7 CITY OF SAN JUAN BAUTISTA
CITY COUNCIL
OFFICIAL MEETING MINUTES
JUNE 13, 2023
1. CALL TO ORDER
Mayor Jordan called the regular meeting to order at 6:01 p.m. in the Council Chambers, 311 Second Street, San Juan Bautista, California.
PLEDGE OF ALLEGIANCE
Councilmember Freels led the pledge of allegiance.
ROLL CALL Present:
Councilmember Scott Freels
Mayor Pro Tern John Freeman
Councilmember Jackie Morris-Lopez
Councilmember EJ Sabathia
Mayor Leslie Q. Jordan
Absent:
Staff Present:
Don Reynolds, City Manager
Robert Rathie, City Attorney
Elizabeth Soto, CMC, CPMC, Deputy City Clerk
2. CLOSED SESSION - 5:00 P.M. - 6:00 P.M.
a. Public Employee Performance Evaluation - (California Government Code section §54957(b)(l))- the City Manager.
Closes Session was tabled to next meeting due to technical difficulties.
PUBLIC COMMENT
No public comment received.
3. PUBLIC HEARING
A. Valle Vista Landscape and Lighting Maintenance Assessment District No. 1
1. Approve a RESOLUTION of the City Council of the City of San Juan Bautista Confirming a Diagram and Levy an Assessment for Fiscal Year 2023-2024;
11. Approve a RESOLUTION of the City Council of the City of San Juan Bautista Certifying Compliance with State Law with Respect to the Levying of General and Special Taxes, Assessments, and Property Related Fees and Charges.
City Manager Don Reynolds provided the report.
Mayor opened the public hearing.
Received public comment from the following member of the public:
Ida Pisano requested that when a Request for Proposals for a landscaping company be sent out to members of community.
Mayor closed the public hearing.
l MOTION:
Upon motion by Mayor Pro Tern Freeman, second by Councilmember Sabathia, RESOLUTION 2023- 38 of the City Council of the City of San Juan Bautista Confirming a Diagram and Levy an Assessment for Fiscal Year 2023-2024, was approved.
AYES: Councilmembers: Freels, Freeman, Morris-Lopez, Sabathia, and Mayor Jordan; NOES: None; ABSTAIN: None; ABSENT: None. Motion Carried.
MOTION:
Upon motion by Councilmember Sabathia, second by Mayor Pro Tern Freeman, RESOLUTION 2023-39 of the City Council of the City of San Juan Bautista Certifying Compliance with State Law with Respect to the Levying of General and Special Taxes, Assessments, and Property Related Fees and Charges, was approved.
AYES: Councilmembers: Freels, Freeman, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None. Motion Carried.
4. CONSENT
A. Approve the Affidavit of Posting Agenda.
B. Waive the Reading of Ordinances and Resolutions on the Agenda Beyond the Title.
C. Approve a RESOLUTION 2023-40 Confirming the Continued Existence of Two Local Emergencies Related to Excessive Winter Storms Affecting the City of San Juan Bautista.
D. Approve a RESOLUTION 2023-41 of the City Council of the City of San Juan Bautista Adopting a City Holiday Schedule for Fiscal Year 2023-2024.
E. Approve a RESOLUTION 2023-42 of the City Council of the City of San Juan Bautista Approving a New Lease for a Photocopier in City Hall, and Authorize the City Manager to Enter into a lease Agreement, with Cannon Solutions America, Inc. ("CSA"), for a five-year term.
F. Approve the Regular Meeting Minutes of March 21, 2023.
G. Approve the Strategic Planning Session Meeting Minutes of April 14, 2023.
H. Approve the Community Town Hall Meeting Minutes of April 15, 2023.
I. Approve the Regular Meeting Minutes of April 18, 2023.
J. Approve the Regular Meeting Minutes of May 16, 2023.
MOTION:
Upon motion by Councilmember Freels, second by Councilmember Sabathia, Consent Agenda, items A-J, was approved.
AYES: Councilmembers: Freels, Freeman, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None. Motion Carried.
5. INFORMATIONAL ITEMS AND REPORTS
A. Reports from City Council Representatives to Regional Organizations and Committees The City Council reported on the meetings that they attended:
B. City Council Announcements
Councilmember Freels announced that John Thomas Jensen Jr. (JT) passed away in May and there will be a celebration of life for him on June 17t11, and congratulated Hollister High School Varsity Softball team for being ranked number one in the state of California and 5 in the nation. Mayor Jordan announced the Rotary's First Annual rainbow run will be June 17 1 \ City of Hollister Pride
Celebration, June 25t11; on June 30 there will be an Inauguration of the 71 st Speaker of the California State, Robert Rivas.
C. Treasurer's Report and Monthly Financial Statements
Wendy Cummings, CPA presented the report and Monthly Financial Statements.
No public comment.
D. City Manager's Report
City Manager Don Reynolds provided a report and PowerPoint presentation.
No public comment.
a. Fire Department UpdateReceive Report from Chief Martin Del Campo provided an update No public comment received.
b. Sheriff Department UpdateNo report provided.
6. DISCUSSION ITEMS
A. Discuss the Acceptance of an Award of a $50,000 Grant for Youth Mentoring from the National Park and Recreation Association ("NRP A").
Receive Report from City Manager Don Reynolds
The City Council expressed concerned about the grant and the way it came about. The City council was in favor of not continuing with the grant and do advance planning.
Mayor Pro Tern was in favor of investigating further and see if it is something that can be worked into the city's program.
No public comment received.
B. Discuss First Annual Report of the Economic Development Citizen Advisory Committee (EDCAC) - a Standing Committee of the City Council for Business Improvement, Resiliency, and Overall Community Economic Development.
Assistant City Manager/Community Development Director Brian Feucht introduced Teresa Lavagnino, who provided a PowerPoint presentation.
No public comment received.
Councilmember Sabathia left at 7:30 p.m., and rejoined the meeting at 8:00 p.m.
Page I 3 City Council Meeting Minutes (June 13, 2023)
C. Discuss the Status of the Urban Growth Boundary/Sphere Oflnfluence Ad Hoc Committee and Potential Brown Act Violation.
Receive Report from City Manager Don Reynolds and City Attorney Rathie.
No public comment received.
7. ACTION ITEMS
A. Operational and Capital Improvement Budgets for Fiscal Year Fiscal Year 2023-2024 Receive Report from City Manager Don Reynolds
No public comment received.
MOTION:
Upon motion by Councilmember Sabathia, second by Mayor Pro Tern Freeman, RESOLUTION 2023- 43 of the City Council of the City of San Juan Bautista Fiscal Year 2023-2024 Budget and Capital Improvement Plan, was approved.
AYES: Councilmembers: Freels, Freeman, Morris-Lopez, Sabathia, and Mayor Jordan; NOES: None; ABSTAIN: None; ABSENT: None. Motion Carried.
B. Adopt a List of Projects for Fiscal Year 2023-24 Funded By SB 1: The Road Repair and Accountability Act of 2017
City Manager Don Reynolds provided report and fielded questions from the Council.
No public comment received.
MOTION:
Upon motion by Councilmember Sabathia, second by Councilmember Freels, RESOLUTION 2023- 44 of the City Council of the City of San Juan Bautista List of Projects for Fiscal Year 2023-24 Funded By SB 1: The Road Repair And Accountability Act Of 2017, was approved.
AYES: Councilmembers: Freels, Freeman, Morris-Lopez, Sabathia, and Mayor Jordan; NOES: None; ABSTAIN: None; ABSENT: None. Motion Carried.
8. ADJOURNMENT
Motion to adjourn by Councilmember Sabathia, second by Mayor Pro Tern Freeman. All in favor.
There being no other business, Mayor Jordan adjourned the meeting at 9:42 p.m.
APPROVED:
ATTEST:
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