City of San Juan Bautista
The “City of History”
www.san-juan-bautista.ca.us
CITY COUNCIL
SPECIAL MEETING
TUESDAY, JUNE 13, 2023, 5:00 P.M.
HYBRID MEETING
City Hall, Council Chambers
311 Second Street, San Juan Bautista, California
AGENDA
ZOOM WEBINAR PARTICIPATION
The meeting can also be accessed by the public in the following methods: Through Zoom (https://zoom.us/join) per the instruction stated below, and on Facebook.
JOIN ZOOM WEBINAR TO PARTICIPATE LIVE
https://us02web.zoom.us/j/88373320235
To participate telephonically:
call 1 (669) 900-6833
Webinar ID: 883 7332 0235
PUBLIC COMMENT - ADVISEMENT
Public comments are limited to items on this special meeting agenda pursuant to California Government Code section § 54954.3(b). Public comments are generally limited to three (3) minutes per speaker; the Mayor may further limit the time for public comments depending on the agenda schedule.
If you wish to make a public comment and are attending in person, please fill out a speaker card and wait for the item to be called. If you are attending via Zoom, join the Zoom Webinar, and use the "Raise Hand" or if joining by telephone, press *9 on your telephone keypad icon.
Written comments may be submitted via mail to the Deputy City Clerk at City Hall (P.O. Box 1420, San Juan Bautista, CA 95045), or emailed to [email protected] no later than 3:00 p.m. on the day of the meeting.
Written comments will be read into the record provided that the reading does not exceed three (3) minutes.
1. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
2. CLOSED SESSION – 5:00 P.M. – 6:00 P.M.
Receive public communications from the audience on Closed session items. The City Council will recess to closed session pursuant to:
a. Public Employee Performance Evaluation – (California Government Code section §54957(b)(1)) – the City Manager.
Page | 2 City Council June 13, 2023
3. PUBLIC HEARING
A. Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 i. Approve a RESOLUTION of the City Council of the City of San Juan Bautista Confirming a Diagram and Levy an Assessment for Fiscal Year 2023-2024; ii. Approve a RESOLUTION of the City Council of the City of San Juan Bautista Certifying Compliance with State Law with Respect to the Levying of General and Special Taxes, Assessments, and Property Related Fees and Charges.
4. CONSENT
All matters listed under the San Juan Bautista City Council Consent Agenda may be enacted by one motion unless a member of the City Council or the public requests discussion or a separate vote.
A. Approve the Affidavit of Posting Agenda.
B. Waive the Reading of Ordinances and Resolutions on the Agenda Beyond the Title.
C. Approve a RESOLUTION Confirming the Continued Existence of Two Local Emergencies Related to Excessive Winter Storms Affecting the City of San Juan Bautista.
D. Approve a RESOLUTION of the City Council of the City of San Juan Bautista Adopting a City Holiday Schedule for Fiscal Year 2023-2024.
E. Approve a RESOLUTION of the City Council of the City of San Juan Bautista Approving a New Lease for a Photocopier in City Hall, and Authorize the City Manager to Enter into a lease Agreement, with Cannon Solutions America, Inc. (“CSA”), for a five-year term.
F. Approve the Regular Meeting Minutes of March 21, 2023.
G. Approve the Strategic Planning Session Meeting Minutes of April 14, 2023.
H. Approve the Community Town Hall Meeting Minutes of April 15, 2023.
I. Approve the Regular Meeting Minutes of April 18, 2023.
J. Approve the Regular Meeting Minutes of May 16, 2023.
5. INFORMATIONAL ITEMS AND REPORTS
A. Reports from City Council Representatives to Regional Organizations and Committees B. City Council Announcements
This is an opportunity for the Council and staff to share the community calendar and announce upcoming dates of interest to the general public.
C. Treasurer’s Report and Monthly Financial Statements
Receive Report from City Treasurer Michelle Sabathia.
D. City Manager’s Report
a. Fire Department Update
b. Sheriff Department Update
Page | 3 City Council June 13, 2023
6. DISCUSSION ITEMS
A. Discuss the Acceptance of an Award of a $50,000 Grant for Youth Mentoring from the National Park and Recreation Association (“NRPA”).
B. Discuss First Annual Report of the Economic Development Citizen Advisory Committee (EDCAC) - a Standing Committee of the City Council for Business Improvement, Resiliency, and Overall Community Economic Development.
C. Discuss the Status of the Urban Growth Boundary/Sphere Of Influence Ad Hoc Committee and Potential Brown Act Violation.
7. ACTION ITEMS
A. Operational and Capital Improvement Budgets for Fiscal Year Fiscal Year 2023-2024 Recommendation: Approve a RESOLUTION of the City Council of the City of San Juan Bautista Adopting the Fiscal Year 2023-2024 Budget and Capital Improvement Plan.
B. Adopt a List of Projects for Fiscal Year 2023-24 Funded By SB 1: The Road Repair and Accountability Act of 2017
Recommendation: Approve a RESOLUTION of the City of San Juan Bautista Adopting a List of Projects for Fiscal Year 2023-24 Funded By SB 1: The Road Repair And Accountability Act Of 2017.
8. ADJOURNMENT
AGENDA MATERIAL / ADDENDUM
Any addendums will be posted within 72 hours of regular meetings or 24 hours of special meetings, unless otherwise allowed under the Brown Act. City Council reports may be viewed at the City of San Juan Bautista City Hall at 311 Second Street San Juan Bautista, and are posted on the City website www.san-juan-bautista.ca.us subject to Staff’s ability to post the documents before the meeting, or by emailing [email protected] or calling the Deputy Clerk (831) 623-4661 during normal business hours.
In compliance with the Americans with Disabilities Act, and Govt. Code 54953(a), the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the Deputy City Clerk, a minimum of 48 hours prior to the meeting at (831) 623-4661.
PUBLIC NOTIFICATION
This agenda was posted on Friday, June 9, 2023, on the bulletin board at City Hall, 311 Second Street, the bulletin board at the City Library, 801 Second Street, the bulletin board at the entrance to the United States Post Office, 301 The Alameda, and the City’s website.
Meetings are streamed live at https://www.facebook.com/cityofsanjuanbautista/.
Item: #3.Ai
City Council Meeting
June 13, 2023
Page | 1
RESOLUTION NO. 2023-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
CONFIRMING A DIAGRAM AND ASSESSMENT IN CONNECTION WITH VALLE
VISTA LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2023-24
WHEREAS, pursuant to the Landscaping and Lighting Act of 1972 (Streets & Highways Code Section 22500 et seq.) (“Act”), the City levies an annual assessment in connection with its Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 (“District”); and WHEREAS, by prior resolution, this Council declared its intention to levy the assessment in connection with the District for Fiscal Year 2023-24; and WHEREAS, on June 13, 2023, this Council held a full and fair public hearing with respect to the proposed assessment at which all interested persons were permitted to give oral testimony and written protests; and
WHEREAS, notice of the hearing was published in accordance with applicable law; and WHEREAS, the City Council desires to proceed with the levy of the assessment in connection with the District for Fiscal Year 2023-24.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of San Juan Bautista as follows:
1. The foregoing recitals are all true and correct.
2. The City Council overrules all objections and protests.
3. The Diagram and Assessment contained in the Report entitled “Assessment Report, Valle Vista Lighting and Landscape Maintenance Assessment District No. 1, Fiscal Year 2023- 24” and dated May 16, 2023 (the “Report”), which Report is on file in the Office of the City Clerk and incorporated herein by reference is hereby approved.
4. The adoption of this Resolution constitutes the levy of the assessment within the District for Fiscal Year 2023-24.
5. The assessments for Fiscal Year 2023-24 will be less than the maximum assessment possible of $1,660.91, applying the cost estimates anticipated in 2008 when property owners approved the assessment with a provision for increases based on the increases in the Consumer Price Index (CPI), and instead the assessment will be increased by 10% ($60.30) from $603.26 to a FY 2023/24 assessment of $663.56.
Item: #3.Ai
City Council Meeting
June 13, 2023
Page | 2
6. The City Clerk shall certify to the adoption of this resolution and shall cause the same to be processed in the manner required by law.
PASSED AND APPROVED at a special meeting of the City Council of the City of San Juan Bautista duly held on the 13th day of June, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
______________________
Leslie Q. Jordan, Mayor
ATTEST:
____________________________
Elizabeth Soto, Deputy City Clerk
FISCAL YEAR
ASSESSMENT ASSESSOR'S ASSESSMENT ASSESSMENT 2023-2024
NO. PARCEL NO. Per UNIT UNITS ASSESSMENT TOTAL
1 002-600-019-0 663.56 $ 1 663.56 $
2 002-600-018-0 663.56 $ 1.25 829.45 $
3 002-600-017-0 663.56 $ 1.25 829.45 $
4 002-600-016-0 663.56 $ 1.25 829.45 $
5 002-600-015-0 663.56 $ 1.25 829.45 $
6 002-600-014-0 663.56 $ 1 663.56 $
7 002-600-013-0 663.56 $ 1 663.56 $
8 002-600-012-0 663.56 $ 1 663.56 $
9 002-600-011-0 663.56 $ 1 663.56 $
10 002-600-035-0 663.56 $ 1 663.56 $
11 002-600-010-0 663.56 $ 1 663.56 $
12 002-600-034-0 663.56 $ 1 663.56 $
13 002-600-009-0 663.56 $ 1 663.56 $
14 002-600-033-0 663.56 $ 1 663.56 $
15 002-600-008-0 663.56 $ 1 663.56 $
16 002-600-032-0 663.56 $ 1 663.56 $
17 002-600-007-0 663.56 $ 1 663.56 $
18 002-600-031-0 663.56 $ 1 663.56 $
19 002-600-006-0 663.56 $ 1 663.56 $
20 002-600-030-0 663.56 $ 1 663.56 $
21 002-600-005-0 663.56 $ 1 663.56 $
22 002-600-029-0 663.56 $ 1 663.56 $
23 002-600-004-0 663.56 $ 1 663.56 $
24 002-600-003-0 663.56 $ 1 663.56 $
25 002-600-002-0 663.56 $ 1 663.56 $
26 002-600-001-0 663.56 $ 1 663.56 $
27 002-600-028-0 663.56 $ 1 663.56 $
28 002-600-027-0 663.56 $ 1 663.56 $
29 002-600-026-0 663.56 $ 1 663.56 $
30 002-600-025-0 663.56 $ 1 663.56 $
31 002-600-024-0 663.56 $ 1 663.56 $
32 002-600-023-0 663.56 $ 1 663.56 $
33 002-600-022-0 663.56 $ 1 663.56 $
34 002-600-021-0 663.56 $ 1 663.56 $
35 002-600-020-0 663.56 $ 1 663.56 $
36 $ 23,888.16
Item: #3.Aii
City Council Meeting
June 13, 2023
Page | 1
RESOLUTION NO. 2023-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
APPROVING THE REPORT PREPARED IN CONNECTION WITH THE FISCAL YEAR 2023-24 LEVY OF ASSESSMENTS IN CONNECTION WITH VALLE VISTA LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1 WHEREAS, pursuant to the Landscaping and Lighting Act of 1972 (Streets & Highways Code Section 22500 et seq.) (“Act”), the City levies an annual assessment in connection with its Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 (“District”); and WHEREAS, by prior resolution, this Council ordered preparation of an Assessment Report (“Report”) with respect to the Fiscal Year 2023-24 assessment to be levied in connection with the District; and
WHEREAS, the City Manager has prepared the Report and has filed a copy of the Report with the City Clerk, which Report is hereby incorporated herein by reference; and WHEREAS, the City Council desires to approve the Report, as filed.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of San Juan Bautista as follows:
1. The Council finds that the Report contains all information required by the Act.
2. The City Council hereby approves the Report as filed.
PASSED AND APPROVED at a special meeting of the City Council of the City of San Juan Bautista duly held on the 13th day of June, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
______________________
Leslie Q. Jordan, Mayor
Item: #3.Aii
City Council Meeting
June 13, 2023
Page | 2
ATTEST:
____________________________
Elizabeth Soto, Deputy City Clerk
CITY OF SAN JUAN BAUTISTA
SAN BENITO COUNTY, CALIFORNIA
ASSESSMENT REPORT
VALLE VISTA
LIGHTING AND LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 1
FISCAL YEAR 2023-2024
May 17, 2023
MEMBERS OF THE CITY COUNCIL
Mayor Leslie Q. Jordan
Mayor Pro Tem John Freeman
Scott Freels
Jackie Morris-Lopez
EJ Sabathia
Don Reynolds City Manager
Robert Rathie, Wellington Law City Attorney
Don Reynolds Acting Deputy City Clerk
Nicholas Bryan Public Works Supervisor
PREPARED BY:
DON REYNOLDS
ASSESSMENT REPORT
VALLE VISTA
LIGHTING AND LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 1
FISCAL YEAR 2023-2024
The undersigned respectfully submits the enclosed report as directed by the City Council.
I HEREBY CERTIFY that the enclosed Assessment Report, together with Assessment Diagram thereto attached was filed with me on the
__16th_ day of _ May____, 2023.
Elizabeth Soto, Deputy City Clerk
City of San Juan Bautista
San Benito County, California
By: ____________________
I HEREBY CERTIFY that the enclosed Assessment Report, together with Assessment Diagram thereto attached, was approved and confirmed by the City Council of the City of San Juan Bautista, San Benito County, California, on the
__16th _ day of __May____, 2023.
Elizabeth Soto, Deputy City Clerk
City of San Juan Bautista
San Benito County, California
By: ____________________
PART A
DESCRIPTION OF WORK
VALLE VISTA
LIGHTING AND LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 1
FISCAL YEAR 2023 – 2024
VALLE VISTA LIGHTING AND LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 1 is described as Tract 294 in San Juan Bautista, San Benito County, CA, as shown in Book 13 of Maps at Page 49 of San Benito County Records, including all 35 lots, Parcel A, Parcel B, Ahwahnee Street, Donner Street, and portions of San Juan Highway and Third Street. Refer to Exhibit B.
Maintenance and operation of any or all public landscaping and irrigation improvements and street lighting located within the bounds of the District, on landscaped strips of land between back of curb and front of walk and for planter walls/fences, including planter walls, grass berms, appurtenant irrigation systems; ornamental planning including lawns, shrubs and trees; including necessary repairs, replacements, water, electric current, spraying, care, supervision, debris removal; park strip repair and replacement: including biological monitoring if required, and any and all other items of work necessary and incidental for the proper maintenance and operation thereof and all additions, improvements and enlargements thereto which may hereafter be made on the following described streets:
Donner Street, Ahwahnee Street, First Street (San Juan Highway) and Third Street – as shown on the “Creekbridge Homes Valle Vista, San Juan Bautista, California”, Sheets L-1 through L-13 and improvement plans prepared by Bellinger Foster Steinmetz.
Maintenance and operation of any or all public landscaping and irrigation improvements, located within the bounds of the District, of the following described areas, including detention basin landscaping and bank protection, park improvements, appurtenant irrigation systems, trees, including necessary repairs, replacements of irrigation distribution system, controller system, and the spraying and care of street trees, monitoring of diseases of trees, shrubs and plants and any and all other items of work necessary and incidental for the proper maintenance and operation thereof and all additions, improvements and enlargements thereto which may thereafter be made on the following described areas of work:
Parcel A Detention Basin, Parcel B Sanitary Sewer Pump Station – located on Ahwahnee Street as shown on the “Wetlands Planting Plan Creekbridge Homes Valle Vista, San Juan Bautista, California”, Sheets L-1 and L-2, dated 03/06/03, file name 01029-L33-L26, and any and all responsibility for maintenance of the pump station shall be borne by the City. The District shall only be responsible for the landscape and irrigation thereof.
Parcel C, Proposed Public Park (San Juan Park) – located on the corner of Donner Street and Third Street as shown on the “Creekbridge Homes Valle Vista, San Juan Bautista, California”, Sheets L-2 and L-3, including the maintenance and operation of irrigation system, lawns, shrubs, walkway, planters, gazebo structure, and removal of all debris and broken limbs from the adjacent eucalyptus trees.
Parcel D, Street Trees; located on the street frontage of Ahwahnee, Donner and First Streets within the Valle Vista Subdivision.
PART D
RULES FOR SPREADING ASSESSMENTS
VALLE VISTA
LIGHTING AND LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 1
FISCAL YEAR 2023 – 2024
The District is assessed, on the basis of total development units generated, for the maintenance and operation of the Valle Vista Lighting and Landscape Maintenance Assessment District No. 1, including incidentals and appurtenances and shall include all the costs of maintaining and/or operating the improvements described herein.
GENERAL RULES
1. All costs associated with the maintenance and operation of the Valle Vista Lighting and Landscape Maintenance Assessment District No. 1 improvements including Engineer’s Report, printing and advertising of assessment notices and legal fees shall be spread to all parcels on a pro rata development unit basis.
2. Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping, street lighting, and park and recreational facilities. Section 122573 of the Lighting and Landscaping Act of 1972 requires that maintenance assessments be levied according to benefit rather than according to assessed value. In addition, article XIIID, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property
Article XIIID provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment.
The improvements to be maintained and operated as a result of the formation of the Valle Vista Lighting and Landscape Maintenance Assessment District No. 1 have been installed simultaneously with the development of residential units within the District. Construction and installation of the street lighting and landscape is complete and an assessment will be collected from all developed parcels in proportion to the special benefit derived by each parcel. All of the involved improvements are being installed within or in areas in close proximity to the proposed developed residential lots.
3. In order to determine the appropriate assessment for each developed parcel, a budget for operation and maintenance costs associated with planned improvements in the Valle Vista Project was prepared. (See attached Exhibit A.) All of the improvements to be operated or maintained within the subdivision have been constructed simultaneously with the development of residential lots within the District, to the extent applicable; costs in the District have been prorated to reflect the District’s proportionate share of operation and maintenance costs. The total cost of operation and maintenance of the improvements must be collected on an annual basis.
4. Factored Development Units Calculations: Each parcel within the district is zoned for single family residential development and developed as a single family residence. Each single family home receives equal special benefit from the improvements. However, certain parcels have been improved with accessory dwelling units (“granny units”). Because accessory units are typically occupied and used less intensely than the single family homes to which they are associated (and because accessory units do not add additional frontage to a parcel), an accessory unit does not benefit from the improvements to the same extent as a single family home. Based upon a ratio of the square footage, number of plumbing fixture units and bedrooms of the secondary granny units, in relationship to the square footage, number of plumbing fixture units and bedrooms of a single family home, each parcel with a single family home and a secondary granny unit will be assessed at the rate of 1.25 times the rate for a parcel improved only with a single family home.
5. It is intended that the assessment in connection with this District will be levied annually.
The maximum assessment rate that may be levied in any year against a single family parcel shall be determined according to the following formula:
Assessment Rate = Proposed Operation and Maintenance Budget of the Current Fiscal Year Number of Units to be Assessed
The maximum assessment against parcels with accessory dwellings shall be 1.25 times the then applicable maximum assessment for single family parcels. The actual assessments levied shall not exceed the rate necessary to fund the expenses of the District. So long as the assessment is levied at a rate not higher than the maximum rate calculated pursuant to this paragraph, such levy shall not constitute an “increase” of the assessment pursuant to Proposition 218.
6. Article XIIID provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. There are currently two public parcels in the District. These parcels constitute the pond and sewer lift station serving the District, and the landscaping on these parcels will be maintained by the District. As these parcels are permanently planned for use as passive, nonresidential, unoccupied public services, they cannot be said to specifically benefit from the services provided by the assessment and therefore are not subject to the assessment.
7. Proposition 218 provides that only special benefits to parcels within the district are assessable, and an agency shall separate the general benefits from the special benefits conferred on a parcel. Because the landscaping and lighting maintained in connection with this District is located within a discrete subdivision, all benefits of the maintenance services are special benefits accruing to parcels within the district.
Item: # 4.A
City Council Meeting
June 13, 2023
AFFIDAVIT OF POSTING
I, Elizabeth Soto, Do Now Declare, Under the Penalties of Perjury That I Am the Deputy City Clerk / Administrative Services Manager in the City of San Juan Bautista and That I Posted Three (3) True Copies of the attached City Council Agenda. I Further Declare That I Posted Said Agenda on the 9th day of June 2023, and in the Following Locations in said City of San Juan Bautista, County of San Benito, California.
1. On The Bulletin Board at City Hall, 311 Second Street.
2. On The Bulletin Board at The City Library, 801 Second Street.
3. On The Bulletin Board at The Entrance to The United States Post Office, 301 The Alameda
Signed at San Juan Bautista, County of San Benito, California, on the 9th day of June 2023.
____________________________________________
Elizabeth Soto
Deputy City Clerk / Administrative Services Manager
Item # 4.B
City Council Meeting
June 13, 2023
WAIVER OF READING OF ORDINANCES
State law requires that an ordinance be read in its entirety prior to adoption unless the City Council waives reading beyond the title. Reading an entire ordinance at the meeting is extremely time-consuming; reading of the title alone usually gives the audience sufficient understanding of what the Council is considering.
To ensure that this waiver is consistently approved by the Council, Council should make the waiver at each meeting, thus, you should do it at this point on the Consent Agenda. The Council then does not have to worry about making this motion when each ordinance comes up on the agenda.
GC § 36934
Page | 1
RESOLUTION NO. 2023-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
CONFIRMING THE CONTINUED EXISTENCE OF TWO LOCAL EMERGENCIES
RELATED TO EXCESSIVE WINTER STORMS AFFECTING THE CITY OF SAN
JUAN BAUTISTA
WHEREAS, the California Emergency Services Act (Cal. Gov’t. Code §§8550-8668) requires the governing body of a city to review the need for continuing a local emergency that has previously been declared at least once every 60 days; and WHEREAS, on January 12, 2023, the City Manager acting as the Director of Emergency Services (Municipal Code 5-33-030) proclaimed a state of emergency in the City of San Juan Bautista to facilitate the City’s response to excessive winter storms, which proclamation was subsequently ratified by the City Council by Resolution No. 2023-01 on January 17, 2023; and WHEREAS, on March 10, 2023, the City Manager acting as the Director of Emergency Services (Municipal Code 5-33-030) proclaimed a second state of emergency in the City of San Juan Bautista due to excessive winter storms and flooding, which proclamation was subsequently ratified by the City Council by Resolution No. 2023-17 on March 15, 2023; and WHEREAS, this Council reviewed the need for continuing the two local emergencies on March 21, 2023, and last reviewed the need for continuing the two local emergencies on May 16, 2023; and
WHEREAS, state and local public health and safety emergencies resulting from excessive winter storm activities continue pose a threat to the health and safety of residents in the City of San Juan Bautista.
NOW, THEREFORE, be it resolved by the City Council of the City of San Juan Bautista, that:
1. The City Council hereby finds and declares that both the local emergencies described in this Resolution continue to exist and shall be deemed to continue to exist until their termination is proclaimed by the City Council of the City of San Juan Bautista, California.
PASSED AND ADOPTED at a duly noticed special meeting of the City Council of the City of San Juan Bautista duly held on the 13th day of June, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Page | 2
APPROVED:
_____________________
Leslie Q. Jordan, Mayor
ATTEST:
____________________________
Elizabeth Soto, Deputy City Clerk
Item #
City Council Meeting
June 13, 2023
RESOLUTION 2023-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA ADOPTING A HOLIDAY SCHEDULE FOR THE FISCAL YEAR 2023-2024 WHEREAS, there are holidays to commemorate and celebrate events and lives of people who have made significant contributions to our City, County, State and Country, and WHEREAS, the City of San Juan Bautista wishes to participate in said celebrations, and WHEREAS, the adoption of a holiday schedule is part of the preparation of an annual municipal budget,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Juan Bautista adopts the following holiday schedule for the Fiscal Year 2023-2024:
Tuesday, July 4, 2023 Independence Day
Monday, September 4, 2023 Labor Day
Friday, November 10, 2023 Veterans Day
Thursday & Friday, November 23 & 24, 2023 Thanksgiving Day and the Day After Monday & Tuesday, December 26 & 27, 2023 Christmas Eve and Christmas Day Monday, January 1, 2024 New Year’s Day
Monday, January 15, 2024 Martin Luther King Jr. Day
Monday, February 19, 2024 Presidents Day
Monday, May 27, 2024 Memorial Day
Two (2) Floating Holidays City Manager Approved
PASSED AND APPROVED this 13th day of June, 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_________________________
Leslie Q. Jordan, Mayor
ATTEST:
____________________________
Elizabeth Soto, Deputy City Clerk
Item: #4.E
City Council Meeting
June 13, 2023
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: JUNE 13, 2023
DEPARTMENT: CITY CLERK/ADMINISTRATION
FROM: ELIZABETH SOTO, CMC, CPMC, DEPUTY CITY CLERK /
ADMINISTRATIVE SERVICES MANAGER
BY: ELIZABETH SOTO, CMC, CPMC, DEPUTY CITY CLERK /
ADMINISTRATIVE SERVICES MANAGER
TITLE: APPROVE A NEW LEASE AGREEMENT FOR A PHOTOCOPIER
IN CITY HALL
RECOMMENDED MOTION:
Approve a Resolution approving a new lease for a photocopier in City Hall, and authorize the City Manager to enter into a lease agreement, with Cannon Solutions America, Inc. (“CSA”), for a five-year term.
RECOMMENDATION:
While staff was satisfied with the basic functions of the current copier, there were a few network issues that could not be resolved, and the current copier’s performance has not met expectations.
For these reasons, staff recommends entering a five-year lease with Cannon Solutions America, Inc. (“CSA”) for a new Canon copier in City Hall.
EXECUTIVE SUMMARY:
The City’s current five-year lease agreement with KBA Docusys has ended, and the City needs to either go into a new lease with our current vendor or choose a new vendor. Our current vendor, KBA Docusys, submitted two proposals, and both were above the lowest bidder. Cannon Solutions America, Inc. (“CSA”), located in San Jose, is one of the main local distributors, which has allowed us to get direct special pricing.
Staff received five proposals with similar functions. The 60-month lease payment ranged from $197.91 to $510.72, and a monthly image charge that ranged from $182.00 to $336.00 per month. Canon Solutions American, Inc. (“CSA”) was the lowest proposal received with a lease monthly lease payment of $219.77 and an average monthly image charge of $214.06.
Page | 2
BACKGROUND:
Staff reviewed four lease proposals from Dataflow Business Systems, Cannon Solutions America, Inc. (“CSA”), Image Source, and KBA Docusys. Each unit has the same capabilities:
copier, printer, scanner, and fax functions as the current Cannon model. Output speed and maintenance agreement options are relatively the same except for an added large capacity paper tray unit, and this option was requested of each vendor.
FISCAL IMPACT:
A new Canon copier work center and maintenance agreement will average approximately $434/month compared to the existing copier which averages $467/month.
ATTACHMENTS:
Price Comparison
Page | 1
RESOLUTION NO. 2023-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
APPROVING A LEASE AGREEMENT BETWEEN THE CITY AND CANON
SOLUTIONS AMERICAN, INC. (“CSA”) FOR A PHOTOCOPIER IN CITY HALL WHEREAS, the current five-year lease for a photocopier in City Hall has expired; and WHEREAS, staff received five (5) proposals from four (4) photocopier distributors; and WHEREAS, staff reviewed the five proposals and has determined that Canon Business Solutions, Inc. (“CSA”) was the lowest and best proposal; and WHEREAS, the City Council of the City of San Juan Bautista has reviewed the agreement between the City of San Juan Bautista and Canon Business Solutions, Inc. (“CSA”) for a Canon photocopier in city hall.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA, CALIFORNIA, DOES RESOLVE AS FOLLOWS:
SECTION 1. This Council hereby approves the lease agreement for a Canon photocopier.
SECTION2. The City Manager or his designee is authorized to execute the Five-Year Lease Agreement with Canon Solutions America, Inc. (“CSA”) on behalf of the City of San Juan Bautista.
PASSED AND APPROVED by the San Juan Bautista City Council at a special meeting on the 13th day of June 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
_____________________
Leslie Q. Jordan, Mayor
Page | 2
ATTEST:
___________________________
Elizabeth Soto, Deputy City Clerk
City of San Juan Bautista
2023 Photocopier Lease Agreement Comparison
Current *DataFlow *Canon *Kyocera *Kyocera *Xerox
Base 197.91 99.40 413.80 *60 month
Black 5000 130.00 0.00
Color 2800 16.00 96.92
Monthly 231.21 197.91 219.77 266.90 240.08 510.72
533.77 433.83 583.30 556.48 692.64
Coverd Images Included in Base Charges
Black 5,000.00 - 2,000 2,000 2,000 5,000
Color 2,500.00 - 2,000 2,000 2,000 2,800
**12 month Average ***Overage not covered
Black 5,800 3,800 3,800 3,800 800
Clolor 6,400 4,400 4,400 4,400 3,600
Service Cost Per Copy
Black 0.0094 0.0077 0.0077 0.0080 0.0080 0.0069
Color 0.0560 0.0455 0.0420 0.0650 0.0650 0.0490
**Average Monthly Cost/Based on 12 Month Average
Black 0.0094 44.66 29.26 30.40 30.40 5.52
Color 0.0656 291.20 184.80 286.00 286.00 176.40
335.86 214.06 316.40 316.40 181.92
Total Monthly Charge
Total Image Charge
City of San Juan Bautista
2023 Photocopier Lease Agreement Comparison
Lease
Page | 1 City Council Meeting Minutes (March 21, 2023)
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL
UNOFFICIAL MEETING MINUTES
MARCH 21, 2023
1. CALL TO ORDER
Mayor Jordan called the regular meeting to order at 6:00 p.m. in the City Council Chambers at 311 2nd Street, San Juan Bautista, California.
PLEDGE OF ALLEGIANCE
Councilmember Morris-Lopez led the pledge of allegiance.
Mayor Jordan announced that Councilmember Freels has notified the City Council of his need to participate remotely, via the City’s two-way audio/visual platform, for “just cause” under the provisions of the Brown Act, CA Government Code Section 54953(f)(2)(A)(i), due to a contagious illness that prevents his attendance in person. In accordance with the Brown Act no further action is required by the City Council, Councilmember Freels to disclose whether any other individuals 18 years or age or older are present in the room and if any are present his relationship with those individuals.”
Councilmember Freels stated that there were no other individuals present.
ROLL CALL Present:
Mayor Pro Tem John Freeman
Councilmember Scott Freels (via teleconference)
Councilmember Jackie Morris-Lopez
Councilmember EJ Sabathia
Mayor Leslie Q. Jordan
Staff Present:
Don Reynolds, City Manager
Robert Rathie, City Attorney
Brian Foucht, ACM/Community Development Director
Elizabeth Soto, Deputy City Clerk
2. CITY COUNCIL ANNOUNCEMENTS
Councilmember Freels thanked Public Works, City Manager, Mayor Jordan and those that helped out during the recent storm. VF Flea Market will take place on Saturday, March 25th.
Mayor Pro Tem announced the Arts and Crafts Festival, March 25-26, 2026. Mayor Jordan announced the Poppy Jasper International Film Festival, April 18th.
The City Council announced upcoming events.
Page | 2 City Council Meeting Minutes (March 21, 2023)
City Manager Don Reynolds announced that on Wednesday, March 22nd is the 100th Anniversary of the Public Library. On April 20, the County will be giving out Chromebooks to our local community.
3. PUBLIC COMMENT
Received public comment from the following members of the public:
Irana Pisano
Elia Salinas
4. CONSENT ITEMS
A. Approved a RESOLUTION Terminating the Local Emergency due to COVID-19 Effective March 21, 2023.
B. Approve a RESOLUTION Confirming the Continued Existence of Local Emergencies in the City of San Juan Bautista.
C. Waived the Reading of Ordinances and Resolutions on the Agenda Beyond the Title.
D. Approved the Affidavit of Posting Agenda.
E. Approved the Minutes of March 15, 2023.
F. Approve a RESOLUTION Authorizing Closure of Streets for Certain Special Events in 2023.
G. Approve a RESOLUTION Enabling a Housing Choice Voucher and Project Based Voucher programs within and within a 10-mile radius outside City Limits.
No public comment received.
MOTION:
Upon motion by Morris-Lopez, second by Mayor Pro Tem Freeman, the Consent Agenda items A, B, C, D, and F was approved. AYES: Councilmembers: Freeman, Freels, Morris-Lopez, Sabathia, and Mayor Jordan. NOES: None; ABSTAIN: None; ABSENT: None Item: E
No public comment received.
MOTION:
Upon motion by Mayor Pro Tem Freeman, second by Councilmember Morris-Lopez, the minutes of March 15, was approved. AYES: Councilmembers: Freeman, Freels, Morris-Lopez, and Mayor Jordan. NOES: None; ABSTAIN: Councilmember Sabathia; ABSENT: None Page | 3 City Council Meeting Minutes (March 21, 2023)
Item G
Public comments received from the following members of the public:
James Pisano
Elia Salinas
Chris Martorana
SUBSTITUTE MOTION:
Upon motion by Sabathia, second by Councilmember Morris-Lopez, Consent item 4G, Enabling a Housing Choice Voucher and Project Based Voucher programs within and within a 10-mile radius outside City Limits, be tabled and brought back for discussion at a later meeting was approved. AYES: Councilmembers: Freeman, Freels, Morris-Lopez, Sabathia, and Mayor Jordan. NOES: None; ABSTAIN: None; ABSENT: None
5. ADMINISTRATIVE REPORT
City Manager Don Reynolds provided an update on the March 10, 2023 Flooding that affected the South and North side of the city. City Engineer Doug Pike, MNS Engineers, provided a PowerPoint presentation and fielded questions from the Council.
Public comment received from the following members of the public:
Darlene S. Boyd
James Pisano
Kurt Kurasak, Mission Farms RV Park
Zooey Diggory
Elia Salinas
Bill Vance
6. DISCUSSION ITEMS
A. Discuss “Reach” Codes
Kevin Miller, Central Coast Community Energy (3CE), Mayra Vega, and Farhad Farahramd provided an overview on Reach Codes and fielded questions from the Council.
Received public comment from the following member of the public:
Elia Salinas
Bill Vance
Mayor Jordan recessed at 8:00 p.m. for a brief break. Mayor Jordan reconvened the meeting at 8:11 p.m.
B. Discuss Establishing a Recreation Program
Don Reynolds, City Manager, Kim Calame provided an overview of the recreation programs and fielded questions from the Council
Page | 4 City Council Meeting Minutes (March 21, 2023)
Councilmember Morris-Lopez expressed concern to adding 10 additional hours to Code Enforcement and the Library Tech.
The job description will be brought back to the for approval at a later date.
No public comment.
C. Discuss Changing the Zoning code Section 11-04-110 Regarding Large Retail, Formula Retail, and Formula Visitor Accommodations
Don Reynolds, City Manager, provided an overview of the Zoning code Section 11-04-110 Regarding Large Retail, Formula Retail, and Formula Visitor Accommodations. Two Councilmembers requested to introduce “Reach” Building Codes to the City and City Council for discussion to determine if or how these Building Codes might be considered for San Juan Bautista. City Manager Reynolds stated that the idea is to encourage more hotels to locate in the city, and have pharmacy and banks be excluded from the retail formula calculation.
Councilmember Freeman stated that there are smaller hotel chains that the city could benefit from. There are no pharmacy or hotels but the city needs them.
Councilmember Sabathia mention that he would like to see the town grown and be sustainable, but not in size but in economic development.
Councilmember Morris-Lopez concerned about large businesses coming into the city.
Received comments from the following member of the public:
Margot Tankersley
Darlene S. Boyde
Patricia Baines
Chris Martorana
Mayor Jordan requested to have a Draft Ordinance and bring back to the next meeting for further discussion. Mayor Pro Tem Freeman stated that he would like to see several options.
Mr. Reynolds asked the Council to review the links on the staff report and let us staff know what they would like to see in the Draft Ordinance.
D. City Hall Office Hours
City Manager Don Reynolds provided the report.
Councilmember Freels stated that he would like to see city hall open a lot longer its current hours. Have City Hall open 9:00 a.m. 3:00 p.m. or 9:00 a.m. – 4:00 p.m.
Mayor Pro Tem Freeman stated that he prefers to give the City Manager the flexibility of handling of money or to open up City Hall.
Councilmember Morris-Lopez stated that City Hall needs to be open as it was before COVID.
Page | 5 City Council Meeting Minutes (March 21, 2023)
Councilmember Sabathia stated that he would like to see City Hall open.
Mayor Jordan stated that having City Hall is not inviting to the public and it needs to be open longer than 1:00 p.m.
Mayor Jordan requested to have a plan on having the front office open.
No public comment received.
7. ACTION ITEMS
A. Removal of Parklets
Assistant City Manager/Community Development Director Brian Foucht provided the report.
The COVID State Of Emergency was lifted, February 28, 2023.
Councilmember Sabathia stated that the only way to make the removal of parklets fair is to encompass all of the parklets.
Mayor Jordan parklets were first started to help hospitality and retail open during COVID when all business were shut down.
Councilmember Morris-Lopez
Received comments from the following members of the public:
Heliena Walton, Thankful Co.
Margot Tankersley
Patricia Baines
Dante Baines
Substitute Motion
Councilmember Sabathia moved to direct staff to return with a Resolution for parklet disposition that is consistent for all downtown business and it is inclusive of the of the compensation figures currently recommended by staff. Motion amended to include the succulent barrels. Second by Councilmember Morris-Lopez
AYES: Councilmembers: Freeman and Morris-Lopez; NOES: Councilmembers: Freels, Sabathia, and Mayor Jordan; ABSTAIN: None; ABSENT: None. Motion failed.
Substitute Motion:
Councilmember Morris-Lopez motioned to remove all parklets, to include succulents, on the predetermined date which meets with the 60-day deadline of April 28, 2023 from the Governor’s Order. Second by Councilmember Sabathia.
AYES: Councilmembers: Freeman, Morris-Lopez, and Sabathia. NOES: Councilmembers:
Freels and Mayor Jordan; ABSTAIN: None; ABSENT: None
Page | 6 City Council Meeting Minutes (March 21, 2023)
B. Introduce an Ordinance to Amend Chapter 5.1 and Sections 5-1-100 and 5-1-105, Repealing Sections, 5-1-150, 5-1-160, and 5-1-170 of Article 1 of Chapter 5.1 of Title 5 “Public Health, Safety and Welfare,” of the City of San Juan Bautista Municipal Code to Adopt By Reference in its Entirety the California Building Standards Code 2022 Edition of the California Fire Code and Appendices, Title 24, Part 9, of the California Code of Regulations, with Certain Exceptions, Modifications and Additions Required by Local Climatic, Geological or Topographical Conditions, and Approving Findings to Support Local Modifications, and Setting a Public Hearing on the Matter for Tuesday, April 18, 2023.
City Attorney provided the report.
Public comment
MOTION:
Upon motion by Mayor Pro Tem Freeman, second by Councilmember Morris-Lopez, the Introduction of Ordinance to Amend Chapter 5.1 and Sections 5-1-100 and 5-1-105, Repealing Sections, 5-1-150, 5-1-160, and 5-1-170 of Article 1 of Chapter 5.1 of Title 5 “Public Health, Safety and Welfare,” of the City of San Juan Bautista Municipal Code to Adopt By Reference in its Entirety the California Building Standards Code 2022 Edition of the California Fire Code and Appendices, Title 24, Part 9, of the California Code of Regulations, with Certain Exceptions, Modifications and Additions Required by Local Climatic, Geological or Topographical Conditions, and Approving Findings to Support Local Modifications, and Setting a Public Hearing on the Matter for Tuesday, April 18, 2023. was approved.
AYES: Councilmembers: Freeman, Freels, Morris-Lopez, Sabathia, and Mayor Jordan.
NOES: None; ABSTAIN: None; ABSENT: None
No public comment received.
C. Introduce an Ordinance to Amend Chapter 10, Article 1-110 “Code Adoption by Reference” of Chapter 10-1 “Buildings” of Title 10 “Buildings and Subdivisions” of the City of San Juan Bautista Municipal Code to Adopt by Reference Certain of the Parts of California Code of Regulations Title 24, the California Building Standards Code 2022 Edition including: Part 1 the California Administrative Code, Part 2 the California Building Code (Vols. 1 & 2), Part 2.5 the California Residential Code, Part 3 the California Electrical Code, Part 4 the California Mechanical Code, Part 5 the California Plumbing Code, Part 6 the California Energy Code, Part 8 the California Historical Building Code, Part 10 the California Existing Building Code, Part 11 the California Green Building Standards Code (CALGreen), and Part 12 the California Reference Standard Code; repealing section 10-1-115; and setting a public hearing for Tuesday, April 18, 2023.
Assistant City Manager/ Community Development Director Brian Foucht and Building Official Mierva Arredondo provided the report.
No public comment received.
Page | 7 City Council Meeting Minutes (March 21, 2023)
MOTION:
Upon motion by Mayor Pro Tem Freeman, second by Councilmember Morris-Lopez, the Introduction of Ordinance to Amend Chapter 10, Article 1-110 “Code Adoption by Reference” of Chapter 10-1 “Buildings” of Title 10 “Buildings and Subdivisions” of the City of San Juan Bautista Municipal Code to Adopt by Reference Certain of the Parts of California Code of Regulations Title 24, the California Building Standards Code 2022 Edition including: Part 1 the California Administrative Code, Part 2 the California Building Code (Vols. 1 & 2), Part 2.5 the California Residential Code, Part 3 the California Electrical Code, Part 4 the California Mechanical Code, Part 5 the California Plumbing Code, Part 6 the California Energy Code, Part 8 the California Historical Building Code, Part 10 the California Existing Building Code, Part 11 the California Green Building Standards Code (CALGreen), and Part 12 the California Reference Standard Code; repealing section 10-1-115; and setting a public hearing for Tuesday, April 18, 2023 was approved.
AYES: Councilmembers: Freeman, Freels, Morris-Lopez, Sabathia, and Mayor Jordan.
NOES: None; ABSTAIN: None; ABSENT: None
D. Council’s Selection of Member At Large to the Urban Growth Boundary/Sphere of Influence Subcommittee
The following member of the public commented on the report:
Chris Martorana
MOTION:
Upon motion by Councilmember Morris-Lopez, second by Councilmember Sabathia, Chris Martorana was selected as member at Large to the Urban Growth Boundary/Sphere of Influence Committee was approved. AYES: Councilmembers: Freeman, Morris-Lopez, Sabathia, and Mayor Jordan. NOES: Councilmember Freels; ABSTAIN: None; ABSENT: None
INFORMATIONAL ITEMS AND REPORTS
A. Reports from City Council Representatives to Regional Organizations and Committees The Council reported on the meetings that they attended.
B. Treasurer’s Report and Monthly Financial Statements
Receive Report from City Treasurer Michelle Sabathia.
C. City Manager’s Report
a. Fire Department Update
b. Sheriff Department Update
No public comment received.
ADJOURNMENT
Councilmember Sabathia and Mayor Pro Tem Freeman motion to adjourn the meeting. All in favor. There being no further business, Mayor Jordan adjourned the meeting was at 10:55 p.m.
Page | 8 City Council Meeting Minutes (March 21, 2023)
APPROVED:
____________________________
Leslie Q. Jordan, Mayor
ATTEST:
____________________________
Elizabeth Soto, Deputy City Clerk
Page | 1 City Council Strategic Planning Session April 14, 2023
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL
UNOFFICIAL MEETING MINUTES
APRIL 14, 2023
1. CALL TO ORDER
Mayor Jordan called the Strategic Planning Session to order at 9:35 a.m. in Veterans of Foreign Wars (VFW), 58 Monterey Street, San Juan Bautista, California, San Juan Bautista, California.
PLEDGE OF ALLEGIANCE
ROLL CALL Present:
Mayor Pro Tem John Freeman
Councilmember Scott Freels
Councilmember Jackie Morris-Lopez
Councilmember EJ Sabathia
Mayor Leslie Q. Jordan
Staff Present:
Don Reynolds, City Manager
Brian Foucht, ACM/Community Development Director
Elizabeth Soto, Deputy City Clerk
2. ACTION ITEMS
A. Approve the Affidavit of Posting
MOTION:
Upon motion by Mayor Pro Tem Freeman, second by Councilmember Sabathia, the Affidavit of Posting was approved.
3. DISCUSSION ITEMS
2023 Strategic Plan
Citygate Associates presenters: Stacey Bristow, Local Government Specialist, Project Manager; Andy Green Local Government Finance Specialist; and Gary Elliot, Police Service Specialist.
A Survey was sent out to all city staff and community members. There were 81 responses as of April 7, 2023.
Top 10 Priorities
Water Quality (29) - Most significant as #1/#2
Roads and Streets (23) and Sidewalks and Curbs (11)
Economic Development (14)
Water Costs (10) + Water (unspecified) (7)
Business Friendliness (10) + Downtown Improvement (11) Schools (12)
Page | 2 City Council Strategic Planning Session April 14, 2023 Youth Recreation (10)
Cleanliness/ Vacant Lots/ Blight (9)
Sewers Service Quality (8) + Sewers (unspecified) (3) Communications/Responsiveness w/City (8)
Fiscal Positives:
The General Fund is fiscally healthy
FY22 General Fund unassigned reserves = $3.01 million (12.2 months of FY22 expenditures)
o FY22 tax-related revenues grew 49% when compared to FY19 Water rate increase in August 2022 and ongoing increases through 2026 to help stabilize operations and decrease operating losses
o FY22 Water Fund unrestricted reserves 8.8 months of FY22 expenditures Hiring of the ACM and creation of the EDCAC to improve focus on economic development within the City
Sewer rate increase in December 2021 and acquisition of grants and loans to help stabilized operations and improve service provision through the construction of the Hollister Force Main Project
Implementation of a new financial system to enhance fiscal recording and monitoring capabilities
Fiscal Issues:
Sewer Fund is in a weak financial position
o FY22 unrestricted reserves a negative $135,493
o FY22 unrestricted cash - $241,198
o FY22 operational results - $19,451 surplus
General fees have not been reviewed for several years, indicating that the City may not be recouping cost of providing general services associated with fees Lingering impacts of COVID-19
Aging infrastructure; no formal long-term CIP
Core Values: Collaboration, Honesty, Resourcefulness, Accountability, Integrity Council Priorities: Fiscal Stability, Infrastructure, Economic Development, Public Safety (disaster Prep/Code Enforcement), Communication, General Plan, Parks and Recreation Mission: The City of San Juan Bautista strives to provide exceptional service to the community by fostering a sustainable economy, while preserving its uniqueness through collaboration, honesty, and resourcefulness.
Vision: San Juan Bautista is a vibrant thriving community who strives to tell its complete history and cultural heritage while honoring the needs of its residents and business. San Juan Bautista offers the word a unique destination amidst boundless natural beauty, open space, and agricultural resources.
Meeting was adjourned at 5:00 p.m.
Page | 1 City Council Community Town Hall April 15, 2023
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL
UNOFFICIAL MEETING MINUTES
APRIL 15, 2023
1. CALL TO ORDER
Mayor Jordan called the Community Town Hall meeting to order at 9:02 a.m. in San Juan Bautista Library, 801 Second Street, San Juan Bautista, California, San Juan Bautista, California, San Juan Bautista, California.
PLEDGE OF ALLEGIANCE
ROLL CALL Present:
Mayor Pro Tem John Freeman
Councilmember Jackie Morris-Lopez
Councilmember EJ Sabathia
Mayor Leslie Q. Jordan
Absent:
Councilmember Scott Freels
Staff Present:
Don Reynolds, City Manager
Brian Foucht, ACM/Community Development Director
Elizabeth Soto, Deputy City Clerk
2. ACTION ITEMS
A. Approve the Affidavit of Posting
MOTION:
Upon motion by Mayor Pro Tem Freeman, second by Councilmember Morris-Lopez, the Affidavit of Posting was approved.
3. DISCUSSION ITEMS
Citygate Associates Stacey Bristow, Local Government Specialist, Project Manager provided an overview of the Strategic Planning Session that took place on Friday, April 14th. Ms. Bristow reviewed the Financial Projections.
The City Council reviewed Council guiding priorities, and Strategic Plan Goals. The Council goals were put into categories of 1-5 years and 1 to 3 tiers.
Received input from the community.
Meeting was adjourned at 11:00 a.m.
Page | 1 (April 18, 2023)
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL
UNOFFICIAL MEETING MINUTES
APRIL 18, 2023
1. CALL TO ORDER
Mayor Jordan called the special meeting to order at 5:30 p.m. in the Council Chambers, 311 Second Street San Juan Bautista.
TELECONFERENCE NOTICE
Pursuant to California Government Code Section §54953(b)(3), this City Council regular meeting will include teleconference participation by Councilmember EJ Sabathia from Hilton Americas-Houston, 1600 Lamar Street, Houston, Texas 77010. The teleconference location shall be accessible to the public for the open session portion of the meeting pursuant to California Government Code Section §54954.3
PLEDGE OF ALLEGIANCE
ROLL CALL Present:
Mayor Pro Tem John Freeman
Councilmember Scott Freels
Councilmember Jackie Morris-Lopez
Councilmember EJ Sabathia (via teleconference)
Mayor Leslie Q. Jordan
Absent:
None
Staff Present:
Don Reynolds, City Manager
Robert Rathie, City Attorney
Wendy Cummings, CPA
Elizabeth Soto, Deputy City Clerk
2. CLOSED SESSION – 5:30 P.M.
Anticipated Litigation – California Government Code Section 54956.9(d)(2), conference with legal counsel regarding 16 (eleven) potential cases.
Received written communication via email from the following members of the public:
Steve Io, Inaka Japanese Restaurant
Maya Dizon, resident
Megan Duenas, resident
Eli Duenas 18th, Barrel Tasting Room
Sean Fitzharris, Brewery Twenty-Five
Fran Fitzharris, Brewery Twenty-Five
LeeAnna Brothers, Inaka Japanese Restaurant
Page | 2 (April 18, 2023)
Monica Ramirez, resident
Debbie Hernandez Sweet Pea Antiques
Vickie Sciacqua resident
Zooey Diggory Inaka Japanese Restaurant
Gabriela madrigal resident
Marissa Castaneda
Lori Wilson, Bear’s Hideaway
Austin Io Inaka, Japanese Restaurant
Rhonda Io Inaka, Japanese Restaurant
Mayor Jordan recessed to closed session at 5:38 p.m.
The open session reconvened at 6:01 p.m.
City Attorney Rathie stated that there was no reportable action.
3. PROCLAMATION
The City Council proclaimed:
A. Water Awareness Month, May 2023
B. Fremont Peak Day, April 30, 2023
C. National Preservation Month, May 2023
4. GENERAL PUBLIC COMMENT
Received public comments.
5. CITY COUNCIL ANNOUNCEMENTS
The City Council announced upcoming events.
6. CONSENT
A. Approve the Affidavit of Posting Agenda.
B. Waive the Reading of Ordinances and Resolutions on the Agenda Beyond the Title.
C. Approve the Minutes of December 20, 2022.
D. 2023 Weed Abatement Program
E. Approve a RESOLUTION Authorizing Closure of Streets for Certain Special Events in 2023.
F. Amend the Personnel Classification Plan Adding A Recreation Class, and Approving the Part-Time Recreation Assistant Job Description at a Per-Hour Rate of $19.94-$26.72 per Hour.
MOTION:
Upon motion by Councilmember Freels, second by Mayor Pro Tem Freeman, Consent Agenda, items A, B, D, and F was approved. AYES: Councilmembers: Freels, Freeman, Morris-Lopez, Sabathia, and Mayor Jordan; NOES: None; ABSTAIN: None; ABSENT: None.
Page | 3 (April 18, 2023)
Item C
Received public comment from the following members of the public:
Elia Salinas
MOTION:
Upon motion by Mayor Pro Tem Freeman, second by Councilmember Freels, the Minutes of December 20, 2022 was approved. AYES: Councilmembers: Freels, Freeman, Sabathia, and Mayor Jordan; NOES: None; ABSTAIN: Councilmember Morris-Lopez; ABSENT: None.
Item E
Mayor Jordan pointed out that the Rainbow Run event should be June 17 and the Resolution should reflect the date change.
No public comment received.
MOTION:
Upon motion by Councilmember Morris-Lopez, second by Mayor Pro Tem Freeman, the Authorization of Closure of Streets for Certain Special Events in 2023 was approved as amended.
AYES: Councilmembers: Freels, Freeman, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None.
7. INFORMATIONAL ITEMS AND REPORTS
A. Reports from City Council Representatives to Regional Organizations and Committee
Council reported on meeting and conferences they attended.
No public comment received.
B. Treasurer’s Report and Monthly Financial Statements
Wendy Cummings, CPA, provided the report.
The following member of the public commented on the report:
Mrs. Pisano
C. City Manager’s Report
a. Fire Department Update
b. Sheriff Department Update
Fire Marshall Charlie Bedolla provided an update on the Fire department, staffing, and recruitment. Sherriff Department provided a written report to the City Council.
City Manager Don Reynolds provided a brief report, accompanied by a PowerPoint, regarding city activities and fielded questions from the City Council.
The following members of the public commented on the City Manager’s report:
Page | 4 (April 18, 2023)
Leslie David, BenitoLink
Robert Eliason, BenitoLink
Elia Salinas
Heliena Walton
Fran Fitzharris
Mikolai Altenberg
Tammy Castañeda Huaracha, Doña Esther’s Restaurant
Mrs. Pisano
Bella
Mayor Jordan recessed to a break at 8:02 p.m. and reconvened at 8:13 p.m.
8. PUBLIC HEARING
A. (Second Reading) Adopt an ORDINANCE to Amend Chapter 5.1 and Sections 5-1- 100 and 5-1-105, Repealing Sections, 5-1-150, 5-1-160, and 5-1-170 of Article 1 of Chapter 5.1 of Title 5 “Public Health, Safety and Welfare,” of the City of San Juan Bautista Municipal Code to Adopt By Reference in its Entirety the California Building Standards Code 2022 Edition of the California Fire Code and Appendices, Title 24, Part 9, of the California Code of Regulations, with Certain Exceptions, Modifications and Additions Required by Local Climatic, Geological or Topographical Conditions, and Approving Findings to Support Local Modifications.
Received report City Attorney Rathie and Fire Chief.
Mayor Jordan opened the public hearing, seeing no public comment, the public hearing was closed.
MOTION:
Upon motion by Councilmember Freels, second by Mayor Pro Tem Freeman, ORDINANCE 2023-02 Amending Chapter 5.1 and Sections 5-1-100 and 5-1-105, Repealing Sections, 5-1-150, 5-1-160, and 5-1-170 of Article 1 of Chapter 5.1 of Title 5 “Public Health, Safety and Welfare,” of the City of San Juan Bautista Municipal Code to Adopt By Reference in its Entirety the California Building Standards Code 2022 Edition of the California Fire Code and Appendices, Title 24, Part 9, of the California Code of Regulations, with Certain Exceptions, Modifications and Additions Required by Local Climatic, Geological or Topographical Conditions, and Approving Findings to Support Local Modifications was approved.
AYES: Councilmembers: Freels, Freeman, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None.
B. (Second Reading) Adopt an ORDINANCE to Amend Chapter 10, Article 1-110 “Code Adoption by Reference” of Chapter 10-1 “Buildings” of Title 10 “Buildings and Subdivisions” of the City of San Juan Bautista Municipal Code to Adopt by Reference Certain of the Parts of California Code of Regulations Title 24, the California Building Standards Code 2022 Edition including: Part 1 the California Administrative Code, Part 2 the California Building Code (Vols. 1 & 2), Part 2.5 the California Residential Code, Part 3 the California Electrical Code, Part 4 the Page | 5 (April 18, 2023)
California Mechanical Code, Part 5 the California Plumbing Code, Part 6 the California Energy Code, Part 8 the California Historical Building Code, Part 10 the California Existing Building Code, Part 11 the California Green Building Standards Code (CALGreen), and Part 12 the California Reference Standard Code; repealing section 10-1-115.
Received report City Attorney Rathie.
Mayor Jordan opened the public hearing.
The following members from the public commented on the report:
Bella
Public Hearing closed.
MOTION:
Upon motion by Councilmember Mayor Pro Tem Freeman, second by Councilmember Sabathia, ORDINANCE 2023-03 Amend Chapter 10, Article 1-110 “Code Adoption by Reference” of Chapter 10-1 “Buildings” of Title 10 “Buildings and Subdivisions” of the City of San Juan Bautista Municipal Code to Adopt by Reference Certain of the Parts of California Code of Regulations Title 24, the California Building Standards Code 2022 Edition including: Part 1 the California Administrative Code, Part 2 the California Building Code (Vols. 1 & 2), Part 2.5 the California Residential Code, Part 3 the California Electrical Code, Part 4 the California Mechanical Code, Part 5 the California Plumbing Code, Part 6 the California Energy Code, Part 8 the California Historical Building Code, Part 10 the California Existing Building Code, Part 11 the California Green Building Standards Code (CALGreen), and Part 12 the California Reference Standard Code; repealing section 10-1-115, was approved.
AYES: Councilmembers: Freels, Freeman, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None.
9. ACTION ITEMS
A. San Juan Bautista Sanitary Sewer Force Main to Hollister Project City Manager Reynolds and Paul Greenway provided an overview of the Sanitary Sewer Force Main to Hollister Project and fielded questions from the Council.
Received comments from the following member of public:
Elise Brentnall
MOTION:
Upon motion by Mayor Pro Tem Freeman, second by Councilmember Sabathia, RESOLUTION 2023-25 approving Plans and Specifications for City of San Juan Bautista Sanitary Sewer Force Main to Hollister Project, and authorizing the issuance of the Invitation to Bidders with bids to open on May 26, 2023, at 2:00 p.m, was approved.
Page | 6 (April 18, 2023)
AYES: Councilmembers: Freels, Freeman, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None.
B. End the Imposition of Water Conservation Regulations and Restrictions Due to Severe Drought Required by Municipal Code 64-116
City Manager Reynolds provided the report.
No public comment received.
MOTION:
Upon motion by Councilmember Morris-Lopez, second by Mayor Pro Tem Freeman, RESOLUTION 2023-26 rescinding Resolution and end the imposition of water conservation regulations and restrictions defined in Municipal Code 6-4-116, while continuing to encourage San Juan Bautista citizens to make water conservation a way of life, was approved.
AYES: Councilmembers: Freels, Freeman, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None.
C. Consider Approval of a Resolution Rescinding the Matter of the Removal or Other Disposition of Parklets
City Manager Reynolds, and City Attorney Robert Rathie provided the report. The City Council adopted Resolution 2023-21 ordering the removal of all parklets and the associated traffic barriers on Third Street on or before April 28, 2023. A notice was issued on March 22, 2023 concerning the removal of all parklets. Parklet owners would be eligible for compensation by the City from the General Fund for the reasonable cost of removal, not to exceed $5.00 per square foot or $800.00, whichever is less.
Councilmember Freels stated that he would be in favor of allowing all parklets to remain until the sunset of the state of emergency regulations. City Attorney Rathie pointed out the new state regulation pertains to food and beverage parklets.
Mayor Pro Tem Freeman stated that he agrees with Councilmember Freels regarding allowing the parklets to remain until January 1, 2024.
Councilmember Morris Lopez commented that the parklets were approved to help out the business during the pandemic but at the previous meeting, the Council voted to remove all parklets. Councilmember Morris-Lopez expressed concern regarding the process of rescinding an already approved resolution.
Councilmember Sabathia asked the Mayor and fellow Councilmembers to commit themselves in action and speech to unifies the roots that currently run deep in the community, and stop pretending it isn’t happening, and would like to see one of the Councilmembers craft an amendment/resolution that unifies the businesses and community on this issue, and would vote on yes on that.
Page | 7 (April 18, 2023)
Mayor Jordan expressed concern with the parklets that have not been used as they were intended.
Mayor Pro Tem Freeman motioned to rescind Resolution 2023-21, and hereby move to extend the existing parklets to January 1, 2024 with no new parklets allowed.
City Attorney Rathie stated that there are four options for the Council to consider:
1. Take no action. Allow Resolution 2023-21 to remain in place and to continue to require removal of all parklets and the traffic barriers associated with the parklets by April 28, 2023, in accordance with the notice given, and offer compensation for their removal as provided.
2. Adopt a resolution rescinding Resolution 2023-21, addressing the ban on new or replacement parklets and providing for continuation of existing parklets associated with food serving and other ABC licensed premises (there are no parklets associated with restaurants that are not also licensed as either ABC Type 42 or Type 47 establishments) to a date certain which cannot be later than January 1, 2024, thereafter to be removed, and ordering the removal of the parklets associated with retail establishments by April 28, 2023 or another date set by the City Council, and readopt the offer of compensation to owners at the time of removal.
3. Adopt a resolution rescinding Resolution 2023-21 and direct that the matter return for further consideration.
4. Take other action as appropriate.
Councilmember Morris-Lopez would like to have this issue revisited in 60 days.
Mayor Pro Tem Freeman motioned to rescind Resolution 2023-21, extend (all) existing parklets to January 1, 2024, and not allow new parklets.
Councilmember Freels asked for an amendment to the motion to include Removal of traffic devices and return the street to a two-way street until January 1, 2024.
Mayor Pro Tem Freeman stated that he preferred to keep the wine barrels and succulents.
Councilmember Freels rescinded his amendment.
City Attorney Rathie suggested Council direct staff to process the retail parklets in a manner consistent with the Municipal Code at no charge. City Attorney Rathie asked the Council if they wish to impose a charge if there was a charge, and further added that Resolution 2023-21 does provide compensation to the parklet owners for the removal of the parklets, and asked if in fact Resolution 2023-21 is rescinded, they may wish to consider whether or not they wish to add compensation for the removal of the parklets.
City Attorney Rathie further added that Resolution 2023-21 did have a provision that allowed all parklet owners would be compensated for the removal of the parklets at a cost of $5 dollars a square foot not to exceed $800 dollars.
Substitute Motion:
Page | 8 (April 18, 2023)
Councilmember Freels asked for an amendment to the motion to include compensation to parklet owners for the removal of the parklets at a cost of $5 dollars a square foot not to exceed $800 dollars.
Robert Rathie clarification of having the process to continue the retail markets in accordance to the Municipal Code would be without charge to the retail.
Councilmember Sabathia asked for clarification on the amended motion, and asked if the retail parklets would be treated as equivalent to the food and beverage parklets? In response, City Attorney Rathie, stated that retail and food and beverage are included.
The following members of the public commented on the report:
Javier Huaracha, Doña Esther
Amy Covington – in support of the parklets
Fran Fitzharris -
Gina Acevedo
Monica Ramirez– in support of the parklets
Patricia Bains– in support of the parklets
Dante Bains– in support of the parklets
LeeAnna Brothers
Andrew Freeman– in support of the parklets
Heliena Walton– in support of the parklets
Zooey Diggory
Salena Kennedy
Elia Salinas
Debbie Hernandez– in support of the parklets
Luke – support food & beverage and remove retail parklets Mikolai Altenberg
Joshua Covington
Tammy Castaneda Huaracha, Doña Esther’s Restaurant
Lizz Sanchez Turner
Teresa Lavagnino
Bella
Margo Tankersley
Wanda Guibert
Ryan
Received written communication via email from the following members of the public:
Chantal Delay support restaurants & business / Monterey Peninsula resident Rebecca Mathews – in support parklets / resident
Sadie Johnson – in support of parklet
Kristina Hastings – in support of parklets
Amelia Mesa-Bains - in support parklets
Stephanie Correia - oppose parklets
Sandra Juarez - oppose parklets
Page | 9 (April 18, 2023)
MOTION:
Upon motion by Mayor Pro Tem Freeman, second by Councilmember Freels, RESOLUTION 2023-27, rescinding Resolution 2023-21 to rescind Resolution 2023-21, extend (all) existing parklets to January 1, 2024, and not allow new parklets, process the retail parklets in a manner consistent with the Municipal Code at no charge, and provide compensation to the parklet owners for the removal of the parklets, at a cost of $5 dollars a square foot not to exceed $800 dollars.
AYES: Councilmembers: Freels, Freeman, Sabathia, and Mayor Jordan; NOES: Councilmember Morris-Lopez; ABSTAIN: None; ABSENT: None.
D. Determine Specific Times and Place Consistent with Municipal Codes 5-1-166 And 5-16-100, and Authorize Non-Profit Organization Anzar High School Booster Club to Sell Safe and Sane Fireworks for the Fourth of July Holiday City Manager Don Reynolds provided the report.
Received comments from the following members of the public:
Gina Acevedo, Anzar Booster Club
Lara Capiano
Fran Fitzharis
Elia Salinas
Heliena Walton
Mayor Pro Tem Freeman motioned to approve the agreement allowing the Anzar High School Booster Club to sell approved fireworks for the Fourth of July Season but changing the time end the sale of fireworks on July 4th to 7:00 p.m. instead of 10:00 p.m.
MOTION:
Upon motion by Mayor Pro Tem Freeman, second by Councilmember Freels, the City Council approved RESOLUTION 2023-28, permitting the Anzar High School Booster Club to sell “safe and sane” fireworks in the City of San Juan Bautista at the Windmill Market, 301 The Alameda between the hours of 9:00 A.M. to 10:00 P.M. commencing at noon on June 30, 2023 and ending at 7:00 p.m. on July 4, 2023 for the Fourth of July 2023 Season, as amended.
AYES: Councilmembers: Freels, Freeman, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None.
10. DISCUSSION ITEMS
A. Revisiting Zoning Code Section 11-04-110 Regarding Regulation of Large-Scale Retail, Formula Retail, Formula Restaurant and Formula Visitor Accommodations Businesses.
Mayor Jordan requested item to be continued until the next meeting.
Page | 10 (April 18, 2023)
11. ADJOURNMENT
Motion to adjourned the meeting by Mayor Pro Tem Freeman, second by Councilmember Sabathia. All in favor.
There being no other business, Mayor Jordan adjourned the meeting at 11:39 p.m.
APPROVED:
_____________________
Leslie Q. Jordan, Mayor
ATTEST:
________________________________
Elizabeth Soto, Deputy City Clerk
Page | 1 City Council Meeting Minutes (May 16, 2023)
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL
UNOFFICIAL MEETING MINUTES
MAY 16, 2023
1. CALL TO ORDER
Mayor Jordan called the regular meeting to order at 5:01 p.m. in the Council Chambers, 311 Second Street, San Juan Bautista, California.
PLEDGE OF ALLEGIANCE
Councilmember Sabathia led the pledge of allegiance.
ROLL CALL Present:
Councilmember Scott Freels
Mayor Pro Tem John Freeman
Councilmember Jackie Morris-Lopez
Councilmember EJ Sabathia
Mayor Leslie Q. Jordan
Absent:
Staff Present:
Don Reynolds, City Manager
Robert Rathie, City Attorney
Elizabeth Soto, CMC, CPMC, Deputy City Clerk
2. CLOSED SESSION – 5:00 P.M. – 6:00 P.M.
a. Public Employee Performance Evaluation – (California Government Code section §54957(b)(1)) – the City Manager.
No public comment received.
City Attorney Rathie reported that there no reportable action.
Reconvened Open Session at 6:01 p.m.
3. PROCLAMATION
The City Council proclaimed:
Public Works Week, May 21-27, 2023
LGBTQ+ Pride Month, June 2023
The City Council awarded:
National Preservation Month Awards: Native Daughters of the Golden West, Parlor 179; and Drew and Peggy Neubauer
Page | 2 City Council Meeting Minutes (May 16, 2023)
4. PUBLIC COMMENT
Received public comment.
5. PRESENTATIONS
A. San Juan Bautista Business Association Annual Report Jill Pagaran and Fran Fitzharris San Juan Bautista Business Association, provided the Annual Report.
The following members of the public commented on the report:
Heliena Walton
6. PUBLIC HEARING
A. Weed Abatement
Hollister Fire Marshall Charlie Bedolla provided the report.
Mayor Jordan opens the public hearing.
Received comments from the following members of the public:
Chris Martorana, 0 Franklin Road.
Cynthia Orozco, 451 San Juan Hollister Road.
Public hearing closed.
MOTION:
Upon motion by Councilmember Sabathia, second by Mayor Pro Tem Freeman, the Resolution Declaring the condition of certain properties to constitute a public nuisance, ordering the abatement of weeds thereon, and conduct a public hearing for the receipt of objections was approved.
AYES: Councilmembers: Freels, Freeman, Morris-Lopez, Sabathia, and Mayor Jordan; NOES: None; ABSTAIN: None; ABSENT: None.
7. CONSENT
A. Approve the Affidavit of Posting Agenda.
B. Waive the Reading of Ordinances and Resolutions on the Agenda Beyond the Title.
C. Approve the Regular Meeting Minutes of January 24, 2023.
D. Approve the Joint Workshop Meeting Minutes of January 31, 2023.
E. Approve the Special Meeting Minutes of January 31, 2023.
F. Approve the Regular Meeting Minutes of February 21, 2023.
G. Approve the Joint Workshop Meeting Minutes of March 7, 2023.
Page | 3 City Council Meeting Minutes (May 16, 2023)
H. Approve a RESOLUTION 2023-30 Confirming the continued Existence of Two Local Emergencies Related to Excessive Winter Storms Affecting the City of San Juan Bautista.
I. Approve a RESOLUTION 2023-31 Ratifying the Engineer’s Report for Fiscal Year 2023-2024 for Valle Vista Landscape and Lighting Maintenance Assessment District No. 1.
J. Approve a RESOLUTION 2023-32 Declaring the City’s Intention to Levy and Collect Assessments Within Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 for Fiscal Year 2023-24 and Setting the Time and Place for a Hearing on Said Assessment.
K. Approve a RESOLUTION 2023-33 Authorizing approval of a contract with David J Powers and Associates, Inc. for environmental review of Development Permit In Response to a Notice To Abate A Public Nuisance: 451 San Juan Hollister Rd.
L. Approve a RESOLUTION approving a grant application to the Land and Water Conservation Fund program to help fund the Abbe Park Renovation project; committing to providing matching funds; agreeing to maintain Abbe Park for outdoor uses; and appointing the City Manager as the agent for the City administering the grant through the completion of the project.
M. Approve a RESOLUTION 2023-34 authorizing the City Manager to approve a Professional Services Contract with Realty Group Inc. to prepare and obtain Certification of the City of San Juan Bautista 6th Cycle Housing Element Update (2024-2031).
MOTION:
Upon motion by Mayor Pro Tem Freeman, second by Councilmember Morris-Lopez, Consent Agenda items A-J was approved. AYES: Councilmembers: Freels, Freeman, Morris-Lopez, Sabathia, and Mayor Jordan; NOES: None; ABSTAIN: None; ABSENT: None. Motion Carried.
Item K:
The following member of the public commented on the report:
Cynthia Orozco
MOTION:
Upon motion by Councilmember Freels, second by Councilmember Sabathia, the Resolution Authorizing approval of a contract with David J Powers and Associates, Inc. for environmental review of Development Permit In Response to a Notice To Abate A Public Nuisance: 451 San Juan Hollister Rd. was approved. AYES: Councilmembers: Freels, Freeman, Sabathia, and Mayor Jordan; NOES:
Councilmember Morris-Lopez; ABSTAIN: None; ABSENT: None. Motion Carried.
Item L:
The following members of the public commented on the report:
Linda Ginn
LeeAnna Brothers
Heliena Walton
Wanda Guibert
Page | 4 City Council Meeting Minutes (May 16, 2023)
Jill Pagaran
David Medeiros
Armando Venegas
Rhonda Io
Dan DeVries
Councilmember Freels motion to deny grant application.
Item failed. No action was taken on this item.
Item M:
Assistant City Manager Brian Foucht provided the report. State law requires housing elements to be updated periodically, and the most recent update is due on December 31, 2023. This will update the current Housing Element 2019-2023.
Received comments from the following members of the public:
Elia Salinas
MOTION:
Upon motion by Councilmember Sabathia, second by Mayor Pro Tem Freeman, a Resolution authorizing the City Manager to approve a Professional Services Contract with Realty Group Inc. to prepare and obtain Certification of the City of San Juan Bautista 6th Cycle Housing Element Update (2024-2031), with the stipulation that there be firm deadlines for completion of the work was approved.
AYES: Councilmembers: Freels, Freeman, Morris-Lopez, Sabathia, and Mayor Jordan; NOES: None; ABSTAIN: None; ABSENT: None. Motion Carried.
8. INFORMATIONAL ITEMS AND REPORTS
A. Reports from City Council Representatives to Regional Organizations and Committees The Council reported on the meetings that they attended.
No public comment received,
B. City Council Announcements
The City Councilmembers shared upcoming events.
C. Treasurer’s Report and Monthly Financial Statements
City Treasurer Michelle Sabathia provided the report.
No public comment received.
D. City Manager’s Report
a. Fire Department Update
b. Sheriff Department Update
City Manager Reynolds provided a PowerPoint presentation and fielded questions from the Council. Fire Chief Bob Martin del Campo provided an update on recent accidents, fires and medical emergencies. Commander Silvestre Yerena provided an update on recent incidents Page | 5 City Council Meeting Minutes (May 16, 2023)
and announced that there will be a second dedicated Deputy assigned to San Juan Bautista.
No public comment received.
9. DISCUSSION ITEMS
A. Economic Development Corporation of San Benito County (EDC) - San Benito County Comprehensive Economic Development Strategy (CEDS) strategy schedule for publication of the draft and public review.
Renee Wells, Economic Development Corporation of San Benito County provided the report.
The following members of the public commented on the report:
Diana De La Paz
Cynthia Orozco
Heliena Walton
Elia Salinas
Lori Wilson
B. Revising Title 13 “Violations” by Repealing and Replacing Article 4 “Noticed Nuisance Abatement Procedure” and Article 5 “Emergency Nuisance Abatement Procedures” of Chapter 1 “Enforcement” by Adoption of an Ordinance Entitled “Alternative Public Nuisance Abatement Procedures.”
Mayor Jordan requested item be tabled and brought back to the next meeting.
C. Receive presentation of the City’s Draft Budget for Fiscal Year 2023/24, and schedule workshops. Draft Fiscal Year 2023/34 Budget.
City Manager Reynolds introduced the City’s Draft Budget for Fiscal Year 2023-24. The Draft Budget is at City Hall and on the city’s website for review. The budget workshops will take place on Thursday, May 25, 2023 at 6:00 p.m.
No public comment received.
D. Discussion related to letter dated April 26, 2023 regarding the Use of Name “San Juan Bautista Business Association.
Councilmember Sabathia requested this item be brough before the Council for discussion.
City Attorney Rathie reported on a letter the City received regarding the Use of the name San Juan Bautista Business Association.
The following members of the public commented on the report:
Gary Byrne, Community Foundation – via email
Kathy Z. Johnson – via email
Jeana Arnold, PG&E Government Affairs – via email
Linda Ginn
Jill Pagaran
Fran Fitzharris
Heliena Walton
Page | 6 City Council Meeting Minutes (May 16, 2023)
E. Revisiting Zoning Code Section 11-04-110 Regarding Regulation of Large-Scale Retail, Formula Retail, Formula Restaurant and Formula Visitor Accommodations Businesses.
Mayor Jordan requested this item be tabled and brought back to the next meeting.
10. ACTION ITEMS
A. Approve the Agreement with the City of Hollister for Domestic Wastewater Treatment
City Manager Don Reynolds provided the report.
No public comment received.
MOTION:
Upon motion by Councilmember Sabathia, second by Mayor Pro Tem Freeman, Resolution 2023-35 authorizing the Mayor to execute the Agreement with the City of Hollister, and directing the City Manager to present the Agreement to the City of Hollister for approval, was approved.
AYES: Councilmembers: Freels, Freeman, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None. Motion Carried.
B. Approve a Public Utility Easement Deed from the City of Hollister for the Sanitary Sewer Force Main to Hollister Project.
City Manager Reynolds provided the report.
No public comment received.
MOTION:
Upon motion by Councilmember Sabathia, second by Mayor Pro Tem Freeman, Resolution 2023-36 authorizing the Mayor to execute the Public Utility Easement Deed (“Deed”) for the transportation of domestic wastewater (the “Grantee’s Facilities”) along with the right of ingress and egress over, upon and across that certain real property commonly known as San Benito County APNs 052-100-0010 (2690 Old San Juan Hollister Road) and 052-100-0070 (2690 Old San Juan Hollister Road. and direct the City Manager to present this Easement to the City of Hollister for approval, was approved.
AYES: Councilmembers: Freels, Freeman, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None. Motion Carried.
C. Review Zoning Ordinance Chapter 11-04 Additional Development Standards, Section 11-04-030 Mixed Use, Commercial and Industrial Districts.
City Manager Reynolds provided the report. Staff recommends the matter be referred back to the Planning Commission for deliberation.
The Council agreed that Zoning Ordinance Chapter 11-04 stay and have the Planning Commission reevaluate and bring back recommendations to the City Council.
The following members of the public commented on the report:
Page | 7 City Council Meeting Minutes (May 16, 2023)
Lori Wilson
Jim Leibold
Jose Aranda
Cynthia Orozco
Chris Martorana
Diana Del Paz
Assistant City Manager/Community Development Director Brian Foucht pointed out that the characteristics of the Ordinance and that is that it applies to all commercial uses and Industrial uses not simply commercial uses in the downtown district or the mixed-use area. By staying the Ordinance, generally, all commercial and all industrial uses in the community are affected.
MOTION:
Upon motion by Councilmember Sabbatia, second by Councilmember Freels, the City Council directed the Planning Commission to evaluate and recommend to the City Council alternatives for amendment of Zoning Ordinance Section 11-04-030 and any related Zoning Ordinance provisions.
AYES: Councilmembers: Freels, Freeman, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None. Motion Carried.
11. ADJOURNMENT
Motion to adjourn by Councilmember Freels, second by Councilmember Sabathia. All in favor.
There being no other business, Mayor Jordan adjourned the meeting at 10:55 p.m.
APPROVED:
______________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________________
Elizabeth Soto, Deputy City Clerk
Treasurer’s Report
For the Ten-Month Period Ended April 30, 2023
(83% of fiscal year)
General Fund ~
General revenues are at 85% for the year to date. Correspondingly, general fund expenditures are at 64% for the year to date. The net effect is a positive change in general fund balance of $785k.
Water Enterprise Fund ~
The water enterprise fund revenues are at 85% for the year to date, and expenses are at 78%. The net effect is a positive change in the water enterprise fund of $401k.
Sewer Enterprise Fund ~
The sewer enterprise fund revenues are running at 106% for the year to date, and expenses are at 83%. The net effect is a positive change in the sewer enterprise fund of $486k.
City of San Juan Bautista
Revenues ~ Budget Vs. Actual
For the Ten Month Period Ended April 30, 2023
Item #5E
City Council Meeting
June 13, 2023
REVENUES FY22 FY23 Annual YTD
Fund Actuals Actuals Budget Difference 83% Notes
General Fund 2,123,523 2,328,531 2,737,935 (409,404) 85% Special Revenue Funds:
Capital Projects Fund 313,693 1,909,088 3,186,996 (1,277,908) 60% B Community Development 69,016 52,018 404,514 (352,496) 13% A COPS 134,870 127,027 100,000 27,027 127% C
Parking & Restroom Fd 37,481 23,417 26,000 (2,583) 90%
Gas Tax Fund 80,719 78,829 98,520 (19,691) 80%
Valle Vista LLD 17,587 22,108 26,529 (4,422) 83%
Rancho Vista CFD 53,774 55,434 66,521 (11,087) 83%
Copperleaf CFD 17,464 18,875 22,650 (3,775) 83%
Internal Service Funds:
Blg Rehab. & Replace 31,667 31,667 38,000 (6,333) 83%
Vehicle Replacement 50,000 50,000 60,000 (10,000) 83%
Enterprise Funds:
Water
Operations 933,663 1,026,665 1,213,800 (187,135) 85%
Capital 92,555 - 79,350 (79,350) 0% B
Sewer
Operations 1,044,830 1,253,276 1,185,000 68,276 106%
Capital 6,244 - 484,352 (484,352) 0% B
TOTAL Funds 2,883,563 4,648,403 9,730,167 5,081,764 48% A ~ These funds are developer derived and are recognized when received.
B ~ The timing of the projects and the related revenue does not always align with the year-to-date percentages.
C ~ COPS revenues are coming in higher than anticipated at the time of budget.
City of San Juan Bautista
Expenditures ~ Budget Vs. Actual
For the Ten Month Period Ended April 30, 2023
Item #5E
City Council Meeting
June 13, 2023
EXPENDITURES FY22 FY23 Annual YTD
Fund Actuals Actuals Budget Variance 83% Note
General Fund 1,360,089 1,543,340 2,425,349 (882,009) 64% Special Revenue Funds:
Capital Projects Fund 313,693 1,909,088 3,186,996 (1,277,908) 60% A Community Development 547,402 569,571 671,289 (101,718) 85% COPS 83,333 83,333 100,000 (16,667) 83%
Parking & Restroom Fd - - 2,500 (2,500) 0%
Gas Tax Fund 13,994 17,274 19,000 (1,726) 91%
Valle Vista LLD 54,438 23,336 26,529 (3,193) 88%
Rancho Vista CFD 37,904 30,744 66,521 (35,777) 46%
Copperleaf CFD 13,810 16,268 22,650 (6,382) 72%
Development Impact Fee Funds
Public/Civic Facility 2,254 2,250 2,700 (450) 83%
Library 10,499 3,700 4,440 (740) 83%
Storm Drain 2,862 2,860 3,432 (572) 83%
Park In-Lieu 249 250 300 (50) 83%
Public Safety 714 710 852 (142) 83%
Traffic 360 360 432 (72) 83%
Enterprise Funds:
Water:
Operations 662,231 625,850 805,232 179,382 78%
Capital 96,807 13,475 79,350 65,875 17% A
Sewer
Operations 674,808 767,024 923,911 156,887 83%
Capital 751,558 474,657 484,352 9,695 98%
TOTAL Funds 3,316,430 4,540,750 8,825,835 4,285,085 51% Footnotes:
A ~ Capital fund transfers/costs are budgeted to be incurred by these funds. Since the costs/transfers occur sporadically during the year, they do not always align with the to date percentages, or prior year amounts.
Additionally, some projects have been moved to the next fiscal year. 6/9/2023
1110 - Operating
Acct. 1948
Effective Date Check Number Vendor Name
Matching Document
Date Check Amount
4/3/2023 216596 Able Septic Tank Service 1/18/2023 1,740.00 4/3/2023 216597 Adriana Ambriz 4/3/2023 38.74
4/3/2023 216598 All Clear Water Services 3/31/2023 4,100.00 4/3/2023 216599 AVAYA 4/5/2023 250.66
4/3/2023 216600 Baker Supplies and Repairs 2/10/2023 291.80 4/3/2023 216601 Bill Jacobson Trucking 3/10/2023 435.00 4/3/2023 216602 Citygate Associates, LLC 3/31/2023 21,449.40 4/3/2023 216603 Clark Pest Control 4/1/2023 111.00
4/3/2023 216604 Clear Gov Inc. 3/3/2023 11,330.00
4/3/2023 216605 Cypress Water Services 3/31/2023 11,175.00 4/3/2023 216606 Data Ticket Inc. 2/28/2023 400.00
4/3/2023 216607 Department of Conservation 3/31/2023 162.79 4/3/2023 216608 Hollister Auto Parts, Inc. 3/15/2023 334.65 4/3/2023 216609 Civic Well 2/28/2023 10,078.26
4/3/2023 216610 Mc Kinnon Lumber Co., Inc. 2/28/2023 329.41 4/3/2023 216611 McKim Corporation 3/20/2023 584,113.92
4/3/2023 216612 Monterey Bay Analytical Services 3/21/2023 1,707.00 4/3/2023 216613 MuniBilling 4/1/2023 449.31
4/3/2023 216614 New SV Media 3/31/2023 308.40
4/3/2023 216615 Ridgeline Municipal Strategies, LLC 3/31/2023 7,817.50 4/3/2023 216616 Ross Recreation Equipment, Inc. 3/31/2023 152.97 4/3/2023 216617 True Value Hardware 2/27/2023 261.16
4/3/2023 216618 United Rotary Brush Corporation 1/20/2023 968.70 4/3/2023 216619 Wallace Group 2/28/2023 847.51
4/3/2023 216620 Wendy L. Cumming, CPA 3/31/2023 5,651.25 4/19/2023 216621 4Leaf, Inc. 3/31/2023 1,679.20
4/19/2023 216622 ACWA Health Benefits Authority 5/1/2023 12,950.65 4/19/2023 216623 at&t 4/7/2023 101.36
4/19/2023 216624 att.com 4/1/2023 66.69
4/19/2023 216625 Brian Foucht 3/31/2023 365.14
4/19/2023 216626 ByWater Solutions 5/1/2023 1,050.00
4/19/2023 216627 C & N Tractors 3/22/2023 120.92
4/19/2023 216628 Carmen Lujan 3/17/2023 14.41
4/19/2023 216629 CCMF City Management Foundation 7/1/2023 400.00 4/19/2023 216630 Charter Communications 3/27/2023 581.96 4/19/2023 216631 City of Hollister 3/31/2023 60,103.91
4/19/2023 216632 EMC Planning Group Inc. 3/31/2023 353.10 4/19/2023 216633 Ferguson Enterprises LLC 3/31/2023 51.44 4/19/2023 216634 Hamner Jewell Associates 3/31/2023 679.25 4/19/2023 216635 Herc Rentals 3/10/2023 4,561.00
4/19/2023 216636 Jessica Sin 4/11/2023 36.28
4/19/2023 216637 John Freeman 4/5/2023 148.16
4/19/2023 216638 Leslie Q. Jordan 4/5/2023 49.39
4/19/2023 216639 Mishele NewKirk-Smith 4/3/2023 675.56
4/19/2023 216640 MNS Engineers, Inc. 3/31/2023 9,855.00 4/19/2023 216641 Monterey Bay Air Resources Dist. 3/31/2023 832.00 4/19/2023 216642 Monterey Bay Analytical Services 3/27/2023 2,027.00 Page: 1
4/19/2023 216643 New SV Media 4/7/2023 1,139.80
4/19/2023 216644 P G & E 3/31/2023 11,851.21
4/19/2023 216645 Petty Cash 4/4/2023 165.50
4/19/2023 216646 Ready Refresh 4/13/2023 258.09
4/19/2023 216647 Rx-Tek 2/3/2023 300.00
4/19/2023 216648 San Benito County Communications Div. 1/1/2023 68,436.42 4/19/2023 216649 San Benito County Sheriff 1/1/2023 91,162.48 4/19/2023 216650 San Juan Bautista Historical Society 3/7/2023 570.00 4/19/2023 216651 Sprint 4/7/2023 452.72
4/19/2023 216652 US Bank Equipment Finance 5/7/2023 249.61 4/19/2023 216653 ACWA Health Benefits Authority 5/1/2023 5,051.56 4/28/2023 216654 4Leaf, Inc. 3/31/2023 8,541.43
4/28/2023 216655 AFLAC 4/30/2023 934.44
4/28/2023 216656 C & N Tractors 3/10/2023 2,176.79
4/28/2023 216657 CALNET 4/19/2023 374.60
4/28/2023 216658 Code Publishing Company 3/22/2023 775.50 4/28/2023 216659 Design Line & Granger 4/20/2023 434.82 4/28/2023 216660 EMC Planning Group Inc. 1/31/2023 2,606.29 4/28/2023 216661 Ferguson Enterprises LLC 4/14/2023 42.48 4/28/2023 216662 Herc Rentals 3/11/2023 1,442.18
4/28/2023 216663 KBA Docusys 4/6/2023 405.05
4/28/2023 216664 Kysmet Security & Patrol Inc 1/31/2023 30,377.00 4/28/2023 216665 Monterey Bay Analytical Services 3/3/2023 4,226.00 4/28/2023 216666 Pacific Coast Tree Service 3/31/2023 2,925.00 4/28/2023 216667 Postmaster 4/20/2023 290.00
4/28/2023 216668 Regional Government Services 3/31/2023 2,598.53 4/28/2023 216669 Revize LLC 5/1/2023 1,975.00
4/28/2023 216670 Ridgeline Municipal Strategies, LLC 3/31/2023 5,015.00 4/28/2023 216671 Ross Recreation Equipment, Inc. 4/25/2023 145.32 4/28/2023 216672 Smith & Enright Landscaping 4/30/2023 3,915.00 4/28/2023 216673 Staples 4/12/2023 733.08
4/28/2023 216674 State Compensation Insurance Fund 5/21/2023 5,338.75 4/28/2023 216675 State Water Resources Control Board 5/16/2023 34,800.00 4/28/2023 216676 Tri-County Fire Protection, Inc. 4/20/2023 311.20 4/28/2023 216677 Valero Wex Bank 4/15/2023 1,008.80
Report Total 1,052,236.50
Page: 2
City Manager Monthly Report June 13, 2023
Sewer Project
Closed Bids June 2, 2023
Award Contract July 18, 2023
2 Agreements with Hollister for approval 06.20.2023
Permanent 40-yr Agrmt. to accept SJB wastewater
Easement Agreement
Buying Environmental Mitigation Credits 07.18.2023
Completing the Financial Plan now that bids have come in City Manager Monthly Report
Water District and Import Surface Water Status
Met May 16th with the new General Manager
Goal to completion is Summer of 2025
Agreed to pursue the simplest path forward
Focus on using old Highway 156 after Relinquishment
Will require some form of chlorination at Well 6
Updating the MOU to reflect these changes
Confirming coct assumptions from 2021
City Manager Monthly Report
Water District continued
Pipe from West Hills Treatment Plant
Owned by the City not the District
District will construct and finance it
Easier for the City to secure grants and loans
Will have an easement to prevent any outside hook ups
City will provide the Operations and Maintenance of the pipe
Negotiating two easements from Cal Trans
Cal Trans Contractor to install two casings across Hwy 156 City Manager Monthly Report
Regional Water Master Plan
Completed, and City to receive a presentation
Special Districts
City will publish a Request For Proposals for landscaping for all 3 special districts Met with Rancho Vista May 18 –
Proposing a 3.3% increase ($768.50 - $793.86)
Truck Traffic, Animal Control, flooding and repairs, emergency preparedness Met with Valle Vista (Creek Bridge) May 24-
Proposing a 10% Increase ($603.36 to $663.56)
Exploring ways to reduce the need for a landscape contractor, drought tolerant Met with Copperleaf May 31-
Proposing a 5% increase ($487.68 to $514.78)
Flooding, Cal Trans 156 project, pans for industrial properties City Manager Monthly Report
415 San Juan Hollister Roadnuisance property statusapproved JD Powers for CEQA met with realtor several times
“negotiating” temporary use limitations with the owner
Urban Growth Boundary/Sphere of Influence Committee met twice Reviewed definitions, and role of Committee, status of mapping Fireworks- Cal Cities Workshop 05.23.2023
300 plus attended
Focus on adopting an ordinance for property owner’s liability Almost all cities allowed safe and sane fireworks
High rates of intoxicated constituents = law enforcement needed City placing banners out now, will have cameras and special duty officers City Manager Monthly Report
Strategic Plan –
Workshops June 2 and 3
Incorporated updated survey results into the Budget
7 of the 158 responses were in Spanish
Surveys include comments
Posted on the City website
Expect a draft report in July
5-year Plan completed in August/September
“Respectful, Respond, Helpful, Friendly” service branding Completed 2 Budget Workshops
Rolling out Summer programs
City Manager Monthly Report
QUESTIONS?
Item:# 6.A
City Council Meeting
June 13, 2023
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: JUNE 13, 2023
DEPARTMENT: CITY MANAGER
FROM: DON REYNOLDS
BY: DON REYNOLDS
TITLE: DISCUSS THE AWARD OF A $50,000 GRANT FOR YOUTH
MENTORING FROM THE NATIONAL PARK AND
RECREATION ASSOCIATION (“NRPA”)
RECOMMENDED MOTION:
No motion is being recommended.
RECOMMENDATION:
That the City Council discuss the attached grant application and award from the National Park and Recreation Association, (“NRPA”) and the proposed Memorandum of Understanding and direct staff as deemed appropriate.
EXECUTIVE SUMMARY:
On April 18, the City Manager was informed that a grant had been submitted on behalf of the City March 30th, 2022. On May 19th, I was emailed news that the City had been awarded this grant a grant referred to as a “Out of School” Youth Mentoring Grant (“Grant”), for $50,000 for three years (turns out to be $50,000 to spent over three years, not $150,000). I informed the City Council of this news, stating that I was looking into it, but it relies upon administrative systems not yet in place in our City. The attached MOU with the NRPA is required to be signed by June 15, 2023.
I talked with the NRPA and explained that the City was not prepared to sign the MOU and they granted an extension allowing the City time for further consideration until July 31, 2023. This is why the NRPA grant is being presented to City Council for consideration at this time.
BACKGROUND:
The City has been developing interest in the community to develop a recreation program. This why the City approved a new position and job description at its med-year budget deliberation February 21, 2023. A part-time Recreation Technician is being recruited for now. There are funds budgeted to support this position in the proposed budget for Fiscal Year 2023/24.
Page | 2
The grant is sponsored by the Department of Justice. Its fiscal administration requires specific training of City staff, that will have to be completed before funds are disbursed. Staff received the budget after talking with the NRPA Friday June 2. The budget identifies two City recreation positions to support this program, when only one has been approved, part-time, that has not yet been filled.
DISCUSSION:
Mentoring youth requires staff and volunteers to have credentials not limited to extensive background checks and finger printing. The City would have to rely volunteers to do this. The City has no system in place for recruiting and qualifying sufficient volunteers t work with youth for this program. It recommends one-one mentoring opportunities and the protocol for working with youth is to always have two adults present. The City Attorney recommended before agreeing to do this, that several volunteer relate personnel policies be adopted, addressing the potential for abuse and neglect. The City’s risk insurance carrier suggested subcontracting to an experienced and qualified service provider.
With these concerns in mind, staff reached out to the Aromas San Juan Bautista School District and Central Coast YMCA. Perhaps the City could contract with an organization that is already geared up for this work. The School District is unable to respond but support the program with students if the City found a way to move forward. It already has a summer enrichment program with 90-students enrolled in June 15th and July 28 that include lunch (flyer attached and being promoted with the City’s help). The Central Coast YMCA is excited about the opportunity to return to San Benito County where they used to do a lot of work, but have not recently. They can offer two programs geared towards teens related to “Government Model Legislation and Court” and Government and United Nations program (flyers for Monterey County and Santa Cruz County attached).
In conversation with the NRPA, the CCYMCA programs may be able to fit into this grant model.
Further exploration and understanding is required. The final budget and MOU are due at the end of July. If necessary, the City could consider this matter and possible agreement with the Central Coast YMCA at its July 18, 2023 City Council meeting.
ATTACHMENTS:
1. Grant Application
2. Grant Budget (one for each year)
3. National Recreation and Park Association Out of School Time Youth Mentoring Grant Team
4. Grantee Check List
5. Memorandum of Understanding with the National Park and Recreation Association
Item #6.B
City Council Meeting
June 13, 2023
1 CITY OF SAN JUAN BAUTISTA
CITY COUNCIL REPORT
AGENDA TITLE: FIRST ANNUAL REPORT OF THE ECONOMIC
DEVELOPMENT CITIZEN ADVISORY COMMITTEE
(EDCAC) - A STANDING COMMITTEE OF THE CITY
COUNCIL FOR BUSINESS IMPROVEMENT,
RESILIENCY, AND OVERALL COMMUNITY ECONOMIC
DEVELOPMENT
MEETING DATE: June 13, 2023
DEPARTMENT HEAD: Brian Foucht, Community Development Director RECOMMENDED ACTION(S):
Accept the report of the EDCAC and direct staff and the committee toward preparation of an economic development strategy for San Juan Bautista.
BACKGROUND:
In September, an informal group of San Juan Bautista business interests (San Juan Bautista Business Forum) expressed a desire to establish a formal, organized approach to address business improvement, resiliency and overall economic development in San Juan Bautista. The Business Forum discussion focused on the need for 1) enhanced resources for local business development and support; 2) organized communication and follow up with staff and City Council regarding these concerns, and 3) ongoing liaison and follow up with economic development resources in San Benito County and through State and Federal agencies.
In September 2021, Mayor Jordan asked that this discussion be placed on the City Council agenda for discussion and possible direction to staff, resulting in formation of the EDCAC. The attached report contains and brief history of the formation of the EDCAC, followed by a report and recommendations prepared by three subcommittees established by the EDCAC as working groups to address various aspects of economic development.
DISCUSSION:
The 11 - member (as constituted) EDCAC provides an invaluable filter to identify economic development connections and relationships initiatives most helpful to the City’s business and Item #6.B
City Council Meeting
June 13, 2023
2 overall economic outlook. The EDCAC has struggled at times, but prevailed collaboratively to achieve a unified set of prescriptions capable of evolving a local strategy.
Nonetheless, the Committee, through the activities of its subcommittees, ultimately over-reached beyond the intent of the City Council; i.e. subcommittee members have developed and implemented specific programs well ahead of City Council acknowledgement, direction and assignment of administrative support. In a few instances lines have been blurred between private or individual member interests and those local public interest initiatives that require support from strategic and leveraged grant funding or the City’s general fund. These are not bad things; instead, it means that aspirations of Committee members for the City, commitment and excitement among members regarding a new way of looking community health and economic resilience, and communication between EDCAC members, its subcommittees and community affiliates is at a very high level. The EDCAC was designed to accommodate this sort of integrated outreach, as a way of enriching the Committee’s knowledge base necessary for informed recommendations to the City Council.
Further Discussion Items: As the Committee goes forward staff recommends that the City Council request that the EDCAC incorporate the following measures:
1. EDCAC more frequently (quarterly) involve the City Council in dialogue;
2. Prioritize and report EDCAC subcommittee recommendations, endorsed by the Committee as a whole, as a set of economic development policies and implementation programs for reference in the SJB Economic Development Strategy Plan and General Plan;
3. Continue to work to evolve relationships using resources referenced in the City’s 2023-24 Budget;
4. Reemphasize and confirm the valuable role of each subcommittee, as currently constituted.
Staff recommends that the existing EDCAC subcommittees demonstrate the continued ability to work to accomplish their objectives in the manner established by the EDCAC. In particular, staff recommends that the City Council direct the EDCAC to ensure that working subcommittees are integrated, interdependent and mutually supportive.
Attachments:
EDCAC Report 2022-23
EDCAC Bylaws
San Juan Bautista Economic Development Citizens Advisory Committee Overview Of Activities and Report 2022-23
With Recommendations
Formation, Organization and Support
The City Council formally established the Economic Development Citizens Advisory Committee (EDAC) via Resolution 2021-65 in November 2021 in response to a desire by the business community to establish a formal, organized approach to addressing business improvement, resiliency and overall economic development in San Juan Bautista. The focus at the time was on 1) enhanced resources for local business development and support; 2) organized communication and follow up with staff and City Council regarding these concerns, and 3) ongoing liaison and follow up with economic development resources in San Benito County and through State and Federal agencies.
The need for organized community input to the then impending San Benito County Comprehensive Economic Development Strategy (CEDS) was cited a persuasive reason to establish the EDCAC. The importance of the EDCAC in addressing economic development initiatives for the benefit of the SJB community remains significant with the ongoing development of the Comprehensive Economic Recovery Fund (CERF) program. This top down economic development planning exercise is paving the way for funding economic development projects at the local San Benito County and SJB City levels.
EDCAC was established as a “standing committee” , first with 7 members and then subsequently increased membership to 11 members shortly thereafter via Resolution 2021-74.
Subsequent resolutions have been adopted recognizing member resignations and appointments; however, despite several opportunities to do so, the City Council’s intent and the assigned activities have not been amended in any way.
The City Council determined that organized, ongoing and formal communication regarding economic development requires a concerted partner-driven effort involving local education, the arts and culture, education, transportation, land development, public and private investment priorities, marketing and promotion. To accomplish this objective, the City Council established the EDCAC as a “standing committee” with the following purpose:
1) Stimulate the provision of enhanced resources for local business development and support; 2 2) Establish and maintain communication with City staff and City Council regarding business support, development and overall economic development;
3) Establish and maintain an ongoing liaison with economic development resources in San Benito County and State and Federal agencies.
To accomplish this purpose, the City Council directed the EDCAC to conduct activities including but not limited to the following:
1) Host an active forum for exchange of ideas and information and otherwise reach out to the business community, residents, and visitors to promote business development; 2) Evaluate and determine the economic needs of the business community and residents; 3) Interact proactively with a broad spectrum of economic development interests; 4) Recommend strategies to the City Council to provide resources directly to local businesses.
A standing committee of this sort, distinguished from an ad hoc committee, is subject to the Brown Act (Government Code Section 54952) and also the “Maddie Act” (Government Code Section 54970 et seq) designed to increase public awareness of appointments made by the City Council and to provide the local legislative bodies access to critical talent resources that would otherwise go unused. This type of committee is subject to specific reporting requirements regarding appointments, terms and qualifications of committee members. Staff resources are necessary to support such committees, including preparation of the list of appointees, management of agendas and minutes, arrangement of resources, research, report preparation, and meeting facilitation, and implementation, via grants and staffing, of programs and activities.
The EDCAC adopted Bylaws on December 21, 2022.
(EDCAC meetings are recorded video meetings, and agendas, minutes and videos can be accessed on the City’s website at the following location: Welcome to San Juan Bautista, CA (san-juanbautista.ca.us)) This model is precisely what the Business Forum participants suggest is an important objective for the committee - a way to bring information, resources, and feedback to the City Council that would otherwise be difficult to access or obtain. Information and resources would be expected to come to the committee from staff, advisors, and committee research and outreach for organized presentation to the City Council.
The EDCAC has been supported from the beginning, at nearly every meeting, by a dedicated and knowledgeable technical advisory group (“advisors”) group of economic development professionals via the San Benito County Economic Development Corporation (Renee’ Wells) and Governor’s Office of Business and Economic Development (GoBiz: Danna Stroud and Brian 3 Coleman). Staff at the Monterey Bay Economic Partnership (MBEP) recently joined with GoBiz staff to provide support in connecting key resources discussed later in this report.
To date, the EDCAC has functioned without specific budget as a general fund expenditure as a Community Development Department Program.
The EDCAC very quickly understood the importance of establishing both a Mission Statement aligned with the City Council’s statement of purpose and of establishing a San Juan Bautista Vision statement as a way of ensuring that the Committee would work toward results that are aligned with the community values and long-term aspirations. The following are EDCAC Mission and City Vision statements adopted by the EDCAC to guide the work of the Committee and to frame recommendations to the City Council:
EDCAC MISSION STATEMENT
The San Juan Bautista EDCAC’s Mission is to engage, support and attract local business to create a sustainable, diverse community that promotes, increases and sustains economic opportunities and success, facilitates and promotes community activities that attract local citizens and visitors alike, and improves the quality of life in San Juan Bautista.
EDCAC VISION (statement) OF SAN JUAN BAUTISTA
San Juan Bautista is a small, welcoming City with a vibrant economy that is surrounded by protected and conserved open space. The City is enriched through preservation of its historical resources and creative expression through the arts and within its public places.
The City rests on a rural foundation that celebrates diversity, connectivity and supports residents and visitors alike with quality services and amenities within a well-developed central business district, a new employment center, and well-maintained neighborhoods. These attributes are made possible through education at all levels, focused government programs, and enlightened and compassionate governance.
Key work products attached as exhibits to this report explain the process used to derive these statements, including a member questionnaire, organized discussion of key topics of concern derived from the questionnaire, content analysis by staff of alternatives (interpretive guide) and finally a limited menu of preferred statements from which the above statements were derived.
These statements are the result of a successful EDCAC practice of establishing subcommittees to set the stage for action by full EDCAC.
Subcommittees
4 The depth and variety of the topics in the member responses to the questionnaire prompted staff and advisors to work with the Committee to establish subcommittees arranged by key topics derived from the City Council Resolution and the Mission and Vision Statements.
The EDCAC thereafter shifted the most significant work of the EDCAC to these subcommittees, with coordination by the EDCAC of subcommittee findings and recommendations during monthly meetings. Due to Brown Act requirements, such a structure prompted the EDCAC to establish rules of member conduct within and between subcommittees and with the EDCAC.
The EDCAC determined that all voting members must participate in one of three (3) subcommittees, with a requirement that not more than a quorum of EDCAC members may serve on an individual subcommittee, no member may serve on more than one subcommittee, and committee members may not discuss their work with members of other subcommittees outside an EDCAC meeting.
Each subcommittee has been responsible to develop an agenda, methods and cultivate resources necessary to accomplish their objective.
The work of subcommittees, taken together, are the basis for development of a local economic development strategy that can then be integrated with the City’s Economic Development planning, County CEDS program, CA GoBiz CERF program, and other ED programs.
The following are subcommittee roles, responsibilities membership and recommendations of each subcommittee
I. Economic Development Outreach Subcommittee (2022 members: Darlene Boyd, Lizz Sanchez-Turner, Fran Fitzharris; 2023 Members: Leslie Jordan, Fran Fitzharris, Lizz Sanchez - Turner) :
A. Role and Responsibility: This subcommittee will research and inform the EDCAC and other subcommittees of work by economic development organizations and entities within San Juan Bautista, the County and the broader region including: the San Juan Business Association; San Juan Committee; San Benito County Economic Development Corporation (CEDS initiative); San Benito County Economic Development Advisory Committee; San Benito County Business Council; San Benito County Chamber of Commerce; Hollister Downtown Association; Economic Development Corporation Partnership (San Benito County); Monterey Bay Economic Partnership; Rural Counties Representatives of California, Central Coast Coalition (Uplift Central Coast), and GoBiz (CERF initiative); and CALED.
• Current EDCAC appointed Members: Fran Fitzharris, Lizz Sanchez-Turner, Leslie Jordan.
• Previously Appointed Members: Luke Kerbs (resigned); Beverly Meamber (resigned); Darlene Boyd (appointed to Community Relations and Resources subcommittee) 5 B. Recommendations of the Outreach Subcommittee for the 2023 SJB EDCAC Outreach subcommittee researched nearly 40 organizations to obtain an idea of who might be positioned to:
1- Offer grants that may be pertinent to our planning – what are our priorities? 2- Might become suitable partners with our plans – what are our priorities? 3- Tools to guide us through the planning processes to create & review priorities, including sustainability.
San Juan Committee DBA:
San Juan Bautista Business
Association
The mission of this organization is to promote economic vitality while maintaining the charm and history of San Juan Bautista. .(This group can function to provide programs, offer services and engage in other activities that promote and support community development, acting much like a
community development corporation.)
San Benito County Economic
Development Corporation
(CEDS initiative development)
promotes economic growth and development in San Benito
County, California through business attraction, retention, expansion and creation, while maintaining and preserving our agricultural land and rural environment.
San Benito County Economic
Development Advisory
Committee
is committed to preserving and nurturing public access and participation in economic development and revitalization San Benito County Business
Council
Local business, agency & government leaders committed to actively contributing to the economic vitality and wellbeing of the communities of SBC
San Benito County Chamber of
Commerce
provide benefits and resources to support member
businesses for a strong community and regional economy, civic, cultural and educational climate.
Economic Development
Corporation Partnership (San
Benito County)
promotes economic development through business
attraction and support, creating economic opportunities to improve our quality of life.
Central Coast Coalition California’s Economic Development Network California Main Street Transformation strategies that articulate a focused, deliberate path to revitalizing or strengthening a
downtown or commercial district’s economy
Save Our Town
https://saveyour.town/
specialize in low or no cost solutions, ones that will work in even the tiniest of towns.
6 SERP = CEQA Statutory
Exemption Restoration Projects:
https://wildlife.ca.gov/CuttingGreen-Tape/SERP
for fish and wildlife restoration … San Juan Creek?
Marsh/riparian restoration habitat? Upland restoration
habitat?
C. EDCAC Adopted Outreach Recommendations
1. City Council
Immediately update the City Community Center to a variable use facility. (i.e.: sound proofing, installing WIFI access, white board(s) projector, zoom live stream camera, microphone(s) for use by city committees and other organizations. Create a “Room Request Form” and calendar and access protocols for use.
2. Planning Commission
Legislate for the Historic Downtown Business zone property owners to maintain certain building and upgrade standards for appearance, safety, useability of space and timeliness of vacancies to help support city infrastructure and services to benefit the City, property owners, attract upscale tenants and economic development.
3. SJBBA (staff note: formerly San Juan Committee)
o Prepare actuary of city grants and statistical analysis upon the impact of advocacy efforts, marketing, and visitor attraction to our city. o Consider hiring a part/full-time social media producer and coordinator to attract visitors to our city/region. Use of grants with developing plans to sustain this position.
4. 2023 EDCAC planning
o Create a handbook for EDCAC members to allow for easy access to organizational expectations and processes as well as updating subcommittees and other task force formations and activities.
o Do a review of the Brown Act as presented to the City Council and the Planning Commission. Include this slide presentation and any updates in the handbook. o Study the SJB Strategic Plan to determine areas in which to pursue assistance, grants, partnerships. Brainstorm ideas, choose best ones to pursue. 7 o Find funding sources ( and partners) that fit our priorities, rather than shaping our priorities to fit funding sources (and partners).
o Urge Business Development and Retention subcommittee to create a work plan (Pg. 18 in Revitalizing Main Street), including timelines, assignments, itemized budget if needed, pertinent data, and evaluation (benchmarks) procedure. Also read and adopt significant ideas of the book Recast Your City by Ilana Preuss.
Also review “Why Business Retention and Expansion Plans are Important for Downtowns” at https://www.mainstreet.org/blogs/national-main-streetcenter/2017/05/24/why-business-retention-and-expansion-plans-are-importantfor-downtowns. o Urge both Business Development and Retention and Community Relations and Resources subcommittee to review the Community Heart & Soul grant ( i.e.:
seed funds to establish the CHS community engagement model in your district; https://www.mainstreet.org/howwecanhelp/fundingopportunities) and MobileT grants (https://www.t-mobile.com/brand/hometown-grants).
II. Business Development and Retention subcommittee (3 members: Heliena Walton, Patricia Bains, Stephanie Correia ):
A. Role and Responsibility: This committee will take a hard and critical look to develop recommendations for establishing and enhancing business development and retention tools and practices in the City. The focus will be on the experience of prospective, new, and existing business interactions with the City, County, State and economic development entities to achieve stability and success.
• Current Appointed members: Heliena Walton, Patricia Bains, Stephanie Correia, Deanna Snyder;
• Previously Appointed Members: Fran Fitzharris (appointed to Outreach subcommittee)
B. The Business Development & Retention Sub-Committee Recommendations:
1. Update the City's website with a tab for business resources to make it user-friendly for potential businesses and resources for new and existing companies to utilize with actionable intel. We should have periodic workshops, such as the one provided by GoBiz, to educate and instruct our businesses regarding available resources and to stay up to date with emerging business support resources.
2. Having a roster of strategic partnerships with community-based organizations, county, 8 and state resources would be beneficial. For example, collaborating with a Business Association to establish a Business Resource Center in the downtown area, following the GoBiz approach of providing locally sourced information to support nearby businesses.
3. Create a strategic plan for our new Business District and implement outsourced resources with the core competency to accomplish the goals. One measure of such a strategy would be to create disincentives for vacant buildings in Downtown.
4. Create a healthy City with Tourism which is a critical component to maintaining existing businesses and attracting new businesses to our City. We need to create a business retention and expansion plan. One way to do this is to create a marketing tool that emphasizes San Juan Bautista charm, such as a “San Juan Bautista Insider” magazine.
5. The revitalization of the main street is essential, whether we use Retail Strategies or piggyback on some options with the downtown Main Street program. Whatever source(s) are chosen, the bottom line is that we need professional assistance in order to reach our desired goal. The City should invest in a staff person that is contracted specifically to work directly and closely with local businesses and groups to accelerate ED.
6. We need to develop and maintain a social presence and marketing strategies with quantitative and qualitative rates with measurable outcomes.
7. It is important to develop onboarding experiences that create "aha" moments for visitors. A great way to achieve this would be to collaborate with the State Park to offer re-enactments and maintain a regular presence on the main street. The idea is to ensure that activities at the State Park and the Mission are integrated into the downtown area in a meaningful way.
8. We need to create strategic alliances around tourism with Tour Bus Companies and create actionable moments. Revitalization must be accompanied by a reimagined and vibrant social atmosphere for locals that visitors would enjoy participating in. For example, some of the things that are in the planning stages through one of our partners will be a “Murder Mystery” for the City which will create a “buzz” and draw in new people to participate in functions. These types of events will bring excitement as well as anticipation of things to come.
9. We have identified some funding sources to support our efforts; however, we need a Grant Writer in order to gain access to the additional funding options such as Grants, funding from City, County, State and Federal sources.
10. We would like to work with the San Juan Committee to identify marketing benchmarks in the effectiveness of our current marketing strategy. It would be great to have a 9 facilitated retreat with the San Juan Committee and the SJB Business Association to create a cohesive and mutually supportive, unified strategy.
III. Community Relations and Resources subcommittee (3 members):
A. Role and Responsibilities: This subcommittee will look ways to enhance the SJB Community with relationships and resources necessary to support the health, safety and well-being of City residents and business owners/employees, including creative placemaking, parks and recreation, business and resident collaborative groups, active transportation support amenities, the arts, security (connections with the safety committee) and health and wellness community and neighborhood activities and events. Appointed Members: Teresa Lavagnino, Kim Calame, Darlene Boyd; Previously Appointed Members: Rosa Velez (resigned); Kristina Hastings (resigned); Stephanie Correia (appointed to Business Development and Retention subcommittee) B. Subcommittee Report Summary:
Community Engagement This report reflects the work lead by the Community Resources sub- Committee of EDCAC. The committee is apprised of three volunteers from within the SJB community that strive to facilitate a process leading to a community- driven community recreation program. Rather than reformat the report delivered to the EDCAC and approved, the Community Relations and Resources Report is Attachment 1, as submitted.
The work of this subcommittee focusses on the health of residents and employees via recreation as a means of enhancing quality of life and establishing San Juan Bautista as a desirable place to live and invest in the future.
D. RESOURCES CONSIDERED BY EDCAC
GoBiz: Governor’s Office Of Business Development
Business Forum CALOSBA - YouTube (January 11, 2023)
[email protected]; [email protected] Linda Quiñones-Vaughan
Central California Regional Advisor
California Office of the Small Business Advocate (CalOSBA) Governor’s Office of Business and Economic Development
1325 J Street, Suite 1800 | Sacramento, CA 95814
(916) 447-7937 [Office]
(916) 716-2614 [Mobile]
10 Comprehensive Economic Development Resilience Fund (CERF): See initial EDCAC presentation 2022 February 16 EDCAC (Economic Development Citizens Advisory Committee) - YouTube
Retail Strategies Inc.: See EDCAC presentation September 21, 2022 2022 September 21 EDCAC (Economic Development Citizens Advisory Committee) - YouTube California Main Street (Main Street USA): See EDCAC presentation October 26, 2022 2022 October 26 EDCAC (Economic Development Citizens Advisory Committee) - YouTube
San Benito County Economic Development Corporation Comprehensive Economic Development Strategy (CEDS) See September 21, 2022 2022 September 21 EDCAC (Economic Development Citizens Advisory Committee) - YouTube E. EDCAC AFFILIATED MEMBERSHIPS
Affiliated Memberships Various subcommittee members are also involved in other economic development initiatives and organizations as follows:
Leslie Jordan and Stephanie Correia: EDCAC liaison to San Benito County Comprehensive Economic Development Strategy (CEDS) Steering Committee; Fran Fitzharris, Leslie Jordan: San Juan Bautista Business Association (501C3) (Formerly San Juan Committee / San Juan Bautista Community Business Association) Heliena Walton, Patricia Bains: San Juan Bautista Business Association (501(c ) (3); Discover San Juan Bautista (501C3) (501C6 in process)
California Main Street (CAMS): The City is a member of California Main Street as a basic member. Sub members with access : Darlene Boyd, Leslie Jordan, Heliena Walton (in addition to Don Reynolds, with Brian Foucht as Main Street membership lead)
San Benito County Economic Development Advisory Committee (now combined with the SBC EDP): the SJB EDCAC is formally established as an ex-officio member. An EDCAC liaison has not been assigned.
The City is a member of California Association for Local Economic Development (CalED) with free individual member access to webinars. CalEd programs include California Academy for Economic Development - CALED; AND Local Economic Advisory Program (LEAP) | edacademy.org
11 F. STAFF RECOMMENDATIONS
Contract or employ an economic development coordinator/specialist. This limitedhours position would be expected to work directly with City management staff, EDCAC subcommittees and the EDCAC as a whole to advance key EDCAC recommendations and then to work together with ED staff to manage programs and obtain and manage funding resources.
Establish a SJB Chamber of Commerce with responsibility to coordinate business association communications, establish and monitor thresholds and metrics for success, determine workable programs, recommend education and training opportunities etc.
Assist businesses to target maximum use of GoBiz Resources, e.g. About CPBS | California Community Economic Development; Place-Based Strategies | California Community Economic Development
Promote business development through our Opportunity Zone Tax Incentives | Economic Development Corporation of San Benito County (edcsanbenito.org) Promote the use of San Benito County Economic Development Corporation Resources Resources | Economic Development Corporation of San Benito County (edcsanbenito.org)
Participate in the CalED CED : California Enterprise Development Authority - CALED Utilize Infrastructure and Revitalization Financing Districts (IRFD) Establish an incentive program for SJB ED program participants (EDCAC member / staff to complete the Introduction to Economic Development Certificate Program ("Keys Course")-Fresno, CA - CALED and the ACE program Accredited California Economic Developer (ACE) Program - CALED
Work with Infrastructure and Business Development Funding Agencies:
• IBANK About IBank | California Infrastructure and Economic Development Bank (IBank), USDA
• CA Rebuilding Fund Home - California Rebuilding Fund (caloanfund.org) Community Development Plans:
• Community Plan (SOI – UGB)
12 • Implement Active Transportation Plan multi-modal recommendations • Complete Third Street Master Plan
• Target Industry Study
• Industrial Areas Specific Plan
• Residential Rehabilitation Survey and Program
• Historic Preservation Grant
Require Planning Commissioner Attendance at training programs
CITY OF SAN JUAN BAUTISTA
ECONOMIC DEVELOPMENT CITIZEN ADVISORY COMMITTEE BYLAWS
Adopted January 6, 2023
A. POWERS AND DUTIES
The Economic Development Citizens Advisory Committee (EDCAC) is established pursuant to Attachment “A” of City Council Resolution 2021-74 and the respective members thereof shall perform the duties and activities described therein in order to accomplish the limited objective of recommending economic development strategies to the City Council.
The EDCAC may establish ad hoc committees. The EDCAC shall establish roles and responsibilities of any such committee deemed necessary by the EDCAC to accomplish the duties and complete the activities described in Attachment “A” of City Council Resolution 2021-74.
B. MEMBERSHIP
The EDCAC shall be established with eleven (11) voting members. Membership requirements and considerations include the following established via City Council resolution 2021-74:
1. Members shall reside, operate a business within, have gainful employment with, or be involved in a substantial, meaningful way with entities whose mission and activity includes education, social services, health services, historic preservation activities, culture and the arts.
2. Members shall take an interest in issues associated with economic development, business development, resiliency, the arts, culture, historic preservation, recreation and public education.
3. Members may have special knowledge, expertise, or skills related to economic development, business operation, public private partnerships including finance, federal state and local economic development programs.
4. Members may also have special knowledge or experience in the arts and culture, education, recreation, transportation or other qualifications related to economic development. Special knowledge, skills, or expertise is not mandatory for appointment to the committee.
In addition to membership requirements stated above, members shall review the City of San Juan Bautista Code of Ethics established by the City Council via Resolution 2018-17.
C. APPOINTMENTS
Appointments to the EDCAC shall be made by the City Council based on review of applications submitted on the City of San Juan Bautista standard application form.
D. TERMS
EDCAC BYLAWS ADOPTED _________
The Terms of the Committee members shall be as set forth in City Council Resolution 2021-74.
E. OFFICERS AND ROLES
1. The Chairperson shall be selected by the membership, from among the membership, to serve a one-year term.
2. The Chairperson shall preside at all regular meetings of the committee and may delegate duties to the members, subject to the approval of the Committee.
3. The Vice Chairperson shall serve in the capacity of the Chairperson in his or her absence, and shall assist the Chairperson in fulfilling his or her duties as requested.
4. A Recording Secretary shall keep a true record of minutes of all Committee meetings to be presented to the Committee for approval at the following regular meeting. The Committee may delegate this function to a City staff person. Minutes and any recordings shall be posted to the City’s website.
F. MEETINGS
1. The EDCAC shall typically meet monthly at a time and place established by the EDCAC and shall meet at least once quarterly.
2. Meetings shall be conducted in accordance with Roberts Rules of Order.
3. EDCAC meetings and communications shall be subject to the Brown Act, California Government Code Section 54950 et. seq.
4. Consistent with Powers and Duties Ad hoc sub-committee meetings of less than a quorum of the full membership of the committee may be held as needed to research and compile information to apprise the EDCAC. Such meetings shall not be subject to the Brown Act requirements.
5. Any member of the EDCAC who has a conflict of interest on any item before the EDCAC shall announce on the public record the nature of the conflict, vacate his/her seat, and recuse themselves from discussing and voting on said item.
G. QUORUM
A majority of the members of the committee shall constitute a quorum. A quorum is necessary at a regular meeting of the EDCAC for any action to be taken. In the event that there is no quorum, any discussions which are held by those assembled shall be regarded as informal and meeting minutes will not be prepared.
H. ATTENDANCE
EDCAC BYLAWS ADOPTED _________
An EDCAC member who is absent without excuse from two (2) regular meetings of the Committee in a six (6) month period shall automatically forfeit his/her position.
Absences will be deemed excused if the Chairperson receives notification in advance of the meeting and identifies the member as excused in the minutes of the meeting during which the absence is noted.
AMENDMENTS
Amendments to these bylaws may be initiated at any EDCAC meeting, to be voted upon not sooner than the next regularly scheduled meeting. Bylaws shall not conflict with the City Code or other Council approved policy, rule, or regulation.
Recommendation of any amendment shall require a majority vote of the Committee members.
Upon approval by the EDCAC, these bylaws and future amendments to these bylaws, shall take effect immediately.
Item: #7.A
City Council Meeting
June 13, 2023
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CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: JUNE 13, 2023
DEPARTMENT: CITY MANAGER
FROM: DON REYNOLDS
BY: DON REYNOLDS
TITLE: ADOPT THE CITY’S BUDGET FOR FISCAL YEAR 2023/24
RECOMMENDED MOTION:
Staff is seeking a motion to approve a Resolution Adopting the City’s Operational and Capital Improvement Budgets for Fiscal Year 2023/24.
RECOMMENDATION:
After receiving public testimony and discussing the final draft of the City’s Budgets, it is recommended that the City Council adopt the attached Resolution, to include the adoption of the Operational and Capital Improvement Budgets for Fiscal Year 2023/24.
EXECUTIVE SUMMARY:
The draft Operational and Capital Improvement Budgets for Fiscal Year 2023/24 were introduced at the City Council’s May 16, 2023, City Council meeting and are available to the public online and on the City’s web page. The City embarked on developing a 5-year Strategic Plan in January 2023. A city-wide survey, interviews with community members, and two workshops have been held. Attached are three slides from the June 2, 2023 workshop summarizing the top ten community priorities, top ten concerns, and a summary of all the feedback. Two budget workshops have occurred; one on May 25, and the second on June 6, 2023. After several revisions, the Budgets are now in their final draft form online at “Cleargov” and are presented with the attached Resolution for adoption.
https://city-san-juan-bautista-ca-budget-book.cleargov.com/10219 The “Cleargov” Budget Book includes this and previous memoranda describing the proposed Budget and its progressions since May 16th’s introduction. It also includes narratives that are provided in Attachment 3 to this transmittal; “Priorities and Issues,” “Personnel Changes,” and “Capital Improvements.” These narratives provide critical details for the City, heading into the new fiscal year. Attachment 4 includes spreadsheets summarizing new programs proposed in this Budget in detail and the CIP project list with a summary of new CIPs.
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BACKGROUND:
State law for “General Law Cities” require that cities adopt a budget before June 30th of each year, to start a new fiscal year on July 1. Last fall the City closed its fiscal year ending June 30, 2022, on January 24, 2023, adopted Resolution 2023-04 and approved a clean Audit for FY 2021/22, and on February 21, 2023, adopted Resolution 2023-16 amending the Budgets by approving the Mid-Year budget review.
The Mid-Year budget allocated $60,000 for the City to conduct a fiscal review of its finances, a high-level organizational review, a review of its public safety functions, and provide the City with a new 5-year strategic plan. This work was initiated to inform the new FY 23/24 budget. It includes a City-wide survey yielding 158 replies, and two community workshops to discuss findings and priorities on April 14-15, 2023, and on June 2–3, 2023 (Attachment 2).
The original May 16, 2023 Staff “Budget Transmittal” report (attachment 5) includes these preliminary budget numbers for the City:
The three most important funds are shown at the top, (General Fund, Sewer, and Water Enterprise Funds) and in May, all three were projected to include a healthy balance. The two Enterprise funds are beginning to build reserves that will pay for the debt service for the capital improvements to implement the necessary upgrades to the City water and sewer systems. The General Fund is balanced but caution is recommended.
The General Fund revenues are projected to be 15% lower than last year, or a decrease of $400,000.
Economic predictions for the next 18 months describe a “flattening of the economy” so the sales tax portion of the General Fund was projected lower than the current fiscal year. The reorganization of the Public Safety Department with the recommendation to eliminate the private security contract, will help cut costs. Staff has found other ways to reduce the General Fund Expenditures to avoid deficit spending, and this May 16 chart shows a cost reduction of 11%; $2.043 million, down from $2.3 million in FY 22/23.
FUND SUMMARY - EXHIBIT A
Fund Revenues Expenditures Surplus
General Fund $ 2,142,500 $ 2,042,966 $ 99,534
Sewer Enterprise 1,390,000 1,222,921 167,079
Water Enterprise 1,345,000 823,797 521,203
Community Development* 404,514 628,536 (224,022)
COPS 100,000 100,000 -
CFD Z2 Rancho Vista 36,978 36,978 -
Valle Vista Lighting Dist. 23,814 23,814 -
Gas Tax 101,000 21,500 79,500
CFD Z1 Copperleaf 15,770 15,770 -
Parking & Restroom Fund 28,000 - 28,000
TOTAL $ 5,587,576 $ 4,916,282 $ 671,294
* Community Development revenue rarely covers 100% of the costs, and is subsidized by the General Fund Each year Item: #7.A
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The one negative balance on this chart is related to the City’s General fund subsidy for Community Development Services. This subsidy was projected May 16 2023 to be one-third of the Department’s expenses. This is work related mostly to “Advance Planning” that includes the General Plan Amendment related to work being done to the Sphere of Influence and Urban Growth Boundary, work on ADU policies, Zoning Code Updates, historical preservation not off-set by private development and other urban design work that cannot be attributed to a private developer, and off-set by fees. There are sufficient savings this year in the General Fund to pay for this subsidy. The four funds with a “$0” balance include the three special districts and the COPS grant that helps pay for law enforcement.
INITIATIVES
The three initiatives budgeted in FY 22/23 include Public Safety, Third Street Master Plan, and Urban Growth Boundary/Sphere of Influence (“SOI”) Subcommittee work. From a budget of $260,000, the UGB Committee has a balance of $103,203. Expenses from this budget were incurred by EMC Consultants that led the City last year through two community meeting related to the UGB/SOI and the draft “Community Plan” that was placed on hold last fall. The Community Plan explores pre-zoning for areas of the proposed SOI. In the coming months, it will come before the Committee for consideration. The Third Street Master Plan has a balance of $215,000 with a grant application pending that could add $330,000. The grant is for the design of a multi-modal transportation hub to be located at the entrance to the City on the Alameda, consistent with the recommendations from the Active Transportation Plan approved last year. The Public Safety commitment of $200,000 remains untouched as staff continues to collect and evaluate informal bids for a security camera system. If approved in this Budget, the proposed “Public Safety Coordinator” will be hired to help manage this system. A Recreation Initiative was launched this fiscal year, and the City is currently recruiting for a new part-time “Recreation Technician” position. Funding for Recreation is proposed in the new Budget.
CAPITAL IMPROVEMENT PROJECTS
A detailed update is provided in the attached May 16, 2023 Staff report and the Cleargov Budget Book CIP Narrative. It summarizes the many accomplishments achieved this year. It includes 33 different CIP projects, many of which have been carried forward from previous years. The three main projects completed in FY 22/23 include Verutti and Franklin Circle parks, and the Pavement Management Plan. The “PMP” as it is known, was a $1.4 million street repair project just completed in June 2023. Next year’s big project is the sanitary sewer force main to Hollister.
Bidding was closed on June 9, 2023. The contract will be awarded for that project on July 18, 2023. The City is out to bid currently to improve the acoustics at the Community Center, but it will need additional funds after not receiving a $50,000 grant.
DISCUSSION
The May 25 and June 6, 2023 workshops included a balanced Operational Budget, plus consideration of the savings and costs to re-organize the City operations after receiving feedback from the Strategic Planning effort. The results of these deliberations are reflected in the attached Page | 4
narratives and summary spreadsheets. The chart below is an update of the one provided above from May 16th, showing the proposed Revenues and Expenses of all City Funds projected for June 30, 2024.
Human Resources
The “Personnel Changes” narrative from the Cleargov Budget Book is attached to this report and describes the complete picture of City human resources now, and proposed for the next fiscal year.
Reorganizing the Public Safety Department will add two new full-time positions to the City, after eliminating private security. This effort is described in detail in the attached Cleargov narrative describing the City’s “Priorities and Concerns” and in staff’s May 16 staff report. This will save the City $21,295 (this amount has been adjusted from two part-time positions to a second full-time position, adding the cost of benefits for the full-time position and reducing the savings of $35,000 June 2, 2023, to $21,295 June 5th).
Reorganizing City Hall and adding a part-time Administrative Assistant are provided in the operations budget. This is intended to improve City communication with the residents and includes expanding the operating hours of City Hall from 9 AM to 5 PM Monday through Friday.
The full-time maintenance worker was not supported by the City Council at the May 25 workshop.
The proposed part-time Economic Development Specialist was not approved. There are no other personnel changes related to other funding sources to report.
New Initiatives
The attached narrative from the Cleargov Budget Books “Priorities and Issues” summarizes several of the City’s priorities that are proposed to be funded in the Fiscal Year 2023/24 Budget.
Also attached in the Summary Spread Sheets are the fiscal impacts of these initiatives considered during the Budget workshops, adjusted on June 7, 2023, and presented for final consideration in this report and Resolution. Staff removed the $18,000 proposed for in Economic Development for
FUND SUMMARY - EXHIBIT A
Fund Revenues Expenditures Surplus
General Fund $ 2,142,500 $ 2,107,694 $ 34,806
Sewer Enterprise 1,390,000 1,227,618 162,382
Water Enterprise 1,345,000 828,749 516,251
Community Development* 404,514 628,536 (224,022)
COPS 100,000 100,000 -
CFD Z2 Rancho Vista 36,978 36,978 -
Valle Vista Lighting Dist. 23,814 23,814 -
Gas Tax 101,000 21,500 79,500
CFD Z1 Copperleaf 15,770 15,770 -
Parking & Restroom Fund 28,000 - 28,000
TOTAL $ 5,587,576 $ 4,990,659 $ 596,917
Item: #7.A
City Council Meeting
June 13, 2023
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a downtown organization feasibility study. These projects if approved will be funded as “OneTime Expenses” using $449,065 from the General Fund Reserve. They include 9 different projects.
The CIP for FY 2023/24 includes $300,000 of the $449,065. The attached CIP Narrative describes the use of these funds for Abbe Park, ($150,000) the Community Hall (adding $75,000), and the historic improvements at Luck Park (adding $75,000). Water and Wastewater improvements are carried over from last Year’s CIP and are in design (water) or will be under construction this summer (sewer).
As the June 2, 2023 bids are evaluated for the new sewer force-main, staff will present its revised cost of the project, and any need for CIP budget amendment at the July 18, 2023, City Council meeting, when it is anticipated that the contract will be awarded. At this time, it is anticipated that the General Fund Reserve may be needed to fill a relatively small budget gap, but staff is also exploring the use of Measure G funds to address pavement costs associated with the trenching and related street repairs.
Of the 8 other projects summarized in the Priorities and Issues Narrative, ($149,065), it is proposed that the top ten list from the Strategic Planning work be funded. These include water sewer projects, improved City communication, economic development, historic preservation, and recreation. The chart below summarizes all of the considerations.
MAY 25, 2023 BUDGET WORKSHOP
UPDATED 6/7/2023
BUDGET CONSIDERATION
SERVICE OBJECTIVE IMPLEMENTATION PROPOSED COST SUPPORT
GENERAL FUND Operations GF Reserve
1 Reorganize Public Safety Add FT Public Safety Coordinator and FT Community Service Officer; eliminate private secuirty
$ (21,295) $ (21,295) $ (21,295)
Adjusted June 5, 2023 for second FT positon (+$13,705)
2 Reorganize City general
services Add PT Admin Asst $ 15,000 $ 15,000 $ 15,000 $ - Add FT Maintenance Worker $ 15,000 $ - $ - $ -
3 Economic Development Add PT Econ. Dev Assistant $ 40,000 $ - $ - $ - Catalyst One Time funding for Training Implementation
projects $ 50,000 $ 31,165 $ - $ 31,165
4 Historic Preservation
Catalyst One Time Funding to Support programs,
ordinance and inventory update $ 25,000 $ 12,500 $ - $ 12,500 5 Recreation
Catalyst One Time Funding for summer programs now
and new Rec Tech Position + new summer programs $ 50,000 $ - $ 15,400 6 Capital Improvement
Program
Replace Abbe Park Ball Field Lights, add funding for Luck Park Master Plan and Community Hall acoustical
upgrades $ 300,000 $ 300,000 $ 300,000
7 Climate Action Plan Consultant $ 50,000 $ 50,000
8 Library Rain Gutters Informal Contract $ 5,000 $ 5,000 9 CD Fee Study Together with Impact Fee Study $ 35,000 $ 70,000 $ 35,000 Totals $ 473,705 $ 462,370 $ (6,295) $ 449,065
Proposed Budget May 16, 2023 $ 43,000 $ 425,000
OUTCOME
FINAL DRAFT BUDGET TO
INCLUDE
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The purpose of the attached Cleargov “Priorities and Issues” narrative is to dive into the details of each of these proposed projects. Also in the attached spreadsheets, extra detail is provided for the two issues of highest concern; Recreation and Economic Development. These topics were discussed at length during the June 6, 2023 workshop.
Summary
Presented in the attached resolution is a cautious Operational Budget, and an optimistic Capital Improvement Budget for fiscal year 2023/24. Growth in this budget is funded by $449,065 of the General Fund Reserve, and these are one-time uses from this resource that must be guarded carefully.
If as projected, the sales tax revenues flatten out, while costs increase and inflation persists, the FY 2024/25 budget will be even more conservative. Fortunately, the CIP does not rely much on sales tax revenues, but the City will have to be more cautious about the use of its General Fund Reserves.
The City Council has worked hard and has been transparent with the community to build a common understanding of San Juan Bautista’s priorities and concerns. The proposed budget provided in Cleargov, on the City website, and attached to the proposed Resolution, provides funds for these priorities, and attempts to resolve these concerns. The five-year Strategic Plan is expected later this summer. Together, these two documents will provide for, and safeguard the City’s future.
ATTACHMENTS:
1. Resolution
2. Priorities and Concerns slides from Strategic Planning work
3. ClearGov Budget Book Narratives- Priorities and Issues, Personnel Changes, CIP narrative with a complete list of projects
4. Summary Spread Sheets- New initiatives, cost detail of Recreation and Economic Development programs
5. May 16, 2023, City Manager Budget Introduction
1 RESOLUTION 2023- XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
ADOPTING THE SAN JUAN BAUTISTA OPERATIONS AND CAPITAL
IMPROVEMENT BUDGETS FOR FISCAL YEAR 2023-2024
WHEREAS, the City of San Juan Bautista is required to adopt a balanced municipal budget under the laws of the State of California; and
WHEREAS, pursuant to the Municipal Code Article 2, Chapter 115, Section 2-115(G), it is the duty of the City Manager to present a recommended Operation and Capital Improvement Budgets for FY 2022-2023 to the City Council; and
WHEREAS, the City initiated the development of a five-year community based Strategic Plan in January, conducted a city-wide survey in which 158 replies were received, and conducted two Strategic Plan Workshops April 14 and 15, 2023, and June 2 and 3rd 2023 and the written Plan is expected later this summer; and
WHEREAS, the feedback received from these surveys, interviews and workshops are summarized as the “Top Ten Priorities” and the “Top Ten Concerns,” and have been incorporated into the “Priorities and Issues” narrative of the Budget, and Budget Book presented on-line at this link https://city-san-juan-bautista-ca-budget-book.cleargov.com/10219 ; and WHEREAS, the City Council received the City Manager’s draft Budgets and reviewed them at a regular meeting on May 16, 2023, and at two Budget Workshops held on May 25, 2023, and June 6, 2023, to discuss and amend the draft expenditure plan for various departments, utilities, capital improvements, special districts and service budgets of the City; and WHEREAS, a few changes were presented to the City Council at the Townhall meetings, the amendments were made to the draft Operational and Capital Improvement Budgets, and a refreshed Budget Message and a final draft Budget were prepared and presented for adoption at the City Council meeting held June 13, 2023.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The foregoing recitals are adopted as findings of the City Council as though set forth fully herein.
Section 2. The City Council finds that the presentation of the final draft budget reflects the changes approved during budget workshops, and is in alignment with the City’s top ten priorities and top ten concerns as will be reflected in the City’s draft 5-year Strategic Plan.
Section 3. The City Council agrees with the proposed revenue projects and proposed expenditures for each of the City funds as presented in this table:
2 Attachment 1: General Fund Reserve Table
Attachment 2: Capital Improvement Budget
for Fiscal Year 2023/24
Operations Budget (Binder and Clear.gov)
https://city-san-juan-bautista-ca-budgetbook.cleargov.com/10219 Section 4. Consistent with the parameters established in the City’s General Fund Reserve Policy, adopted June 16, 2015, and amended in November 17, 2015, the City Council agrees to the use of its General Fund Reserve to support Capital improvements and one-time funding for special programs $449,065 as presented in the attached Table.
Section 5. The City Council agrees with the Capital Improvement Budget as amended, and presented in the second attached Table, that will use $300,000 of the proposed use of $449,065 from the General Fund Reserve to fund new and expanded projects in Fiscal Year 2023/24.
Section 3., The City Council hereby adopts its new Operational and Capital Improvement Budgets for Fiscal Year 2023/24.
PASSED AND ADOPTED by the City Council of the City of San Juan Bautista at a meeting held on the 13th day of June, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________
Leslie Q. Jordan, Mayor
ATTEST:
__________________________________
Elizabeth Soto, Deputy City Clerk
3 ATTACHMENT 1
4 ATTACHMENT 2
Item #7.B
City Council Meeting
June 13, 2023
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CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: JUNE 13,2023
BY: DOUG PIKE, CITY ENGINEER
DEPARTMENT: DON REYNOLDS, CITY MANAGER
TITLE: A RESOLUTION OF THE CITY OF SAN JUAN BAUTISTA
ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-24
FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY
ACT OF 2017
RECOMMENDED ACTION:
That the City Council consider approval of Resolution “Adopting the Fiscal Year 2023/24 List of Projects Funded by SB1: The Road Repair and Accountability Act.”.
BACKGROUND INFORMATION:
In April 2017, the Governor signed Senate Bill 1 (SB1), also known as the Road Repair and Accountability Act (RRAA) of 2017. Beginning November 1, 2017, the State Controller will begin to deposit funds generated from increased fuel taxes and vehicle registration fees, into the newly created Road Maintenance and Rehabilitation Account (RMRA). The four sources of revenues for the RMRA are:
• A 12-cent per gallon gasoline excise tax, effective November 1, 2017 • A 20-cent per gallon diesel excise tax increase, effective November 1, 2017 • Vehicle registration surcharge, effective January 1, 2018 • A $100 per year zero-emission vehicle registration surcharge, effective January 1, 2020 • Annual rate increases to these taxes beginning July 1, 2020 (July 1, 2021 for the ZEV fee), and every July 1 thereafter for the change in the California Consumer Price Index. The first adjustment to be made on July 1, 2020 will cover CPI change for two years: November 1, 2017 through November 12, 2019.
A portion of the RMRA funds will be distributed annually to eligible cities and counties for basic road maintenance, rehabilitation, and critical safety projects on local streets and road systems. The distribution will be made using the same formula that applies to the existing base 18-cent per gallon gasoline excise tax. The City’s estimated projected revenues of RMRA funding for FY 2023/24 is $ 51,739.
SB1 emphasizes the importance of accountability and transparency in the delivery of California’s transportation programs. As outlined in the RRAA Reporting Guidelines, recipients of the RMRA funding are held accountable through performance goals that are tracked and reported. In order to Item #7.B
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be considered for funding in Fiscal Year 2023/24 agencies must provide a proposed list of projects to the California Transportation Committee by July 1, 2023. This will enable the RMRA funds to be included in the City’s annual road maintenance budget.
In FY 2022-23 The City utilized the RMRA funds on the Fourth St., Fifth St., Sixth St., Seventh St., and Church Street (between Second St. and Cemetery Entrance), in addition to the FY 2021/2022 passed and adopted street rehabilitation project, which includes Franklin St., North St., Second St., Monterey St., Church St., The Alameda and Polk Street.
For FY 2023-24 the City proposes to accumulate these funds for the next pavement rehabilitation project anticipated in 2-3 years.
FISCAL IMPACT:
There is no anticipated fiscal impact as the $51,739 in allocated funds will be reserved for the next pavement rehabilitation project anticipated in 2-3 years ATTACHMENTS:
Local Streets and Roads – Projected Revenues Spreadsheet from the State. Resolution Item #7.B
City Council Meeting
June 13, 2023
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2 Page | 4
RESOLUTION NO. 2023-XX
A RESOLUTION OF THE CITY OF SAN JUAN BAUTISTA ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City, will receive an estimated $51,739 in RMRA funding in Fiscal Year 2023-24 from SB 1; and
WHEREAS, this is the seventh year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City has included public input through the posted regular public meeting process, in accordance with the Brown Act, to ensure public input into our community’s transportation priorities and the project list; and WHEREAS, the City uses a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities’ priorities for transportation investment; and WHEREAS , the City’s Pavement Management Program and Sidewalk Assessment Program found that the City’s streets and roads are in an “moderate” condition and this revenue will help us increase the overall quality of our road system and over the next decade will assist to bring our streets and roads into a “good” condition; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.
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NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Greenfield, State of California, as follows:
1. The foregoing recitals are true and correct.
2. The following list of proposed projects will be funded in-part or solely with fiscal year 2023-24 Road Maintenance and Rehabilitation Account revenues:
Project No. 1:
1. Project Title: Funding for Street Pavement Maintenance and Rehabilitation.
2. Description and Location: Accumulation of funding for the City’s next Pavement Maintenance and Rehabilitation Project (Estimated in 2-3 years), This project will fund Street maintenance including pavement, curb & gutter, sidewalk, accessible paths and parking, and pedestrian safety improvements.
3. Estimated Project Schedule: Because of the need to accumulate funding sufficient for a project, The design of these proposed improvements are estimated to begin in July 2025.
The project end date is expected to be June, 2025.
4. Estimated Project Useful Life: It is expected that Concrete components will have a 50-yr. life, Asphalt pavement components will have a 20-year life, Signage components will have a 20-year life, and striping components will have a 5-year life.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of San Juan Bautista duly held on the __ day of May, 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
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Leslie Q.Jordan, Mayor
ATTEST:
_____________________________
Elizabeth Soto, Deputy City Clerk