, highly efficient species of
microorganism within an ideal
protected microenvironment that
is the most effective in targeting
the pollutants.
As the microorganisms in the
MNE biocatalyst are in a nongrowing phenotype, there is no biological sludge produced in
the Microvi systems.
How are operating cost
savings achieved?
Operating cost savings are
through removing the need for
Return Activated Sludge (RAS)
as well as reducing biosolids
pumping, thickening, treatment,
dewatering and disposal energy,
chemical and transportation
costs. By using alternative
metabolic pathways for nitrogen
removal, we can also reduce the
total aeration demand.
How can you achieve
nitrification at normal
rates with temperatures
as low as 4°C?
The microorganism in the Aerovi
processes uses a special enzyme
system not used by conventional
nitrifiers, allowing it to nitrify at
temperatures as low as 4°C.
What is MicroNiche™
Engineering (MNE)?
MicroNiche™ Engineering (MNE)
is Microvi’s proprietary informatics
technology designed to address
the century-old problem of
how to design more reliable
biological processes. MNE is a
combinatorial materials science
platform developed by Microvi
Biotechnologies through millions
of dollars of research that creates
MNE biocatalysts that can intensify
nearly any biological process.
What is an MNE
biocatalyst?
MNE biocatalysts are
polymer/microorganism
composite structures, with the
microorganisms incorporated
into the MNE biocatalyst
during manufacture. Each MNE
biocatalyst is designed through
the MicroNiche Engineering™
platform to provide the ideal
microenvironment for a specific
microorganism or consortium.
The microorganisms within
the MNE biocatalyst form
communities that allow them to
respond collectively to varying
environmental conditions.
The geometry and surface
chemistry incorporated into the
MNE biocatalyst are specifically
designed to obtain the best
performance and longest life for
the process, enabling significant
performance enhancements in
hundreds of diverse applications.
All MNE biocatalysts for water and
wastewater treatment are sold as
part of an engineered process.
Which Microvi water
and wastewater
technologies are
available now, and what
do they do?
• Denitrovi™: degradation of
oxyanions (e.g. nitrate, nitrite,
perchlorate) for water and
wastewater.
• Aerovi™: degradation
of nearly any organic
compound (e.g. BOD/COD,
recalcitrant organics), as well
as ammonia removal.
Using Materials Science to
Unlock the Power of Biology
MicroNiche™ Engineering (MNE)
Frequently Asked Questions (FAQ)
Microvi is a global industrial biotechnology company that discovers, develops, manufactures and commercializes innovative biocatalytic technologies in the water, wastewater and chemical industries. The company is privately-held and headquartered in the San Francisco Bay Area since its founding in 2007, with offices in the UK and Australia.
Microvi’s suite of more than two dozen biocatalytic technologies, created using its patent-protected MicroNiche Engineering™ (MNE) platform, enable cost-effective, energy efficient and low-waste bioconversion processes across hundreds of applications in diverse industries. Microvi’s commercial installations have been operating for more than five years, and the company has partnered with many high profile private and public water companies around the world.
Microvi is a privately-held company with significant funding and support from private investors and agencies including the National Institutes of Health (NIH), the National Science Foundation (NSF), the US Department of Energy (DOE), the US Department of Agriculture (USDA), and the US Environmental Protection Agency (EPA). Microvi has been recognized for its innovative technologies as a recipient of the following awards: the California Clean Tech Open Award (2007), the AlwaysOn GoingGreen 100 Awards (2007, 2008, 2012), the Red Herring North America 100 Award (2009), the Artemis Project Top 50 Award (2011), the Global Cleantech 100 Award (2009, 2014), the Environmental Business Journal Award (2013), the East Bay Innovation Award (2016), the Business Innovation Award (2017), the Environmental Award (2017), and the Kirkpatrick Award (Finalist, 2017).
Microvi-MicroNicheFAQ-A4-0617.indd 2-3 25/06/2017 23:02 • Nitrovi™: conversion of
ammonia into nitrite.
• Provi™: phosphorus removal
and recovery.
Is this not encapsulation
with a different name?
No. Encapsulation technologies
simply retain microorganisms;
they are not designed to
provide ideal environments for
the microorganisms to form
specialized communities that
allow the organisms to have high
performance for an extended
period of time. MNE biocatalysts
are unique in this regard.
How do we ensure
we have the right
microorganisms in the
biocatalyst?
During the production of the
MNE biocatalyst, Microvi grows
the microorganism culture
through a controlled fermentation
process. The microorganisms
are then manufactured within
the MNE biocatalyst so that the
biocatalyst is delivered to site fully
charged with the right organisms
to perform the task required.
Is the biocatalyst safe
for use in potable
water?
Yes. The Microvi technologies
for potable water have
undergone rigorous testing
for drinking water use directed
by the California Department
of Drinking Water and other
relevant bodies. Microvi is
currently seeking drinking water
authority approvals in other
countries. The materials used in
all Microvi biocatalysts are food
grade and NSF/ANSI 61 certified
for safe use in potable water.
How effective is the
process for clean water?
There are many drinking
water compounds which
are highly amenable to
biological treatment by Microvi
technologies. In most cases, the
use of biological treatment is
financially and environmentally
superior to the more complex
chemical and energy-intense
treatment systems.
Where can the
process be applied for
wastewater?
The Microvi technologies are
ideally suited as part of modern
day wastewater treatment. The
technologies can be applied
in multiple situations including
on raw wastewater, primary
settled influent, as a tertiary
process downstream of existing
secondary plants, or as a side
stream reactor on return liquors.
What advantages do
Microvi technologies
provide?
The advantages of Microvi
technologies include:
• Very high density of
microorganisms compared
to conventional treatment
resulting in higher removal
rates, significantly lower
hydraulic retention time
and smaller footprint
compared to other biological
treatment systems. The
MLSS equivalence of MNE
biocatalysts is up to 40,000 to
50,000 mg/L.
• A much simpler process
configuration. For example,
for the removal of carbon
and nitrification in
wastewater, there is no need
for a return activated sludge
(RAS) stream.
• Microvi systems start-up in
days, compared to weeks or
months for other biological
processes.
• Little to no biological solids
are produced, dramatically
reducing biosolids handling
requirements, pumping,
chemical, transport and
disposal needed by other
biological technologies.
• Greater resistance to
toxic compounds, as the
microorganisms in the MNE
biocatalyst are housed in a
protected environment.
• Avoids the need for complex
control systems used to
manage the microorganism
environment (for example,
anammox) thus increasing
reliability and simplifying
operation.
• Exploits microorganisms that
are normally outcompeted in
the reactor environment by
providing them with an ideal,
protected microenvironment.
• No growth of filamentous
microorganism that cause
bulking or foaming.
• Handles variable flows and
loads and can withstand
prolonged periods with no
food source. This makes the
Microvi technologies very
effective for applications
with a seasonal load (e.g.
tourist areas, schools, etc.)
and seasonal industrial
applications.
• Removes plant performance
dependency on sludge
settleability and removes
the risk of biomass washout
during wet weather events.
• Maximises the use of
existing infrastructure. MNE
technologies can be retrofit
into existing basins so that
treatment capacity can
be increased without the
construction of additional
tanks, pumps or pipes.
How long does the MNE
biocatalyst last?
This depends on the type
of biocatalyst, what it is
being used to treat and the
specific treatment application.
Generally, Microvi guarantees its
biocatalysts for 5-10 years.
Are the microorganisms
genetically modified?
None of the microorganisms
used in our water and wastewater
treatment products are genetically
modified and all are naturally
occurring in the environment.
Do the biocatalysts
contain a mixed culture
of microorganisms?
Most of our water and
wastewater products contain a
single species of microorganism
which can remove multiple
kinds of pollutants. We also have
technologies in development
using mixed cultures.
How are the
microorganisms used
in the biocatalysts
selected?
Microvi has undertaken
extensive R&D to develop a
library of the most powerful
microorganisms available from
nature. We choose from a wider
range of microorganisms than
would typically be found in
conventional suspended or
attached growth systems as we
can establish and protect very
efficient species that would
normally be outcompeted in the
natural environment.
What is meant by
a “community” of
microorganisms and
how is this different to
conventional biological
treatment processes?
Conventional biological treatment
systems are characterized
by a combination of free
swimming microorganisms,
dispersed microorganisms and
microorganisms in flocs.
These microorganisms are
subject to competition,
predation and exposure to toxic
compounds. In contrast, the
community of microorganisms
within the MNE biocatalyst are
protected from competition,
predation and toxic compounds
resulting in a more robust,
reliable and efficient process.
Because the microbes
form communities, the
microorganisms live longer lives,
control the population within
their environment and establish
defense mechanisms for toxic
conditions or shock loads.
How can the system
produce no biological
sludge?
Microvi has harnessed the power
of autophagy, which was awarded
a Nobel Prize in 2016 (Yoshinori
Ohsumi). The microorganisms
re-utilize and regulate their
population such that in the MNE
biocatalyst, no substantial net
growth is observed. Moreover,
due to the very high population
density, the organisms use the
process of quorum sensing to
sense their environment.
The organisms perceive that the
cell population density is ideal
and hence direct their energy
to metabolism and not growth.
These mechanisms have been
established through hundreds
of fundamental science
investigations by researchers
around the world, which align to
an evolutionary understanding
of microorganisms prioritizing
fitness over growth rates.
What is meant by
metabolically active but
non-growing?
The metabolically active but nongrowing phenotype is a known microorganism behaviour. The
microorganisms are actively
converting pollutants into nonharmful by-products to gain energy for the maintenance of
their own metabolism but do not
direct energy into reproduction.
How are the
microorganisms
retained within the
biocatalyst?
Microvi has created ideal
environments for the
microorganisms where they form
communities called exo-networks.
The microenvironment is designed
to induce the microorganisms
to remain in the biocatalyst and
maintain a stable population.
What prevents other
microorganisms from
establishing themselves
within the biocatalyst?
When another microorganism
comes into the biocatalyst, it
finds many very well-established
communities of microbes in
an environment that has been
specifically designed for their
needs (shape, size, surface
chemistry). They would have
to outcompete the established
communities of microorganism
and cannot. In addition, with
short retention time in the
reactors measured in minutes
and hours instead of days, the
foreign microorganism has little
chance to try to establish itself.
Microvi-MicroNicheFAQ-A4-0617.indd 4-5 25/06/2017 23:02 Microvi MNE
An Innovative Approach for Groundwater Nitrate Removal
Are You Meeting EPA Requirements for Nitrate Removal?
Nitrate impacts two-thirds of the world s rivers and countless aquifers. The EPA has set the maximum contaminant level (MCL) for nitrate at 10 mg/L. Ion exchange and reverse osmosis are commonly used to remove nitrate, but those system's generate a concentrated waste stream that requires additional treatment and/or disposal. • No concentrated residual stream: Reduced upstream and downstream process requirements and little or no waste handling facilities • Easier to operate: A simple reactor with minimal internal components, straightforward control, and no complex backwashing or regeneration reduces operator input and maintenance requirements
• Faster process: Treatment rates of just minutes mean smaller tanks; the dense biomass metabolizes nitrate more efficiently short treatment times help reduce footprint and allow for modular/standard systems
• Reliable operations: When the biocatalysts are subjected to upset conditions or dramatic variations in influent quality, their performance is nearly unchanged. The biocatalyst solution is simple and less complex with fewer moving parts (e.g. complex systems of valves, compressors, etc.)
• Proven technology: Approved for use in California; accepted technology in other states and countries (e.g. Australia)· NSF/ ANSI 61 certified
• Higher water recovery rates: Less water is lost or needs costly recovery processing • Cost effective: Smaller energy and chemical requirements· no reactor backwashing • Flexible designs: Can be retrofitted into existing tanks; offers simple, low cost design for new systems
• Quick start up and recovery time: Great for both continuous and intermittent use Phone:+1-510-344-0668
www.microvi.com
How it Works
Microv i' s water technologies are based on engineered
polymer-microorganism composites- called biocatalysts - which contain a high density of single species of
microorganisms (natural, non-pathogenic, non-genetiacally modified). These biocatalysts actively convert targeted pollutants into non-harmful by-products without producing a biological waste stream.
r
Microvi MNE biocatalysts
The biocatalysts and the
process applications have
been developed and refined
for over ten years enlisting
millions of research dollars.
The MNE technology
converts nitrogen gas
through a proprietary
natural process that results
in no sludge, brine or reject
water production- only the
safe release of nitrogen gas
into the atmosphere.
A scanning electron microscope (SEM) look
inside the biocatalyst
A Simple and Efficient Solution
Microvi offers an accepted
biological denitrification
process with no concentrated
waste stream. The nitrate
removal solution for
groundwater is a singular
process that provides better
value than other
technologies in the market.
Contact Microvi at [email protected].
Polluted ..
Water
Polluted .. liiiiiiil .. a .. Clean
Water - • Water
•lilll •
'
.. Clean
Water
Phone:+1-510-344-0668
www.microvi.com
Location: Pasadena, California
Owner: Sunny Slope Water Co.
Problem
Sunny Slope is a water company in
Pasadena, California, that provides water
to 30,000 households, primarily from
its own wells in the Raymond Basin and
the San Gabriel Main Basin. Nitrate
contamination that naturally exceeded
limits for drinking water in two of Sunny
Slope’s wells forced the water company
to purchase Tier 2 replenishment water
at a significant cost from the San Gabriel
Main Basin. That water was used to dilute
the nitrate in the well water and lower the
nitrate contamination to safe levels for
drinking water.
Sunny Slope’s problem is not unique.
In California, the EPA has estimated that
approximately 10 percent, or nearly
3,000 groundwater wells, are
contaminated with nitrate that exceeds
drinking water standards.
To resolve Sunny Slope’s long-term water
needs, the company needed a costeffective solution to treat the nitrate while not producing a significant concentrated
waste stream.
Analysis of Alternatives
Sunny Slope considered conventional
options to remove the nitrate, including
reverse osmosis (RO) and various ion
exchange (IX) processes. The RO option
was quickly ruled out due to the high
energy cost and low water recovery. With
IX, there are high capital costs and high
operating costs for electricity, chemicals,
and disposal of concentrated waste
New Biological Nitrate-Treatment System Successful for Water Company in California Wells Returned to Full Use Thanks to Microvi MNE™
contaminants. Sunny Slope found both
technologies to be too expensive for the
facility’s needs on a lifecycle basis.
Instead, Sunny Slope chose to consider
an advanced biotechnology solution
developed by Microvi, a global green tech
company. Microvi MNE™ configured for
nitrate removal is the company’s nitrate
removal biocatalyst process, offering a
truly innovative, step-change advancement
in biological treatment for water.
Chosen Solution
The Microvi MNE process is an ondemand, continuous flow process requiring minimal operator attention. It
is approved by the California Division of
Drinking Water and NSF/ANSI 61 certified
for use in treating drinking water. Microvi
MNE stands out from other options as the
process eliminates nitrate by converting
it into harmless nitrogen gas instead of
concentrating it into a waste stream.
Therefore, there is zero waste from the
biological reactor (unlike RO and IX or
other biological solutions which only
concentrate nitrate waste). The process
effluent consistently has nitrate below
3 mg/L as N and turbidity less than
0.30 NTU.
Microvi MNE biocatalysts
Nitrate
NO3
Nitrogen Gas
N2
Alkalinity
HCO3
Oxygen
O2
Denitrifiers
+ Carbon
Results
As designed, the Microvi system
consistently decreases the nitrate
concentration in the high nitrate wells
to less than 3 mg/L as N. The blended
effluent nitrate levels are lower than
the MCL.
The Microvi MNE system allows Sunny
Slope to operate its wells without the costly
investment and operational costs that
traditional IX and RO systems would have
required. In addition, the water company
saw significant, immediate savings with the
Microvi MNE system over its current plan of
purchasing water and blending down the
nitrate from the wells. The water company
now relies on its own secured water supply
as water insecurity increases in California.
0.00 2.00
4.00 6.00
8.00 10.00
12.00 14.00
Nitrate (mg/L as N)
Elapsed Time (Days)
Consistent Nitrate Removal
Raw Water Microvi MNE Treated Water
5 10 15 20
Target
Effluent nitrate concentrations returned to 5 mg/L NO3-N (below target) only a few hours after system restart following a two-day forward feed (and chemical feed) shut-down event, including low effluent turbidity.
Effluent nitrate concentrations returned to 5 mg/L NO3-N (below target) in less than 30 minutes after chemical feed restoration following an eighthour chemical feed shut-down event, including low effluent turbidity.
Filtration
Sysem
Aeration
Tank
Carbon
Feed
System
Sodium
Hypochlorite
Dosing
Influent Sunny
Slope
Reservoir
Chlorine
Contact
Tank
Contact: [email protected]
+1-510-344-0668
www.microvi.com
Item 6D
City Council Meeting
August 16, 2022
1 CITY OF SAN JUAN BAUTISTA
STAFF REPORT
AGENDA TITLE: Notice Summary for the 2022 Pavement Management Program Project, San Juan Bautista
MEETING DATE: August 16, 2022
SUBMITTED BY: Nidal Samhouri, City Engineer
DEPARTMENT HEAD: Don Reynolds, City Manager
RECOMMENDED ACTION(S):
No actions are required at this time.
BACKGROUND INFORMATION:
Project Description
• The proposed 2022 San Juan Bautista Pavement Management Program (PMP) Project (“Project”) will rehabilitate asphalt pavements, construct new curb and gutter, remove and replace existing damaged curb and gutter, install new sidewalks, retrofit existing pedestrian ramps, remove and replace striping and pavement markings, and adjust utility manholes and meter boxes.
• The Project will mainly include rehabilitating the following streets, as shown in Attachment 1:
Franklin St., including Franklin Circle, North St., Monterey St., The Alameda, Polk St., Second St., Fourth St., Fifth St., Sixth St., Seventh St., and Church Street. • The above-mentioned streets rehabilitation project has been selected from the City’s priorities described in the City’s PMP report prepared in May 2020 developed by a pavement consultant.
These streets are part of the recently approved City CIP Budget for Fiscal Year 2022/23. • Approximate quantities and construction cost estimate are as follows:
372,000 square feet of pavements,
5,000 square feet of new sidewalk,
750 linear feet of new curb and gutter,
125 linear feet of replacing damaged curb and gutter, 2 new ADA curb ramps,
4 retrofitted curb ramps, and
Direct Construction Cost = $850,000
Indirect Cost (contingency, engineering, inspection and testing) = $150,000 FISCAL IMPACT:
A total of $1.0 million was appropriated for the Project as part of the “Measure G” funds, a special sales tax measure and SB1 Bill.
SCHEDULE:
The following is the tentative schedule for this project. Actual schedule will be developed and confirmed with the contractor based on the completion of the required contract documents, approval of pre-submittals, and their availability.
Bid Opening August 30, 2022
City Council Approval September 20, 2022
Award Construction Contract September 22, 2022
Begin Construction October 3, 2022
Construction Completion November 23, 2022
ATTACHMENTS
1. Project Location Maps
CITY OF SAN
JUAN BAUTISTA
2022 Pavement Management
Program Project
PROJECT DESCRIPTION:
The 2022 Pavement Management Program Project
(“Project”) consists of the following:
• Rehabilitate Street pavements,
• Construct new curb and gutter,
• Remove and replace existing damaged curb and gutter,
• Construct new sidewalk,
• Retrofit existing pedestrian ramps,
• Remove and replace striping and pavement markings,
and
• Utility manholes and vaults adjustments.
THE PROJECT IS LOCATED ON THE FOLLOWING STREETS:
Franklin St. and Cir., The Alameda, Fourth St., Sixth St., Seventh St.
THE PROJECT IS LOCATED ON THE FOLLOWING STREETS:
Polk St., Fourth St., Fifth St., Seventh St.
THE PROJECT IS LOCATED ON THE FOLLOWING STREETS:
Monterey St., Fourth St.
THE PROJECT IS LOCATED ON THE FOLLOWING STREETS:
North St., Second St., Church Street
CONSTRUCTION COST ESTIMATE
❖ 372,000 square feet of repaved
roadway
❖ 5,000 square feet of new sidewalks
❖ 750 linear feet of new curb and
gutter
❖ 125 linear feet of replacing damaged
curb and gutter
❖ 2 new ADA curb ramps
❖ 4 retrofitted curb ramps
❖ Estimated Cost = $850,0000
❖ Indirect Cost = $150,000