City of San Juan Bautista
The “City of History”
www.san-juan-bautista.ca.us
CITY COUNCIL
REGULAR MEETING
TUESDAY, MAY 21, 2024, 5:00 P.M.
HYBRID MEETING
City Hall, Council Chambers
311 Second Street, San Juan Bautista, California
AGENDA
ZOOM WEBINAR PARTICIPATION
The meeting can also be accessed by the public in the following methods: Through Zoom (https://zoom.us/join) per the instruction stated below, and on Facebook.
Please note: If all Council Members are present in person, public participation by Zoom or viewing on Facebook is for convenience only and is not required by law. If the Zoom or Facebook feed is lost for any reason the meeting may be paused while a fix is attempted but the meeting may continue at the discretion of the presiding officer.
JOIN ZOOM WEBINAR TO PARTICIPATE LIVE
https://us02web.zoom.us/j/88373320235
To participate telephonically:
call 1 (669) 900-6833
Webinar ID: 883 7332 0235
1. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
2. CLOSED SESSION 5:30 P.M. – 6:00 P.M.
Receive public communication from the audience on Closed Session items. The City Council will recess to closed session pursuant to:
a. Conference with Legal Counsel—Anticipated Litigation – (Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code section 54956.9: One case.) b. Public Employee Performance Evaluation – (California Government Code section §54957(b)(1)) – the City Manager.
3. PROCLAMATION
A. San Juan Bautista Soccer Club, Recognition and Presentation of Trophy to the City B. National Preservation Month Awards: Tuccoletta Hall/Plaza Market; and The Lovett House Page | 2 City Council May 21, 2024
C. Public Works Week, May 19-25, 2024
D. LGBTQ+ Pride Month, June 2024
E. Mental Health Month, May 2024
4. PRESENTATION
A. Council of San Benito County Governments (SBCOG – Binu Abraham, Executive Director, Council of San Benito County Governments (SBCOG)
B. SR 156 Improvement Project: Union Road Closure - Binu Abraham, Executive Director, Council of San Benito County Governments (SBCOG)
5. PUBLIC COMMENT
Public comments generally are limited to three minutes per speaker on items that are not on the agenda and are under the City’s subject matter jurisdiction. The Mayor may further limit the time for public comments depending on the agenda schedule.
6. PUBLIC HEARING
A. Weed Abatement
Recommendation: Approve a RESOLUTION declaring the condition of certain properties to constitute a public nuisance, ordering the abatement of weeds thereon, and conduct a public hearing for the receipt of objections.
7. INFORMATIONAL ITEMS AND REPORTS
A. Treasurer’s Report and Monthly Financial Statements
B. Reports from City Council Representatives to Regional Organizations and Committees C. City Council and Staff Announcements
This is an opportunity for the Council and staff to share the community calendar and announce upcoming dates of interest to the general public.
D. City Manager’s Report
a. Fire Department Update
b. Sheriff Department Update
c. Public Safety Department Update
d. Library Department Update
8. CONSENT
All matters listed under the San Juan Bautista City Council Consent Agenda may be enacted by one motion unless a member of the City Council or the public requests discussion or a separate vote.
A. Approve the Affidavit of Posting Agenda.
B. Approve a RESOLUTION Authorizing the Closure of Streets for Events in 2024.
C. Valle Vista Lighting and Landscaping Maintenance District.
Recommendation: (1) Approve a RESOLUTION Ordering Preparation of An Engineer’s Report for Fiscal Year 2024-25 for Valle Vista Landscape and Lighting Maintenance Assessment District No. 1; (2) Approve a RESOLUTION Declaring Its Intention To Levy And Collect Assessments Within Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 for Fiscal Year 2024-25 and Setting the Time and Place for a Hearing on said Assessment; (3) RECEIVE AND CONSIDER the draft Assessment Report to be the subject of final acceptance at the Public Hearing; Page | 3 City Council May 21, 2024
(4) Approve a RESOLUTION Ratifying the Report Prepared In Connection with the Fiscal Year 2024-25 Levy of Assessments in Connection with Valle Vista Landscape and Lighting Maintenance Assessment District No. 1
D. Community Facilities District No. 2018-01.
Recommendation: (1) Approve a RESOLUTION Ordering Preparation of An Engineer’s Report for Fiscal Year 2024-25 For Community Facilities District No. 2018-01; (2) Approve a RESOLUTION Declaring its Intention to Levy And Collect Assessments Within Community Facilities District No. 2018-01 for Fiscal Year 2024-25 and Setting The Time And Place For a Hearing On Said Assessment; (3) RECEIVE AND CONSIDER the draft Engineer’s Report to be the subject of final acceptance at the Public Hearing; (4) Approve a RESOLUTION Ratifying The Report Prepared In Connection With the Fiscal Year 2024-25 Levy of Assessments In Connection With Community Facilities District No. 2018-01 For Fiscal Year 2024-25 E. November 5, 2024 General Municipal Election
Recommendation: Approve a RESOLUTION ordering an election, requesting the San Benito County Elections Department to conduct the election, and requesting consolidation of the November 5, 2024 election.
F. Approve the Regular Meeting Minutes of February 20, 2023.
G. Approve the Regular Meeting Minutes of March 19, 2024.
9. ACTION ITEMS
The Recommendation indicates the staff recommendation at the time the agenda was prepared. That recommendation does not limit the City Council alternative actions on any matter before it.
A. Fiscal Year 2024/25 Draft Budget
Recommendation: Receive the Fiscal Year 2024/25 Draft Budget, (ClearGov); Set dates for a budget work shop in June, Schedule the budget for adoption at its regular June 18, 2024 City Council meeting; and Request the Mayor to appoint two members of the City Council to a special “Public Safety Contract Negotiating Team,” focusing on the Fire Services contract as an immediate priority.
B. Approve a Resolution Approving an Alternative Funding Structure for the Local Agency Formation Commision (LAFCO).
C. Volunteer Program
Recommendation: Approve a RESOLUTION naming volunteers as employees for the purpose of providing workers’ compensation benefits when that individual provides services to the City.
10. DISCUSSION ITEMS
A. Rib Cook off Debrief
B. Discussion on Development of Recreation Department Policies.
11. FUTURE AGENDA ITEMS
12. ADJOURNMENT
AGENDA MATERIAL / ADDENDUM
Page | 4 City Council May 21, 2024
Any addendums will be posted not later than 72-hours before regular meetings or 24-hours of special meetings, unless otherwise allowed under the Brown Act. City Council reports may be viewed at the City of San Juan Bautista City Hall at 311 Second Street San Juan Bautista, and are posted on the City website www.san-juan-bautista.ca.us subject to Staff’s ability to post the documents before the meeting, or Acting City Clerk Elizabeth Soto at [email protected] or calling (831) 623-4661 during normal business hours.
In compliance with the Americans with Disabilities Act, and Govt. Code 54953(a), the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk, a minimum of 48 hours prior to the meeting at (831) 623-4661.
If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure.
A Closed Session may be called during this meeting pursuant to Government Code §54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City.
PUBLIC COMMENT PROCEDURES
If you wish to make a general public comment and are attending in person, please fill out a speaker card. If you are attending via Zoom, join the Zoom Webinar, and use the "Raise Hand" or if joining by telephone, press *9 on your telephone keypad icon.
SUBMISSION OF PUBLIC COMMENTS
Written comments may be submitted via mail to the City Clerk at City Hall (P.O. Box 1420, San Juan Bautista, CA 95045), or emailed to [email protected] no later than 3:00 p.m. on the day of the meeting. Written comments will be read into the record provided that the reading does not exceed three (3) minutes.
PUBLIC NOTIFICATION
This agenda was posted on Friday, May 17, 2024, on the bulletin board at City Hall, 311 Second Street, the bulletin board at the City Library, 801 Second Street, the bulletin board at the entrance to the United States Post Office, 301 The Alameda, and the City’s website.
Meetings are streamed live at https://www.facebook.com/cityofsanjuanbautista/.