Page | 1 City Council Meeting Minutes (December 19, 2023)
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL
UNOFFICIAL MEETING MINUTES
DECEMBER 19, 2023
1. CALL TO ORDER
Mayor Jordan called the regular meeting to order at 5:05 p.m. in the Council Chambers, 311 Second Street, San Juan Bautista California.
PLEDGE OF ALLEGIANCE
ROLL CALL Present:
Councilmember John Freeman
Mayor Pro Tem Leslie Q. Jordan
Councilmember Jackie Morris-Lopez
Councilmember EJ Sabathia
Mayor Scott Freels
Absent:
Staff Present:
Don Reynolds, City Manager
Jon R Giffen, City Attorney
Norma Alley, RGS
2. CLOSED SESSION – 5:00 P.M. – 6:00 P.M.
Receive public communications from the audience on Closed session items. The City Council will recess to closed session pursuant to:
a. Conference with Legal Counsel—Anticipated Litigation – (Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: Two cases.) No public comment received.
Mayor Jordan recessed to closed session at 5:11 p.m.
Mayor Jordan reconvened to open session at 6:18 p.m.
City Attorney Giffen clarified that there was one closed session item and there was no reportable action.
3. ELECTION
A. Selection of Mayor for a One Year Term
Page | 2 City Council Meeting Minutes (December 19, 2023) Scott Freels
Nomination made by Councilmember Sabathia, seconded by Councilmember Freeman Leslie Q. Jordan
Nomination made by Councilmember Jordan, second by Councilmember Morris-Lopez.
Received public comment from the following members of the public:
Jason
Wanda Guibert
Renee Wells
Councilmembers Freeman, Sabathia, and Freels in favor of electing Scott Freels as Mayor.
Councilmembers Jordan and Morris-Lopez in favor of electing Leslie Q. Jordan as Mayor.
Mayor Freels was elected as Mayor for a one-year term and took his seat at the head of the dais.
B. Selection of Mayor Pro Tem for a One Year Term
Councilmember Freeman nominated EJ Sabathia for Mayor Pro Tem Councilmember Morris-Lopez nominated Leslie Q. Jordan, second by Councilmember Jordan.
Councilmembers Freeman, Jordan, Morris-Lopez, Sabathia, and Mayor Freels in favor of electing Leslie Q. Jordan as Mayor Pro Tem.
4. PUBLIC COMMENT
Received public comment from the following members of the public:
Tyler Jordan
5. INFORMATIONAL ITEMS AND REPORTS
A. Treasurer’s Report and Monthly Financial Statements
City Treasurer Michelle Sabathia provided a brief overview of the Financials for October 2023.
No public comment.
B. Reports from City Council Representatives to Regional Organizations and Committees The City Council reported on meetings that they attended and provided a brief overview.
No public comment.
C. City Council and Staff Announcements
Hacienda is under new ownership and will be having a grand opening on Thursday, December 21, 2023. Senior lunches will be provided on Thursday, December 21st at the Community Center.
Page | 3 City Council Meeting Minutes (December 19, 2023) D. City Manager’s Report
City Manager Don Reynolds announced that there is a high likelihood of above-average precipitation this year, which is important for water supply and drought conditions. The city is taking action to address silt buildup, which can impact water flow and quality in rivers and streams. The city is actively working on water infrastructure projects and seeking updates on water quality, which is essential for safe and reliable water supply. a) Fire Department Update
Nothing to report.
b) Sheriff Department Update
Nothing to report.
No public comments.
6. CONSENT
A. Approve the Affidavit of Posting Agenda.
B. Waive the Reading of Ordinances and Resolutions on the Agenda Beyond the Title.
C. Approve a RESOLUTION Authorizing Closure of Streets for the San Juan Bautista Fire Station Open House on March 9, 2024.
D. Approve a RESOLUTION Supporting the Restoration Efforts of the Rozas House.
E. Approve a RESOLUTION Instituting Rules of Civility and Decorum for Conduct of City Officials, Employees, and Members of the Public During Public Meetings.
F. Approve a RESOLUTION Acknowledging Hollister Fire Department (HDF) to Perform the Inspection of Certain Occupancies Required Annually Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code and Authorize the Acceptance of Senate Bill No. 1205.
G. Approve a RESOLUTION Ending the Economic Development Citizens Advisory Committee (EDCAC).
Mayor Pro Tem Jordan pulled item D for separate vote separate discussion.
No public comment.
MOTION:
Upon motion by Mayor Pro Tem Jordan, second by Councilmember Morris-Lopez, Consent Agenda, items A-D and F-G, was approved.
AYES: Councilmembers: Freeman, Jordan, Morris-Lopez, Sabathia, and Mayor Freels; NOES:
None; ABSTAIN: None; ABSENT: None
Item: 6.E
City Attorney Giffen reviewed the Rules of Civility and Decorum for conduct of City Officials, Employees, and members for the public during public meetings.
Page | 4 City Council Meeting Minutes (December 19, 2023) Councilmember Morris-Lopez asked for clarification relating to hand clapping and offensive signs. City Attorney Giffen stated that action ca be taken when the process of the meeting is disrupted.
Mayor Pro Tem Jordan asked for clarification related to enforcement and hiding of video during the meeting. City Attorney Giffen responded that action can be taken if the video violates the three-minute rule. Mr. Giffen further added that any behavior that's sanctionable or problematic should be pointed out
No public comment.
MOTION:
Upon motion by Mayor Pro Tem Jordan, second by Councilmember Sabathia, Consent Agenda, items E, was approved.
AYES: Councilmembers: Freeman, Jordan, Morris-Lopez, Sabathia, and Mayor Freels; NOES:
None; ABSTAIN: None; ABSENT: None
7. ACTION ITEMS
A. Approve a Memorandum of Agreement (MOA) with the County of San Benito for the shared cost agreement for the County Geographical Information System (GIS) for a three-year term.
The City of San Juan Bautista has been a member of the San Benito County Geographic Information System (GIS) Steering Committee since 2007. The City has paid its fair share for the services provided by the GIS Steering Committee, which is equal to 1% of the cost. City Manager Don Reynold stated that the cost for the City's participation in the GIS program was $5,388. The GIS services are crucial for the City's business, as they produce custom-made maps and provide daily access to parcel data, which is important for customer services and understanding property ownership and control.
The San Benito County Administrative Policy 2023-012.000, will allow the City to continue its participation in the GIS program for another three years (ending December 15, 2026) and pay its fair share of the costs, estimated to be $2,635 in FY 23/24.
No public comment.
MOTION:
Upon motion by Councilmember Freels, second by Mayor Pro Tem Freeman, Resolution authorizing the City Manager to sign the San Benito County Administrative Policy 2023-012.000 and continue to represent the City of the County GIS Steering Committee and pay its fair share of the costs for the services, was approved.
AYES: Councilmembers: Freeman, Jordan, Morris-Lopez, Sabathia, and Mayor Freels; NOES:
None; ABSTAIN: None; ABSENT: None
Page | 5 City Council Meeting Minutes (December 19, 2023) B. Agreement with EMC Planning Group to Amend the 2022 Draft Community Plan to Reflect Recent Recommended Changes to the Proposed Sphere of Influence (“SOI”) The City of San Juan Bautista has been awarded $160,000 in SB2 Grant Funds for housingrelated planning efforts, with $10,000 remaining to be used before June 30, 2024. The EMC Planning Group drafted a Community Plan in 2022 based on the assumption that the Sphere of Influence (SOI) would include properties outside the City's political boundaries. However, the proposed SOI changed in 2023 and no longer includes properties beyond the political boundaries.
The City has approval from California Department of Housing and Community Development (HCD) to use the remaining $10,000 to amend the 2022 Community Plan to focus on infill development. The proposed scope of work by the EMC Planning Group, titled "Infill Frame Work and Targeted General Plan Amendment," will amend the 2022 Community Plan to reflect the newly proposed SOI. The cost estimate for the amendment is $111,625, and an additional $37,500 will be required to get the new SOI through LAFCO to the County Recorder's Office. the City Council set aside an additional $60,000 to supplement the SB2 contribution, which is in the budget.
No public comment.
MOTION:
Upon motion by Councilmember Freels, second by Mayor Pro Tem Freeman, Resolution approving the scope of work for EMC Planning Group to amend the draft 2022 Community Plan to reflect the changes to the Sphere of Influence (SOI), was approved.
AYES: Councilmembers: Freeman, Jordan, Morris-Lopez, Sabathia, and Mayor Freels; NOES:
None; ABSTAIN: None; ABSENT: None
8. DISCUSSION ITEMS
A. Consider Workshop on “Wedge Issues” with Special Speaker from California Intergovernmental Risk Authority (CIRA)
City Manager Reynolds stated that California Intergovernmental Risk Authority (CIRA) recommended trainings form 34th Street Consulting. The workshop would be done during the week with participation from all city employees.
No public comment.
9. ADJOURNMENT
Motion to adjourned the meeting by Councilmember Sabathia, second by Mayor Pro Tem Jordan. All in favor.
There being no other business, Mayor Freels adjourned the meeting at 8:27 p.m.
Page | 6 City Council Meeting Minutes (December 19, 2023) APPROVED:
_____________________
Scott Freels, Mayor
ATTEST:
____________________________
Elizabeth Soto, Deputy City Clerk
Item: # 8.A
City Council Meeting
March 19, 2024
March 14, 2024
Don Reynolds
City Manager, City of San Juan Bautista
PO Box 1420
San Juan Bautista, CA 95045
Dear Don,
On behalf of the San Benito Leadership Institute Committee, I would like to thank the San Juan Bautista Mayor and City Council members for their support of this new adult leadership education program with the sponsorship of $5,000.00.
We are truly excited to bring this much needed education program to the residents and workforce that make up our wonderful communities and look forward to the positive difference our graduates will make.
Please make your check payable to the San Benito Leadership Fund at The Community Foundation for San Benito County. The mailing address is 440 San Benito Street, Hollister, CA 95023.
If you have any questions, please call or email me.
Thank you for your commitment and support.
Warm regards,
Brenda Weatherly
Brenda Weatherly
Program Manager
820 Oak Ridge Drive, Hollister, CA 95023 831-673-4360 [email protected] Item: # 8.A
City Council Meeting
March 19, 2024
Program Update
March 12, 2024
• SBLI Committee voted to move forward with program creation and planned launch of September 2024.
• Subcommittees are meeting to accomplish related tasks for program launch.
• Fundraising efforts continue.
- Hollister City Council approved $20,000 for program support. - Graniterock contributed $10,000 as a Founding Partner, in addition to the $5,000 contributed in 2023.
• Program application is being drafted by the Operations Committee, with a planned release date of April 5th.
- Application availability will be promoted via social media, direct email to businesses, nonprofits, government, as well as via press releases to Benitolink and Mission Village Voice, and via eblasts (HDA, Business Council, Chamber, etc.) to assure maximum exposure in San Benito County.
- Applicants must either work or live in San Benito County to apply.
- Application deadline is planned for May 17th.
- Cohort members will be selected after interviewed by a SBLI Committee panel.
• Program content is being further developed and finalized by program facilitators.
• Marketing plan is being developed with heavy focus on use of social media sites: Facebook, Instagram, LinkedIn.
• Alumni Engagement committee has been created to engage Leadership San Benito grads with new program.
Item: #8. B
City Council Meeting
March 19, 2024
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: MARCH 19, 2024
DEPARTMENT: CITY MANAGER
FROM: DON REYNOLDS
BY: DON REYNOLDS
TITLE: SCHEDULE STRATEGIC PLANNING WORKSHOP FOR
APRIL 5, AND APRIL 6, 2024
RECOMMENDED MOTION:
A motion is sought to schedule a community workshop to update the City’s 2023 Strategic Plan, and retain Citygate to conduct these meeting in time for integration into the Fiscal Year 2024/25 Budget.
RECOMMENDATION:
Approve the attached Resolution scheduling a Strategic Planning Workshops Friday April 5 and Saturday April 6, 2024, to update the 2023 Strategic Plan, and authorize the City Manager to execute a professional services agreement with Citygate to conduct these workshops.
EXECUTIVE SUMMARY
This report sets the stage for updating the City’s planning process to establish priorities for the new fiscal year. The City worked hard to complete its draft Strategic Plan with the non-profit group Citygate. This report provides the status of this work, and recommend a path forward, including scheduling a community workshop to review and update its strategies. The goal is to approve an updated Strategic Plan that establishes priorities for the FY 24/25 Budget at its regular meeting scheduled April 16, 2024.
BACKGROUND:
Between January and August 2023, the City staff and community gathered for an in-depth review of San Juan Bautista’s priorities, develop a Vision Statement, defines its Mission Statement, Values, and Guiding Priorities. The Council adopted Resolution 2023-59 on August 15, 2023 and the accepted “Strategic Plan, High Level Organizational Fiscal and Public Safety Review Report.” The Citygate Report provides critical direction for the City over the next several years.