City of San Juan Bautista
The “City of History”
www.san-juan-bautista.ca.us
CITY COUNCIL
SPECIAL MEETING
TUESDAY, JUNE 6, 2023, 4:00 P.M.
HYBRID MEETING
City Hall, Council Chambers
311 Second Street, San Juan Bautista, California
AGENDA
ZOOM WEBINAR PARTICIPATION
The meeting can also be accessed by the public in the following methods: Through Zoom (https://zoom.us/join) per the instruction stated below, and on Facebook.
JOIN ZOOM WEBINAR TO PARTICIPATE LIVE
https://us02web.zoom.us/j/88373320235
To participate telephonically:
call 1 (669) 900-6833
Webinar ID: 883 7332 0235
PUBLIC COMMENT TIME RESTRICTION
Public comments are restricted to items on the special meeting agenda pursuant to California Government Code section § 54954.3(b). Public comments generally are limited to three (3) minutes per speaker; the Mayor may further limit the time for public comments depending on the agenda schedule.
If you wish to make a public comment and are attending in person, please fill out a speaker card and wait for the item to be called. If you are attending via Zoom, join the Zoom Webinar, and use the "Raise Hand" or if joining by telephone, press *9 on your telephone keypad icon.
Written comments may be submitted via mail to the Deputy City Clerk at City Hall (P.O. Box 1420, San Juan Bautista, CA 95045), or emailed to [email protected] no later than 3:00 p.m. on the day of the meeting.
Written comments will be read into the record provided that the reading does not exceed three (3) minutes.
1. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
Page | 2 City Council June 13, 2023
2. CONSENT
All matters listed under the San Juan Bautista City Council Consent Agenda may be enacted by one motion unless a member of the City Council or the public requests discussion or a separate vote.
A. Approve the Affidavit of Posting Agenda.
B. Rescind Resolution No. 2023-28 and Approve Resolution No. 2023-XX Permitting the Use within the City Only Between Noon and 10:00 p.m. on July 4, 2023, only on Private Property for which the Owner has Given Prior Permission; and Authorizing Anzar High School Boosters Club to Sell Approve Fireworks Within the City for the July 4, 2023 Holiday.
3. DISCUSSION ITEMS
A. Discuss Recommended Changes to the Draft FY 2023-2024 Budget, Discussed on May 25, 2023, and Introduced on May 16, 2023.
4. ADJOURNMENT
AGENDA MATERIAL / ADDENDUM
Any addendums will be posted within 72 hours of regular meetings or 24 hours of special meetings, unless otherwise allowed under the Brown Act. City Council reports may be viewed at the City of San Juan Bautista City Hall at 311 Second Street San Juan Bautista, and are posted on the City website www.san-juan-bautista.ca.us subject to Staff’s ability to post the documents before the meeting, or by emailing [email protected] or calling the Deputy Clerk (831) 623-4661 during normal business hours.
In compliance with the Americans with Disabilities Act, and Govt. Code 54953(a), the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the Deputy City Clerk, a minimum of 48 hours prior to the meeting at (831) 623-4661.
PUBLIC NOTIFICATION
This agenda was posted on Friday, June 2, 2023, on the bulletin board at City Hall, 311 Second Street, the bulletin board at the City Library, 801 Second Street, the bulletin board at the entrance to the United States Post Office, 301 The Alameda, and the City’s website.
Meetings are streamed live at https://www.facebook.com/cityofsanjuanbautista/.
Item: # 2.A
City Council Meeting
June 6, 2023
AFFIDAVIT OF POSTING
I, Elizabeth Soto, Do Now Declare, Under the Penalties of Perjury That I Am the Deputy City Clerk / Administrative Services Manager in the City of San Juan Bautista and That I Posted Three (3) True Copies of the attached City Council Agenda. I Further Declare That I Posted Said Agenda on the 2nd day of June 2023, and in the Following Locations in said City of San Juan Bautista, County of San Benito, California.
1. On The Bulletin Board at City Hall, 311 Second Street.
2. On The Bulletin Board at The City Library, 801 Second Street.
3. On The Bulletin Board at The Entrance to The United States Post Office, 301 The Alameda
Signed at San Juan Bautista, County of San Benito, California, on the 2nd day of June 2023.
____________________________________________
Elizabeth Soto
Deputy City Clerk / Administrative Services Manager
Page | 1
RESOLUTION NO. 2023-xx
A RESOLUTION AND ORDER OF THE CITY COUNCIL OF THE CITY OF SAN
JUAN BAUTISTA PERMITTING THE USE WITHIN THE CITY ONLY BETWEEN NOON AND 10:00 P.M. ON JULY 4, 2023, ONLY ON PRIVATE PROPERTY FOR WHICH THE OWNER HAS GIVEN PRIOR PERMISSION; AND AUTHORIZING THE
ANZAR HIGH SCHOOL BOOSTERS CLUB TO SELL APPROVED FIREWORKS WITHIN THE CITY FOR THE JULY 4, 2023, HOLIDAY
WHEREAS, Section 5-16-100 of Chapter 5-16 of the City’s Municipal Code entitled “Fireworks” prohibits setting off fireworks within the City except at such times and places as the City Council may be order designate and permit; and
WHEREAS, Section 5-1-165 of Chapter 5-1 entitled “California Fire Code, 2001 Edition” amends Section 7802 of the Uniform Fire Code to permit, upon approval by the City Council, the issuance by the Fire Chief of one permit for the sale during the period from noon on June 30 to midnight on July 4 of factory-packaged assortments of legal fireworks permitted by the State Fire Marshall for use by the general public; and WHEREAS, the City of Hollister provides fire protection services under contract to the City of San Juan Bautista and the Fire Chief of the City of Hollister serves presently as the Fire Chief of the City of San Juan Bautista; and
WHEREAS, on March 20, 2023, a request was received from American Promotional Events, Inc. dba TNT Fireworks on behalf of the Anzar High School Boosters Club to sell “safe and sane” fireworks daily during the hours of 9:00 a.m. and 10:00 p.m., commencing on June 30, 2023 and ending at 7:00 p.m. on July 4, 2023, from a fireworks’ stand to be located in the parking lot of The Windmill Market at 310 The Alameda; and WHEREAS, American Promotional Events, Inc dba TNT Fireworks has provided proof of insurance coverage including, but not limited to, commercial general liability in the amount of $1,000,000 each occurrence and $2,000,000 general aggregate naming the City of San Juan Bautista as an additional insured; and
WHEREAS, on June 29, 2021, by Resolution 2021-34A the City Council approved the delegation of authority to its private security provider to issue administrative citations for violation of the City’s fireworks laws during times of extreme heat, dry weather and extreme fire danger; and
WHEREAS, the State of California, San Benito County and the City are in the third year of a drought and continue to experience longer wildfire seasons, extended dryness with little precipitation, and above normal temperatures which results in lower-than-normal fuel moisture levels and accordingly an increased potential for wildland fire activity; and WHEREAS, by Resolution 2021-34A the City Council also established a bail schedule for administrative citations issued pertaining to enforcement of Section 5-16-100 which provides Page | 2
for a fine of $1,000 for a first offense, $2,500 for a second offense and $5,000 for a third or subsequent offense.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SAN JUAN BAUTISTA AS FOLLOWS:
1. The above Recitals are true and correct.
2. In accordance with Section 5-16-100 of the Municipal Code the City Council hereby designates, permits and orders that the date of July 4, 2022, commencing at noon and ending at 10:00 p.m. shall be the date and times during which it shall be lawful for any person over the age of 18, or a minor accompanied by and under the supervision of a parent or guardian, to ignite, fire off, or cause to be exploded fireworks of the type approved by the State Fire Marshall for use by the general public which are sold only in factory-packaged assortments.
3. In accordance with Section 5-16-100 of the Municipal Code the City Council further designates, permits and orders the use of the fireworks described in Section 1 only on private property within the City for which the owner of the property has given prior permission for such use.
4. The City Council hereby affirms the bail schedule established by Resolution 2021-34A for violation of Section 5-16-100.
5. In accordance with Section 5-1-165 of the Municipal Code, the City Council hereby directs that one permit be issued for the sale of factory-packaged legal fireworks of the type permitted by the California State Fire Marshall for use by the general public for use where permitted by local regulation and requests the Fire Chief of the City of Hollister to issue that permit to the Anzar High School Boosters Club to allow the sale of such fireworks, between the hours of 9:00 a.m. to 10:00 p.m., in the City of San Juan Bautista at the Windmill Market, 301 The Alameda, commencing at noon on June 30, 2023 and ending at 7:00 p.m. on July 4, 2023. The Anzar High School Boosters Club is a nonprofit organization and is not required to obtain a business permit for this fundraising event from which the receipts are used solely for a benevolent purpose.
6. For purposes of clarity the use of any fireworks within the City other than legal “safe and sane” fireworks contained in factory-packaged assortments of fireworks permitted by the State Fire Marshall for use by the general public by those persons and during the period and at the locations designated by this resolution may subject the user to the penalties provided by Resolution 2021-34A.
7. Rescind Resolution 2023-28 approved April 18, 2023.
PASSED AND ADOPTED this 6th day of June, 2023 at a special meeting of the City Council by the following vote:
Page | 3
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
_____________________
Leslie Q. Jordan, Mayor
ATTEST:
____________________________
Elizabeth Soto, Deputy City Clerk
Page | 1
RESOLUTION NO. 2023-28
A RESOLUTION AND ORDER OF THE CITY COUNCIL OF THE CITY OF SAN
JUAN BAUTISTA PERMITTING THE USE WITHIN THE CITY BETWEEN NOON ON JUNE 30, 2023 AND 7:00 P.M. ON JULY 4, 2023, ONLY ON PRIVATE PROPERTY
FOR WHICH THE OWNER HAS GIVEN PRIOR PERMISSION AND AUTHORIZING
THE ANZAR HIGH SCHOOL BOOSTERS CLUB TO SELL APPROVED FIREWORKS WITHIN THE CITY FOR THE JULY 4, 2023, HOLIDAY
WHEREAS, Section 5-16-100 of Chapter 5-16 of the City’s Municipal Code entitled “Fireworks” prohibits setting off fireworks within the city except at such times and places as the City Council may be order designate and permit; and
WHEREAS, Section 5-1-165 of Chapter 5-1 “California Fire Code, 2001 Edition” amends Section 7802 of the Uniform Fire Code to permit, upon approval by the City Council, the issuance by the Fire Chief of one permit for the sale of factory-packaged assortments of fireworks permitted by the State Fire Marshall for use by the general public during the period from noon on June 30 to midnight on July 4; and
WHEREAS, the City of Hollister provides fire protection services under contract to the City of San Juan Bautista and the Fire Chief of the City of Hollister serves presently as the Fire Chief of the City of San Juan Bautista; and
WHEREAS, on March 20, 2023, a request was received from American Promotional Events, Inc. dba TNT Fireworks on behalf of the Anzar High School Boosters Club to sell “safe and sane” fireworks from a fireworks’ stand to be located in the parking lot of The Windmill Market at 310 The Alameda daily during the hours of 9:00 a.m. and 10:00 p.m. between the dates of June 30, 2023 and until 7:00 p.m. on July 4, 2023; and WHEREAS, American Promotional Events, Inc dba TNT Fireworks has provided proof of insurance coverage including, but not limited to, commercial general liability in the amount of $1,000,000 each occurrence and $2,000,000 general aggregate naming the City of San Juan Bautista as an additional insured; and
WHEREAS, on June 29, 2021, by Resolution 2021-34A the City Council approved the delegation of authority to its private security provider to issue administrative citations for violation of the City’s fireworks laws during times of extreme heat, dry weather and extreme fire drainage; and
WHEREAS, the State of California, San Benito County and the City are in the third year of a drought and continue to experience longer wildfire seasons, extended dryness with little precipitation, and above normal temperatures which results in lower-than-normal fuel moisture levels and accordingly an increased potential for wildland fire activity; and WHEREAS, by Resolution 2021-34A the City Council also established a bail schedule for administrative citations issued pertaining to enforcement of Section 5-16-100 which provides for Page | 2
a fine of $1,000 for a first offense, $2,500 for a second offense and $5,000 for a third or subsequent offense.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SAN JUAN BAUTISTA AS FOLLOWS:
1. The above Recitals are true and correct.
2. In accordance with Section 5-16-100 of the Municipal Code the City Council hereby designates, permits and orders that the dates of June 30, 2023, commencing at noon, through July 4, 2023, ending at midnight, shall be dates and times during which it shall be lawful for any person over the age of 18, or a minor accompanied by and under the supervision of a parent or guardian, to ignite, fire off, or cause to be exploded fireworks of the type approved by the State Fire Marshall for use by the general public which are sold only in factory-packaged assortments.
3. In accordance with Section 5-16-100 of the Municipal Code the City Council further designates, permits and orders the use of the fireworks described in Section 1 only on private property within the City for which the owner of the property has given prior permission for such use.
4. The City Council hereby affirms the bail schedule established by Resolution 2021-34A for violation of Section 5-16-100.
5. Subject to the prohibition on their use at all times within the City, in accordance with Section 5-1-165 of the Municipal Code, the City Council hereby directs that one permit be issued for the sale of factory-packaged fireworks of the type permitted by the California State Fire Marshall for use by the general public for their use where permitted by local regulation and requests the Fire Chief of the City of Hollister to issue that permit to the Anzar High School Boosters Cub to allow the sale of such fireworks in the City of San Juan Bautista at the Windmill Market, 301 The Alameda between the hours of 9:00 A.M. to 10:00 P.M. commencing at noon on June 30, 2023 and ending at 7:00 p.m. on July 4, 2023. The Anzar High School Boosters Club is a non-profit organization and is not required to obtain a business permit for this fundraising event from which the receipts are used solely for a benevolent purpose.
6. For purposes of clarity, the use of any fireworks within the city, other than “safe and sane” fireworks contained in factory-packaged assortments of fireworks permitted by the State Fire Marshall for use by the general public by the persons and during the period and at the locations designated by this resolution, may subject the user to the penalties provided by Resolution 2021-34A.
PASSED AND APPROVED this 18th day of April 2023 by the following vote:
AYES: Councilmembers: Freels, Freeman, Morris-Lopez, Sabathia, and Mayor Jordan NOES: None
City of San Juan Bautista
The “City of History”
Office of the City Manager
MEMORANDUM
TO: CITY COUNCIL
FROM: DON REYNOLDS, CITY MANAGER
DATE: JUNE 2, 2023 (JUNE 6, 2023 DISCUSSION)
SUBJECT: MAY 25TH BUDGET WORKSHOP AND UPDATE
Attached is an updated table summarizing staff’s interpretation of the City Council’s direction and outcomes of the Budget Workshop held May 25, 2023 plus a few updates and details for the City Council’s consideration at 4 P.M. June 6, 2023. Several new attachments include an updated table and updated CIP, line-item detailed descriptions for both the Recreation and Economic Development initiatives, and job duties for all four part-time and one full time proposed new positions in the budget, supported or not supported at this time, an updated Capital Improvement Plan and updated City Organizational Chart.
SUMMARY
Staff presented several initiatives that have surfaced as community priorities during the strategic planning work being completed this month.
1. Support the re-organization of Public Safety adding the full-time position of Public Safety Coordinator, but change the two part-time positions into one full-time Community Service Officer position (duties for each are attached).
2. Support a Part-Time Office Assistant position to improve City Hall communications, expand City Hall office hours, and reduce the administrative services work load of the Deputy City Clerk (duties attached).
3. Do not fund an additional Maintenance Worker position (duties attached).
4. Reduce the enforcement work load from the Assistant City Manager freeing up his time to do the work of the proposed new part-time Economic Development Specialist (duties attached) position.
5. Consider re-classifying the Lead Library Technician to “Librarian” with a 10% salary increase (Annual salary increase from $39,600 to $43,500)
6. Support one-time funding for the program outlined for Economic Development, (attached in more detail). Added $18,000 for an even $50,000 request. The $18,000 is intended to be used for a consultant to conduct a feasibility study of the downtown to identify the best way for businesses get better organized and work together.
City of San Juan Bautista
The “City of History”
Office of the City Manager
7. Historic Preservation program update and support was determined to be a two-year project, so the requested $25,000 was recommended as half for this fiscal year, ($12,500), and half for next fiscal year.
8. Recreation one-time funding support was deferred until the new Recreation Technician is hired- but staff realizes that this would not provide funding July 1 for any new summer programs except those sponsored in the Library. Staff is suggesting that the Council consider a $10,400 increase to the Recreation Services Budget to support the Recreation Technician currently being recruited. And add $5,000 for any new summer program that could begin before the new position is hired. This is a total one-time funding request of $15,400.
9. Capital Improvement Program- Abbe Park Ball Field Lights, and additional funding for Community Hall acoustics and Luck Park Master Plan. The work on the Luck Park Master Plan was originally intended for the Gas Station, but the need is not clear. Once the building maintenance needs of the Gas Station have been met, (accessibility), any remaining funds will be used to further the Master Plan. Added $5,000 for rain gutters on the Library building.
10. Climate Action Plan funding for a consultant was brought-up at the May 25 meeting, and was supported by the City Council.
11. Added $35,000 for a Community Development Fee study.
The net effect to the operations budget leaves it balanced with a $46,000 positive balance at this time. The City will use $467,900 of its General Fund reserve to fund those special projects identified in this narrative and the attached table. An updated Capital Improvement Plan is attached adding in Sewer and grant funds to the General fund request for an updated total of $740,000. This will leave the City with a reserve of $1.5 million, or ten months of General Fund revenues, well above the 2.5-month threshold required by City’s Reserve Policy.
Attached:
May 25, 2023 Budget Workshop Table updated
One-Time Catalyst Funding Detail for Recreation and Economic Development Updated Capital Improvement Plan
Job Duties and Descriptions
Updated Organizational Chart